Water & Light Committee
Regular Meeting
Wednesday May 27, 2009, 5:30 pm
Water & Light Shop, 15 Old Hwy 92, Evansville Wisconsin
MINUTES
I. Roll Call. Called to order at 5:30 pm. Present: Chair Thomas Cothard, Janis Ringhand and Todd Culbertson. Also present: Superintendent Scott George.
II. Minutes of April 29, 2009, meeting. Motion by Ringhand, seconded by Cothard, to approve the minutes as presented. Motion approved unanimously.
III. Citizen Appearances. None
IV. Chairman Report: None
V. Superintendent Report: Discussed the 2010 Budget. Discussed the line rebuild on County Road M and Hwy 59.
VI. WPPI Report.
VII. Old Business: None
VIII. New Business: None
IX. Motion to Adjourn: Motion by Cothard, seconded by Ringhand to adjourn at 5:50pm. Motion approved
Submitted by: Thomas Cothard Committee Chairman
Next meeting July 29, 2009
Tuesday, June 23, 2009
Monday, June 22, 2009
Minutes; Evansville Park Board: June 2009
PARK & RECREATION BOARD MINUTES
Monday, June 15, 2009, 6:00 p.m.
Evansville City Hall
Meeting called to order at 6:00 p.m. by Chair Ringhand.
Present: Jerry Krueger, Janis Ringhand, Fred Juergens, Ron Carlsen, Sue Merritt, Jeff Farnsworth, Absent: Rich Modaff. Staff Present: Rick Hamacher, Ray Anderson, Dan Wietecha.
Motion to approve the agenda as printed on a Juergens/Farnsworth motion, unanimous.
Motion to approve the minute of the May 18, 2009 meeting as printed, on a Juergens/Carlsen motion, unanimous.
Citizen appearances – Ben Banks, 222 S. Madison St., regarding baseball fields at Westside Park. Informed Mr. Banks that the capital plans call for finishing the ball fields in 2010 or 2011.
Helen Busse – League of Their Own and softball leagues – discussion regarding pitching machine and umpires for home games. Approved the league spending the balance of their budget on umpire fees at the discretion of the coach, on a Juergens/Krueger motion, unanimous.
Dan Laux representing Lions Club – Discussion on Culpepper & Merriweather Circus, August 21, 2009, at Westside Park. Motion by Farnsworth/Carlsen to approve the circus location at Westside Park, but not on the soccer fields, unanimous.
Fireworks on July 2 – Kyle Allen present to discuss a floating fireworks display for the evening of July 2, following the Grand Re-opening of Lake Leota ceremony. Approved the pyrotechnic display by Kyle Allen & Mike Bollerud for July 2, contingent on liability insurance being procured. If insurance is not obtained, will use display on July 4 in conjunction with the Lions Club fireworks, unanimous.
Update of Wetland Shoreland & Lake Leota issue, SOLE Report – Kyle Allen was present for SOLE, announced that another 500#’s of minnows were released on Friday, June 12. Discussed vandalism issues and misuse of parkland, will follow up with Police Department. Discussed Shoreland zoning, our ordinances do not address landscaping or riprap on the shoreline, suggested Plan Commission look at the new State Shoreland Zoning rules.
Lake recreation, safety & liability issues – Atty. Mark Kopp sent information concluding that the City is not liable for actions of others in or around the lake and other parkland. We will continue to discuss some issues such as swimming in the lake, hours of boating and enforcement.
Park Maintenance Supervisor report – Ray Anderson reported that the parks are busier since school is out; there is vandalism and misuse of park land regularly. Kyle Allen has discussed the issues with officials from the County, Schools and DNR, we will pursue a meeting of all entities to educate youth on Park Etiquette.
Aquatic report – Rick Hamacher stated that swimming has picked up the last 2 days since it has been warmer.
No new or old business.
Motion to adjourn at 7:20 p.m. on a Juergens/Farnsworth motion, unanimous.
Next meeting July 20, 2009, 6:00 p.m.
Monday, June 15, 2009, 6:00 p.m.
Evansville City Hall
Meeting called to order at 6:00 p.m. by Chair Ringhand.
Present: Jerry Krueger, Janis Ringhand, Fred Juergens, Ron Carlsen, Sue Merritt, Jeff Farnsworth, Absent: Rich Modaff. Staff Present: Rick Hamacher, Ray Anderson, Dan Wietecha.
Motion to approve the agenda as printed on a Juergens/Farnsworth motion, unanimous.
Motion to approve the minute of the May 18, 2009 meeting as printed, on a Juergens/Carlsen motion, unanimous.
Citizen appearances – Ben Banks, 222 S. Madison St., regarding baseball fields at Westside Park. Informed Mr. Banks that the capital plans call for finishing the ball fields in 2010 or 2011.
Helen Busse – League of Their Own and softball leagues – discussion regarding pitching machine and umpires for home games. Approved the league spending the balance of their budget on umpire fees at the discretion of the coach, on a Juergens/Krueger motion, unanimous.
Dan Laux representing Lions Club – Discussion on Culpepper & Merriweather Circus, August 21, 2009, at Westside Park. Motion by Farnsworth/Carlsen to approve the circus location at Westside Park, but not on the soccer fields, unanimous.
Fireworks on July 2 – Kyle Allen present to discuss a floating fireworks display for the evening of July 2, following the Grand Re-opening of Lake Leota ceremony. Approved the pyrotechnic display by Kyle Allen & Mike Bollerud for July 2, contingent on liability insurance being procured. If insurance is not obtained, will use display on July 4 in conjunction with the Lions Club fireworks, unanimous.
Update of Wetland Shoreland & Lake Leota issue, SOLE Report – Kyle Allen was present for SOLE, announced that another 500#’s of minnows were released on Friday, June 12. Discussed vandalism issues and misuse of parkland, will follow up with Police Department. Discussed Shoreland zoning, our ordinances do not address landscaping or riprap on the shoreline, suggested Plan Commission look at the new State Shoreland Zoning rules.
Lake recreation, safety & liability issues – Atty. Mark Kopp sent information concluding that the City is not liable for actions of others in or around the lake and other parkland. We will continue to discuss some issues such as swimming in the lake, hours of boating and enforcement.
Park Maintenance Supervisor report – Ray Anderson reported that the parks are busier since school is out; there is vandalism and misuse of park land regularly. Kyle Allen has discussed the issues with officials from the County, Schools and DNR, we will pursue a meeting of all entities to educate youth on Park Etiquette.
Aquatic report – Rick Hamacher stated that swimming has picked up the last 2 days since it has been warmer.
No new or old business.
Motion to adjourn at 7:20 p.m. on a Juergens/Farnsworth motion, unanimous.
Next meeting July 20, 2009, 6:00 p.m.
Wednesday, June 10, 2009
Plan Commission: Notice of Public Hearing
NOTICE OF PUBLIC HEARING
Evansville Plan Commission
Monday July 6, 2009 6:00 pm
Regular Meeting
City Hall (Third Floor), 31 South Madison Street, Evansville, WI
Notice is hereby given that the Plan Commission will conduct a public hearing to consider Ordinance 2009-05 that would amend City of Evansville Municipal Code of Ordinances as follows:
a. Replace the term, “city planner” in all sections of Ch. 130 Zoning Ordinance and Ch. 110 Land Division Ordinance with the term “zoning administrator.”
b. Change Section 130-51 Duties of the Zoning Administrator to read as follows:
The city administrator is designated as the administrative and enforcement officer for the provisions of this chapter, and is referred to in this chapter as the zoning administrator. The duty of the zoning administrator, or a designee of the zoning administrator, is to interpret and administer this chapter and to issue, after on-site inspection, all permits required by this chapter. The zoning administrator may designate other City staff or consultants to serve as designees for the purposes of administration and enforcement.
c. Change Section 130-52 Specific Duties to remove all references to specific staff designees by title. All duties referenced in Section 130-52 will be the responsibility of the Zoning Administrator who may designate others to undertake specific duties based on staff capabilities and availability.
d. Add the following language to Section 130-203 Site Plan Application Requirements:
The zoning administrator may waive the certain specific application submittal requirements for site plans or site plan amendments for minor projects where the scope and scale of a project requiring site plan approval does not warrant literal interpretation of the application requirements. Any waivers of submittal requirements must be specifically described and included in any motion by the Plan Commission acting on such minor projects.
e. Amend Chapter 104 Stormwater Management Ordinance to change all references to Section 28 of the Rock County Stormwater Management Ordinance to the appropriate sections of the City of Evansville Municipal Code of Ordinances and make other minor clerical corrections.
