Evansville Energy Independence Team
Regular Meeting
Tuesday, July 7, 2009, 7:00 a.m.
City Hall, 3rd floor, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to order. The meeting was called to order at 7:00 am by Mayor Sandy Decker.
2. Roll call. Dane Albright, Steve Carlson, Heidi Carvin, Sandy Decker, John Morning, Alicia Rankin, John Rasmussen, Janis Ringhand, Jodi Sam, Dave Wartenweiler. Absent: Butch Beedle, Georgia Duerst-Lahti, Scott George, Fred Juergens, and Kendall Wethal.
3. Motion to waive the reading of the minutes of the June 2, 2009 regular meeting and to approve them as presented. Approved.
4. Reports on Energy Independence meetings. John Rasmussen reported on the MEUW Annual Meeting and the OEI Pilot Community roundtable. Found that the LED decorative ornamental retrofit lights were very expensive and not very flexible. Mayor Sandy Decker reported on the OEI Legislative Committee meeting and her tour of the wastewater treatment plant that is similar to what Evansville’s will be. She also reported on OEI Pilot Community 2nd quarter meeting.
5. Review of baseline comparisons and deviations. The committee reviewed the baselines provided.
6. Discussion of 25 X 25 goal and clarification of parameters. A reduction in fossil fuels is the clarification for 25 X 25.
7. Look at projects and 25 X 25 impacts. Mayor Sandy Decker lead the discussion about the projects identified to meet 25 X 25 and the 9 items of information that must be determined for each of our projects.
8. Report on federal stimulus funds and other funding possibilities. Mayor Sandy Decker reported on a number of funding possibilities/federal stimulus funds: application for LED street lights stimulus money, windows at City Hall (this may not work however), WWTP application for stimulus money, Climate Showcase Communities through EPA federal grant money, shore land restoration grant for the park, and funding for the resurfacing of Main Street from First Street to Fourth Street and then Cty Hwy C.
9. Public benefits reports.
10. Next steps. Get the numbers on the WWTP and check how close those numbers bring us to 32% and look at the 9 factors for our projects.
11. Adjourn. 7:55 am
Next meeting: August 4, 2009 at 7:00 a.m., City Hall.
Thursday, July 30, 2009
Monday, July 27, 2009
Eager Library Minutes: June 2009
EAGER FREE PUBLIC LIBRARY
BOARD OF TRUSTEES
MEETING MINUTES FROM JUNE 25, 2009
1. Call to Order.
Board President Eloise Eager called the meeting to order at 5:30pm. Trustees present: Eloise Eager, Gwen Clendenning, Johanna Lema, Wally Shannon, Kim Miller and Library Director Kathi Kemp. Absent: Susan Kruser and Vicki Lecy-Luebke. Visitor Susan Cary of Cary Signs and Fred Juergens, President of Friends of the Eager Free Public Library.
2. Presentation by Susan Cary regarding a lawn sign for the library. Discussed options and costs. Total costs for a well designed and executed sign in keeping with the style and historical nature of the library building could be $8- $15K+. Declined at this time to spend $200 for a couple of different preliminary designs and instead will revisit signage when planning for the new addition.
3. Approval of May Minutes.
E. Eager moved to accept the May Trustee meeting minutes. Seconded by G. Clendenning. No discussion. All in favor; none opposed. Motion carried.
4. June Bills
All large volume book sales are now completed for the year. Air conditioner problems required a Saturday repair call. Ultimately the problem was not resolved so Library Director K. Kemp requested a reduction of the bill. We paid $600 toward the Arrowhead Library system; next payment is in January 2010. K. Kemp and Mayor Sandy Decker (at Kemp’s invitation) traveled to an informative library conference on “Making Due with Less”. W. Shannon moved to accept the June bills. G. Clendenning seconded the motion. Roll call vote: E. Eager, W. Shannon, G. Clendenning, K. Miller all in favor; none opposed, motion carried.
5. Librarian’s Report
Budget discussion. Looking at ways to reduce cost. Will need to replace some computers soon. They are over 8 years old and 3 public computers and a staff computer were down one day recently. Having to repeatedly spend money for computer repair. Will determine which ones to replace and how much it will cost. A new server is a priority. Annual evaluations need to be completed soon. K. Miller will talk with S. Kruser regarding sending out the information to the Board and Library staff.
6. Adjourn.
E. Eager made a motion to adjourn the meeting. Seconded by Wally Shannon. All in favor, none opposed. Motion carried. Meeting adjourned at 7:04pm.
Meeting minutes prepared by Trustee Kim Miller.
BOARD OF TRUSTEES
MEETING MINUTES FROM JUNE 25, 2009
1. Call to Order.
Board President Eloise Eager called the meeting to order at 5:30pm. Trustees present: Eloise Eager, Gwen Clendenning, Johanna Lema, Wally Shannon, Kim Miller and Library Director Kathi Kemp. Absent: Susan Kruser and Vicki Lecy-Luebke. Visitor Susan Cary of Cary Signs and Fred Juergens, President of Friends of the Eager Free Public Library.
2. Presentation by Susan Cary regarding a lawn sign for the library. Discussed options and costs. Total costs for a well designed and executed sign in keeping with the style and historical nature of the library building could be $8- $15K+. Declined at this time to spend $200 for a couple of different preliminary designs and instead will revisit signage when planning for the new addition.
3. Approval of May Minutes.
E. Eager moved to accept the May Trustee meeting minutes. Seconded by G. Clendenning. No discussion. All in favor; none opposed. Motion carried.
4. June Bills
All large volume book sales are now completed for the year. Air conditioner problems required a Saturday repair call. Ultimately the problem was not resolved so Library Director K. Kemp requested a reduction of the bill. We paid $600 toward the Arrowhead Library system; next payment is in January 2010. K. Kemp and Mayor Sandy Decker (at Kemp’s invitation) traveled to an informative library conference on “Making Due with Less”. W. Shannon moved to accept the June bills. G. Clendenning seconded the motion. Roll call vote: E. Eager, W. Shannon, G. Clendenning, K. Miller all in favor; none opposed, motion carried.
5. Librarian’s Report
Budget discussion. Looking at ways to reduce cost. Will need to replace some computers soon. They are over 8 years old and 3 public computers and a staff computer were down one day recently. Having to repeatedly spend money for computer repair. Will determine which ones to replace and how much it will cost. A new server is a priority. Annual evaluations need to be completed soon. K. Miller will talk with S. Kruser regarding sending out the information to the Board and Library staff.
6. Adjourn.
E. Eager made a motion to adjourn the meeting. Seconded by Wally Shannon. All in favor, none opposed. Motion carried. Meeting adjourned at 7:04pm.
Meeting minutes prepared by Trustee Kim Miller.
Thursday, July 23, 2009
Minutes: Evansville Public Safety--July 2009
Public Safety Committee
Wednesday July 1, 2009 6:00 P.M.
Regular Meeting
Evansville City Hall Council Room
31 S Madison Street
Minutes
1. Call to Order – meeting was called to order at 6:00 p.m.
2. Roll Call – Present: Alderpersons Diane Roberts, Chair, Dennis Wessels, and Barb Jacobson. Others present were: Mayor Sandra Decker, Roger Berg, City Administrator Dan Wietecha, Chief of Police Scott McElroy, and Zach Beaver (for EMS Coordinator Mary Beaver). Members from the public were: Kathy Comann Partners in Prevention, Theresa Daane, County Information Sharing, Nicole Huff, and Frank Egli.
3. Approval of Agenda – Motion by Wessels, second by Jacobson, to approve the agenda as printed with amendment to move item 8E after item 5. Motion passed.
4. Minutes of the June 3, 2009 meeting - Motion by Jacobson, second by Wessels, to approve the June 3, 2009 regular meeting minutes as printed. Motion passed.
5. Citizen appearances other than agenda items listed – None
8E. Motion by Wessels, second by Jacobson to join the Rock County Interagency Agreement on sharing of information contingent on City Attorney’s approval.
6. Evansville Police Report – Chief of Police McElroy reported that there were 1143 calls for service in June compared to 955 in 2008, with 79 license transactions. He mentioned a capital budget item for next year in regard to radio/frequency changes, “GeoCom”. This will affect all city agencies that use radio communications. Dave Sleeter will attend our August Public Safety Committee meeting to brief the committee on this issue.
7. Evansville Medical Service Report – Zach Beaver reported that there were 26 runs for June, with a total of 189 year-to-date. Communication equipment will be upgraded to Narrowband Capability, with deadline for completion is 2013.
8. Old Business -
A. Motion by Wessels, second by Jacobson to approve the tabled Operator’s License for Frank Egli and the previously denied Operator’s License for Nicole Huff. Both licenses approved on roll call vote of 3-0.
B. Discussion regarding snowmobile trails that run through city limits was tabled for the August meeting.
C. Motion by Jacobson, second by Wessels to accept Lifequest’s request to receive $700 for the call made on 3/13/08 instead of the billed amount of $883.86. Motion passed.
D. There was discussion regarding the police department building remodeling. The City received conditional approval from the State. The cost is 15% higher due to the changes in the garage. Dan, City Administrator, is working on a budget amendment. Motion by Wessels, second by Roberts, to recommend to Council to approve a budget amendment for the police building remodeling including the garage with the necessary changes. Motion passed on a roll call vote of 2-1, Jacobson voting no.
9. New Business -
A. Motion by Roberts, second by Jacobson, to approve the Temporary Class “B” Beer (Picnic) Retailer’s License for the ECP July 4th Celebration and the attached Temporary Bartenders List. Motion passed.
B. Motion by Roberts, second by Wessels, to approve renewal Operators License Application for Rebecca R DeMarb. Motion passed.
C. Motion by Jacobson, second by Wessels, to table Robert Hinkel’s Operators License until next month for additional information on item #1 of the application and to have him present. Motion passed.
D. Motion by Wessels, second by Jacobson, to recommend to Common Council approval of amended Fee Schedule. Motion passed.
E. Lieutenant Koehler and Investigator Laufenberg have successfully completed their respective probationary periods, effective July 3, 2009.
10. Motion to adjourn – Motion by Wessels, second by Jacobson, to adjourn at 7:25 p.m. with the next meeting scheduled for August 5th at 6 p.m. Motion passed.
