City of Evansville Plan Commission
Regular Meeting
Tuesday, December 1, 2009, 6:00 p.m.
City Hall (Third Floor), 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:00 p.m. by Chair Mayor Sandy Decker.
2. Roll Call. Members present: Mason Braunschweig, Jim Brooks, Sandy Decker, Carol Endres, John Gishnock, Bill Hammann and Diane Roberts. Others Present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Planner John Stockham, Hans Paulson-27 W Main St-Evansville, Vladimir Vinarskiy-145 Joshua Dr-Evansville, and Chris Eager-120 Grove-Evansville.
3. Approval of agenda. Braunschweig made a motion, seconded by Brooks to move Item 7A to follow 6A and approve the agenda. Motion approved 7-0.
4. Approval of minutes.
A. Braunschweig made a motion, seconded by Roberts to waive the reading of the minutes from November 2, 2009 regular meeting and approve them as printed. Motion approved 7-0.
5. Citizen appearances other than agenda items listed. None
6. Public Hearings.
A. Conditional Use Permit - 204 W. Main Street. Stockham reviewed the layout of the property which includes a two car garage with room for two additional vehicles. Applicant, Chris Eager, explained the plans for the property including restoration of the exterior. He stated that the property is currently used as a duplex and that use would continue for at least one year. Decker opened the public hearing at 6:08 p.m. No one spoke. Decker closed the public hearing at 6:09 p.m. Braunschweig asked for and received confirmation from John Stockham that the required notices were made. There being no additional questions, Braunschweig made a motion, seconded by Brooks to approve a CUP for a two-family residence at 204 W. Main Street and the waiver of the requirement for three parking stalls per unit. Motion approved 7-0.
B. Erosion Control Ordinance Amendment. Stockham reviewed the amendments contained in his staff report with the Commission. Decker opened the public hearing at 6:19 p.m. No one spoke. Decker closed the public hearing at 6:20 p.m. Gishnock suggested an additional amendment that would require City Engineer inspections for property that was contiguous to waterways. The Commission discussed whether this would be cost prohibitive for small projects and whether or not City Engineer inspections for more complex projects was currently addressed in the code. Braunschweig made a motion, seconded by Roberts to refer the Erosion Control Ordinance Amendment back to Unified Land Development Committee for further discussion. Motion approved 7-0.
C. Zoning Ordinance Amendment – Site Plan Review and Approval. Stockham directed the Commission to his staff report listing the proposed amendment exemptions. Decker opened the public hearing at 6:43 p.m. No one spoke. Decker closed the public hearing at 6:44 p.m. Several members of the Plan Commission stated their support for clarifying the ordinance language. Braunschweig made a motion, seconded by Brooks to approve and recommend for adoption the amendments to Section 130-201 Site Plan Review of the Zoning Ordinance, as recommended by staff and the ULDC Committee. Motion approved 7-0.
7. Other Action Items.
A. Site Plan Review - Karate America, 705 Brown School Road. Stockham stated there are no external changes with this site plan other than sign replacement. Applicant, Hans Paulson, stated his business has outgrown its current location and the Brown School Road location would be safer for students because they would not be crossing Main Street. Braunschweig made a motion, seconded by Roberts to approve the site plan for the Karate America at 705 Brown School Road and the administrative waiver recommended by staff. Motion approved 7-0.
8. Report on other permitting activity by City Planner. Stockham stated there was nothing new to report. He explained the new ideas for a business directory sign. Wietecha added that the sign would be self-supporting.
9. Report on the Unified Land Development Code Committee. Hammann stated there was no meeting in November and none scheduled for December.
10. Report of the Evansville Historic Preservation Commission. None
11. Report of the Evansville-Union Implementation Committee. Hammann stated the errors on the maps are still being corrected.
12. Report on Common Council actions relating to Plan Commission recommendations. None
13. Update on Board of Appeals actions relating to zoning matters. None
14. Enforcement Report. Wietecha stated that a silt fence was installed at the Matthias Pottery property.
15. Next regular meeting date. Monday, January 4, 2010
16. Adjournment. Braunschweig made a motion, seconded by Roberts to adjourn at 6:58 p.m. Motion approved 7-0.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Plan Commission at their next regular meeting.
Tuesday, December 29, 2009
Tuesday, December 15, 2009
Minutes; Park Board; December 2009
PARK & RECREATION BOARD MEETING MINUTES
Monday, December 14, 2009, 6:00 p.m.
Evansville Council Chambers
Present: Jeff Farnsworth, Rich Modaff, Fred Juergens, Sue Merritt, Jerry Krueger, Janis Ringhand. Absent: Ron Carlsen.
Juergens/Modaff motion to approve agenda as printed, unanimous.
Juergens/Modaff motion to approve the minutes of the November 16 and December 2, 2009 meetings as printed, unanimous.
Citizen appearances - None
Amelia Royko Maurer, 342 S. Madison St., present to request winter park activities over the holidays. Park & Rec Board does not object to sleigh rides or skating, however, we do not have the resources or equipment to plow snow off the lake or tamp down snow on the roads for sleigh rides. Will check into availability of warming house and wood stove, liability insurance and use of snow mobiles to tamp down snow on lower park roads. Sleigh owners have their own liability insurance. No permits would be required for activities such as sleigh rides, sledding, skating; food sales, fire ring for bonfire, etc.
Chair’s report on City actions – none
Old Business – looked at landscape design that was submitted by John Gishnock.
New Business - none
Motion to Adjourn by Krueger/Modaff 6:25 p.m., unanimous.
Next meeting Monday, January 18, 2010, 6:00 p.m.
Monday, December 14, 2009, 6:00 p.m.
Evansville Council Chambers
Present: Jeff Farnsworth, Rich Modaff, Fred Juergens, Sue Merritt, Jerry Krueger, Janis Ringhand. Absent: Ron Carlsen.
Juergens/Modaff motion to approve agenda as printed, unanimous.
Juergens/Modaff motion to approve the minutes of the November 16 and December 2, 2009 meetings as printed, unanimous.
Citizen appearances - None
Amelia Royko Maurer, 342 S. Madison St., present to request winter park activities over the holidays. Park & Rec Board does not object to sleigh rides or skating, however, we do not have the resources or equipment to plow snow off the lake or tamp down snow on the roads for sleigh rides. Will check into availability of warming house and wood stove, liability insurance and use of snow mobiles to tamp down snow on lower park roads. Sleigh owners have their own liability insurance. No permits would be required for activities such as sleigh rides, sledding, skating; food sales, fire ring for bonfire, etc.
Chair’s report on City actions – none
Old Business – looked at landscape design that was submitted by John Gishnock.
New Business - none
Motion to Adjourn by Krueger/Modaff 6:25 p.m., unanimous.
Next meeting Monday, January 18, 2010, 6:00 p.m.
Minutes; Common Council: December 2009
Common Council
Regular Meeting
Tuesday, December 8, 2009, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Tom Cothard, Janis Ringhand, Diane Roberts, Dennis Wessels, and Tony Wyse. Alderperson Todd Culbertson arrived at 6:35. Absent: Alderperson Barbara Jacobson. Others present: City Administrator Dan Wietecha and City Attorney Mark Kopp.