Complete copies of the proposed ordinance amendments are available for inspection at the City Clerk’s office in City Hall, 31 South Madison Street; Evansville, WI. All interested parties are invited to attend and provide comment.
Submitted by Judy Walton, City Clerk
Evansville Plan Commission
Monday July 6, 2009 6:00 pm
Regular Meeting
City Hall (Third Floor), 31 South Madison Street, Evansville, WI
Notice is hereby given that the Plan Commission will conduct a public hearing to consider Ordinance 2009-05 that would amend City of Evansville Municipal Code of Ordinances as follows:
a. Replace the term, “city planner” in all sections of Ch. 130 Zoning Ordinance and Ch. 110 Land Division Ordinance with the term “zoning administrator.”
b. Change Section 130-51 Duties of the Zoning Administrator to read as follows:
The city administrator is designated as the administrative and enforcement officer for the provisions of this chapter, and is referred to in this chapter as the zoning administrator. The duty of the zoning administrator, or a designee of the zoning administrator, is to interpret and administer this chapter and to issue, after on-site inspection, all permits required by this chapter. The zoning administrator may designate other City staff or consultants to serve as designees for the purposes of administration and enforcement.
c. Change Section 130-52 Specific Duties to remove all references to specific staff designees by title. All duties referenced in Section 130-52 will be the responsibility of the Zoning Administrator who may designate others to undertake specific duties based on staff capabilities and availability.
d. Add the following language to Section 130-203 Site Plan Application Requirements:
The zoning administrator may waive the certain specific application submittal requirements for site plans or site plan amendments for minor projects where the scope and scale of a project requiring site plan approval does not warrant literal interpretation of the application requirements. Any waivers of submittal requirements must be specifically described and included in any motion by the Plan Commission acting on such minor projects.
e. Amend Chapter 104 Stormwater Management Ordinance to change all references to Section 28 of the Rock County Stormwater Management Ordinance to the appropriate sections of the City of Evansville Municipal Code of Ordinances and make other minor clerical corrections.
Complete copies of the proposed ordinance amendments are available for inspection at the City Clerk’s office in City Hall, 31 South Madison Street; Evansville, WI. All interested parties are invited to attend and provide comment.
Submitted by Judy Walton, City Clerk
Evansville Plan Commission---Public Notice
PUBLIC NOTICE
Evansville Plan Commission
The City of Evansville adopted a Smart Growth Comprehensive Plan pursuant to state law on June 15, 2005 and has established a process to consider land-owner initiated plan amendments on an annual basis. The City of Evansville Plan Commission hereby provides public notice that applications to amend the City’s Comprehensive Plan are due July 8, 2009 at 4:30 pm in the City Clerk’s office at 31 South Madison Street, Evansville, WI 53536. Application forms can be obtained at the City Clerk’s office during normal office hours. Questions regarding this notice or the application process can be directed to John Stockham, City Planner, at 608-233-1827.
Submitted by John Stockham, Consulting City Planner
Evansville Plan Commission
The City of Evansville adopted a Smart Growth Comprehensive Plan pursuant to state law on June 15, 2005 and has established a process to consider land-owner initiated plan amendments on an annual basis. The City of Evansville Plan Commission hereby provides public notice that applications to amend the City’s Comprehensive Plan are due July 8, 2009 at 4:30 pm in the City Clerk’s office at 31 South Madison Street, Evansville, WI 53536. Application forms can be obtained at the City Clerk’s office during normal office hours. Questions regarding this notice or the application process can be directed to John Stockham, City Planner, at 608-233-1827.
Submitted by John Stockham, Consulting City Planner
Tuesday, June 9, 2009
Minutes; Evansville Community Fire District--June 2009
EVANSVILLE COMMUNITY FIRE DISTRICT
Meeting Minutes
Regular Monthly Meeting
June 02, 2009
The regular monthly meeting of the Evansville Fire District Board of Trustee’s was held on June 02, 2009 at 7:00 p.m. at the Evansville Fire Station.
Meeting called to order by President Kendall Schneider. Roll call was taken of those present.
Present Representing
Kendall Schneider (President) Town of Union
Fern McCoy (Secretary/Treasurer) Town of Magnolia
Barbara Jacobson City of Evansville
Dennis Wessels (Vice President) City of Evansville
Phil Hamilton Town of Porter
Jim Topel Town of Brooklyn
Mike Halvensleben (Chief)
Gary Gard
JUNE BOARD OF APPEALS MEETING
June meeting of the Evansville Fire District Board of Appeals called to order by President Kendall Schneider.
Present Representing
Kendall Schneider (President) Town of Union
Fern McCoy (Secretary/Treasurer) Town of Magnolia
Barbara Jacobson City of Evansville
Dennis Wessels (Vice President) City of Evansville
Jim Topel Town of Brooklyn
Phil Hamilton Town of Porter
Mike Halvensleben (Chief)
Gary Gard
No appeals to be heard.
The Regular monthly meeting was called back into session.
MINUTES FROM LAST MEETING
Motion made by McCoy, 2nd by Wessels, to accept minutes of May 05, 2009 meeting as written. Motion carried.
CONTINUING BUSINESS
New grass rig, truck 65, not yet ready for service. Installation of tank, to be installed by firefighters, for rear of truck has not been completed. Lights and sirens have been installed. Some equipment is being removed from current Truck 65.
COMMUNICATIONS FROM CHIEF
2% Dues audit to be conducted by Department of Commerce on June 30.
NEW BUILDING / FIRE STATION
Final draws not ready to be placed; still working with Paulson Construction for completion of projects. Currently, project is approximately $103,000.00 under budget with an estimated $22,000.00 final payment due. Hope to finalize construction loan to building loan in July.
Kitchen repairs have been completed.
FIRE STATION USE POLICY
Board reviewed policy and discussed additional comments.
Motion made by Wessels, 2nd by Hamilton, to waive $100.00 deposit for member municipalities and discretion of Chief. Motion carried.
Checks for building use will be made payable to “Evansville Fire Department.”
Fee for use of building will be based on 2 hour increments. Motion made by Wessels, 2nd by Hamilton, to charge $40.00 per each 2 hour increment. Firefighter present during building use will be paid out of building use fee. Motion carried.
SALE OF 1980 GRASS RIG
Board would like to see sale advertisement in League of Municipalities magazine. Sealed bids will be accepted on rig until August 04, 2009 at 7:00 p.m. Truck will be displayed with “For Sale” sign at July 04 parade. Rig will also be viewable at fire station.
ELECTION OF OFFICERS
Motion made by Hamilton, 2nd by Wessels, to re-elect present officers for 2008/2009. Motion carried.
2008/2009 Evansville Community Fire District Board Officials:
President – Kendall Schneider
Vice President – Dennis Wessels
Secretary/Treasurer – Fern McCoy
BUDGET VS ACTUAL SPENDING REPORT
Report reviewed. Turn-out gear expense is carry-over from previous year. Fuel costs are expected to over-run budgeted amount. All other expenses seem to be on budgeted schedule. End of year reconciliation will likely be needed to re-align budgeted monies.
Chief Halvensleben proposed purchase of new grass rig. Item to be purchased will include snow plow for cleaning of new station lot and driveway. Schneider stated this could be partially funded through state allocation process. Current grass rig will be sold through sealed bid process. Motion made by Schneider, 2nd by Jacobson, to grant Halvensleben authority to pursue bids and investigate state funding options. Motion carried.
Jacobson questioned long-distance expense; why not use cell phones for these types of calls. Halvensleben stated current cell phone billing does not allow for these calls but will pursue updating of current cell phone package.
Dues and Subscriptions Expense is nearly $8,000.00. Over-stated amount is due to incorrect posting of Firefighter Length of Service payments. $7,428.00 has been re-allocated to Firefighter Retirement Fund Expense.
PAYMENT OF BILLS
Motion made by McCoy, 2nd by Wessels, to accept June 03, 2008 payment of bills in the amount of $22,884.41. Motion amended by same and agreed by 2nd to void $180.00 check to Gordon Flesch Company for copy machine maintenance. Total June 03, 2008 bills of $22,704.41. Motion carried.
FIRE CALLS
Motion made by Schneider, 2nd by McCoy, to approve fire calls 44, 50, 52 and 53 as non-billable. Motion carried.