Respectfully submitted,
Diane Roberts, Chairperson
These minutes are not official until approved by Public Safety at their next regular meeting
Wednesday July 1, 2009 6:00 P.M.
Regular Meeting
Evansville City Hall Council Room
31 S Madison Street
Minutes
1. Call to Order – meeting was called to order at 6:00 p.m.
2. Roll Call – Present: Alderpersons Diane Roberts, Chair, Dennis Wessels, and Barb Jacobson. Others present were: Mayor Sandra Decker, Roger Berg, City Administrator Dan Wietecha, Chief of Police Scott McElroy, and Zach Beaver (for EMS Coordinator Mary Beaver). Members from the public were: Kathy Comann Partners in Prevention, Theresa Daane, County Information Sharing, Nicole Huff, and Frank Egli.
3. Approval of Agenda – Motion by Wessels, second by Jacobson, to approve the agenda as printed with amendment to move item 8E after item 5. Motion passed.
4. Minutes of the June 3, 2009 meeting - Motion by Jacobson, second by Wessels, to approve the June 3, 2009 regular meeting minutes as printed. Motion passed.
5. Citizen appearances other than agenda items listed – None
8E. Motion by Wessels, second by Jacobson to join the Rock County Interagency Agreement on sharing of information contingent on City Attorney’s approval.
6. Evansville Police Report – Chief of Police McElroy reported that there were 1143 calls for service in June compared to 955 in 2008, with 79 license transactions. He mentioned a capital budget item for next year in regard to radio/frequency changes, “GeoCom”. This will affect all city agencies that use radio communications. Dave Sleeter will attend our August Public Safety Committee meeting to brief the committee on this issue.
7. Evansville Medical Service Report – Zach Beaver reported that there were 26 runs for June, with a total of 189 year-to-date. Communication equipment will be upgraded to Narrowband Capability, with deadline for completion is 2013.
8. Old Business -
A. Motion by Wessels, second by Jacobson to approve the tabled Operator’s License for Frank Egli and the previously denied Operator’s License for Nicole Huff. Both licenses approved on roll call vote of 3-0.
B. Discussion regarding snowmobile trails that run through city limits was tabled for the August meeting.
C. Motion by Jacobson, second by Wessels to accept Lifequest’s request to receive $700 for the call made on 3/13/08 instead of the billed amount of $883.86. Motion passed.
D. There was discussion regarding the police department building remodeling. The City received conditional approval from the State. The cost is 15% higher due to the changes in the garage. Dan, City Administrator, is working on a budget amendment. Motion by Wessels, second by Roberts, to recommend to Council to approve a budget amendment for the police building remodeling including the garage with the necessary changes. Motion passed on a roll call vote of 2-1, Jacobson voting no.
9. New Business -
A. Motion by Roberts, second by Jacobson, to approve the Temporary Class “B” Beer (Picnic) Retailer’s License for the ECP July 4th Celebration and the attached Temporary Bartenders List. Motion passed.
B. Motion by Roberts, second by Wessels, to approve renewal Operators License Application for Rebecca R DeMarb. Motion passed.
C. Motion by Jacobson, second by Wessels, to table Robert Hinkel’s Operators License until next month for additional information on item #1 of the application and to have him present. Motion passed.
D. Motion by Wessels, second by Jacobson, to recommend to Common Council approval of amended Fee Schedule. Motion passed.
E. Lieutenant Koehler and Investigator Laufenberg have successfully completed their respective probationary periods, effective July 3, 2009.
10. Motion to adjourn – Motion by Wessels, second by Jacobson, to adjourn at 7:25 p.m. with the next meeting scheduled for August 5th at 6 p.m. Motion passed.
Respectfully submitted,
Diane Roberts, Chairperson
These minutes are not official until approved by Public Safety at their next regular meeting
Minutes; Revised; Park Board July 2009
PARK & RECREATION BOARD MEETING MINUTES
Monday, July 20, 2009, 6:00 p.m.
Evansville Council Chambers
Meeting called to order at 6:00 p.m. by Chair Ringhand.
Present: Jerry Krueger, Ron Carlsen, Jeff Farnsworth, Janis Ringhand, Rich Modaff (6:30). Staff: Rick Hamacher, Ray Anderson. Absent: Sue Merritt, Fred Juergens.
Agenda approved as printed on a Krueger/Farnsworth motion, unanimous.
Minutes of the June 15, 2009 meeting approved on a Farnsworth/Krueger motion, unanimous.
Allison Becker, 104 Garfield Ave., Kolleen Onsrud, John Decker and John Gishnok present for the Grove Society with a proposed planting plan for the Baker Building and tentative location of the Baker windmill. The gardens will be maintained by the Grove Society with the City mowing the green spaces, the bricks that were purchased by local citizens will be placed in a terrace. The windmill will not be functional, 20’ in height with a blade that is 8’; metal sheeting will be placed around it to keep children from climbing; concrete supports will be installed below the legs. Conceptual plans were approved on a Farnsworth/Carlsen motion with a recommendation that the City Planner be consulted regarding placement of the windmill, parking stalls required and landscaping requirements - unanimous.
Citizen appearances – Ben Banks, 222 S. Madison, Tim Paton, 6621 N South Fifth St. and Todd Veenstra, 562 Spencer were present for the youth baseball league. The expressed a concern for a shortage of ball diamonds and a growing number of youth participants in current programs. They asked when the Westside diamonds were scheduled for completion (2010) and told that the plan is likely not to happen on time. They inquired about volunteer labor to finish the fields, they were told to bring forward their plans for further review; we would work with their volunteers. Ray Anderson stated that Countryside Park has a backstop already and suggested they look at that location, they will contact Ray for a tour.
No report from SOLE or shoreland update. Ringhand received a call about weeds growing in the lake and contacted Carl Korfmacher who will do a site inspection with the assistance of Ray.
Lake safety issues were tabled until next month.
Chairs report on Council actions – reviewed the cleanup of the Every property.
Park Maintenance supervisor Ray Anderson reported that things are slow in the park, garbage at the skate park and tagging at the restrooms, notified Police Department. Westside park – grading around playground and more sand added.
Aquatics Director Rick Hamacher said the pool has been slow due to cool weather, swimming lessons are way down for enrollment, likely because of price increases. Reviewed proposed budget and Park Store operations. Rick informed us there will be no wage increases for seasonal workers due to the tight budget. Rick presented 3 options for the future of the Park Store. On a Farnsworth/Modaff motion we recommended seeking a private individual to take over the store, if that does not work, hours of operation will be reduced, unanimous.
Overall budget for 2011 will remain the same as for 2010, a cost saving could be realized if the store is rented out, a lease and equipment contract would have to be worked out.
Motion to adjourn by Modaff/Farnsworth at 7:05 p.m., unanimous.
Monday, July 20, 2009, 6:00 p.m.
Evansville Council Chambers
Meeting called to order at 6:00 p.m. by Chair Ringhand.
Present: Jerry Krueger, Ron Carlsen, Jeff Farnsworth, Janis Ringhand, Rich Modaff (6:30). Staff: Rick Hamacher, Ray Anderson. Absent: Sue Merritt, Fred Juergens.
Agenda approved as printed on a Krueger/Farnsworth motion, unanimous.
Minutes of the June 15, 2009 meeting approved on a Farnsworth/Krueger motion, unanimous.
Allison Becker, 104 Garfield Ave., Kolleen Onsrud, John Decker and John Gishnok present for the Grove Society with a proposed planting plan for the Baker Building and tentative location of the Baker windmill. The gardens will be maintained by the Grove Society with the City mowing the green spaces, the bricks that were purchased by local citizens will be placed in a terrace. The windmill will not be functional, 20’ in height with a blade that is 8’; metal sheeting will be placed around it to keep children from climbing; concrete supports will be installed below the legs. Conceptual plans were approved on a Farnsworth/Carlsen motion with a recommendation that the City Planner be consulted regarding placement of the windmill, parking stalls required and landscaping requirements - unanimous.
Citizen appearances – Ben Banks, 222 S. Madison, Tim Paton, 6621 N South Fifth St. and Todd Veenstra, 562 Spencer were present for the youth baseball league. The expressed a concern for a shortage of ball diamonds and a growing number of youth participants in current programs. They asked when the Westside diamonds were scheduled for completion (2010) and told that the plan is likely not to happen on time. They inquired about volunteer labor to finish the fields, they were told to bring forward their plans for further review; we would work with their volunteers. Ray Anderson stated that Countryside Park has a backstop already and suggested they look at that location, they will contact Ray for a tour.
No report from SOLE or shoreland update. Ringhand received a call about weeds growing in the lake and contacted Carl Korfmacher who will do a site inspection with the assistance of Ray.
Lake safety issues were tabled until next month.
Chairs report on Council actions – reviewed the cleanup of the Every property.
Park Maintenance supervisor Ray Anderson reported that things are slow in the park, garbage at the skate park and tagging at the restrooms, notified Police Department. Westside park – grading around playground and more sand added.
Aquatics Director Rick Hamacher said the pool has been slow due to cool weather, swimming lessons are way down for enrollment, likely because of price increases. Reviewed proposed budget and Park Store operations. Rick informed us there will be no wage increases for seasonal workers due to the tight budget. Rick presented 3 options for the future of the Park Store. On a Farnsworth/Modaff motion we recommended seeking a private individual to take over the store, if that does not work, hours of operation will be reduced, unanimous.
Overall budget for 2011 will remain the same as for 2010, a cost saving could be realized if the store is rented out, a lease and equipment contract would have to be worked out.
Motion to adjourn by Modaff/Farnsworth at 7:05 p.m., unanimous.
Tuesday, July 21, 2009
Minutes; Park Board; July 2009
PARK & RECREATION BOARD MEETING MINUTES
Monday, July 20, 2009, 6:00 p.m.
Evansville Council Chambers
Meeting called to order at 6:00 p.m. by Chair Ringhand.
Present: Jerry Krueger, Ron Carlsen, Jeff Farnsworth, Janis Ringhand, Rich Modaff (6:30). Staff: Rick Hamacher, Ray Anderson. Absent: Sue Merritt, Fred Juergens.
Agenda approved as printed on a Krueger/Farnsworth motion, unanimous.
Minutes of the June 15, 2009 meeting approved on a Farnsworth/Krueger motion, unanimous.