3. Approval of Agenda. Braunschweig made a motion, seconded by Roberts, to approve the agenda as presented. Motion approved 6-0.
4. Approval of Minutes. Braunschweig made a motion, seconded by Wessels, to waive the reading of the minutes of the November 10, 2009, regular meeting and to approve them as presented. Motion approved 6-0.
5. Citizen appearances. None.
6. Reports of Committees
A. Plan Commission Report. None.
B. Finance and Labor Relations Committee Report.
(1). Cothard made a motion, seconded by Roberts, to accept the Water & Light bills in the amount of $426,238.39. Motion approved 6-0 on a roll call vote.
(2). Cothard made a motion, seconded by Roberts, to accept the City bills in the amount of $1,089,470.00. Motion approved 6-0 on a roll call vote.
(3). Cothard made a motion, seconded by Roberts, to approve the agreement with YMCA of Northern Rock County for operation of a youth program. Decker said she had spoken with the YMCA earlier in the day. They are trying fundraising to make up the reduced support, but fundraising is going difficultly. Motion approved 6-0 on a roll call vote, with Culbertson abstaining.
(4). Cothard made a motion, seconded by Roberts, to approve engagement of Johnson Block and Company, Inc., for audit of the year ended December 31, 2009. It was noted that rates were in line with the prior year. Motion approved 7-0 on a roll call vote.
C. Public Safety Committee Report. None.
D. Public Works Committee Report. None.
E. Water & Light Committee Report. None.
F. Economic Development Committee Report. Wyse said they had discussed a business directory sign which is later on the agenda.
G. Redevelopment Authority Report. None.
H. Parks and Recreation Board Report. Ringhand said they had a presentation of the landscaping plan for Lake Leota and Leonard Park.
I. Historic Preservation Commission Report. None.
J. Fire District Report. None.
K. Police Commission Report. None.
L. Evansville-Union Implementation Committee Report. Ringhand said the proposed map should be ready to recommend to Plan Commission with their next meeting.
M. Youth Center Advisory Board Report. None.
N. Energy Independence Team Report. Decker said the final report would be submitted to the state at a December 7 meeting.
O. Library Board/Liaison Report. None.
7. Unfinished Business. Braunschweig presented the second reading and made a motion, seconded by Roberts, to adopt Ordinance 2009-08, Regulating Sanitary Sewer Use and User Charge System. Kopp noted a number of recommended revisions and clarifications itemized in a December 8 memo. Braunschweig made a motion, seconded by Ringhand, to amend the motion to include the recommended revisions to the ordinance. Amendment approved 7-0. Motion, as amended, approved 7-0.
8. Communications and Recommendations from the Mayor. None.
9. Communications from the City Administrator.
A. Wietecha said that staff is working on a permanent business directory sign to place at the intersection of Union and East Main Streets to help clean up the proliferation of informal banners. The sign is designed to be consistent with the new welcome signs. It would advertise the downtown business district to traffic on the highway. Although details and pricing still need to be worked out, rental fees would cover the cost of the sign. The Chamber of Commerce and others have reacted favorably to the idea.
B. Wietecha said the contract with the Evansville Community/Senior Center for a service coordinator has an automatic annual renewal, so it does not need to be brought for specific action.
10. New Business.
A. Braunschwieg made a motion, seconded by Roberts, to approve appointment of Election Inspectors for 2010-2011 as listed on the December 1 memo. Motion approved 7-0.
B. Roberts made a motion, seconded by Cothard, to approve Resolution 2009-30, Authorizing Placement of Temporary Directional Signs. Wyse said that the March 31 deadline would allow some time to work out the details and installation of the proposed business directory sign. The Council noted that the temporary signs would need to be of a generic nature. Motion approved 7-0.
11. Introduction of New Ordinances.
A. Roberts presented the first reading of Ordinance 2009-10, Amending Zoning Code Regarding Site Plan Review and Approval.
B. Braunschweig presented the first reading of Ordinance 2009-11, Adding Two Voting Wards for Electors Residing in the City of Evansville, Rock County Supervisory District #2.
C. Roberts presented the first reading of Ordinance 2009-12, Regulating All-Terrain Vehicles (ATVs).
12. Eminent Domain Proceedings. Roberts made a motion, seconded by Cothard, to move to closed session, and to not reconvene in open session, pursuant to Wisconsin Statutes 19.85(1)(e) to deliberate the purchase of public properties. Motion approved 7-0 on a roll call vote at 7:00 p.m. No action, other than the following motion to adjourn, was taken in closed session.
13. Motion to Adjourn. With no further business, the meeting adjourned at 7:30 p.m.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
Regular Meeting
Tuesday, December 8, 2009, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Tom Cothard, Janis Ringhand, Diane Roberts, Dennis Wessels, and Tony Wyse. Alderperson Todd Culbertson arrived at 6:35. Absent: Alderperson Barbara Jacobson. Others present: City Administrator Dan Wietecha and City Attorney Mark Kopp.
3. Approval of Agenda. Braunschweig made a motion, seconded by Roberts, to approve the agenda as presented. Motion approved 6-0.
4. Approval of Minutes. Braunschweig made a motion, seconded by Wessels, to waive the reading of the minutes of the November 10, 2009, regular meeting and to approve them as presented. Motion approved 6-0.
5. Citizen appearances. None.
6. Reports of Committees
A. Plan Commission Report. None.
B. Finance and Labor Relations Committee Report.
(1). Cothard made a motion, seconded by Roberts, to accept the Water & Light bills in the amount of $426,238.39. Motion approved 6-0 on a roll call vote.
(2). Cothard made a motion, seconded by Roberts, to accept the City bills in the amount of $1,089,470.00. Motion approved 6-0 on a roll call vote.
(3). Cothard made a motion, seconded by Roberts, to approve the agreement with YMCA of Northern Rock County for operation of a youth program. Decker said she had spoken with the YMCA earlier in the day. They are trying fundraising to make up the reduced support, but fundraising is going difficultly. Motion approved 6-0 on a roll call vote, with Culbertson abstaining.
(4). Cothard made a motion, seconded by Roberts, to approve engagement of Johnson Block and Company, Inc., for audit of the year ended December 31, 2009. It was noted that rates were in line with the prior year. Motion approved 7-0 on a roll call vote.
C. Public Safety Committee Report. None.
D. Public Works Committee Report. None.
E. Water & Light Committee Report. None.
F. Economic Development Committee Report. Wyse said they had discussed a business directory sign which is later on the agenda.
G. Redevelopment Authority Report. None.
H. Parks and Recreation Board Report. Ringhand said they had a presentation of the landscaping plan for Lake Leota and Leonard Park.
I. Historic Preservation Commission Report. None.
J. Fire District Report. None.
K. Police Commission Report. None.
L. Evansville-Union Implementation Committee Report. Ringhand said the proposed map should be ready to recommend to Plan Commission with their next meeting.
M. Youth Center Advisory Board Report. None.
N. Energy Independence Team Report. Decker said the final report would be submitted to the state at a December 7 meeting.