USER FEE INVOICES
Invoices reviewed.
Motion made by Wessels, 2nd by Schneider, to write-off finance charges on paid user fee invoices 7123, 7125, 7129, 7130 and 7133. Motion carried.
User fee invoice 7068 is still being investigated.
Motion made by Hamilton, 2nd by Topel, to submit user fee invoice 8035 to attorney for collection immediately as user is deceased. Collection attempt will be made by attorney through probate. Motion carried.
Motion made by Wessels, 2nd by Hamilton, to send user fee invoice 7109B to collection. Invoice paid but stop-payment on check was received by billing clerk. Motion carried.
OTHER NON-ACTIONABLE BUSINESS PRESENTED TO BOARD
Draft of 2007 Fire District audit has been received. Mitzi will contact Jim Frechette regarding presentation of final audit results for July 01, 2008 District Meeting.
Jacobson received phone call from R A Heating and Air Conditioning regarding bid process for new station. Discussion ensued regarding acceptance of low bid in process; as municipality could District have reserved the right to select local bidder if bids are close. State statutes are in place regarding these issues. City of Evansville is reviewing process.
Motion made by McCoy, 2nd by Jacobson, to adjourn the meeting. Motion carried.
The next regular meeting of the Evansville Community Fire Protection District will be July 01, 2008 at 7:00 p.m. at the Fire Station.
Agenda:
Board of Appeals Meeting
Minutes from the last meeting
Continuing Business
Communications from Chief
New Building / Fire Station
2007 Final Audit Report
Payment of Bills
Fire Calls
User Fee Invoices
Other Non-Actionable Business Presented to Board
Adjournment
TO AVOID A $500.00 USER FEE, CALL 757-2244 FOR ALL CONTROLLED BURNS
Meeting Minutes
Regular Monthly Meeting
June 02, 2009
The regular monthly meeting of the Evansville Fire District Board of Trustee’s was held on June 02, 2009 at 7:00 p.m. at the Evansville Fire Station.
Meeting called to order by President Kendall Schneider. Roll call was taken of those present.
Present Representing
Kendall Schneider (President) Town of Union
Fern McCoy (Secretary/Treasurer) Town of Magnolia
Barbara Jacobson City of Evansville
Dennis Wessels (Vice President) City of Evansville
Phil Hamilton Town of Porter
Jim Topel Town of Brooklyn
Mike Halvensleben (Chief)
Gary Gard
JUNE BOARD OF APPEALS MEETING
June meeting of the Evansville Fire District Board of Appeals called to order by President Kendall Schneider.
Present Representing
Kendall Schneider (President) Town of Union
Fern McCoy (Secretary/Treasurer) Town of Magnolia
Barbara Jacobson City of Evansville
Dennis Wessels (Vice President) City of Evansville
Jim Topel Town of Brooklyn
Phil Hamilton Town of Porter
Mike Halvensleben (Chief)
Gary Gard
No appeals to be heard.
The Regular monthly meeting was called back into session.
MINUTES FROM LAST MEETING
Motion made by McCoy, 2nd by Wessels, to accept minutes of May 05, 2009 meeting as written. Motion carried.
CONTINUING BUSINESS
New grass rig, truck 65, not yet ready for service. Installation of tank, to be installed by firefighters, for rear of truck has not been completed. Lights and sirens have been installed. Some equipment is being removed from current Truck 65.
COMMUNICATIONS FROM CHIEF
2% Dues audit to be conducted by Department of Commerce on June 30.
NEW BUILDING / FIRE STATION
Final draws not ready to be placed; still working with Paulson Construction for completion of projects. Currently, project is approximately $103,000.00 under budget with an estimated $22,000.00 final payment due. Hope to finalize construction loan to building loan in July.
Kitchen repairs have been completed.
FIRE STATION USE POLICY
Board reviewed policy and discussed additional comments.
Motion made by Wessels, 2nd by Hamilton, to waive $100.00 deposit for member municipalities and discretion of Chief. Motion carried.
Checks for building use will be made payable to “Evansville Fire Department.”
Fee for use of building will be based on 2 hour increments. Motion made by Wessels, 2nd by Hamilton, to charge $40.00 per each 2 hour increment. Firefighter present during building use will be paid out of building use fee. Motion carried.
SALE OF 1980 GRASS RIG
Board would like to see sale advertisement in League of Municipalities magazine. Sealed bids will be accepted on rig until August 04, 2009 at 7:00 p.m. Truck will be displayed with “For Sale” sign at July 04 parade. Rig will also be viewable at fire station.
ELECTION OF OFFICERS
Motion made by Hamilton, 2nd by Wessels, to re-elect present officers for 2008/2009. Motion carried.
2008/2009 Evansville Community Fire District Board Officials:
President – Kendall Schneider
Vice President – Dennis Wessels
Secretary/Treasurer – Fern McCoy
BUDGET VS ACTUAL SPENDING REPORT
Report reviewed. Turn-out gear expense is carry-over from previous year. Fuel costs are expected to over-run budgeted amount. All other expenses seem to be on budgeted schedule. End of year reconciliation will likely be needed to re-align budgeted monies.
Chief Halvensleben proposed purchase of new grass rig. Item to be purchased will include snow plow for cleaning of new station lot and driveway. Schneider stated this could be partially funded through state allocation process. Current grass rig will be sold through sealed bid process. Motion made by Schneider, 2nd by Jacobson, to grant Halvensleben authority to pursue bids and investigate state funding options. Motion carried.
Jacobson questioned long-distance expense; why not use cell phones for these types of calls. Halvensleben stated current cell phone billing does not allow for these calls but will pursue updating of current cell phone package.
Dues and Subscriptions Expense is nearly $8,000.00. Over-stated amount is due to incorrect posting of Firefighter Length of Service payments. $7,428.00 has been re-allocated to Firefighter Retirement Fund Expense.
PAYMENT OF BILLS
Motion made by McCoy, 2nd by Wessels, to accept June 03, 2008 payment of bills in the amount of $22,884.41. Motion amended by same and agreed by 2nd to void $180.00 check to Gordon Flesch Company for copy machine maintenance. Total June 03, 2008 bills of $22,704.41. Motion carried.
FIRE CALLS
Motion made by Schneider, 2nd by McCoy, to approve fire calls 44, 50, 52 and 53 as non-billable. Motion carried.
USER FEE INVOICES
Invoices reviewed.
Motion made by Wessels, 2nd by Schneider, to write-off finance charges on paid user fee invoices 7123, 7125, 7129, 7130 and 7133. Motion carried.
User fee invoice 7068 is still being investigated.
Motion made by Hamilton, 2nd by Topel, to submit user fee invoice 8035 to attorney for collection immediately as user is deceased. Collection attempt will be made by attorney through probate. Motion carried.
Motion made by Wessels, 2nd by Hamilton, to send user fee invoice 7109B to collection. Invoice paid but stop-payment on check was received by billing clerk. Motion carried.
OTHER NON-ACTIONABLE BUSINESS PRESENTED TO BOARD
Draft of 2007 Fire District audit has been received. Mitzi will contact Jim Frechette regarding presentation of final audit results for July 01, 2008 District Meeting.
Jacobson received phone call from R A Heating and Air Conditioning regarding bid process for new station. Discussion ensued regarding acceptance of low bid in process; as municipality could District have reserved the right to select local bidder if bids are close. State statutes are in place regarding these issues. City of Evansville is reviewing process.
Motion made by McCoy, 2nd by Jacobson, to adjourn the meeting. Motion carried.
The next regular meeting of the Evansville Community Fire Protection District will be July 01, 2008 at 7:00 p.m. at the Fire Station.
Agenda:
Board of Appeals Meeting
Minutes from the last meeting
Continuing Business
Communications from Chief
New Building / Fire Station
2007 Final Audit Report
Payment of Bills
Fire Calls
User Fee Invoices
Other Non-Actionable Business Presented to Board
Adjournment
TO AVOID A $500.00 USER FEE, CALL 757-2244 FOR ALL CONTROLLED BURNS
Friday, June 5, 2009
Minutes: Finance; June 4, 2009
City of Evansville
Finance & Labor Relations Committee
Regular Meeting
Thursday, June 4, 2009, 5:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 5:30 pm by Chair Tom Cothard.
II. Roll Call. Present: Alderpersons Tom Cothard, Diane Roberts and Mason Braunschweig. Also present: Mayor Sandy Decker, Finance Director Lisa Novinska, City Administrator Dan Wietecha and Dick Woulfe.
