Minutes: Finance; June 4, 2009

City of Evansville
Finance & Labor Relations Committee

Regular Meeting
Thursday, June 4, 2009, 5:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin

MINUTES

I. Call to Order. The meeting was called to order at 5:30 pm by Chair Tom Cothard.

II. Roll Call. Present: Alderpersons Tom Cothard, Diane Roberts and Mason Braunschweig. Also present: Mayor Sandy Decker, Finance Director Lisa Novinska, City Administrator Dan Wietecha and Dick Woulfe.

III. Approve Agenda. Cothard made a motion, seconded by Roberts, to approve the agenda. Motion approved unanimously.

IV. Minutes of May 7, 2009 Meeting. Cothard made a motion, seconded by Braunschweig, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.

V. Citizen Appearances. In answer to a question, Wietecha said current estimates are around a $75,000 to $80,000 reduction in revenues from the state in 2010.

VI. Water & Light Bills. Cothard made a motion, seconded by Braunschweig, to approve the Water and Light bills in the amount of $207,472.60 and authorize their payment. Motion approved unanimously on a roll call vote.

VII. City Bills. Cothard made a motion, seconded by Braunschweig, to approve the City bills in the amount of $225,141.40 and authorize their payment. Motion approved unanimously on a roll call vote.

VIII. Unfinished Business:
a. WWTF Interim Financing. Wietecha explained that the availability of interim financing through the Wisconsin Rural Water Association still appears to be the best option for the city. A resolution to join their finance commission will be on the city council agenda next week. The feasibility of a line of credit with a local bank is also being explored as an alternate means of interim financing.

The Clean Water Fund will likely need to make a written commitment for the permanent financing prior to the city’s being able to close on the interim financing, whatever means is used. The timing for the Clean Water Fund decision and commitment is not likely until early or mid August. Although complicated and without guarantees; the financing is proceeding appropriately.

b. Police Station Bids. Wietecha said the construction estimate is within budget; however, it does not include a few items which are not part of the construction such as the phone system or furniture. The bid opening is scheduled for June 19; the final completion date is scheduled for September 25.

c. 2009 Budget. There were no immediate comments, but it was noted that this will be a regular topic on the committee’s monthly agenda.

d. Wisconsin Taxpayers Alliance. The Wisconsin Taxpayers Alliance has asked to cancel and re-schedule their presentation. It will likely be re-scheduled for an evening in July.

IX. New Business. None.

X. Adjournment. Cothard made a motion, seconded by Braunschweig, to adjourn the meeting. Motion approved unanimously on a roll call vote at 5:45 pm.