O. Library Board/Liaison Report. None.
7. Unfinished Business. Braunschweig presented the second reading and made a motion, seconded by Roberts, to adopt Ordinance 2009-08, Regulating Sanitary Sewer Use and User Charge System. Kopp noted a number of recommended revisions and clarifications itemized in a December 8 memo. Braunschweig made a motion, seconded by Ringhand, to amend the motion to include the recommended revisions to the ordinance. Amendment approved 7-0. Motion, as amended, approved 7-0.
8. Communications and Recommendations from the Mayor. None.
9. Communications from the City Administrator.
A. Wietecha said that staff is working on a permanent business directory sign to place at the intersection of Union and East Main Streets to help clean up the proliferation of informal banners. The sign is designed to be consistent with the new welcome signs. It would advertise the downtown business district to traffic on the highway. Although details and pricing still need to be worked out, rental fees would cover the cost of the sign. The Chamber of Commerce and others have reacted favorably to the idea.
B. Wietecha said the contract with the Evansville Community/Senior Center for a service coordinator has an automatic annual renewal, so it does not need to be brought for specific action.
10. New Business.
A. Braunschwieg made a motion, seconded by Roberts, to approve appointment of Election Inspectors for 2010-2011 as listed on the December 1 memo. Motion approved 7-0.
B. Roberts made a motion, seconded by Cothard, to approve Resolution 2009-30, Authorizing Placement of Temporary Directional Signs. Wyse said that the March 31 deadline would allow some time to work out the details and installation of the proposed business directory sign. The Council noted that the temporary signs would need to be of a generic nature. Motion approved 7-0.
11. Introduction of New Ordinances.
A. Roberts presented the first reading of Ordinance 2009-10, Amending Zoning Code Regarding Site Plan Review and Approval.
B. Braunschweig presented the first reading of Ordinance 2009-11, Adding Two Voting Wards for Electors Residing in the City of Evansville, Rock County Supervisory District #2.
C. Roberts presented the first reading of Ordinance 2009-12, Regulating All-Terrain Vehicles (ATVs).
12. Eminent Domain Proceedings. Roberts made a motion, seconded by Cothard, to move to closed session, and to not reconvene in open session, pursuant to Wisconsin Statutes 19.85(1)(e) to deliberate the purchase of public properties. Motion approved 7-0 on a roll call vote at 7:00 p.m. No action, other than the following motion to adjourn, was taken in closed session.
13. Motion to Adjourn. With no further business, the meeting adjourned at 7:30 p.m.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
Saturday, November 21, 2009
Minutes: Park Board; November 2009
PARK & RECREATION BOARD MINUTES
Monday, November 16, 2009, 6:00 p.m.
Evansville City Hall
1. Present: Jeff Farnsworth, Fred Juergens, Ron Carlsen, Sue Merritt, Janis Ringhand, Rich Modaff. Absent: Jerry Krueger
Call to order at 6:00 p.m. by Chair Ringhand.
2. Agenda approved as printed on a Juergens/Farnsworth motion, unanimous.
3. Minutes of the October 19, 2009 meeting approved as printed on a Carlsen/Modaff motion, unanimous.
4. Citizen Appearances: SOLE – Rod Courtier reported that SOLE is working on a sign for the lake, they are using a large concrete wedge from the dam v-notch, Kyle Allen will design a base.
5. Chair Ringhand reported that she had met with Public Works Director Dave Wartenweiler and John Gishnock, Formecology, to determine the area for the handicap fishing pier on the west end of the lake, the area was approved and will be added to the landscape plan.
6. Old Business – Farnsworth asked about the rental fees due from R.A. Canoeing, Ringhand will inquire from the City Administrator what exactly has been paid and owed.
7. New Business – None
8. Motion to adjourn by Modaff/Carlsen, at 6:20 p.m., unanimous.
12. Next meeting Monday, December 14, 2009, 6:00 p.m.
Monday, November 16, 2009, 6:00 p.m.
Evansville City Hall
1. Present: Jeff Farnsworth, Fred Juergens, Ron Carlsen, Sue Merritt, Janis Ringhand, Rich Modaff. Absent: Jerry Krueger
Call to order at 6:00 p.m. by Chair Ringhand.
2. Agenda approved as printed on a Juergens/Farnsworth motion, unanimous.
3. Minutes of the October 19, 2009 meeting approved as printed on a Carlsen/Modaff motion, unanimous.
4. Citizen Appearances: SOLE – Rod Courtier reported that SOLE is working on a sign for the lake, they are using a large concrete wedge from the dam v-notch, Kyle Allen will design a base.
5. Chair Ringhand reported that she had met with Public Works Director Dave Wartenweiler and John Gishnock, Formecology, to determine the area for the handicap fishing pier on the west end of the lake, the area was approved and will be added to the landscape plan.
6. Old Business – Farnsworth asked about the rental fees due from R.A. Canoeing, Ringhand will inquire from the City Administrator what exactly has been paid and owed.
7. New Business – None
8. Motion to adjourn by Modaff/Carlsen, at 6:20 p.m., unanimous.
12. Next meeting Monday, December 14, 2009, 6:00 p.m.
Wednesday, October 28, 2009
Minutes; Senior/Community Center Case Validation Study Group---Monday, Oct 26, 2009
CASE VALIDATION MEETING MINUTES
Monday, October 26, 2009, 7:00 p.m.
UB&T
Minutes:
Present: Chair Chris Eager, Barb Andrew, Thea Brunsell, John Decker, Ron DeKelver, Bill Hartje, Carla Heimerl, Rose Helms, Dan Janes, Fred Juergens, Jim Kopecky, Dan Laux, Kolleen Onsrud, David Ross, Wally Shannon, Audrey Shomos, Diane Skinner, Gil Skinner, Richard Woulfe, Janis Ringhand, Kurt Saterbak, Counsel.
1. Call to Order –
Chris welcomed everyone and expressed his appreciation of all the work that has gone on behind the scenes in the process.
2. Review the Revised Draft
Overall Impression
Thoughts:
Very well put together
Fred Juergens– No clear floor plan, assume that will be forthcoming.
Chris Eager – That is intentional, people tend to fixate on plans, when it is not the final document. We pulled it out of the document, so people understand that the final usage will depend on fundraising.
Thea Brunsell – Won’t some people want to see the plan? Chris – yes, it will work both ways. Budget is being worked on by another group. Fundraising will be determined.
Gil Skinner – The layout and number of rooms will depend on fund raising?
Kurt – We will list rooms as bare minimum. Original design was larger in space that the design with the wood working shops. We don’t know if we have the ability to support that large of a space. Taking the woodshop out of the design could expand other areas that are lacking. We started showing different pictures to the community; we don’t want a third picture to show people. Want to be sure 99% that the plans will be complete before we present to the public. Outline type of rooms and how they can be used, what they will be. Identify spaces; a new group will work on Facility Design. Describe types of things facility will have, not show design.
Wally Shannon - Phase II is discussed, sets some goals for second phase. People mentioned the pool over and over during early discussion, but it was not mentioned in Case, now it is.
Dick Woulfe – Contingent on second phase, contract for another party to use pool, trigger before we proceed. The Executive Director, recruiting weddings, etc., see variable added for bookings, compensation plus variable. WC role as mentors more profound, than a room in the center. City & County support is 15%, city will not contribute more. Grants are important. Answers what the role of the city will be. Puts pressure on others, lost jobs, time of stress. Facility may be nice, Dave Sauer said he wished that it would be further from the creek, doesn’t make sense. More risk on being by creek. Position of the applicant is we will do what we want. City Engineer said it is not reasonable to place by creek.