III. Approve Agenda. Cothard made a motion, seconded by Roberts, to approve the agenda. Motion approved unanimously.
IV. Minutes of May 7, 2009 Meeting. Cothard made a motion, seconded by Braunschweig, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.
V. Citizen Appearances. In answer to a question, Wietecha said current estimates are around a $75,000 to $80,000 reduction in revenues from the state in 2010.
VI. Water & Light Bills. Cothard made a motion, seconded by Braunschweig, to approve the Water and Light bills in the amount of $207,472.60 and authorize their payment. Motion approved unanimously on a roll call vote.
VII. City Bills. Cothard made a motion, seconded by Braunschweig, to approve the City bills in the amount of $225,141.40 and authorize their payment. Motion approved unanimously on a roll call vote.
VIII. Unfinished Business:
a. WWTF Interim Financing. Wietecha explained that the availability of interim financing through the Wisconsin Rural Water Association still appears to be the best option for the city. A resolution to join their finance commission will be on the city council agenda next week. The feasibility of a line of credit with a local bank is also being explored as an alternate means of interim financing.
The Clean Water Fund will likely need to make a written commitment for the permanent financing prior to the city’s being able to close on the interim financing, whatever means is used. The timing for the Clean Water Fund decision and commitment is not likely until early or mid August. Although complicated and without guarantees; the financing is proceeding appropriately.
b. Police Station Bids. Wietecha said the construction estimate is within budget; however, it does not include a few items which are not part of the construction such as the phone system or furniture. The bid opening is scheduled for June 19; the final completion date is scheduled for September 25.
c. 2009 Budget. There were no immediate comments, but it was noted that this will be a regular topic on the committee’s monthly agenda.
d. Wisconsin Taxpayers Alliance. The Wisconsin Taxpayers Alliance has asked to cancel and re-schedule their presentation. It will likely be re-scheduled for an evening in July.
IX. New Business. None.
X. Adjournment. Cothard made a motion, seconded by Braunschweig, to adjourn the meeting. Motion approved unanimously on a roll call vote at 5:45 pm.
Finance & Labor Relations Committee
Regular Meeting
Thursday, June 4, 2009, 5:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 5:30 pm by Chair Tom Cothard.
II. Roll Call. Present: Alderpersons Tom Cothard, Diane Roberts and Mason Braunschweig. Also present: Mayor Sandy Decker, Finance Director Lisa Novinska, City Administrator Dan Wietecha and Dick Woulfe.
III. Approve Agenda. Cothard made a motion, seconded by Roberts, to approve the agenda. Motion approved unanimously.
IV. Minutes of May 7, 2009 Meeting. Cothard made a motion, seconded by Braunschweig, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.
V. Citizen Appearances. In answer to a question, Wietecha said current estimates are around a $75,000 to $80,000 reduction in revenues from the state in 2010.
VI. Water & Light Bills. Cothard made a motion, seconded by Braunschweig, to approve the Water and Light bills in the amount of $207,472.60 and authorize their payment. Motion approved unanimously on a roll call vote.
VII. City Bills. Cothard made a motion, seconded by Braunschweig, to approve the City bills in the amount of $225,141.40 and authorize their payment. Motion approved unanimously on a roll call vote.
VIII. Unfinished Business:
a. WWTF Interim Financing. Wietecha explained that the availability of interim financing through the Wisconsin Rural Water Association still appears to be the best option for the city. A resolution to join their finance commission will be on the city council agenda next week. The feasibility of a line of credit with a local bank is also being explored as an alternate means of interim financing.
The Clean Water Fund will likely need to make a written commitment for the permanent financing prior to the city’s being able to close on the interim financing, whatever means is used. The timing for the Clean Water Fund decision and commitment is not likely until early or mid August. Although complicated and without guarantees; the financing is proceeding appropriately.
b. Police Station Bids. Wietecha said the construction estimate is within budget; however, it does not include a few items which are not part of the construction such as the phone system or furniture. The bid opening is scheduled for June 19; the final completion date is scheduled for September 25.
c. 2009 Budget. There were no immediate comments, but it was noted that this will be a regular topic on the committee’s monthly agenda.
d. Wisconsin Taxpayers Alliance. The Wisconsin Taxpayers Alliance has asked to cancel and re-schedule their presentation. It will likely be re-scheduled for an evening in July.
IX. New Business. None.
X. Adjournment. Cothard made a motion, seconded by Braunschweig, to adjourn the meeting. Motion approved unanimously on a roll call vote at 5:45 pm.
Tuesday, June 2, 2009
Minutes; ECP: March 2009
Minutes for: March 4, 2009 Time: 6:30 PM Location: The Heights 201 N 4th
Our Mission: to give all members of the community an opportunity to participate in the cooperative creation of an economically and socially sound, vibrant future for our community and its people.
Attendance at November Meeting
Facilitator: Heidi Carvin
Recorder: Robin L. Grignon
Process Monitor: Karen Bass
Board Members Present
Heidi Carvin
Kathi Kemp
Tom Calley
Deb Olsen
Karen Bass
Jim Brooks
Rebecca DeMarb
Board Members Absent
John Decker
Community Members Present
Robin Grignon
April 8th 2009 Agenda
Process Monitor: Karen Bass
Opening round at 6:30 pm
Review Agenda
Financial & Minutes (Tom)
Coordinator’s report (Robin)
I & E Club report
Board member Contracts / Review Rights / Responsibilities
President’s report / Executive Committee Report (Deb / Heidi)
Harvest Windmill Fest Update (Deb / Robin)
ECP & PAC E-Arts (Jim)
4th of July Update (Tom)
Grant writing update (John)
Move to Baker Building Update / Grove Society (John)
Civil War Commemoration (John)
Community Sharing
Set agenda for next meeting
June 3 , 2009 Agenda
1. Review Agenda
2. Financial & Minutes (Tom)
3. Coordinator’s report (Robin)
4. President’s report (Deb / Heidi)
Meeting with Chamber/City Update
Review Board Terms
5. Harvest Windmill Festival
6. ECP & PAC E-Arts (Jim)
7. 4th of July Update (Tom)
8. Grant writing update (John)
9. Move to Baker Building Update / Grove Society (John)
10. Set agenda for next meeting
Review Agenda: Heidi Carvin called the meeting to order
Minutes: Motion by Karen Bass to approve the minutes as printed. Second by Jim Brooks Motion carried.
Topic Financial Report (Tom)
Main Points Balance: in ECP Operating fund: $6249.22. Need to have a great 4th of July fundraising effort.
Discussion: We are still solvent and hope to raise more money with 50/50 raffles at the 4th of July Festival Tent that we rent as a vendor.
Topic Coordinator’s Report
Main Points Energy Fair Update: A Big Thank You to the volunteers that helped with the ECP booth: Heidi Carvin, Tom Calley, Gene Bass, Karen Bass Tony Wyse, and Jean Wyse!
This free community educational event is co-sponsored by the Evansville Water and Light, the Evansville Community Partnership, the Evansville Community School District & WPPI Energy,
Stats
With so many possible entrances we can’t get an exact count. Based on some counts we were able to do, it looked like we had between 1600 to 1800 attend.
Over 125 volunteers were needed to set everything up and keep things running smoothly! At least 40 people took the bus to tour Larson Acres. Over 70 businesses and organizations from all over the Midwest signed up to have an exhibit, including alternative energy demonstrations on wind power, soybean based fuels, and solar energy as well as nature & earth exhibits. One exhibitor, Resources Solutions Corporation, reported that 4,675/lbs of computers and electronics were collected for safe responsible recycling!
Activities and entertainment included a treasure hunt, Discovery World Electricity show, electronics and other recycling stations, document shredding, a tour of Larson Acres, live exotic animal exhibit, a recycled fashion show, alternative fuel car show, a farmer’s market and musical performances. Dave’s ACE, UB&T and Evansville Water & Light had bags and freebies for the attendees too. The organizers were also proud to present Ken Lonnquist & the Kenland Band to wrap-up the evening
Downtown Flower Baskets:
The Economic Development Committee (EDC) approved $700 (up from $600) for our watering stipend to keep the flowers alive and cared for throughout the summer. Mary Bisch will be the flower watering person again. The EDC has decided to separate the materials money to come directly from the committee instead of going through ECP. ECP volunteer Jean Wyse is negotiating the flowers and prices with local businesses as much as possible. She will also coordinate with the city to get them hung. The new baskets are in and the brackets are being made by a local blacksmith. Jean thinks the flowers will be up by Memorial Day.