Allison Becker, 104 Garfield Ave., Kolleen Onsrud, John Decker and John Gishnok present for the Grove Society with a proposed planting plan for the Baker Building and tentative location of the Baker windmill. The gardens will be maintained by the Grove Society with the City mowing the green spaces, the bricks that were purchased by local citizens will be placed in a terrace. The windmill will not be functional, 20’ in height with a blade that is 8’; metal sheeting will be placed around it to keep children from climbing; concrete supports will be installed below the legs. Conceptual plans were approved on a Farnsworth/Carlsen motion with a recommendation that the City Planner be consulted regarding placement of the windmill, parking stalls required and landscaping requirements - unanimous.
Citizen appearances – Ben Banks, 222 S. Madison, Tim Paton, 6621 N South Fifth St. and Todd Veenstra, 562 Spencer were present for the youth baseball league. The expressed a concern for a shortage of ball diamonds and a growing number of youth participants in current programs. They asked when the Westside diamonds were scheduled for completion (2010) and told that the plan is likely not to happen on time. They inquired about volunteer labor to finish the fields, they were told to bring forward their plans for further review; we would work with their volunteers. Ray Anderson stated that Countryside Park has a backstop already and suggested they look at that location, they will contact Ray for a tour.
No report from SOLE or shoreland update. Ringhand received a call about weeds growing in the lake and contacted Carl Korfmacher who will do a site inspection with the assistance of Ray.
Lake safety issues were tabled until next month.
Chairs report on Council actions – reviewed the cleanup of the Every property.
Park Maintenance supervisor Ray Anderson reported that things are slow in the park, garbage at the skate park and tagging at the restrooms, notified Police Department. Westside park – grading around playground and more sand added.
Aquatics Director Rick Hamacher said the pool has been slow due to cool weather, swimming lessons are way down for enrollment, likely because of price increases. Reviewed proposed budget and Park Store operations. Rick informed us there will be no wage increases for seasonal workers due to the increase in minimum wages. Rick presented 3 options for the future of the Park Store. On a Farnsworth/Modaff motion we recommended seeking a private individual to take over the store, if that does not work, hours of operation will be reduced, unanimous.
Overall budget for 2011 will remain the same as for 2010, a cost saving could be realized if the store is rented out, a lease and equipment contract would have to be worked out.
Motion to adjourn by Modaff/Farnsworth at 7:05 p.m., unanimous.
Monday, July 20, 2009, 6:00 p.m.
Evansville Council Chambers
Meeting called to order at 6:00 p.m. by Chair Ringhand.
Present: Jerry Krueger, Ron Carlsen, Jeff Farnsworth, Janis Ringhand, Rich Modaff (6:30). Staff: Rick Hamacher, Ray Anderson. Absent: Sue Merritt, Fred Juergens.
Agenda approved as printed on a Krueger/Farnsworth motion, unanimous.
Minutes of the June 15, 2009 meeting approved on a Farnsworth/Krueger motion, unanimous.
Allison Becker, 104 Garfield Ave., Kolleen Onsrud, John Decker and John Gishnok present for the Grove Society with a proposed planting plan for the Baker Building and tentative location of the Baker windmill. The gardens will be maintained by the Grove Society with the City mowing the green spaces, the bricks that were purchased by local citizens will be placed in a terrace. The windmill will not be functional, 20’ in height with a blade that is 8’; metal sheeting will be placed around it to keep children from climbing; concrete supports will be installed below the legs. Conceptual plans were approved on a Farnsworth/Carlsen motion with a recommendation that the City Planner be consulted regarding placement of the windmill, parking stalls required and landscaping requirements - unanimous.
Citizen appearances – Ben Banks, 222 S. Madison, Tim Paton, 6621 N South Fifth St. and Todd Veenstra, 562 Spencer were present for the youth baseball league. The expressed a concern for a shortage of ball diamonds and a growing number of youth participants in current programs. They asked when the Westside diamonds were scheduled for completion (2010) and told that the plan is likely not to happen on time. They inquired about volunteer labor to finish the fields, they were told to bring forward their plans for further review; we would work with their volunteers. Ray Anderson stated that Countryside Park has a backstop already and suggested they look at that location, they will contact Ray for a tour.
No report from SOLE or shoreland update. Ringhand received a call about weeds growing in the lake and contacted Carl Korfmacher who will do a site inspection with the assistance of Ray.
Lake safety issues were tabled until next month.
Chairs report on Council actions – reviewed the cleanup of the Every property.
Park Maintenance supervisor Ray Anderson reported that things are slow in the park, garbage at the skate park and tagging at the restrooms, notified Police Department. Westside park – grading around playground and more sand added.
Aquatics Director Rick Hamacher said the pool has been slow due to cool weather, swimming lessons are way down for enrollment, likely because of price increases. Reviewed proposed budget and Park Store operations. Rick informed us there will be no wage increases for seasonal workers due to the increase in minimum wages. Rick presented 3 options for the future of the Park Store. On a Farnsworth/Modaff motion we recommended seeking a private individual to take over the store, if that does not work, hours of operation will be reduced, unanimous.
Overall budget for 2011 will remain the same as for 2010, a cost saving could be realized if the store is rented out, a lease and equipment contract would have to be worked out.
Motion to adjourn by Modaff/Farnsworth at 7:05 p.m., unanimous.
Friday, July 17, 2009
Minutes: Evansville/Union Implementation meeting---July 2009
EVANSVILLE UNION IMPLEMENTATION MEETING
Wednesday, July 15, 2009, 6:00 p.m.
Evansville City Hall
MINUTES
Present: John Sornson, Don Krajeck, Janis Ringhand, Bill Hammann, Bob Janes, Eric Larsen. Guests: Greg Hoffmeister and Bobbie McIlroy (Foth for Dave Sauer).
Meeting called to order by Chair Ringhand at 6:00 p.m., quorum present.
Approved the agenda as printed on a Krajeck/Sornson motion, unanimous.
Approved the minutes of the May 20, 2009 meeting on a Janes/Hammann motion, unanimous.
Began review of the future land use maps presented by Bobbie McIlroy, on behalf of Dave Sauer.
Next meeting, Special Meeting with Rock County Smart Growth, Union & Evansville, Wednesday, August 12 at 6:30 at the Fire Station.
Adjourn at 7:00 p.m.
NOTE: Discussion after the meeting regarding a special meeting to finish the map designations before the August 12 Special Meeting with Rock County Smart Growth, Plan Commissions and Councils from both Evansville and Union. Suggested meeting on Thursday, July 23, 2009, at 6:00 p.m. at City Hall, if that time frame works for the majority.
Wednesday, July 15, 2009, 6:00 p.m.
Evansville City Hall
MINUTES
Present: John Sornson, Don Krajeck, Janis Ringhand, Bill Hammann, Bob Janes, Eric Larsen. Guests: Greg Hoffmeister and Bobbie McIlroy (Foth for Dave Sauer).
Meeting called to order by Chair Ringhand at 6:00 p.m., quorum present.
Approved the agenda as printed on a Krajeck/Sornson motion, unanimous.
Approved the minutes of the May 20, 2009 meeting on a Janes/Hammann motion, unanimous.
Began review of the future land use maps presented by Bobbie McIlroy, on behalf of Dave Sauer.
Next meeting, Special Meeting with Rock County Smart Growth, Union & Evansville, Wednesday, August 12 at 6:30 at the Fire Station.
Adjourn at 7:00 p.m.
NOTE: Discussion after the meeting regarding a special meeting to finish the map designations before the August 12 Special Meeting with Rock County Smart Growth, Plan Commissions and Councils from both Evansville and Union. Suggested meeting on Thursday, July 23, 2009, at 6:00 p.m. at City Hall, if that time frame works for the majority.
Monday, July 13, 2009
Minutes; Evansville Planning Commission: July 6, 2009
City of Evansville Plan Commission
Regular Meeting
Monday, July 6, 2009, 6:00 p.m.
City Hall (Third Floor), 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:03 p.m. by Chair Sandy Decker.
2. Roll Call. Members Present: Sandy Decker, John Gishnock, Bill Hammann and Diane Roberts. Members Absent: Mason Braunschweig, Jim Brooks and Carol Endres. Others Present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Planner John Stockham (left meeting at 6:56 p.m.), and Dave Mueller of LiteWire.
3. Approval of agenda. Hammann made a motion, seconded by Roberts to approve the agenda as printed. Motion approved unanimously.
4. Approval of minutes. Roberts made a motion, seconded by Hammann to waive the reading of the minutes from the May 4, 2009 regular meeting and approve them as printed. Motion approved unanimously.
5. Citizen appearances other than agenda items listed. None
6. Public Hearing – Zoning and Stormwater Management Ordinance Amendments. Stockham reviewed the sections of the code containing the proposed amendments. He noted that the required publications for the public hearing were made. There were no comments from the public. Decker opened the public hearing at 6:07 p.m. No one spoke. Decker closed the public hearing at 6:08 p.m.
7. Action items.
A. Zoning Ordinance and Stormwater Management Ordinance Amendments. With no additional comments or questions from the Commission, Hammann made a motion, seconded by Roberts to recommend approval of the proposed Zoning Ordinance and Stormwater Management Ordinance and forward this recommendation to the Common Council. Motion approved unanimously.
B. Site Plan – LiteWire, 565 E. Main Street. Stockham reviewed the details of the proposed site plan. An 80-foot communication tower and 220 square foot utility shed would need to be constructed. Dave Mueller, representing LiteWire, explained that their current lease expires October 1, 2009 and they would use the existing structure until a new building is constructed on this parcel. The plan would be to then convert the existing structure into office space they could lease. The Commission discussed the location of the existing and proposed driveways, landscaping, utility service and the communication tower. Hammann made a motion, seconded by Roberts to approve the site application for the initial phase of the LiteWire Internet Service project subject to the following:
1. Approval of the proposed site plan for the communication tower is subject to future approval of a zoning ordinance amendment allowing communication towers as conditional uses in commercial districts and approval of a CUP for this specific tower.
2. The applicant will be allowed to maintain the existing gravel driveways until the second phase of construction is completed or for up to 36 months, whichever is sooner. If the second phase has not been completed within 36 months, the applicant must pave and stripe the driveway and parking area for the existing building in accordance with City parking lot design standards.