How is it organized - flow:
Bill Hartje – Nice flow, I like the way the 4 services are listed and expanded. We have seen the first and second draft, someone else might find confusing.
Chris – Radically different than first draft. Other comments.
John Decker – In regard to flow – Woodchuck section is excellent. Might help to have more emphatic statement, not going to be a Wood working shop at new Creekside Place, refer to another section with more explicit statements. Perhaps combine the two sections that relate to the Woodchucks. Letter from Heidi seemed out of place, move forward, closer to other information. A first time reader might get confused. Better explanation, rearrange a couple sentences. Other question this draft raised in my mind, 3 subdivision possibilities in large meeting/community room, then 4 subdivisions were used, which will it be?
Chris - Read comments from Doug Zweizig – outline hierarchy needs work, arrange around 4 core purposes, deal with them sequentially; rambled a bit.
Narrative vs., appendices:
Wally Shannon – Woodchuck fees, page 50? Fees for dues & workshops.
Gil Skinner – Will the Woodchucks pay rent? Yes, they pay the school.
Carla Heimerl – Will Woodchucks still pay fees?
Chris – Woodchucks are still members that will be a role model for others and pay fees.
Carla – Could you mention another group that will pay fees?
Wally Shannon – I &E Group, Lions.
Carla Heimerl – Different than individual groups who meet there, but are not members.
Fred Juergens – Gardening group would be similar, meet there but not garden there.
John Decker – Woodchucks currently hold bi-weekly meetings at Center, not in shop.
Areas not covered:
Fred Juergens – Drawings of building and layout
John Decker – Brief explanation as to why drawings are not present. We need to get it right and building should fit funding.
Chris Eager – We will want the answer nailed down before we solicit.
Fred Juergens – A different emphasis on the structure of the building. We were committed to original building, now we are committed to building to what we can raise funds for?
Chris Eager – There is a lot of confidence that we can accomplish Phase I, donors have been identified; ability to generate funds is there. Janis, can you explain that?
Janis Ringhand – Prospect Review Task Force has identified about 700 people who could be donors, our potential to raise the amount needed exceeds our base goal.
Fred Juergens – Are we building less, is that what I am hearing?
Kurt – We need to guarantee the ability to operate once it is built. We could build a $4M building, but we can’t support it. We need to build what we can afford. We have to consider all factors, employees, utilities, heat, etc. We need to justify expenses. Added space will not bring in more people, will not generate more rent. If we go in the hole because we have a bad year, we need to have an umbrella to protect us. What happens at center must support itself.
Over emphasized areas?
No Comments.
Other thoughts? Good – Bad - Ugly
Dave Ross – Pg 1, this is the opportunity to get hook in, before we launch this project, page 1, lacked punch, passion, somewhat tepid. Project, sitting on Allen’s Creek in Evansville, labeling page Executive Summary, a better title could be “Vision” or something to that affect. First paragraph should be an attention getter. It appears clear that we are asking for money, asking for help. Need some commonality. First page, some rendition of the building or creek, something visual across from first page as an attention getter. Creating a treasure in the heart of Evansville, something creative.
Dan Laux – Impressed with how quickly we came up with a change of name and logo. Been through this before where organization has gone round and round over changes, this went fast, very nice. Good Job.
Carla Heimerl– Agree with Dave, make first page more dramatic or passionate; get rid of over- blown statements and poetry. Fine line there, we need to be careful, Evansville isn’t the only gem in the state of Wisconsin. Greg Anderson quote, don’t need. A little too flowery or overdone.
Kolleen Onsrud – Wondered about audience, donors would be from town, sounds like we are trying to attract out of towners. Use less of a sell job, more utilitarian.
Carla Heimerl – Quote – “when we are motivated by goals…by pure love that needs expressing”? Good Example of overblown.
Diane Skinner – Love the Creekside Place idea, Give-Build-Grow part, bothers me.
Chris –Too obvious of an ask for funds?
Kurt - Give-Build-Grow is the campaign slogan. As you see it written, dark to light print, give will fade, build will fade, grow will be darker. Will go away after the campaign.
Carla Heimerl – Didn’t mention schools as a community asset. It is on the next page.
Chris – Page 3, second paragraph, awkward. Doesn’t flow.
Bill Hartje – 4 ideas, good job of integrating community. Rental should be later, Senior, Community should come first, rent later.
Fred Juergens – Bold work services – EC/SC s/b Creekside Place
Dan Janes – Facility cost is too high, rental rate is too high. Referred to Janesville & Madison.
Carla Heimerl – Facility rental – big thing is providing space for events and meetings. It is an important goal for this center to provide rental space.
Thea – If we were to meet there, Literary Club, would we have to rent the space? Non-profits will not have to pay rent.
John Decker – Someone will have to decide the definition of non-profit, non-income earning entities.
Chris Eager – Thank you everyone for what they have done to date, a lot of work behind the scenes has gone on. Addressing issues that came up, Woodchuck shop, Board of Directors composition, good questions raised, we can’t fumble around, need firm answers.
Carla Heimerl – Doug’s e-mail, complimenting the work that had been done; appreciate the incredible work behind the scenes.
Chris Eager – This group has put a lot of input into the process as well.
3. Turn in copies of draft to Kurt.
4. Next Steps –
Kurt – Fix page 1, tone down a little. We call it the Executive Summary, that is what they want to look at. Some people will cover front to back, other will read summary and say OK. With tonight’s review there is no work stoppage issue. We will print up in draft form; have it bound to take out to the community. We have a list of names to distribute to; next meeting will be a distribution meeting. Bound copies and a question & answer sheet, 7-8 questions. Make sure the doc hits the right cord in the community. Meeting on Thursday, for distribution only, at a mutually agreeable time. Want document to be solid to give to solicitors. Ask people to read and answer questions, is the document doing the right thing for the project.
Carla Heimerl – Used the word solicitor – are we asking them to solicit? We are asking them to read it, make notes, and answer questions. Does this make sense to them? Majority of people we ask for funds do not know the whole story, we have to make sense right away.
Chris Eager – What if Thea hands out the document and the person asks “are you going to ask for money?” Answer is “Not today!”
Dan Janes – Will all 700 get the copy? Will some people be disappointed they weren’t asked?
Kurt – We will have extra’s once it is final, they will be available.
Rose Helms – After we get the comments, we will move forward with solicitation?
Kurt – We will have a final meeting, will identify answers to questions. Group will take all hands up, validate the document. Only change will be if someone gives a large donation to pay for future plans. Will incorporate Dave’s thoughts as well.
Bill Hartje – Floor plan, not putting it in, shows lack of confidence. Want floor plan in there at some point.
Kurt – Original plan is good, this is about operating cost to sustain center once it is built. We can’t show poor management.
Carla Heimerl – Overture Center is an example of what could happen.
Thea Brunsell – Floor plan is important.
Audrey Shomos – I agree, floor plan is important. Seeing the original was exciting.
Kurt – Redesign is essential, traffic flow is important.
Dan Laux – Original drawing is nice, large meeting area, if divided, how do you get to them.