Downtown Clean-up: May 22nd 11: 20 AM to 1:30 PM
The School Clean-up Crew will be 6th graders this year coordinated by Butch Beedle. Nancy Greve Shannon is still helping with the planning. Headquarters will be Shannon & DeMarb again. Come out and have a great time with the kids.
Topic: I & E Club Report:
A written report was submitted by Lori Allen who could not attend. The report read as follows: Please see our attached flyer detailing the mission of the Evansville I&E Club.
Since our clubs’ inception over eight months ago, our monthly meetings have grown in attendance, with last months’ being around 35. We are maintaining ourselves as a free, open to the public club.
Our club officers meet once a month to plan upcoming meetings and arrange for speakers. We seek speakers who come ‘pro gratis’ and educate the attendees on a variety of topics related to commerce.
We’ve discussed the future possibility of membership dues and conferred with Wisconsin Entrepreneurial Network. At this time, our goal is to continue our successful club without dues. We can run on a shoe-string budget and hope for tax-deductible donations/sponsorships from those who believe in our cause.
Should ECP have questions or concerns, please contact us at any time. I can be reached at 608-577-4663 or lori@allenrealtyinc.com. as can our Club President, John Gishnock 608-314-6656 or john.g@formecology.com
Respectfully,
Lori Allen, I&E Treasurer
Topic: Board member contracts / Review Rights /Responsibilities:
The board members accepted the agreement.
Next Steps: All members sign by next meeting. Robin should either send a copy of the board member packet which includes the bylaws electronically or get the info to Tris Lahti to create a board members area on the website.
Discussion: Need to get some appreciation gift for Tris Lahti for all the work he does on the website.
Topic: President’s Report: Heidi / Deb
The Executive Committees of the Chamber and ECP held their quarterly meeting on April 20th.
Present:
Cindy Brzeznski
Lori Allen
John Morning
Ellen Brown
Robin Lopez-Grignon
Heidi Carvin
Tom Calley
Deb Olsen
Meeting Agenda;
Harvest Windmill Fest / Buy Local
The Chamber and ECP will partner in coordinating the 2nd Harvest Windmill Festival on October 2nd through October 3rd.
ECP will coordinate festival tent activities and be responsible for expenses and income from which include Windmills on Parade, bands / musical entertainment, wine & cheese, beer, kids’ activities, bike ride like the wind, and any activities related to the arts and music.
Chamber will coordinate activities and be responsible for expenses and receive any income from activities related to buy local tent or displays, business promotion, farmer’s market, food vendors from local businesses. Lori Allen mentioned that Erin Roberts may be willing to give her auctioneer services to the Windmills On Parade auction on October 4th.
Next Step: A leadership committee was formed (Deb Olsen, Jenny Kalson, Ellen Brown, and Robin Lopez-Grignon, to meet to plan more details for event.
Calendar discussion: Reviewed our plans for the upcoming months.
4th of July fund overview: Attached report was presented to Chamber members regarding structure of sponsorship funds for the 4th of July celebration. The Chamber requested that an electronic copy would be sent to Ellen to share with any local businesses that had questions about the sponsorship funds. Robin will send a copy in PDF form with date at the bottom.
The Chamber/ ECP meeting was adjourned
Meeting with Chamber / Economic Development Committee / ECP / School District
Next meeting is May 18th at 11:30 at Bank of Evansville. Have not received notes from last meeting yet. Next meeting will be looking at forming a committee with reps from each group that would oversee the Economic Development Plan. At last meeting the school district did not think they would need representation on such a committee but would expect to be included in any planning that would effect them as well as workforce development. It was discussed that reps from the I & E club should be on the committee if formed. John Morning had mentioned earlier that Judy Whalen has offered to provide facilitating services if needed at a shared fee between the groups.
Coordinator Review
Robin needs to get the self assessment done so that the board can move forward with her review. Heidi mentioned a date needs to be set for a deadline.
Next steps: Robin said she will try to find the time to work on it at home as soon as possible.
Topic: Harvest Windmill Fest Update (Deb / Robin)
Main Points: Harvest Windmill Festival Leadership Committee Met on 5/1/09
The members are Deb Olsen, Jenny Kalson, Robin Lopez-Grignon, Ellen Brown
The mission of the Harvest Windmill Festival is to provide a fun community event in the fall primarily focused in the downtown area that facilitates opportunities to promote community identity, buying locally, encouraging residents and tourists to walk around Main Street and practicing environmentally friendly activities. The festival will strive to use locally made and / or Wisconsin produced products.
The dates will be October 2nd through October 4th
2009 Event Preliminary Calendar Sketch
Friday October 2nd Time: 6 pm to midnight
Food Service:
Festival Tent Open 6pm to midnight
Band: 8pm to midnight
Blues, country or oldies band
Food at lot: pending / Chamber will look into possible local business that want to set up
Saturday October 3rd Time: 8 Am to Midnight
Food Service:
Farmer’s Market / Craft Show: 8:00 to 4:00
Festival Tent open: noon to midnight
Noon to 3 pm: Local groups music /Banjo players, open mic Sarah Haas drummers,
3 pm to 6 pm: Wine & Cheese Tasting: HS Jazz Band
6pm to midnight: 2 bands Blues, country, classic rock, oldies, dance etc.
Chamber Business Tent open:
Kids’ Activities / Franklin Park:
Sunday October 4th: Time: 8:00 to 4:00
Food Service:
Farmers Market: Ellen is still deciding whether or not to continue the craft/ farmer’s market on Sunday morning
Bike Ride like the Wind: Noon to 3 pm
Bike Raffle
Kids’ Activities / Franklin Park: time is pending
Festival Tent open: noon to 4 pm
Noon to 4 pm: Polka and Swing
Chamber Business tent:?
Windmills on Parade Art Auction: Time pending
Arts
Windmills On Parade – ECP
Discovering Youth Arts Exhibit – Shelley Bisch
Arts & Craft Fair as part of Farmer’s Market - Chamber
Music –ECP
Ellen volunteered to help coordinate getting the main entertainment with Robin helping.
Need to get local groups entertainment coordinated with HS Jazz Band, Sarah Haas Class Drummers etc.
Blues, Oldies, Swing, Local groups, Jazz, Country, Blue Grass and Polka seemed to be the best fit.
Jenny Kalson is looking into local Russian music group.
Bike Ride Robin will ask Kitty VerKuillen if she will coordinate again. Robin will contact Crash Helmet and Michael’s Cycles if Kitty will set-up the ride. Liked how it was done last year with people able to complete the course on their own.
Bike Raffle: ECP Robin will ask Rebecca if there’s a chance at another Trek Bike donation.
Wine & Cheese Tasting: ECP Jenny Kalson will contact Brennan’s to see if they will run it this year.
Kids’ Activities: ECP Robin will contact Magic Moments, EYC, Children’s Global Peace Project, and Discovering Youth Arts to see if they would like to coordinate activities at Franklin park.
Robin will ask Shelley Bisch & Mary Calley if they would like to coordinate the decorating again.
Food Service: Chamber focusing on local businesses having opportunity to vend. Ellen will coordinate
Need to have some sort of food service at festival tent area when it is open. If local businesses don’t want to set up at the festival tent area for whole time , Jose Nieves from school district food service may want to coordinate a pig roast or maybe ffa might want to set up a food booth for part of the time to raise money.
Electricity is limited at lot so will need to find other solutions if vendors need electrical or find other heating source.
Buy Local Business Section: Chamber/Ellen will coordinate
Chamber will have a business tent with games and chances to win prizes from local businesses.
Ellen would like to look into closing some of the street area to make it more of a street fest feel. Vendors could be set up along the streets. Ellen will talk to businesses to encourage promotions or street sales those days.
Farmer’s Market: Chamber will be part of buy local section
Robin will send Ellen what we used for registration form last year for a starting point and our list of farmer’s / vendor contacts.
Marketing: ECP / Chamber will share in marketing and publicity of the event. Flyers to football game Friday night. Promote Homecoming weekend. Promote Hotel stays for people coming in for homecoming to stay all weekend. A budget was proposed (attached) for the event.
Discussion: Rebecca said there is a possibility of getting another Trek bike and doing a raffle.