Hammann made a motion, seconded by Roberts to amend the motion by adding the following condition:
3. Planting 2 terrace trees on E Main Street subject to approval of the City Tree Commissioner.
Amendment approved unanimously. Main motion, as amended, approved unanimously.
C. Site Plan – Police Department, 22 W. Church. Stockham reviewed the description of the request and zoning of the site. Discussion followed regarding the details of the building design, landscaping, and parking. Hammann made a motion, seconded by Roberts to approve the site plan application for the police department garage subject to the following conditions:
1. Submittal and staff approval of a Landscaping Plan that complies with the requirements of Section 130-203(3) and the Article V Landscaping and Bufferyard Regulations.
2. Submittal and staff approval of a Grading and Erosion Control Plan that complies with the requirements of Section 130-203(3) and Chapter 48 Erosion Control Ordinance and Chapter 104 Stormwater Management Ordinance.
Motion approved unanimously.
8. Report on Other Permitting Activity by City Planner. None
9. Report of the Unified Land Development Code Committee. Hammann stated the next meeting date is July 16, 2009.
10. Report of the Evansville Historic Preservation Commission. Decker stated there is a special meeting scheduled for July 7, 2009.
11. Report of the Evansville-Union Implementation Committee.
A. Decker stated there is a proposal by Union Plan Commission to hold a joint training session with a tentative meeting date of August 12, 209.
12. Update on Common Council actions relating to Plan Commission recommendations. None
13. Update on Board of Appeals actions relating to zoning matters. None
14. Update on Rock County Smart Growth Plan. Decker stated the public meeting will be held at the Rock County Courthouse on July 9, 2009.
15. Enforcement. None
16. Next regular meeting date. Monday, August 3, 2009
17. Motion to adjourn. Hammann made a motion, seconded by Roberts to adjourn at 7:08 p.m. Motion approved unanimously.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Plan Commission at their next regular meeting.
Regular Meeting
Monday, July 6, 2009, 6:00 p.m.
City Hall (Third Floor), 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:03 p.m. by Chair Sandy Decker.
2. Roll Call. Members Present: Sandy Decker, John Gishnock, Bill Hammann and Diane Roberts. Members Absent: Mason Braunschweig, Jim Brooks and Carol Endres. Others Present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Planner John Stockham (left meeting at 6:56 p.m.), and Dave Mueller of LiteWire.
3. Approval of agenda. Hammann made a motion, seconded by Roberts to approve the agenda as printed. Motion approved unanimously.
4. Approval of minutes. Roberts made a motion, seconded by Hammann to waive the reading of the minutes from the May 4, 2009 regular meeting and approve them as printed. Motion approved unanimously.
5. Citizen appearances other than agenda items listed. None
6. Public Hearing – Zoning and Stormwater Management Ordinance Amendments. Stockham reviewed the sections of the code containing the proposed amendments. He noted that the required publications for the public hearing were made. There were no comments from the public. Decker opened the public hearing at 6:07 p.m. No one spoke. Decker closed the public hearing at 6:08 p.m.
7. Action items.
A. Zoning Ordinance and Stormwater Management Ordinance Amendments. With no additional comments or questions from the Commission, Hammann made a motion, seconded by Roberts to recommend approval of the proposed Zoning Ordinance and Stormwater Management Ordinance and forward this recommendation to the Common Council. Motion approved unanimously.
B. Site Plan – LiteWire, 565 E. Main Street. Stockham reviewed the details of the proposed site plan. An 80-foot communication tower and 220 square foot utility shed would need to be constructed. Dave Mueller, representing LiteWire, explained that their current lease expires October 1, 2009 and they would use the existing structure until a new building is constructed on this parcel. The plan would be to then convert the existing structure into office space they could lease. The Commission discussed the location of the existing and proposed driveways, landscaping, utility service and the communication tower. Hammann made a motion, seconded by Roberts to approve the site application for the initial phase of the LiteWire Internet Service project subject to the following:
1. Approval of the proposed site plan for the communication tower is subject to future approval of a zoning ordinance amendment allowing communication towers as conditional uses in commercial districts and approval of a CUP for this specific tower.
2. The applicant will be allowed to maintain the existing gravel driveways until the second phase of construction is completed or for up to 36 months, whichever is sooner. If the second phase has not been completed within 36 months, the applicant must pave and stripe the driveway and parking area for the existing building in accordance with City parking lot design standards.
Hammann made a motion, seconded by Roberts to amend the motion by adding the following condition:
3. Planting 2 terrace trees on E Main Street subject to approval of the City Tree Commissioner.
Amendment approved unanimously. Main motion, as amended, approved unanimously.
C. Site Plan – Police Department, 22 W. Church. Stockham reviewed the description of the request and zoning of the site. Discussion followed regarding the details of the building design, landscaping, and parking. Hammann made a motion, seconded by Roberts to approve the site plan application for the police department garage subject to the following conditions:
1. Submittal and staff approval of a Landscaping Plan that complies with the requirements of Section 130-203(3) and the Article V Landscaping and Bufferyard Regulations.
2. Submittal and staff approval of a Grading and Erosion Control Plan that complies with the requirements of Section 130-203(3) and Chapter 48 Erosion Control Ordinance and Chapter 104 Stormwater Management Ordinance.
Motion approved unanimously.
8. Report on Other Permitting Activity by City Planner. None
9. Report of the Unified Land Development Code Committee. Hammann stated the next meeting date is July 16, 2009.
10. Report of the Evansville Historic Preservation Commission. Decker stated there is a special meeting scheduled for July 7, 2009.
11. Report of the Evansville-Union Implementation Committee.
A. Decker stated there is a proposal by Union Plan Commission to hold a joint training session with a tentative meeting date of August 12, 209.
12. Update on Common Council actions relating to Plan Commission recommendations. None
13. Update on Board of Appeals actions relating to zoning matters. None
14. Update on Rock County Smart Growth Plan. Decker stated the public meeting will be held at the Rock County Courthouse on July 9, 2009.
15. Enforcement. None
16. Next regular meeting date. Monday, August 3, 2009
17. Motion to adjourn. Hammann made a motion, seconded by Roberts to adjourn at 7:08 p.m. Motion approved unanimously.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Plan Commission at their next regular meeting.
Minutes; Evansville Fire District, July 2009
EVANSVILLE COMMUNITY FIRE DISTRICT
Meeting Minutes
Regular Monthly Meeting
July 07, 2009
The regular monthly meeting of the Evansville Fire District Board of Trustee’s was held on July 07, 2009 at 7:00 p.m. at the Evansville Fire Station.
Meeting called to order by acting President Dennis Wessels. Roll call was taken of those present.
Present Representing
Kendall Schneider Town of Union – arrived 7:30
Fern McCoy (Secretary/Treasurer) Town of Magnolia
Tom Cothard City of Evansville
Dennis Wessels (President) City of Evansville
Phil Hamilton Town of Porter
Jim Topel Town of Brooklyn
Mike Halvensleben – Fire Chief
Gary Gard
JULY BOARD OF APPEALS MEETING
July meeting of the Evansville Fire District Board of Appeals called to order by acting President Dennis Wessels.
Present Representing
Kendall Schneider Town of Union – arrived 7:30
Fern McCoy (Secretary/Treasurer) Town of Magnolia
Tom Cothard City of Evansville
Dennis Wessels (President) City of Evansville
Phil Hamilton Town of Porter
Jim Topel Town of Brooklyn
Mike Halvensleben – Fire Chief
Gary Gard
No appeals to be heard.
MINUTES FROM LAST MEETING
Motion made by Hamilton, 2nd by Cothard, to accept minutes of June 02, 2009 district meeting as written. Motion carried.
2008 FINAL AUDIT
James Frechette, District auditor, presented final audit results to Board. Recommendation was made to set up Special Redemption Fund for building payments. If final loan is less than construction loan, a new amortization schedule will be needed. Motion made by McCoy, 2nd by Wessels, to accept report as presented. Motion carried. Payment of $2,940.00 presented to Frechette for cost of services rendered.
CONTINUING BUSINESS
No Continuing Business to be addressed.
COMMUNICATIONS FROM CHIEF
Chief stated 2% audit went well. Auditor stated Chief should be sworn into position by District Board. Fire inspection software was also recommended for completion of inspections.
NEW BUILDING / FIRE STATION
Chief stated finalization of construction loan is scheduled for the next month. Final price of new station is estimated less than $1,900,000.00.
Utility expenses will be monitored for 2010 budgeting purposes.
Chief is inquiring for bids/costs to alter roof drainage. Rain gutters presently discharge into landscaping and pavement surrounding building. Estimates being pursued are for boring drain lines beneath driveway and parking stalls.
FINAL APPROVAL OF FIRE STATION USE POLICY
Item tabled to August 04, 2009 meeting as Board had not received updated policy in advance for review.
SALE OF 1980 GRASS RIG
Sale of current grass rig is scheduled for August. Advertisements will be placed. Board discussed the possibility of placing ad on City website. Sealed bids will be accepted until August 04, 2009 at 7:00 p.m. Board has right to refuse all bids
PAYMENT OF BILLS
Motion made by Hamilton, 2nd by Schneider, to accept July 07, 2009 payment of bills in the amount of $26,520.96, which includes $2,940.00 payment to James Frechette previously authorized. Breakdown of bills is as follows: $23,817.96 for regular accounts payable; $2,703.00 payment for direct purchases for new station. Motion carried.
FIRE CALLS
Motion made by Hamilton, 2nd by Schneider, to accept fire calls 56, 59, 61 and 63 as non-billable.
Motion carried.
USER FEE INVOICES
Invoices reviewed.
OTHER NON-ACTIONABLE BUSINESS PRESENTED TO BOARD
No non-actionable business presented to board.
Motion made by McCoy, 2nd by Cothard, to adjourn the meeting. Motion carried.
The next regular meeting of the Evansville Community Fire Protection District will be August 04, 2009 at 7:00 p.m. at the Fire Station.
Agenda:
Board of Appeals Meeting
Minutes from the last meeting
Continuing Business
Communications from Chief
New Building / Fire Station
Final Approval of Fire Station Use Policy
Sale of 1980 Grass Rig
Payment of Bills
Fire Calls
User Fee Invoices
Other Non-Actionable Business Presented to Board
Adjournment
TO AVOID A $500.00 USER FEE, CALL 757-2244 FOR ALL CONTROLLED BURNS
Meeting Minutes
Regular Monthly Meeting
July 07, 2009
The regular monthly meeting of the Evansville Fire District Board of Trustee’s was held on July 07, 2009 at 7:00 p.m. at the Evansville Fire Station.