Lots of conversation on drawings.
Kolleen Onsrud – I can look at general space, I don’t need to know where doors are, expandable rooms.
Rose Helms – I hear what you are saying, as a part of non-profit groups, and grant writing, funders look at the budget more than the floor plan. Part of what we are doing will get the validation we are looking for, if people ask, we know we will need the drawing.
Bill Hartje – Difference between building and operating, should that be outlined in the document? Can we raise money to operate with the budget that is in the back?
Kolleen Onsrud – Some of that stress is coming from the school. Population projections that were done can be misleading.
Carla Heimerl – Clear statement that we are concerned about maintenance, we acknowledge that operations are addressed.
Fred Juergens – 3 years of fundraising is stated in document that is a lot.
Rose Helms – Fundraising is part of the process.
Gil Skinner – Grant writing is a major part of job, not just fundraising.
Kurt – Quote on revenue generation, the ability to operate will be dictated by the building. Page 23 under investment, can clean up and maker clearer.
5. Action Items:
Distribute Case Meeting – Date, Time, Location
Thursday, October 29, 2009 from 1-6:00 p.m., Community/Senior Center 320 Fair St. Distribute Case for Support Draft and question and answer script.
Janis will E-mail everyone exact time, if different than above.
6. Other Issues:
None
7. Adjourn at 8:15
Monday, October 26, 2009, 7:00 p.m.
UB&T
Minutes:
Present: Chair Chris Eager, Barb Andrew, Thea Brunsell, John Decker, Ron DeKelver, Bill Hartje, Carla Heimerl, Rose Helms, Dan Janes, Fred Juergens, Jim Kopecky, Dan Laux, Kolleen Onsrud, David Ross, Wally Shannon, Audrey Shomos, Diane Skinner, Gil Skinner, Richard Woulfe, Janis Ringhand, Kurt Saterbak, Counsel.
1. Call to Order –
Chris welcomed everyone and expressed his appreciation of all the work that has gone on behind the scenes in the process.
2. Review the Revised Draft
Overall Impression
Thoughts:
Very well put together
Fred Juergens– No clear floor plan, assume that will be forthcoming.
Chris Eager – That is intentional, people tend to fixate on plans, when it is not the final document. We pulled it out of the document, so people understand that the final usage will depend on fundraising.
Thea Brunsell – Won’t some people want to see the plan? Chris – yes, it will work both ways. Budget is being worked on by another group. Fundraising will be determined.
Gil Skinner – The layout and number of rooms will depend on fund raising?
Kurt – We will list rooms as bare minimum. Original design was larger in space that the design with the wood working shops. We don’t know if we have the ability to support that large of a space. Taking the woodshop out of the design could expand other areas that are lacking. We started showing different pictures to the community; we don’t want a third picture to show people. Want to be sure 99% that the plans will be complete before we present to the public. Outline type of rooms and how they can be used, what they will be. Identify spaces; a new group will work on Facility Design. Describe types of things facility will have, not show design.
Wally Shannon - Phase II is discussed, sets some goals for second phase. People mentioned the pool over and over during early discussion, but it was not mentioned in Case, now it is.
Dick Woulfe – Contingent on second phase, contract for another party to use pool, trigger before we proceed. The Executive Director, recruiting weddings, etc., see variable added for bookings, compensation plus variable. WC role as mentors more profound, than a room in the center. City & County support is 15%, city will not contribute more. Grants are important. Answers what the role of the city will be. Puts pressure on others, lost jobs, time of stress. Facility may be nice, Dave Sauer said he wished that it would be further from the creek, doesn’t make sense. More risk on being by creek. Position of the applicant is we will do what we want. City Engineer said it is not reasonable to place by creek.
How is it organized - flow:
Bill Hartje – Nice flow, I like the way the 4 services are listed and expanded. We have seen the first and second draft, someone else might find confusing.
Chris – Radically different than first draft. Other comments.
John Decker – In regard to flow – Woodchuck section is excellent. Might help to have more emphatic statement, not going to be a Wood working shop at new Creekside Place, refer to another section with more explicit statements. Perhaps combine the two sections that relate to the Woodchucks. Letter from Heidi seemed out of place, move forward, closer to other information. A first time reader might get confused. Better explanation, rearrange a couple sentences. Other question this draft raised in my mind, 3 subdivision possibilities in large meeting/community room, then 4 subdivisions were used, which will it be?
Chris - Read comments from Doug Zweizig – outline hierarchy needs work, arrange around 4 core purposes, deal with them sequentially; rambled a bit.
Narrative vs., appendices:
Wally Shannon – Woodchuck fees, page 50? Fees for dues & workshops.
Gil Skinner – Will the Woodchucks pay rent? Yes, they pay the school.
Carla Heimerl – Will Woodchucks still pay fees?
Chris – Woodchucks are still members that will be a role model for others and pay fees.
Carla – Could you mention another group that will pay fees?
Wally Shannon – I &E Group, Lions.
Carla Heimerl – Different than individual groups who meet there, but are not members.
Fred Juergens – Gardening group would be similar, meet there but not garden there.
John Decker – Woodchucks currently hold bi-weekly meetings at Center, not in shop.
Areas not covered:
Fred Juergens – Drawings of building and layout
John Decker – Brief explanation as to why drawings are not present. We need to get it right and building should fit funding.
Chris Eager – We will want the answer nailed down before we solicit.
Fred Juergens – A different emphasis on the structure of the building. We were committed to original building, now we are committed to building to what we can raise funds for?
Chris Eager – There is a lot of confidence that we can accomplish Phase I, donors have been identified; ability to generate funds is there. Janis, can you explain that?
Janis Ringhand – Prospect Review Task Force has identified about 700 people who could be donors, our potential to raise the amount needed exceeds our base goal.
Fred Juergens – Are we building less, is that what I am hearing?
Kurt – We need to guarantee the ability to operate once it is built. We could build a $4M building, but we can’t support it. We need to build what we can afford. We have to consider all factors, employees, utilities, heat, etc. We need to justify expenses. Added space will not bring in more people, will not generate more rent. If we go in the hole because we have a bad year, we need to have an umbrella to protect us. What happens at center must support itself.
Over emphasized areas?
No Comments.
Other thoughts? Good – Bad - Ugly
Dave Ross – Pg 1, this is the opportunity to get hook in, before we launch this project, page 1, lacked punch, passion, somewhat tepid. Project, sitting on Allen’s Creek in Evansville, labeling page Executive Summary, a better title could be “Vision” or something to that affect. First paragraph should be an attention getter. It appears clear that we are asking for money, asking for help. Need some commonality. First page, some rendition of the building or creek, something visual across from first page as an attention getter. Creating a treasure in the heart of Evansville, something creative.
Dan Laux – Impressed with how quickly we came up with a change of name and logo. Been through this before where organization has gone round and round over changes, this went fast, very nice. Good Job.
Carla Heimerl– Agree with Dave, make first page more dramatic or passionate; get rid of over- blown statements and poetry. Fine line there, we need to be careful, Evansville isn’t the only gem in the state of Wisconsin. Greg Anderson quote, don’t need. A little too flowery or overdone.
Kolleen Onsrud – Wondered about audience, donors would be from town, sounds like we are trying to attract out of towners. Use less of a sell job, more utilitarian.