Motion by Kathi Second by Deb to approve festival budget as proposed.
Topic: E- Arts: (Jim Brooks)
Main Points: We are setting up a meeting date to look at possible shows in the next 12 months. One show we are looking at is Letters Home to come on November 6th. Letters Home is a play that presents actual letters from soldiers sent from Iraq and Afghanistan. They are asking for $7500.00
Discussion: It would be a great show with nationally acclaimed reviews but we would need to get sponsors to cover those costs. Maybe the VFW would be willing to sponsor this type of show.
Next Steps: Get more info on other shows and meet with the planning groups soon.
Topic: 4th of July Update: Tom Calley
Celebrate a Lake Leota 4th was selected as the theme.
Bands Update – Greg wasn’t present. Rochelle & Red Hot Rattlers opening night / Cold Sweat & Brew City Horns on Friday with 5.00 gate fee.. West Side Andy on the 4th.. Still need to hear from Greg on selection and booking of DJ for Sunday afternoon including the Evansville Idol Karaoke.
Lake Leota Lunker Lob – Update from Tom & Karen. Kyle Allen will help with the Linker Lob as he is coordinating the fish stocking money for SOLE. Karen will contact Kyle and fill him in on details, and see if he will take a larger role in the event.
Kid’s Activities Update – Karen Bass, Dave Javan, Jim Harris. EYC will have a large bounce house and dunk tank near the bathrooms (east side) by the upper diamond. Karen is still working with/contacting other groups to find more organizations to take over children’s activities. We need groups and volunteers to run the games. Can be a money maker for non-profit organizations.
Food Update – Todd Culbertson and Heidi: Todd brought the 2009 version of the Food Vendor Form for review. Census was it looks pretty good, need to tweak parking info to be more clear, and add form due date. Also need to get the number of parking permits number figured out.
Evansville Community Theatre Idea – Dave Sobeski. Ok with their plan to ‘perform’ and promote their event on the main stage from 2:45 – 3:00 on Sunday. This will occur just prior to the start of the karaoke contest.
Car Show Update – Jared not present
Parade Plans – Lynn has contacted area high schools for their bands. Has been asking what we need to pay to get their band to be in the parade. She will mail out he entry form now that we have the theme selected. Tom will ask Gib Wiedenhoeft if he will be our Grand Marshall. (I asked him over the weekend – he is thinking about it) We need to get the judges together. Will plan to have Todd Campbell announce the parade again, but not bother with the bleachers.
Lake Grand Re-opening Ceremony – Tom met with Janis Ringhand on 4/17. They (Park Board) will have their ceremony on July 2nd at 7:00. Reviewed our plans to date with her to take to the Park Board meeting on 4/20.
Sponsorship and Fundraising – Christia will get letter out in the next week or so. The letter will combine the regular 4th of July fundraising and the fireworks fundraising. Letter to be sure everyone is clear on this new combination. Try to have letter signed by a Lions Club member as well as Christia.
Helicopter – Tom will contact Joe Bradley to tell his son that we are interested and can have the lower ball diamond outfield available on July 4th from 11:30 – 2:00. Try to coordinate with the Fire Dept to have them come to the park after the parade and be in charge of clearing people out of the way, and water down the infield to help control dust.
On Water Activities Ideas – Tom talked with Nancy Saulsbury of Rutabaga’s in Madison. They are interested in having kayak trials for people. $1 donation to their scholarship fund allows a person a 10 – 15 minute lesson/ride. Tom to contact Robert Tierney (proposed canoe and paddle boat rental operation) about him coordinating/sponsoring a ‘Paddle Parade’ on the lake. Planned timing to be July 2nd during the grand re-opening ceremony.
Fireworks Raffle – Robin to order tickets. Would like to start selling during Energy Fair on 4/24. Sell tickets (for a block of 4 seats) for $5 each or 5 for $20. Sell 500 total tickets to raise money for the 2010 fireworks. Draw winners July 2nd. Need a volunteer to allow the winners onto the warming house that night.
2009 Budget Discussions – target some free publication in the Madison area – Isthmus, State Journal’s Thursday community calendar. Focus advertising on some local publications, Janesville and maybe Monroe radio.
Beer serving option of all tap vs bottles and tap. All tap beer would eliminate the plastic bottle trash, the cow tanks with ice, the noisy diesel refrigerated truck, and would also add another measure of control of underage drinking. Negatives are no Mike’s Hard Lemonade. Tom to check into alternative to Mike’s, and to be sure the Berghoff taps can pour like the Miller taps at the Fall Festival..
Topic: Grant writing: John sent an written update to be read into the minutes.
Doug Zweizig and I have continued our advisory meetings with the Friends of the Evansville Community/Senior Center. They have closed on the purchase of the property on the corner of Church and Maple Streets, and have hired Saterbach & Associates of Janesville as their fundraising counsel. Starting this week, community leaders will be interviewed to validate the previous “needs -and –support” study (which is now 2-1/2 years out of date). The Friends Board met with their architect last week to approve a re-design of the proposed facility, to incorporate a woodworking shop.
Discussion: . Heidi mentioned we might want to look into locally grown produce and serving low income families. The food would be available through local food pantries. A grant of $5,000 would be needed.
Topic: Move to Baker Building John (from written report)
The drywall work (walls and ceilings) has been completed, and a primer paint coat has been applied. Otter Construction will be donating the labor to finish painting. Volunteer carpenters will install underlayment in the “office” side, bathroom and vault, and Otter will also furnish labor for installation of commercial-grade carpeting in the “office” area. David Fellows continues his work on the hardwood flooring for the “museum” side. We plan to have painting, flooring and finish electrical work completed before the July 5 Open House, but reinstallation of wood trim and plumbing probably will not be complete by that date.
Completion of the handicap ramp will be needed before an occupancy permit can be issued.
Topic: Civil War Sesquicentennial John (from written report)
I met with the Chamber of Commerce Board of Directors last week to seek their co-sponsorship of a weekend event, to be held in the fall of 2011. The Chamber inquired whether it would make sense to combine the Civil War event with the Harvest/Windmill Festival that year, and I replied that it would. The more I think about the notion, the better I like it. Coordination of participants will be a critical element, but many practical aspects will be facilitated by combining the events.
Topic: Community Information:
Kathi shared that the library will host a discussion on 5/7/09 about the book To Kill A Mockingbird. On 5/21/09 the 3rd annual artist’s reception will be at the library with a special presentation about Theodore Robinson and food at “Monet’s Table”. Jim shared that auditions for “The King & I” with Evansville Community Theater are coming up/
A closing round was held. The meeting was adjourned at 8:00 pm. .
Our Mission: to give all members of the community an opportunity to participate in the cooperative creation of an economically and socially sound, vibrant future for our community and its people.
Attendance at November Meeting
Facilitator: Heidi Carvin
Recorder: Robin L. Grignon
Process Monitor: Karen Bass
Board Members Present
Heidi Carvin
Kathi Kemp
Tom Calley
Deb Olsen
Karen Bass
Jim Brooks
Rebecca DeMarb
Board Members Absent
John Decker
Community Members Present
Robin Grignon
April 8th 2009 Agenda
Process Monitor: Karen Bass
Opening round at 6:30 pm
Review Agenda
Financial & Minutes (Tom)
Coordinator’s report (Robin)
I & E Club report
Board member Contracts / Review Rights / Responsibilities
President’s report / Executive Committee Report (Deb / Heidi)
Harvest Windmill Fest Update (Deb / Robin)
ECP & PAC E-Arts (Jim)
4th of July Update (Tom)
Grant writing update (John)
Move to Baker Building Update / Grove Society (John)
Civil War Commemoration (John)
Community Sharing
Set agenda for next meeting
June 3 , 2009 Agenda
1. Review Agenda
2. Financial & Minutes (Tom)
3. Coordinator’s report (Robin)
4. President’s report (Deb / Heidi)
Meeting with Chamber/City Update
Review Board Terms
5. Harvest Windmill Festival
6. ECP & PAC E-Arts (Jim)
7. 4th of July Update (Tom)
8. Grant writing update (John)
9. Move to Baker Building Update / Grove Society (John)
10. Set agenda for next meeting
Review Agenda: Heidi Carvin called the meeting to order
Minutes: Motion by Karen Bass to approve the minutes as printed. Second by Jim Brooks Motion carried.
Topic Financial Report (Tom)
Main Points Balance: in ECP Operating fund: $6249.22. Need to have a great 4th of July fundraising effort.