Meeting called to order by acting President Dennis Wessels. Roll call was taken of those present.
Present Representing
Kendall Schneider Town of Union – arrived 7:30
Fern McCoy (Secretary/Treasurer) Town of Magnolia
Tom Cothard City of Evansville
Dennis Wessels (President) City of Evansville
Phil Hamilton Town of Porter
Jim Topel Town of Brooklyn
Mike Halvensleben – Fire Chief
Gary Gard
JULY BOARD OF APPEALS MEETING
July meeting of the Evansville Fire District Board of Appeals called to order by acting President Dennis Wessels.
Present Representing
Kendall Schneider Town of Union – arrived 7:30
Fern McCoy (Secretary/Treasurer) Town of Magnolia
Tom Cothard City of Evansville
Dennis Wessels (President) City of Evansville
Phil Hamilton Town of Porter
Jim Topel Town of Brooklyn
Mike Halvensleben – Fire Chief
Gary Gard
No appeals to be heard.
MINUTES FROM LAST MEETING
Motion made by Hamilton, 2nd by Cothard, to accept minutes of June 02, 2009 district meeting as written. Motion carried.
2008 FINAL AUDIT
James Frechette, District auditor, presented final audit results to Board. Recommendation was made to set up Special Redemption Fund for building payments. If final loan is less than construction loan, a new amortization schedule will be needed. Motion made by McCoy, 2nd by Wessels, to accept report as presented. Motion carried. Payment of $2,940.00 presented to Frechette for cost of services rendered.
CONTINUING BUSINESS
No Continuing Business to be addressed.
COMMUNICATIONS FROM CHIEF
Chief stated 2% audit went well. Auditor stated Chief should be sworn into position by District Board. Fire inspection software was also recommended for completion of inspections.
NEW BUILDING / FIRE STATION
Chief stated finalization of construction loan is scheduled for the next month. Final price of new station is estimated less than $1,900,000.00.
Utility expenses will be monitored for 2010 budgeting purposes.
Chief is inquiring for bids/costs to alter roof drainage. Rain gutters presently discharge into landscaping and pavement surrounding building. Estimates being pursued are for boring drain lines beneath driveway and parking stalls.
FINAL APPROVAL OF FIRE STATION USE POLICY
Item tabled to August 04, 2009 meeting as Board had not received updated policy in advance for review.
SALE OF 1980 GRASS RIG
Sale of current grass rig is scheduled for August. Advertisements will be placed. Board discussed the possibility of placing ad on City website. Sealed bids will be accepted until August 04, 2009 at 7:00 p.m. Board has right to refuse all bids
PAYMENT OF BILLS
Motion made by Hamilton, 2nd by Schneider, to accept July 07, 2009 payment of bills in the amount of $26,520.96, which includes $2,940.00 payment to James Frechette previously authorized. Breakdown of bills is as follows: $23,817.96 for regular accounts payable; $2,703.00 payment for direct purchases for new station. Motion carried.
FIRE CALLS
Motion made by Hamilton, 2nd by Schneider, to accept fire calls 56, 59, 61 and 63 as non-billable.
Motion carried.
USER FEE INVOICES
Invoices reviewed.
OTHER NON-ACTIONABLE BUSINESS PRESENTED TO BOARD
No non-actionable business presented to board.
Motion made by McCoy, 2nd by Cothard, to adjourn the meeting. Motion carried.
The next regular meeting of the Evansville Community Fire Protection District will be August 04, 2009 at 7:00 p.m. at the Fire Station.
Agenda:
Board of Appeals Meeting
Minutes from the last meeting
Continuing Business
Communications from Chief
New Building / Fire Station
Final Approval of Fire Station Use Policy
Sale of 1980 Grass Rig
Payment of Bills
Fire Calls
User Fee Invoices
Other Non-Actionable Business Presented to Board
Adjournment
TO AVOID A $500.00 USER FEE, CALL 757-2244 FOR ALL CONTROLLED BURNS
Wednesday, July 8, 2009
Minutes; ECP: Evansville: June 2009
Minutes for: June 3, 2009 Time: 6:30 PM Location: The Heights 201 N 4th
Our Mission: to give all members of the community an opportunity to participate in the cooperative creation of an economically and socially sound, vibrant future for our community and its people.
Attendance at November Meeting
Facilitator: Deb Olsen
Recorder: Robin L. Grignon
Process Monitor: Karen Bass
Board Members Present
Jim Brooks
Karen Bass
Deb Olsen
Tom Calley
John Decker
Board Members Absent
Rebecca DeMarb
Heidi Carvin
Kathi Kemp
Community Members Present
Robin Grignon
June 3rd 2009 Agenda
Process Monitor: Karen Bass
Opening round at 6:30 pm
Review Agenda
Financial & Minutes (Tom)
Coordinator’s report (Robin)
President’s report (Deb / Heidi)
Meeting with Chamber/City Update
Review Board Terms
Harvest Windmill Festival
ECP & PAC E-Arts (Jim)
4th of July Update (Tom)
Grant writing update (John)
Move to Baker Building Update / Grove Society (John)
Civil War Commemoration (John)
Set Agenda for next meeting
July 8 , 2009 Agenda
1. Review Agenda
2. Financial & Minutes (Tom)
3. Coordinator’s report (Robin)
4. President’s report (Deb / Heidi)
*Meeting with Chamber/City Update
5. 4th of July Report (Tom)
5. Harvest Windmill Festival / Windmills on Parade(Deb/ Robin/ Jim / John)
6. E-Arts (Jim)
7. Just Desserts
8. Grant writing update (John)
9. Baker Building Update ((John)
10. Civil War Commemoration (John)
11. Set agenda for next meeting
Review Agenda: Deb Olsen called the meeting to order
May 2009 Minutes: Motion by Karen Bass to approve the minutes as printed. Second by Jim Brooks Motion carried.
Topic Financial Report (Tom)
Main Points Balance: in ECP Operating fund: $6345.00. Need to have a great 4th of July fundraising effort. No Discussion.
Topic Coordinator’s Report
Main Points The annual spring downtown clean-up on May 22nd was a big success thanks to 140 local students, their teachers and community volunteers like Mayor Sandy Decker, Doug Zweizig, Larry Dobbs, Wally and Nancy Shannon, & Betsy Ahner.
Downtown Flower Baskets:
Jean and Tony Wyse really went the extra mile to get the baskets mounted and flowers up by Memorial Day. Shelley Bisch helped with getting the flowers for them. Mary Bisch will water and keep the cart at Angela Wyse’s house. We may need to pay for water costs that she incurs but Jean is talking to the city about that now.
Discover Wisconsin / Marketing Advisory Committee:
Discover Wisconsin’s camera crews will be in our city for entire year filming various events, visiting our beautiful parks, our state-of-the-art High School, downtown Main Street and businesses, restaurants, our top-notch golf course, learning about our entire prestigious architectural & historic district, and all the other amenities we have to offer Production will begin in early July while we are kicking off our 4th of July festivity packed weekend and the “re-grand opening” of Lake Leota. Filming and interviews will be continuous throughout 2009 and commence the end of April 2010 with our Energy Fair.
Ellen Brown from the Chamber is leading the marketing advisory committee for the Discover Wisconsin program and follow-up. The other members of the marketing committee are Todd Culbertson, Ruth Ann Montgomery, Brad Moellenberndt, and Robin Lopez-Grignon Helping the crew to facilitate chosen highlights for the program, developing marketing brochures for tradeshows, collecting photos and articles for the website follow-up. And anything that will make the most of this marketing opportunity for the Evansville community will be our job.
Topic: President’s Report: Deb
Main Points: Meeting with Chamber / Economic Development Committee / ECP / School District
The May 18th meeting at 11:30 resulted in the decision to ask each group’s board of directors to appoint two representatives from each group to continue with an alliance committee.
Discussion: Since Tom Calley and Heidi Carvin have attended these meetings consistently, they were nominated to represent ECP on the Economic Development Alliance Committee starting in June.
Next Steps: Tom and Heidi will attend the June meeting and report back to the ECP board about the progress of the alliance.
2nd Main Point: Review Board Terms. First terms for John Decker, Karen Bass, and Rebecca DeMarb are up for rededication. All agreed to serve for a second term of three years. Karen Bass requested that if a new person were interested in taking any partr of her term she would be willing to step aside for a new member.
Topic: Harvest Windmill Fest Update (Deb / Robin)
Main Points: Harvest Windmill Festival Leadership Committee members are Deb Olsen, Jenny Kalson, Robin Lopez-Grignon, Ellen Brown. Windmills on Parade: Jean Wyse
Music schedule proposed so far:
Friday, October 2nd:
Chainsaw Curtis & The Creepers 8-12pm
Blues, Roadhouse Blues, 60’s-70’s American Rock
Cost: $450
Saturday, October 3rd:
HS Jazz Band $200 noon to 6 pm
Russian Music Group
Other local musicians
Stone Pony 7 pm to midnight
Country Rock, Country, 70’s-80’s Big Hits
Cost: $400
Sunday, October 4th: Need to decide which one:
1. “Jack Farina’s Big Band” of Rock County. Their basic genre of music is “BIG BAND” but play Polka too! They play on the first Sunday of every month for the Marine Corp League in Beloit during the summer months. $275-300 for a 3 hour gig and up to $400 for more hours than 3! Anyone who wants to check them out this summer on Sundays they play from noon to 3pm at the Marine Corp League in Beloit. 8 – 16 piece band. Will be playing on June 16th at courthouse in Janesville from 7 to 8:30 pm.
OR
2. Stateline Playboys; AKA: The Zweifel Brothers. They are available on Sunday, October 4th and should anyone like to go out and see one of their performances they will be playing for the “Janesville Concerts in the Park” on Tuesday, July 7th form 6:30-8:00pm. Concerts in the Park are performed in the lower level of the Court House in Janesville. Their pay schedule of $400-$450 for a 3.5-4 hour gig. The Stateline Playboys, if they play under that name, play 50’s-90’s Classic Rock. The Zweifel Brother as strictly known for Polka and some Big Band music.