Carla Heimerl – Quote – “when we are motivated by goals…by pure love that needs expressing”? Good Example of overblown.
Diane Skinner – Love the Creekside Place idea, Give-Build-Grow part, bothers me.
Chris –Too obvious of an ask for funds?
Kurt - Give-Build-Grow is the campaign slogan. As you see it written, dark to light print, give will fade, build will fade, grow will be darker. Will go away after the campaign.
Carla Heimerl – Didn’t mention schools as a community asset. It is on the next page.
Chris – Page 3, second paragraph, awkward. Doesn’t flow.
Bill Hartje – 4 ideas, good job of integrating community. Rental should be later, Senior, Community should come first, rent later.
Fred Juergens – Bold work services – EC/SC s/b Creekside Place
Dan Janes – Facility cost is too high, rental rate is too high. Referred to Janesville & Madison.
Carla Heimerl – Facility rental – big thing is providing space for events and meetings. It is an important goal for this center to provide rental space.
Thea – If we were to meet there, Literary Club, would we have to rent the space? Non-profits will not have to pay rent.
John Decker – Someone will have to decide the definition of non-profit, non-income earning entities.
Chris Eager – Thank you everyone for what they have done to date, a lot of work behind the scenes has gone on. Addressing issues that came up, Woodchuck shop, Board of Directors composition, good questions raised, we can’t fumble around, need firm answers.
Carla Heimerl – Doug’s e-mail, complimenting the work that had been done; appreciate the incredible work behind the scenes.
Chris Eager – This group has put a lot of input into the process as well.
3. Turn in copies of draft to Kurt.
4. Next Steps –
Kurt – Fix page 1, tone down a little. We call it the Executive Summary, that is what they want to look at. Some people will cover front to back, other will read summary and say OK. With tonight’s review there is no work stoppage issue. We will print up in draft form; have it bound to take out to the community. We have a list of names to distribute to; next meeting will be a distribution meeting. Bound copies and a question & answer sheet, 7-8 questions. Make sure the doc hits the right cord in the community. Meeting on Thursday, for distribution only, at a mutually agreeable time. Want document to be solid to give to solicitors. Ask people to read and answer questions, is the document doing the right thing for the project.
Carla Heimerl – Used the word solicitor – are we asking them to solicit? We are asking them to read it, make notes, and answer questions. Does this make sense to them? Majority of people we ask for funds do not know the whole story, we have to make sense right away.
Chris Eager – What if Thea hands out the document and the person asks “are you going to ask for money?” Answer is “Not today!”
Dan Janes – Will all 700 get the copy? Will some people be disappointed they weren’t asked?
Kurt – We will have extra’s once it is final, they will be available.
Rose Helms – After we get the comments, we will move forward with solicitation?
Kurt – We will have a final meeting, will identify answers to questions. Group will take all hands up, validate the document. Only change will be if someone gives a large donation to pay for future plans. Will incorporate Dave’s thoughts as well.
Bill Hartje – Floor plan, not putting it in, shows lack of confidence. Want floor plan in there at some point.
Kurt – Original plan is good, this is about operating cost to sustain center once it is built. We can’t show poor management.
Carla Heimerl – Overture Center is an example of what could happen.
Thea Brunsell – Floor plan is important.
Audrey Shomos – I agree, floor plan is important. Seeing the original was exciting.
Kurt – Redesign is essential, traffic flow is important.
Dan Laux – Original drawing is nice, large meeting area, if divided, how do you get to them.
Lots of conversation on drawings.
Kolleen Onsrud – I can look at general space, I don’t need to know where doors are, expandable rooms.
Rose Helms – I hear what you are saying, as a part of non-profit groups, and grant writing, funders look at the budget more than the floor plan. Part of what we are doing will get the validation we are looking for, if people ask, we know we will need the drawing.
Bill Hartje – Difference between building and operating, should that be outlined in the document? Can we raise money to operate with the budget that is in the back?
Kolleen Onsrud – Some of that stress is coming from the school. Population projections that were done can be misleading.
Carla Heimerl – Clear statement that we are concerned about maintenance, we acknowledge that operations are addressed.
Fred Juergens – 3 years of fundraising is stated in document that is a lot.
Rose Helms – Fundraising is part of the process.
Gil Skinner – Grant writing is a major part of job, not just fundraising.
Kurt – Quote on revenue generation, the ability to operate will be dictated by the building. Page 23 under investment, can clean up and maker clearer.
5. Action Items:
Distribute Case Meeting – Date, Time, Location
Thursday, October 29, 2009 from 1-6:00 p.m., Community/Senior Center 320 Fair St. Distribute Case for Support Draft and question and answer script.
Janis will E-mail everyone exact time, if different than above.
6. Other Issues:
None
7. Adjourn at 8:15
Friday, September 25, 2009
Minutes; Historic Preservation; Sept 2009
Evansville Historic Preservation Commission
Minutes
Monday, September 21, 2009 7:00 P.M.
3rd Floor, City Hall
Present: Rich Modaff, Betsy Ahner, Steve Culbertson, Rick Schuch, and Dennis Wessels
Absent: Steve Christens, John Decker
Also present: Melissa Destree, Jayson Wealti, Matthias James
The meeting was called to order at 7:00 PM by chair Rich Modaff. Motion by Culbertson to waive the reading of the August 19, 2009 and the August 31, 2009 minutes and approve them as read. Second by Wessels. Motion carried.
Applications:
137 E. Main Street – Mathias James distributed a picture of the sign that he hoped to put on his building. Motion by Wessels to accept the application. Second by Culbertson. Motion carried.
319 W. Main Street – Jayson Wealti showed a photo of his home and explained how he would like to replace windows in the front and side to improve the energy efficiency and appearance of the home. Motion by Wessels to accept the application. Second by Culbertson. Motion carried.
103 W. Main Street – This roof was viewed and information was presented at the on-site meeting with the contractor on August 31. Motion by Wessels to approve the application. Second by Culbertson. Motion carried.
1 E. Main Street – Melissa Destree of Destree Design was present to represent the building owner. She showed a drawing of the building design, proposed signage and color samples that she plans to use on the exterior. Melissa met last week with Jim Sewell of the Wisconsin Historical Society and he has approved the signage. They are going for a mid-1930’s look with a large sign on the west sign of the building and a smaller one in the transom above the north door, rather than the large signage band shown in a former photo. Motion to approve the application by Wessels. Second by Ahner. Motion carried.
Old Business:
42 W. Church Street – an application submitted by a purchaser of the property for a fence was approved at the July 15, 2009 meeting but the sale was not completed. Motion by Wessels to rescind the previous approval for a fence. Second by Culbertson. Motion carried.
Administrative:
Grove Society – work is being done daily on the building to ready it for the open house during the Windmill Festival. Commission members are welcome to visit Thursday evening at 7 pm to see the progress.
John Decker could not be present but sent a report that there is nothing new to report on agenda items 6b, 6c and 6d.
Other Business:
Wessels reported that the 2010 proposed budget cuts the HPC budget to $1,800 rather than the $3,000 that has been budgeted in the past. Members were concerned about how this would affect the work of the Commission.
Motion by Wessels to adjourn the meeting. Second by Culberson. Motion carried.