Discussion: We are still solvent and hope to raise more money with 50/50 raffles at the 4th of July Festival Tent that we rent as a vendor.
Topic Coordinator’s Report
Main Points Energy Fair Update: A Big Thank You to the volunteers that helped with the ECP booth: Heidi Carvin, Tom Calley, Gene Bass, Karen Bass Tony Wyse, and Jean Wyse!
This free community educational event is co-sponsored by the Evansville Water and Light, the Evansville Community Partnership, the Evansville Community School District & WPPI Energy,
Stats
With so many possible entrances we can’t get an exact count. Based on some counts we were able to do, it looked like we had between 1600 to 1800 attend.
Over 125 volunteers were needed to set everything up and keep things running smoothly! At least 40 people took the bus to tour Larson Acres. Over 70 businesses and organizations from all over the Midwest signed up to have an exhibit, including alternative energy demonstrations on wind power, soybean based fuels, and solar energy as well as nature & earth exhibits. One exhibitor, Resources Solutions Corporation, reported that 4,675/lbs of computers and electronics were collected for safe responsible recycling!
Activities and entertainment included a treasure hunt, Discovery World Electricity show, electronics and other recycling stations, document shredding, a tour of Larson Acres, live exotic animal exhibit, a recycled fashion show, alternative fuel car show, a farmer’s market and musical performances. Dave’s ACE, UB&T and Evansville Water & Light had bags and freebies for the attendees too. The organizers were also proud to present Ken Lonnquist & the Kenland Band to wrap-up the evening
Downtown Flower Baskets:
The Economic Development Committee (EDC) approved $700 (up from $600) for our watering stipend to keep the flowers alive and cared for throughout the summer. Mary Bisch will be the flower watering person again. The EDC has decided to separate the materials money to come directly from the committee instead of going through ECP. ECP volunteer Jean Wyse is negotiating the flowers and prices with local businesses as much as possible. She will also coordinate with the city to get them hung. The new baskets are in and the brackets are being made by a local blacksmith. Jean thinks the flowers will be up by Memorial Day.
Downtown Clean-up: May 22nd 11: 20 AM to 1:30 PM
The School Clean-up Crew will be 6th graders this year coordinated by Butch Beedle. Nancy Greve Shannon is still helping with the planning. Headquarters will be Shannon & DeMarb again. Come out and have a great time with the kids.
Topic: I & E Club Report:
A written report was submitted by Lori Allen who could not attend. The report read as follows: Please see our attached flyer detailing the mission of the Evansville I&E Club.
Since our clubs’ inception over eight months ago, our monthly meetings have grown in attendance, with last months’ being around 35. We are maintaining ourselves as a free, open to the public club.
Our club officers meet once a month to plan upcoming meetings and arrange for speakers. We seek speakers who come ‘pro gratis’ and educate the attendees on a variety of topics related to commerce.
We’ve discussed the future possibility of membership dues and conferred with Wisconsin Entrepreneurial Network. At this time, our goal is to continue our successful club without dues. We can run on a shoe-string budget and hope for tax-deductible donations/sponsorships from those who believe in our cause.
Should ECP have questions or concerns, please contact us at any time. I can be reached at 608-577-4663 or lori@allenrealtyinc.com. as can our Club President, John Gishnock 608-314-6656 or john.g@formecology.com
Respectfully,
Lori Allen, I&E Treasurer
Topic: Board member contracts / Review Rights /Responsibilities:
The board members accepted the agreement.
Next Steps: All members sign by next meeting. Robin should either send a copy of the board member packet which includes the bylaws electronically or get the info to Tris Lahti to create a board members area on the website.
Discussion: Need to get some appreciation gift for Tris Lahti for all the work he does on the website.
Topic: President’s Report: Heidi / Deb
The Executive Committees of the Chamber and ECP held their quarterly meeting on April 20th.
Present:
Cindy Brzeznski
Lori Allen
John Morning
Ellen Brown
Robin Lopez-Grignon
Heidi Carvin
Tom Calley
Deb Olsen
Meeting Agenda;
Harvest Windmill Fest / Buy Local
The Chamber and ECP will partner in coordinating the 2nd Harvest Windmill Festival on October 2nd through October 3rd.
ECP will coordinate festival tent activities and be responsible for expenses and income from which include Windmills on Parade, bands / musical entertainment, wine & cheese, beer, kids’ activities, bike ride like the wind, and any activities related to the arts and music.
Chamber will coordinate activities and be responsible for expenses and receive any income from activities related to buy local tent or displays, business promotion, farmer’s market, food vendors from local businesses. Lori Allen mentioned that Erin Roberts may be willing to give her auctioneer services to the Windmills On Parade auction on October 4th.
Next Step: A leadership committee was formed (Deb Olsen, Jenny Kalson, Ellen Brown, and Robin Lopez-Grignon, to meet to plan more details for event.
Calendar discussion: Reviewed our plans for the upcoming months.
4th of July fund overview: Attached report was presented to Chamber members regarding structure of sponsorship funds for the 4th of July celebration. The Chamber requested that an electronic copy would be sent to Ellen to share with any local businesses that had questions about the sponsorship funds. Robin will send a copy in PDF form with date at the bottom.
The Chamber/ ECP meeting was adjourned
Meeting with Chamber / Economic Development Committee / ECP / School District
Next meeting is May 18th at 11:30 at Bank of Evansville. Have not received notes from last meeting yet. Next meeting will be looking at forming a committee with reps from each group that would oversee the Economic Development Plan. At last meeting the school district did not think they would need representation on such a committee but would expect to be included in any planning that would effect them as well as workforce development. It was discussed that reps from the I & E club should be on the committee if formed. John Morning had mentioned earlier that Judy Whalen has offered to provide facilitating services if needed at a shared fee between the groups.
Coordinator Review
Robin needs to get the self assessment done so that the board can move forward with her review. Heidi mentioned a date needs to be set for a deadline.
Next steps: Robin said she will try to find the time to work on it at home as soon as possible.
Topic: Harvest Windmill Fest Update (Deb / Robin)
Main Points: Harvest Windmill Festival Leadership Committee Met on 5/1/09
The members are Deb Olsen, Jenny Kalson, Robin Lopez-Grignon, Ellen Brown
The mission of the Harvest Windmill Festival is to provide a fun community event in the fall primarily focused in the downtown area that facilitates opportunities to promote community identity, buying locally, encouraging residents and tourists to walk around Main Street and practicing environmentally friendly activities. The festival will strive to use locally made and / or Wisconsin produced products.
The dates will be October 2nd through October 4th
2009 Event Preliminary Calendar Sketch
Friday October 2nd Time: 6 pm to midnight
Food Service:
Festival Tent Open 6pm to midnight
Band: 8pm to midnight
Blues, country or oldies band
Food at lot: pending / Chamber will look into possible local business that want to set up
Saturday October 3rd Time: 8 Am to Midnight
Food Service:
Farmer’s Market / Craft Show: 8:00 to 4:00
Festival Tent open: noon to midnight
Noon to 3 pm: Local groups music /Banjo players, open mic Sarah Haas drummers,
3 pm to 6 pm: Wine & Cheese Tasting: HS Jazz Band
6pm to midnight: 2 bands Blues, country, classic rock, oldies, dance etc.
Chamber Business Tent open:
Kids’ Activities / Franklin Park:
Sunday October 4th: Time: 8:00 to 4:00
Food Service:
Farmers Market: Ellen is still deciding whether or not to continue the craft/ farmer’s market on Sunday morning
Bike Ride like the Wind: Noon to 3 pm
Bike Raffle
Kids’ Activities / Franklin Park: time is pending
Festival Tent open: noon to 4 pm
Noon to 4 pm: Polka and Swing
Chamber Business tent:?
Windmills on Parade Art Auction: Time pending
Arts
Windmills On Parade – ECP
Discovering Youth Arts Exhibit – Shelley Bisch
Arts & Craft Fair as part of Farmer’s Market - Chamber
Music –ECP
Ellen volunteered to help coordinate getting the main entertainment with Robin helping.
Need to get local groups entertainment coordinated with HS Jazz Band, Sarah Haas Class Drummers etc.
Blues, Oldies, Swing, Local groups, Jazz, Country, Blue Grass and Polka seemed to be the best fit.
Jenny Kalson is looking into local Russian music group.