Sound: Dave Turner Creations Cost: $900 All 3 Days
Total music costs proposed: $2400 for 3 days.
Windmills On Parade: City is requesting a special waiver for them as well as the ECP waiver.
Discussion: Stateline Playboys are very well-known in the area but under that name they want to only play 50s and 60s now and we want polka / big band on Sunday. If they will agree to let us use Stateline Playboys in the publicity and they will play polka that day, we should get them.
Next Steps: Robin will ask Ellen if there is any way to convince them to play Polka under the name Stateline Playboys.
Topic: E- Arts: (Jim Brooks)
Main Points: The group will meet to plan in June. So far we’ve sketched out the following:
September Russian Music Show
November 7th: Letters Home (if they will agree to a lower price)
January: Vegas Revue : Either an Elvis show or a Rat Pack Show
Next Steps: Planning committee will meet to go over budget details
Topic: 4th of July Update: Tom Calley
Celebrate a Lake Leota 4th will happen July 2 through July 5th
Bands Update –Rochelle & Red Hot Rattlers opening night / Cold Sweat & Brew City Horns on Friday with 5.00 gate fee.. Mattom Pipestorm and West Side Andy on the 4th. Cadillac Cruisers for Evansville Idol Karaoke. Still need judges for Evansville Idol..
Lake Leota Lunker Lob – Update from Tom & Karen. Kyle Allen will help with the Linker Lob after the normal 5pm end.
Kid’s Activities Update – Karen Bass, Dave Javan, Jim Harris. EYC will have a large bounce house and dunk tank near the bathrooms (east side) by the upper diamond. JV Poms / Spirit Team with Kelly Fonta will handle kids activities on the 4th . Sunday Karen will handle for 4th of July Committee.
Food Update – Todd Culbertson and Heidi: Sign-ups are moving along. Need to stay focused on allowing nonprofits first choice then only local vendors. Will not allow people to just set-up booths to hand out literature due to space, trash on the ground, and possible conflicts in future.
Evansville Community Theatre: Evansville Community Theater will present songs in costume for their upcoming “The King & I” presentation the main stage from 2:45 – 3:00 on Sunday. This will occur just prior to the start of the karaoke contest. The King & I will be July 17-19 and 23-25 at the Evansville PAC at the High School.
Car Show Update – Ordered special trophies this year which will increase costs. Promoting event at all area car shows. Will cover bridge traffic on Sunday since car show volunteers understand more about the show.
Parade Plans – Lynn is receiving the entries – looks good. Will have SOLE members as grand marshal. Either will have amphicar as grand marshal car or boat of some kind. Need help with numbers on parade day.
Lake Grand Re-opening Ceremony – 7 pm Thursday night. Will have Tammy Baldwin, Brett Davis, Jon Erpenbach among others. Janis Ringhand is coordinating. R&A canoeing will handle paddle parade after ceremony. Fireworks by Kyle Allen and Mike Bollerud will follow on the lake.
Sponsorship and Fundraising – to date 55 sponsors. Total Cash & in kind donations: $10,315.00 Fireworks: $1,125.00 General Fund: $ 9190.00 with $100 specifically designated for car show and $500 specifically designated toward Evansville Idol.
Fireworks Raffle – Members took tickets to sell. Drawing will be July 2nd Opening night. FFA Alumni will donate chairs. Need someone to attend the seating the night of the fireworks. Hope to raise 2,000 and 2,500
Home Talent Update: Tom will take tickets to Utica team for cover charge night. Dave Javan will sing National Anthem. Jon Frey is setting up color guard. Will bring ECP sound system to announce players.
Softball Tourney: Jolene is setting up for upper diamond both days all day.
Euchre Update: Jim Brooks will coordinate. Will allow singles only to register day of event at 11:30. $10 per person. Prize money will come out of registration fees. Maximum of 20 players.
On Water Activities: Rutobaga Kayak trial is out since they don’t have enough volunteers. R&A Canoeing is looking into renting some of their kayaks for the 4th.
2009 Advertising:: Needed to cut publicity budget this year. Still need a publicity coordinator but for now Robin, Tom, and other committee members will assist.
2007 publicity 2008 publicity 2009 publicity
Print Ads: 2,544.89
Radio: 1,606.00
Printing & Reproduction: 553.50
Print Ads: $699
Radio: $3382.00
TV: $430.00
Printing: $299
Print Ads: 1200.00
Radio: 963.00
TV: 470.00
Printing: 300.00
$4704.39 $4810.00
$3000.00 (proposed)
Plus Free Publicity in the following resources:
Print Ads
1. 1 full page ad with full schedule for the Review July 1st
2. 1 ten inch ad for edition that comes out week of June 23rd for Review:
3. 5 x 4 inch ad in Summer Guide Edition for Green County 100.00
4. ½ page after event ad Thank you ad listing all the sponsors:
Radio
1. The Hog 105.9 30 / 60 second commercials plus 20 live promotional mentions before remote plus live remote
2. WJVL – 42 thirty second commercials over 7 days
Total Radio:
TV Weather Channel Crawler Runs for one week
1. Rock & Green County
2. Rock & Green County Tag gable 28 Commercials running every day on each channel all week on Food Channel, ABC Family Channel, Nicelodean, and Weather Channel
Total TV = 470.00
Printing
Flyers for W&L and for Pig Bags - $300.00
Free Publicity
Posters free from Beer Companies
1. 100 posters distributed among Footville, Juda, Albany, Monroe, Orfordville, Monticello, Brooklyn, Stoughton, Janesville and Brodhead
2. 50 plus Evansville –
Banners – free from Beer Companies
4 Big Sponsor boards at Park free from Beer Companies
Event is submitted to Community Calendars – free
WKOW – Madison
WISC - Madison
WMTV – Madison
Channel 13 Rockford
Channel 23 Rockford
Janesville / Ft Atkinson / Evansville
Radio
WSJY Lite 107.
WJVL
WCLO
Newspapers
The Review
Gazette Extra / Kicks
Janesville Messenger
Isthmus
Madison.com (cap times and WSJ)
Kicks
Messenger 4th of July Area Events Guide
Janesville Gazette Extra Summer Guide
Monroe / Freeport
Radio
1270 Classic Country
Q102.1 The Big Rock
92.1 Kickin’ Big Country
93.7 The Big Easy
1570 AM The Big Easy
Beloit
Radio
Beloit 1490
Beloit College Radio
Press Releases – three to six weekly to:
Albany Vision
wkowtv.com
Beloit Daily News
cap times
Edgerton Reporter
Fitchburg Star
wekz.com Monroe Radio
Gazette Extra
The Review
WPR (Wisconsin Public Radio)
Monroe Times
WTDY
Oregon Observer
Stoughton Courier Hub
The Independent Register-Brodhead paper
The Observer
wclo radio news
wiba news
Wisconsin State Journal
ECP website
The Observer
E-Ville (Gazette)
Eventful
City website
Chamber Website
Wisconsin Tourism
Festival Tent: Will have tap beer in cups. Able to find alternatives to Mike’s Hard Lemonade with Razz and Rock Hard and Berghoff has a hard lemonade also. Bartender schedules are still being set-up Need Gate Volunteers. Also need to find volunteers to come early morning to help Ray Anderson from Park Dept. clean up so that the city doesn’t have to pay holiday plus overtime. It is not in the Public Works budget to keep handling that. We need to find a way to contribute.
Topic: Grant writing: .
Doug Zweizig and I have continued our advisory meetings with the Friends of the Evansville Community/Senior Center.
Topic: Move to Baker Building
Cheryl Fuchs is hosting a stripping party to prepare all the wood. Maple Floor will be handled by the Wood Chucks. October 2009 is new date for occupation. Will be open for tour on July 5th during 4th of July celebration.
Topic: Civil War Sesquicentennial
Timing: 2011 Sept/October is best. Would be great to be part of Harvest Windmill Festival. Would like to have encampments at the park as well as 1st Brigade Band, cemetery tours relating to civil war etc.
Discussion: Sounds great to be part of Harvest Windmill Festival. Would like to have cemetery theater show with Ruth Ann giving tours on the trolley to the cemetery where there would be a special presentation this fall also to start promoting the 2011 big event.
Next Step: The Grove Society members will meet with Jim Brooks/ ECT to discuss ideas about cemetery presentation and historic trolley tours.
A closing round was held. The meeting was adjourned at 815 pm. .
Our Mission: to give all members of the community an opportunity to participate in the cooperative creation of an economically and socially sound, vibrant future for our community and its people.
Attendance at November Meeting
Facilitator: Deb Olsen
Recorder: Robin L. Grignon
Process Monitor: Karen Bass
Board Members Present
Jim Brooks
Karen Bass
Deb Olsen
Tom Calley
John Decker
Board Members Absent
Rebecca DeMarb
Heidi Carvin
Kathi Kemp
Community Members Present
Robin Grignon
June 3rd 2009 Agenda
Process Monitor: Karen Bass
Opening round at 6:30 pm
Review Agenda
Financial & Minutes (Tom)
Coordinator’s report (Robin)
President’s report (Deb / Heidi)
Meeting with Chamber/City Update
Review Board Terms
Harvest Windmill Festival
ECP & PAC E-Arts (Jim)
4th of July Update (Tom)
Grant writing update (John)
Move to Baker Building Update / Grove Society (John)
Civil War Commemoration (John)
Set Agenda for next meeting
July 8 , 2009 Agenda
1. Review Agenda
2. Financial & Minutes (Tom)
3. Coordinator’s report (Robin)
4. President’s report (Deb / Heidi)
*Meeting with Chamber/City Update
5. 4th of July Report (Tom)
5. Harvest Windmill Festival / Windmills on Parade(Deb/ Robin/ Jim / John)
6. E-Arts (Jim)
7. Just Desserts
8. Grant writing update (John)
9. Baker Building Update ((John)
10. Civil War Commemoration (John)
11. Set agenda for next meeting
Review Agenda: Deb Olsen called the meeting to order
May 2009 Minutes: Motion by Karen Bass to approve the minutes as printed. Second by Jim Brooks Motion carried.
Topic Financial Report (Tom)
Main Points Balance: in ECP Operating fund: $6345.00. Need to have a great 4th of July fundraising effort. No Discussion.