The minutes of the Evansville Historic Preservation Commission are not official until approved by the Commission.
Minutes
Monday, September 21, 2009 7:00 P.M.
3rd Floor, City Hall
Present: Rich Modaff, Betsy Ahner, Steve Culbertson, Rick Schuch, and Dennis Wessels
Absent: Steve Christens, John Decker
Also present: Melissa Destree, Jayson Wealti, Matthias James
The meeting was called to order at 7:00 PM by chair Rich Modaff. Motion by Culbertson to waive the reading of the August 19, 2009 and the August 31, 2009 minutes and approve them as read. Second by Wessels. Motion carried.
Applications:
137 E. Main Street – Mathias James distributed a picture of the sign that he hoped to put on his building. Motion by Wessels to accept the application. Second by Culbertson. Motion carried.
319 W. Main Street – Jayson Wealti showed a photo of his home and explained how he would like to replace windows in the front and side to improve the energy efficiency and appearance of the home. Motion by Wessels to accept the application. Second by Culbertson. Motion carried.
103 W. Main Street – This roof was viewed and information was presented at the on-site meeting with the contractor on August 31. Motion by Wessels to approve the application. Second by Culbertson. Motion carried.
1 E. Main Street – Melissa Destree of Destree Design was present to represent the building owner. She showed a drawing of the building design, proposed signage and color samples that she plans to use on the exterior. Melissa met last week with Jim Sewell of the Wisconsin Historical Society and he has approved the signage. They are going for a mid-1930’s look with a large sign on the west sign of the building and a smaller one in the transom above the north door, rather than the large signage band shown in a former photo. Motion to approve the application by Wessels. Second by Ahner. Motion carried.
Old Business:
42 W. Church Street – an application submitted by a purchaser of the property for a fence was approved at the July 15, 2009 meeting but the sale was not completed. Motion by Wessels to rescind the previous approval for a fence. Second by Culbertson. Motion carried.
Administrative:
Grove Society – work is being done daily on the building to ready it for the open house during the Windmill Festival. Commission members are welcome to visit Thursday evening at 7 pm to see the progress.
John Decker could not be present but sent a report that there is nothing new to report on agenda items 6b, 6c and 6d.
Other Business:
Wessels reported that the 2010 proposed budget cuts the HPC budget to $1,800 rather than the $3,000 that has been budgeted in the past. Members were concerned about how this would affect the work of the Commission.
Motion by Wessels to adjourn the meeting. Second by Culberson. Motion carried.
The minutes of the Evansville Historic Preservation Commission are not official until approved by the Commission.
Minutes; Eager Free Library; August 2009
EAGER FREE PUBLIC LIBRARY
BOARD OF TRUSTEES
MEETING MINUTES 25 AUGUST 2009
2. Gwen Clendenning called the meeting to order at 5:30pm. Trustees present: Gwen Clendenning, Vicki Lecy-Luebke, Susan Kruser, Kim Miller. Wally Shannon and Eloise Eager arrived 5:45pm, Johanna Lema arrived at 6pm. Present: Library Director Kathi Kemp and City Council visitor Tony Wyse.
1. Director Evaluation. Tabled until next meeting. K. Miller has to finish compiling responses.
3. Approve meeting minutes.
G. Clendenning moved to approve the July minutes. K. Miller seconded. All in favor, none opposed. Motion carried.
4. August Bills.
We will own the microfilm reader when we complete the lease to own contract in Jan 2010 . S. Kruser moved to accept the July bills as presented. V. Lecy-Luebke seconded. Roll call vote: Aye: W. Shannon, E. Eager, V. Lecy-Luebke, G. Clendenning, S. Kruser and K. Miller. None opposed. Motion carried.
5. Librarian’s report.
Discussed technology plan and computer needs. All thirteen of the staff and patron computers are over 5 years old, some may be much older. We have the oldest computers in the Arrowhead library system. Three computers are performing very poorly and result in quite a few service calls. We’d like to replace those computers soon and then replace 1 or 2 computers annually so that we don’t get into a situation of having to replace several computers at the same time. K. Miller will work with K. Kemp to request bids from 3 computer business services companies.
Meeting room fee- When the library is in use outside normal open hours a staff person has to be on site and there are increased energy use costs. K. Kemp suggested raising the meeting room fee for after hours use from $30 to $40 an hour as it has not been raised in several years. V. Lecy-Luebke moved to raise the meeting room fee to $40/ hour when the room is in use outside of regular open hours to go into effect Jan 1, 2010. Roll call vote. Aye: W. Shannon, J. Lema, E. Eager, V. Lecy-Luebke, G. Clendenning, S. Kruser and K. Miller. None opposed. Motion carried.
Personnel Policy- Tabled. W. Shannon and K. Miller will have to work on reconciling the 2 versions for draft 10 of the policy.
Discussed potential influenza outbreaks and closure of the library. Will look into recommendations being suggested by State and Federal agencies. W. Shannon left at 6:30p.
Discussed 2010 budget. Reviewed a draft budget. The building maintenance and repair categories are combined now. Utility bills have gone up. K. Kemp cut the book, training and travel budgets. She is waiting for additional guidance from the City.
6 Adjourn.
V. Lecy-Luebke moved to adjourn. S. Kruser seconded. All in favor, none opposed. Next meeting will be Sept 29 at 5:30pm.
Minutes prepared by Trustee K. Miller
BOARD OF TRUSTEES
MEETING MINUTES 25 AUGUST 2009
2. Gwen Clendenning called the meeting to order at 5:30pm. Trustees present: Gwen Clendenning, Vicki Lecy-Luebke, Susan Kruser, Kim Miller. Wally Shannon and Eloise Eager arrived 5:45pm, Johanna Lema arrived at 6pm. Present: Library Director Kathi Kemp and City Council visitor Tony Wyse.
1. Director Evaluation. Tabled until next meeting. K. Miller has to finish compiling responses.
3. Approve meeting minutes.
G. Clendenning moved to approve the July minutes. K. Miller seconded. All in favor, none opposed. Motion carried.
4. August Bills.
We will own the microfilm reader when we complete the lease to own contract in Jan 2010 . S. Kruser moved to accept the July bills as presented. V. Lecy-Luebke seconded. Roll call vote: Aye: W. Shannon, E. Eager, V. Lecy-Luebke, G. Clendenning, S. Kruser and K. Miller. None opposed. Motion carried.
5. Librarian’s report.
Discussed technology plan and computer needs. All thirteen of the staff and patron computers are over 5 years old, some may be much older. We have the oldest computers in the Arrowhead library system. Three computers are performing very poorly and result in quite a few service calls. We’d like to replace those computers soon and then replace 1 or 2 computers annually so that we don’t get into a situation of having to replace several computers at the same time. K. Miller will work with K. Kemp to request bids from 3 computer business services companies.
Meeting room fee- When the library is in use outside normal open hours a staff person has to be on site and there are increased energy use costs. K. Kemp suggested raising the meeting room fee for after hours use from $30 to $40 an hour as it has not been raised in several years. V. Lecy-Luebke moved to raise the meeting room fee to $40/ hour when the room is in use outside of regular open hours to go into effect Jan 1, 2010. Roll call vote. Aye: W. Shannon, J. Lema, E. Eager, V. Lecy-Luebke, G. Clendenning, S. Kruser and K. Miller. None opposed. Motion carried.