Bike Ride Robin will ask Kitty VerKuillen if she will coordinate again. Robin will contact Crash Helmet and Michael’s Cycles if Kitty will set-up the ride. Liked how it was done last year with people able to complete the course on their own.
Bike Raffle: ECP Robin will ask Rebecca if there’s a chance at another Trek Bike donation.
Wine & Cheese Tasting: ECP Jenny Kalson will contact Brennan’s to see if they will run it this year.
Kids’ Activities: ECP Robin will contact Magic Moments, EYC, Children’s Global Peace Project, and Discovering Youth Arts to see if they would like to coordinate activities at Franklin park.
Robin will ask Shelley Bisch & Mary Calley if they would like to coordinate the decorating again.
Food Service: Chamber focusing on local businesses having opportunity to vend. Ellen will coordinate
Need to have some sort of food service at festival tent area when it is open. If local businesses don’t want to set up at the festival tent area for whole time , Jose Nieves from school district food service may want to coordinate a pig roast or maybe ffa might want to set up a food booth for part of the time to raise money.
Electricity is limited at lot so will need to find other solutions if vendors need electrical or find other heating source.
Buy Local Business Section: Chamber/Ellen will coordinate
Chamber will have a business tent with games and chances to win prizes from local businesses.
Ellen would like to look into closing some of the street area to make it more of a street fest feel. Vendors could be set up along the streets. Ellen will talk to businesses to encourage promotions or street sales those days.
Farmer’s Market: Chamber will be part of buy local section
Robin will send Ellen what we used for registration form last year for a starting point and our list of farmer’s / vendor contacts.
Marketing: ECP / Chamber will share in marketing and publicity of the event. Flyers to football game Friday night. Promote Homecoming weekend. Promote Hotel stays for people coming in for homecoming to stay all weekend. A budget was proposed (attached) for the event.
Discussion: Rebecca said there is a possibility of getting another Trek bike and doing a raffle.
Motion by Kathi Second by Deb to approve festival budget as proposed.
Topic: E- Arts: (Jim Brooks)
Main Points: We are setting up a meeting date to look at possible shows in the next 12 months. One show we are looking at is Letters Home to come on November 6th. Letters Home is a play that presents actual letters from soldiers sent from Iraq and Afghanistan. They are asking for $7500.00
Discussion: It would be a great show with nationally acclaimed reviews but we would need to get sponsors to cover those costs. Maybe the VFW would be willing to sponsor this type of show.
Next Steps: Get more info on other shows and meet with the planning groups soon.
Topic: 4th of July Update: Tom Calley
Celebrate a Lake Leota 4th was selected as the theme.
Bands Update – Greg wasn’t present. Rochelle & Red Hot Rattlers opening night / Cold Sweat & Brew City Horns on Friday with 5.00 gate fee.. West Side Andy on the 4th.. Still need to hear from Greg on selection and booking of DJ for Sunday afternoon including the Evansville Idol Karaoke.
Lake Leota Lunker Lob – Update from Tom & Karen. Kyle Allen will help with the Linker Lob as he is coordinating the fish stocking money for SOLE. Karen will contact Kyle and fill him in on details, and see if he will take a larger role in the event.
Kid’s Activities Update – Karen Bass, Dave Javan, Jim Harris. EYC will have a large bounce house and dunk tank near the bathrooms (east side) by the upper diamond. Karen is still working with/contacting other groups to find more organizations to take over children’s activities. We need groups and volunteers to run the games. Can be a money maker for non-profit organizations.
Food Update – Todd Culbertson and Heidi: Todd brought the 2009 version of the Food Vendor Form for review. Census was it looks pretty good, need to tweak parking info to be more clear, and add form due date. Also need to get the number of parking permits number figured out.
Evansville Community Theatre Idea – Dave Sobeski. Ok with their plan to ‘perform’ and promote their event on the main stage from 2:45 – 3:00 on Sunday. This will occur just prior to the start of the karaoke contest.
Car Show Update – Jared not present
Parade Plans – Lynn has contacted area high schools for their bands. Has been asking what we need to pay to get their band to be in the parade. She will mail out he entry form now that we have the theme selected. Tom will ask Gib Wiedenhoeft if he will be our Grand Marshall. (I asked him over the weekend – he is thinking about it) We need to get the judges together. Will plan to have Todd Campbell announce the parade again, but not bother with the bleachers.
Lake Grand Re-opening Ceremony – Tom met with Janis Ringhand on 4/17. They (Park Board) will have their ceremony on July 2nd at 7:00. Reviewed our plans to date with her to take to the Park Board meeting on 4/20.
Sponsorship and Fundraising – Christia will get letter out in the next week or so. The letter will combine the regular 4th of July fundraising and the fireworks fundraising. Letter to be sure everyone is clear on this new combination. Try to have letter signed by a Lions Club member as well as Christia.
Helicopter – Tom will contact Joe Bradley to tell his son that we are interested and can have the lower ball diamond outfield available on July 4th from 11:30 – 2:00. Try to coordinate with the Fire Dept to have them come to the park after the parade and be in charge of clearing people out of the way, and water down the infield to help control dust.
On Water Activities Ideas – Tom talked with Nancy Saulsbury of Rutabaga’s in Madison. They are interested in having kayak trials for people. $1 donation to their scholarship fund allows a person a 10 – 15 minute lesson/ride. Tom to contact Robert Tierney (proposed canoe and paddle boat rental operation) about him coordinating/sponsoring a ‘Paddle Parade’ on the lake. Planned timing to be July 2nd during the grand re-opening ceremony.
Fireworks Raffle – Robin to order tickets. Would like to start selling during Energy Fair on 4/24. Sell tickets (for a block of 4 seats) for $5 each or 5 for $20. Sell 500 total tickets to raise money for the 2010 fireworks. Draw winners July 2nd. Need a volunteer to allow the winners onto the warming house that night.
2009 Budget Discussions – target some free publication in the Madison area – Isthmus, State Journal’s Thursday community calendar. Focus advertising on some local publications, Janesville and maybe Monroe radio.
Beer serving option of all tap vs bottles and tap. All tap beer would eliminate the plastic bottle trash, the cow tanks with ice, the noisy diesel refrigerated truck, and would also add another measure of control of underage drinking. Negatives are no Mike’s Hard Lemonade. Tom to check into alternative to Mike’s, and to be sure the Berghoff taps can pour like the Miller taps at the Fall Festival..
Topic: Grant writing: John sent an written update to be read into the minutes.
Doug Zweizig and I have continued our advisory meetings with the Friends of the Evansville Community/Senior Center. They have closed on the purchase of the property on the corner of Church and Maple Streets, and have hired Saterbach & Associates of Janesville as their fundraising counsel. Starting this week, community leaders will be interviewed to validate the previous “needs -and –support” study (which is now 2-1/2 years out of date). The Friends Board met with their architect last week to approve a re-design of the proposed facility, to incorporate a woodworking shop.
Discussion: . Heidi mentioned we might want to look into locally grown produce and serving low income families. The food would be available through local food pantries. A grant of $5,000 would be needed.
Topic: Move to Baker Building John (from written report)
The drywall work (walls and ceilings) has been completed, and a primer paint coat has been applied. Otter Construction will be donating the labor to finish painting. Volunteer carpenters will install underlayment in the “office” side, bathroom and vault, and Otter will also furnish labor for installation of commercial-grade carpeting in the “office” area. David Fellows continues his work on the hardwood flooring for the “museum” side. We plan to have painting, flooring and finish electrical work completed before the July 5 Open House, but reinstallation of wood trim and plumbing probably will not be complete by that date.
Completion of the handicap ramp will be needed before an occupancy permit can be issued.
Topic: Civil War Sesquicentennial John (from written report)
I met with the Chamber of Commerce Board of Directors last week to seek their co-sponsorship of a weekend event, to be held in the fall of 2011. The Chamber inquired whether it would make sense to combine the Civil War event with the Harvest/Windmill Festival that year, and I replied that it would. The more I think about the notion, the better I like it. Coordination of participants will be a critical element, but many practical aspects will be facilitated by combining the events.
Topic: Community Information:
Kathi shared that the library will host a discussion on 5/7/09 about the book To Kill A Mockingbird. On 5/21/09 the 3rd annual artist’s reception will be at the library with a special presentation about Theodore Robinson and food at “Monet’s Table”. Jim shared that auditions for “The King & I” with Evansville Community Theater are coming up/
A closing round was held. The meeting was adjourned at 8:00 pm. .
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