Topic Coordinator’s Report
Main Points The annual spring downtown clean-up on May 22nd was a big success thanks to 140 local students, their teachers and community volunteers like Mayor Sandy Decker, Doug Zweizig, Larry Dobbs, Wally and Nancy Shannon, & Betsy Ahner.
Downtown Flower Baskets:
Jean and Tony Wyse really went the extra mile to get the baskets mounted and flowers up by Memorial Day. Shelley Bisch helped with getting the flowers for them. Mary Bisch will water and keep the cart at Angela Wyse’s house. We may need to pay for water costs that she incurs but Jean is talking to the city about that now.
Discover Wisconsin / Marketing Advisory Committee:
Discover Wisconsin’s camera crews will be in our city for entire year filming various events, visiting our beautiful parks, our state-of-the-art High School, downtown Main Street and businesses, restaurants, our top-notch golf course, learning about our entire prestigious architectural & historic district, and all the other amenities we have to offer Production will begin in early July while we are kicking off our 4th of July festivity packed weekend and the “re-grand opening” of Lake Leota. Filming and interviews will be continuous throughout 2009 and commence the end of April 2010 with our Energy Fair.
Ellen Brown from the Chamber is leading the marketing advisory committee for the Discover Wisconsin program and follow-up. The other members of the marketing committee are Todd Culbertson, Ruth Ann Montgomery, Brad Moellenberndt, and Robin Lopez-Grignon Helping the crew to facilitate chosen highlights for the program, developing marketing brochures for tradeshows, collecting photos and articles for the website follow-up. And anything that will make the most of this marketing opportunity for the Evansville community will be our job.
Topic: President’s Report: Deb
Main Points: Meeting with Chamber / Economic Development Committee / ECP / School District
The May 18th meeting at 11:30 resulted in the decision to ask each group’s board of directors to appoint two representatives from each group to continue with an alliance committee.
Discussion: Since Tom Calley and Heidi Carvin have attended these meetings consistently, they were nominated to represent ECP on the Economic Development Alliance Committee starting in June.
Next Steps: Tom and Heidi will attend the June meeting and report back to the ECP board about the progress of the alliance.
2nd Main Point: Review Board Terms. First terms for John Decker, Karen Bass, and Rebecca DeMarb are up for rededication. All agreed to serve for a second term of three years. Karen Bass requested that if a new person were interested in taking any partr of her term she would be willing to step aside for a new member.
Topic: Harvest Windmill Fest Update (Deb / Robin)
Main Points: Harvest Windmill Festival Leadership Committee members are Deb Olsen, Jenny Kalson, Robin Lopez-Grignon, Ellen Brown. Windmills on Parade: Jean Wyse
Music schedule proposed so far:
Friday, October 2nd:
Chainsaw Curtis & The Creepers 8-12pm
Blues, Roadhouse Blues, 60’s-70’s American Rock
Cost: $450
Saturday, October 3rd:
HS Jazz Band $200 noon to 6 pm
Russian Music Group
Other local musicians
Stone Pony 7 pm to midnight
Country Rock, Country, 70’s-80’s Big Hits
Cost: $400
Sunday, October 4th: Need to decide which one:
1. “Jack Farina’s Big Band” of Rock County. Their basic genre of music is “BIG BAND” but play Polka too! They play on the first Sunday of every month for the Marine Corp League in Beloit during the summer months. $275-300 for a 3 hour gig and up to $400 for more hours than 3! Anyone who wants to check them out this summer on Sundays they play from noon to 3pm at the Marine Corp League in Beloit. 8 – 16 piece band. Will be playing on June 16th at courthouse in Janesville from 7 to 8:30 pm.
OR
2. Stateline Playboys; AKA: The Zweifel Brothers. They are available on Sunday, October 4th and should anyone like to go out and see one of their performances they will be playing for the “Janesville Concerts in the Park” on Tuesday, July 7th form 6:30-8:00pm. Concerts in the Park are performed in the lower level of the Court House in Janesville. Their pay schedule of $400-$450 for a 3.5-4 hour gig. The Stateline Playboys, if they play under that name, play 50’s-90’s Classic Rock. The Zweifel Brother as strictly known for Polka and some Big Band music.
Sound: Dave Turner Creations Cost: $900 All 3 Days
Total music costs proposed: $2400 for 3 days.
Windmills On Parade: City is requesting a special waiver for them as well as the ECP waiver.
Discussion: Stateline Playboys are very well-known in the area but under that name they want to only play 50s and 60s now and we want polka / big band on Sunday. If they will agree to let us use Stateline Playboys in the publicity and they will play polka that day, we should get them.
Next Steps: Robin will ask Ellen if there is any way to convince them to play Polka under the name Stateline Playboys.
Topic: E- Arts: (Jim Brooks)
Main Points: The group will meet to plan in June. So far we’ve sketched out the following:
September Russian Music Show
November 7th: Letters Home (if they will agree to a lower price)
January: Vegas Revue : Either an Elvis show or a Rat Pack Show
Next Steps: Planning committee will meet to go over budget details
Topic: 4th of July Update: Tom Calley
Celebrate a Lake Leota 4th will happen July 2 through July 5th
Bands Update –Rochelle & Red Hot Rattlers opening night / Cold Sweat & Brew City Horns on Friday with 5.00 gate fee.. Mattom Pipestorm and West Side Andy on the 4th. Cadillac Cruisers for Evansville Idol Karaoke. Still need judges for Evansville Idol..
Lake Leota Lunker Lob – Update from Tom & Karen. Kyle Allen will help with the Linker Lob after the normal 5pm end.
Kid’s Activities Update – Karen Bass, Dave Javan, Jim Harris. EYC will have a large bounce house and dunk tank near the bathrooms (east side) by the upper diamond. JV Poms / Spirit Team with Kelly Fonta will handle kids activities on the 4th . Sunday Karen will handle for 4th of July Committee.
Food Update – Todd Culbertson and Heidi: Sign-ups are moving along. Need to stay focused on allowing nonprofits first choice then only local vendors. Will not allow people to just set-up booths to hand out literature due to space, trash on the ground, and possible conflicts in future.
Evansville Community Theatre: Evansville Community Theater will present songs in costume for their upcoming “The King & I” presentation the main stage from 2:45 – 3:00 on Sunday. This will occur just prior to the start of the karaoke contest. The King & I will be July 17-19 and 23-25 at the Evansville PAC at the High School.
Car Show Update – Ordered special trophies this year which will increase costs. Promoting event at all area car shows. Will cover bridge traffic on Sunday since car show volunteers understand more about the show.
Parade Plans – Lynn is receiving the entries – looks good. Will have SOLE members as grand marshal. Either will have amphicar as grand marshal car or boat of some kind. Need help with numbers on parade day.
Lake Grand Re-opening Ceremony – 7 pm Thursday night. Will have Tammy Baldwin, Brett Davis, Jon Erpenbach among others. Janis Ringhand is coordinating. R&A canoeing will handle paddle parade after ceremony. Fireworks by Kyle Allen and Mike Bollerud will follow on the lake.
Sponsorship and Fundraising – to date 55 sponsors. Total Cash & in kind donations: $10,315.00 Fireworks: $1,125.00 General Fund: $ 9190.00 with $100 specifically designated for car show and $500 specifically designated toward Evansville Idol.
Fireworks Raffle – Members took tickets to sell. Drawing will be July 2nd Opening night. FFA Alumni will donate chairs. Need someone to attend the seating the night of the fireworks. Hope to raise 2,000 and 2,500
Home Talent Update: Tom will take tickets to Utica team for cover charge night. Dave Javan will sing National Anthem. Jon Frey is setting up color guard. Will bring ECP sound system to announce players.
Softball Tourney: Jolene is setting up for upper diamond both days all day.
Euchre Update: Jim Brooks will coordinate. Will allow singles only to register day of event at 11:30. $10 per person. Prize money will come out of registration fees. Maximum of 20 players.
On Water Activities: Rutobaga Kayak trial is out since they don’t have enough volunteers. R&A Canoeing is looking into renting some of their kayaks for the 4th.
2009 Advertising:: Needed to cut publicity budget this year. Still need a publicity coordinator but for now Robin, Tom, and other committee members will assist.
2007 publicity 2008 publicity 2009 publicity
Print Ads: 2,544.89
Radio: 1,606.00
Printing & Reproduction: 553.50
Print Ads: $699
Radio: $3382.00
TV: $430.00
Printing: $299
Print Ads: 1200.00
Radio: 963.00
TV: 470.00
Printing: 300.00
$4704.39 $4810.00
$3000.00 (proposed)
Plus Free Publicity in the following resources:
Print Ads
1. 1 full page ad with full schedule for the Review July 1st
2. 1 ten inch ad for edition that comes out week of June 23rd for Review:
3. 5 x 4 inch ad in Summer Guide Edition for Green County 100.00
4. ½ page after event ad Thank you ad listing all the sponsors:
Radio
1. The Hog 105.9 30 / 60 second commercials plus 20 live promotional mentions before remote plus live remote
2. WJVL – 42 thirty second commercials over 7 days
Total Radio:
TV Weather Channel Crawler Runs for one week
1. Rock & Green County
2. Rock & Green County Tag gable 28 Commercials running every day on each channel all week on Food Channel, ABC Family Channel, Nicelodean, and Weather Channel
Total TV = 470.00
Printing
Flyers for W&L and for Pig Bags - $300.00
Free Publicity
Posters free from Beer Companies
1. 100 posters distributed among Footville, Juda, Albany, Monroe, Orfordville, Monticello, Brooklyn, Stoughton, Janesville and Brodhead
2. 50 plus Evansville –
Banners – free from Beer Companies
4 Big Sponsor boards at Park free from Beer Companies
Event is submitted to Community Calendars – free
WKOW – Madison
WISC - Madison
WMTV – Madison
Channel 13 Rockford
Channel 23 Rockford
Janesville / Ft Atkinson / Evansville
Radio
WSJY Lite 107.
WJVL
WCLO
Newspapers
The Review
Gazette Extra / Kicks
Janesville Messenger
Isthmus
Madison.com (cap times and WSJ)
Kicks
Messenger 4th of July Area Events Guide
Janesville Gazette Extra Summer Guide
Monroe / Freeport
Radio
1270 Classic Country
Q102.1 The Big Rock
92.1 Kickin’ Big Country
93.7 The Big Easy
1570 AM The Big Easy
Beloit
Radio
Beloit 1490
Beloit College Radio
Press Releases – three to six weekly to:
Albany Vision
wkowtv.com
Beloit Daily News
cap times
Edgerton Reporter
Fitchburg Star
wekz.com Monroe Radio
Gazette Extra
The Review
WPR (Wisconsin Public Radio)
Monroe Times
WTDY
Oregon Observer
Stoughton Courier Hub
The Independent Register-Brodhead paper
The Observer
wclo radio news
wiba news
Wisconsin State Journal
ECP website
The Observer
E-Ville (Gazette)
Eventful
City website
Chamber Website
Wisconsin Tourism
Festival Tent: Will have tap beer in cups. Able to find alternatives to Mike’s Hard Lemonade with Razz and Rock Hard and Berghoff has a hard lemonade also. Bartender schedules are still being set-up Need Gate Volunteers. Also need to find volunteers to come early morning to help Ray Anderson from Park Dept. clean up so that the city doesn’t have to pay holiday plus overtime. It is not in the Public Works budget to keep handling that. We need to find a way to contribute.
Topic: Grant writing: .
Doug Zweizig and I have continued our advisory meetings with the Friends of the Evansville Community/Senior Center.
Topic: Move to Baker Building
Cheryl Fuchs is hosting a stripping party to prepare all the wood. Maple Floor will be handled by the Wood Chucks. October 2009 is new date for occupation. Will be open for tour on July 5th during 4th of July celebration.
Topic: Civil War Sesquicentennial
Timing: 2011 Sept/October is best. Would be great to be part of Harvest Windmill Festival. Would like to have encampments at the park as well as 1st Brigade Band, cemetery tours relating to civil war etc.
Discussion: Sounds great to be part of Harvest Windmill Festival. Would like to have cemetery theater show with Ruth Ann giving tours on the trolley to the cemetery where there would be a special presentation this fall also to start promoting the 2011 big event.
Next Step: The Grove Society members will meet with Jim Brooks/ ECT to discuss ideas about cemetery presentation and historic trolley tours.
A closing round was held. The meeting was adjourned at 815 pm. .
Wednesday, July 1, 2009
Minutes; Evansville Common Council: June 2009
Common Council
Regular Meeting
Tuesday, June 9, 2009, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to order. Mayor Sandy Decker called the meeting to order at 6:30 p.m.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig (left meeting at 7:08 p.m.), Tom Cothard, Todd Culbertson, Barb Jacobson, Janis Ringhand, Diane Roberts, Dennis Wessels, and Tony Wyse. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Attorney Mark Kopp, Declan Every, PO Box 242, Evansville, Randy Shotliff, 4215 Winnequah Dr, Madison and Scott Smith, Landmark Agronomy Manager.
3. Approval of Agenda. Cothard made a motion, seconded by Roberts to approve the agenda. Motion approved unanimously.
4. Approval of Minutes. Cothard made a motion, seconded by Roberts to waive the reading of the minutes of the May 12, 2009 regular meeting and May 19, 2009, special meeting and to approve them as presented. Motion approved unanimously.
5. Citizen appearances.
A. SOLE. None
6. Reports of Committees.
A. Plan Commission Report. Braunschweig reported there was no June meeting. Decker stated that as of January 1, 2010, all land use decisions must be consistent with the Smart Growth Comprehensive Plan. The Plan is being reviewed by various committees and the Plan Commission. She added that a notice is going out stating that any land owner initiated comprehensive plan amendment requests are due to City Hall by July 8th.
B. Finance and Labor Relations Committee Report.
(1). Cothard made a motion, seconded by Braunschweig to approve Water & Light bills and authorize their payment in the amount of $236,591.18. Motion approved unanimously on a roll call vote.
(2). Cothard made a motion, seconded by Roberts to approve the City bills and authorize their payment in the amount of $257,462.16. Motion approved unanimously on a roll call vote.
(3). Wietecha gave an update on the options for the interim financing for the wastewater treatment plant.
(4). Motion to approve Resolution 2009-14, Joining Loan Finance Commission of Wisconsin Rural Water Association. Wietecha stated the language for the resolution was not received in time for this meeting. No action taken.
C. Public Safety Committee Report. None
D. Public Works Committee Report.
(1). Update: Lake Leota Dredging Project. Wietecha reported there has been off-site clean up and the dam repairs are done.
(2). Impact of dredged material on Every Trust farm fields. Scott Smith explained the results of the soil samples, the amount of fertilizer over time that would be required to bring the soil up to a recommended nutrient level and the cost involved. Discussion of the issues outlined in the memo prepared by Wietecha addressing debris removal, waterways and fertility of the farm fields followed. No action was taken.
E. Water & Light Committee Report. None
F. Economic Development Committee Report. Wyse stated they are forming a council that will be represented by two individuals from the City, Evansville Community Partnership, Chamber, and School District. He added that the hanging flower baskets are now up.
G. Parks and Recreation Board Report. Ringhand stated that the paddleboats and canoes are being used on the lake. They are preparing for the 4th of July and taking measures for goose control.
H. Historic Preservation Commission Report. None.
I. Fire District Report. Wessels stated there are a few needed touchups and they are currently at $103,000 under budget.
J. Police Commission Report. None
K. Evansville-Union Implementation Committee Report. None
L. Youth Center Advisory Board Report. None
M. Energy Independence Team Report. None
N. Library Board/Liaison Report. Wyse reported at the Big Read they had 40 attendees, and at the Art Exhibit, which included work of Theodore Robinson, they had 90 attendees. They are discussing bids for an alarm system. Monument sign discussion continues.
7. Unfinished Business. None
8. Communications and Recommendations from the Mayor. None
9. Communications from the City Administrator.
A. Wietecha stated the Wisconsin Taxpayers Alliance special meeting on June 16th was canceled. It is to be rescheduled, perhaps sometime in July.
B. Wietecha reported that the eminent domain proceedings are moving ahead.
10. New Business. Ringhand requested a resolution to honor National Literary Day which is September 8th.
11. Introduction of New Ordinances. None
12. Motion to adjourn. Wessels made a motion, seconded by Roberts to adjourn at 7:42 p.m. Motion approved unanimously.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
Regular Meeting
Tuesday, June 9, 2009, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to order. Mayor Sandy Decker called the meeting to order at 6:30 p.m.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig (left meeting at 7:08 p.m.), Tom Cothard, Todd Culbertson, Barb Jacobson, Janis Ringhand, Diane Roberts, Dennis Wessels, and Tony Wyse. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Attorney Mark Kopp, Declan Every, PO Box 242, Evansville, Randy Shotliff, 4215 Winnequah Dr, Madison and Scott Smith, Landmark Agronomy Manager.
3. Approval of Agenda. Cothard made a motion, seconded by Roberts to approve the agenda. Motion approved unanimously.
4. Approval of Minutes. Cothard made a motion, seconded by Roberts to waive the reading of the minutes of the May 12, 2009 regular meeting and May 19, 2009, special meeting and to approve them as presented. Motion approved unanimously.
5. Citizen appearances.
A. SOLE. None
6. Reports of Committees.
A. Plan Commission Report. Braunschweig reported there was no June meeting. Decker stated that as of January 1, 2010, all land use decisions must be consistent with the Smart Growth Comprehensive Plan. The Plan is being reviewed by various committees and the Plan Commission. She added that a notice is going out stating that any land owner initiated comprehensive plan amendment requests are due to City Hall by July 8th.
B. Finance and Labor Relations Committee Report.
(1). Cothard made a motion, seconded by Braunschweig to approve Water & Light bills and authorize their payment in the amount of $236,591.18. Motion approved unanimously on a roll call vote.
(2). Cothard made a motion, seconded by Roberts to approve the City bills and authorize their payment in the amount of $257,462.16. Motion approved unanimously on a roll call vote.
(3). Wietecha gave an update on the options for the interim financing for the wastewater treatment plant.
(4). Motion to approve Resolution 2009-14, Joining Loan Finance Commission of Wisconsin Rural Water Association. Wietecha stated the language for the resolution was not received in time for this meeting. No action taken.
C. Public Safety Committee Report. None
D. Public Works Committee Report.
(1). Update: Lake Leota Dredging Project. Wietecha reported there has been off-site clean up and the dam repairs are done.
(2). Impact of dredged material on Every Trust farm fields. Scott Smith explained the results of the soil samples, the amount of fertilizer over time that would be required to bring the soil up to a recommended nutrient level and the cost involved. Discussion of the issues outlined in the memo prepared by Wietecha addressing debris removal, waterways and fertility of the farm fields followed. No action was taken.
E. Water & Light Committee Report. None
F. Economic Development Committee Report. Wyse stated they are forming a council that will be represented by two individuals from the City, Evansville Community Partnership, Chamber, and School District. He added that the hanging flower baskets are now up.
G. Parks and Recreation Board Report. Ringhand stated that the paddleboats and canoes are being used on the lake. They are preparing for the 4th of July and taking measures for goose control.
H. Historic Preservation Commission Report. None.
I. Fire District Report. Wessels stated there are a few needed touchups and they are currently at $103,000 under budget.
J. Police Commission Report. None
K. Evansville-Union Implementation Committee Report. None
L. Youth Center Advisory Board Report. None
M. Energy Independence Team Report. None
N. Library Board/Liaison Report. Wyse reported at the Big Read they had 40 attendees, and at the Art Exhibit, which included work of Theodore Robinson, they had 90 attendees. They are discussing bids for an alarm system. Monument sign discussion continues.
7. Unfinished Business. None
8. Communications and Recommendations from the Mayor. None
9. Communications from the City Administrator.
A. Wietecha stated the Wisconsin Taxpayers Alliance special meeting on June 16th was canceled. It is to be rescheduled, perhaps sometime in July.
B. Wietecha reported that the eminent domain proceedings are moving ahead.
10. New Business. Ringhand requested a resolution to honor National Literary Day which is September 8th.
11. Introduction of New Ordinances. None
12. Motion to adjourn. Wessels made a motion, seconded by Roberts to adjourn at 7:42 p.m. Motion approved unanimously.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
Subscribe to:
Posts (Atom)