Personnel Policy- Tabled. W. Shannon and K. Miller will have to work on reconciling the 2 versions for draft 10 of the policy.
Discussed potential influenza outbreaks and closure of the library. Will look into recommendations being suggested by State and Federal agencies. W. Shannon left at 6:30p.
Discussed 2010 budget. Reviewed a draft budget. The building maintenance and repair categories are combined now. Utility bills have gone up. K. Kemp cut the book, training and travel budgets. She is waiting for additional guidance from the City.
6 Adjourn.
V. Lecy-Luebke moved to adjourn. S. Kruser seconded. All in favor, none opposed. Next meeting will be Sept 29 at 5:30pm.
Minutes prepared by Trustee K. Miller
Thursday, September 24, 2009
Minutes: Evansville Community Center Case Validation Task Force: 9/21/2009
CASE VALIDATION TASK FORCE MINUTES
Monday, September 21, 2009, 7:00 p.m.
Union Bank & Trust
Minutes
Present: Chair Chris Eager, Lori Allen, Barb Andrew, Thea Brunsell, Toni Coats, John Decker, Ron DeKelver, Nicole Hamby, Bill Hartje, Dan Janes, Fred Juergens, Dan Laux, Janis Ringhand, Sverre Roang, Sherri Savchuk, Wally Shannon, Michelle Sturz, Consultant Kurt Saterbak. Absent: Betsy Ahner, Mary Calley, Gordon Franklin, Steve Hagen, Phil Hamilton, Carla Heimerl, Rose Helms, Jim Kopecky, Tim Magee, Kolleen Onsrud, John Peterson, Gene Prudhon, David Ross, Audrey Shomos, Gil Skinner, Diane Skinner, Greg Whitmore, John Willoughby, Phil Woodworth, Richard Woulfe, Doug Zweizig.
1. Call to Order: Welcome by Chair Chris Eager, thank you for coming. We will delve right into the process. Don’t worry about punctuation or spelling, we are looking at a higher level. State what is on your mind, this is an open discussion.
2. Review the First Draft
Overall Impression
First Thoughts
Wally Shannon - Can we address comments by Doug Zweizig first - Senior versus Community Center?
Chris Eager - Does the document state the case.
Thea Brunsell – Document is very thorough, what will we use this document for? Will we share it with others? Chris – we will each take 3 documents to share with others, to get their feedback. Kurt – this is a marketing tool, all arguments will be addressed in this document. Others will be asked to critique this document as well. All answers should be complete; this will be the basis for the Frequently Asked Questions (FAQ’s). The document does not get handed to donors, it will help the solicitors.
Fred Juergens – I have the notion that the document is not clear – look at page 11, who is a senior? Perhaps we should shuffle things around a little. Strike Senior Services, move definition elsewhere. Senior is over emphasized, could be edited.
Barb Andrew – Add a section on Community Services. Page 14 – meeting room, community, reception room – name should be consistent.
Thea Brunsell – How much space is dedicated to Woodchucks? Ron DeKelver – same size as existing space in school, size of equipment requires this amount of space.
Dan Laux – Concerns about dedicated space for Woodchucks (WC), 3900+ sq ft. It is the single largest use of space in community center. Limited number of people will use this space, way too much space is being dedicated to this use.
Lori Allen – Woodchucks are a new group, if they fizzle out, what additional costs would be lost, such as expense of special equipment or installations. Ron DeKelver – wall between sections is a double wall to keep out dust, dirt and noise. No other special installation except air exchange system, which we already have.
Sherri Savchuk – Original plan changed because of concerns about noise, dust, etc
Lori Allen – Use is specific for this area, the rest of the building is flexible.
John Decker – Space can be irreducible and still function. Equipment has already been purchased or donated by Woodchucks. Woodworking has become a driving force behind men joining the Center. This group has donated projects to the community in a phenomenal way. It would be unrealistic to build separately. Converting the space to other use would be a simple process. The air handling equipment might not be used, but the rest would be convertible. Many middle aged and older men have been energized by this program.
Ron DeKelver - Would be glad to give tours to anyone who is interested in seeing existing space.
Chris Eager – Would WC offer classes?
Fred Juergens – We are offering mentoring to middle school boys who are at risk. Mike Czerwonka, School Social Worker, is spearheading this project. Ads have offered classes; some new members have joined for that reason. U-Rock & Blackhawk offer classes; we could run similar classes here.
Chris Eager – The woodworking space will bring in other members or community members.
Fred Juergens – Would be happy to mentor other groups or scouts.
Chris Eager – Kurt – We can’t resolve this issue now, let’s move on with the process. Kurt Saterbak asked John Decker for a quote to insert into the brochure regarding community service aspect of WC..
Dan Laux – Is there an opportunity to use the school’s woodworking shop? My reaction is that it serves so few and takes so much space. Too much of a good thing for this situation. Maybe one of the Woodchucks could come forward to pay for the space. I don’t think there is enough meeting space. Audio Visual (AV) should be available in all rooms, to keep things equal. We have the opportunity to do this right, more meeting space should be available.
Sherri Savchuk – Do the WC make money?
Ron D – We accept donations for work, recoup expenses for materials, plus donations. All funds go back into Primetimers funds.
Bill Hartje – What would bring people into the center on a regular basis? WC is one thing, large meeting room would be used for some purposes; game room looks small for that type of activity. No windows in the game room, is that a detriment?
Fred Juergens – Changing design – is that our job? We should be getting message to BOD who are designing the building.
Chris Eager – Our comments will go forward, but on the other hand, we are going to make the case. Others will comment on size of WC, we need to make the case, issue needs to be addressed in some form. Let’s move on.
Sverre Roang – It seems like the document was written for a Senior Center, community was inserted afterward, feels like a senior center. Primary gift was for a Senior Center, but what if it’s not called the Senior Center, would it go over better if the name were changed?
Chris Eager – Don’t know if that is an issue, question should be raised. Community-Senior is slanted toward seniors.
Dan Laux – Not really slanted, needs to be clearer. Seniors are not excluded, everyone gets to use space.
Ron DeKelver – Community Center – define community – what area are we reaching out to.
Bill Hartje – How was employee/personnel expense arrived at?
Kurt Saterbak – There is a Business Operation Task Force – Gary Fuchs is Chair, with members Dave Olsen, Brad Fahlgren, Sandy Decker and Cindy Hurst. Following their format for responsibilities, sought out other centers for their positions and salary ranges. Non profit salaries compared – we are on the low end.
Bill Hartje - Does Executive Director salary include benefits? Kurt Saterbak – no, no benefits are included. FICA & Social Security are included, Workers Comp included. No insurance is allowed for at this time, the expense would be over whelming.
John Decker – My wife is on that committee, revenue and expense questions have bombarded Business Operations Committee. Nuts and bolts will come from another Task Force.
How is it Organized, does the information flow?
Nicole Hamby – It become somewhat redundant. Chris – that is by design, repetition makes people remember.
Barb Andrew – Needs to be more concise and to the point. Chris – too much fluff? Barb – if I have to write a term paper of 1000 words, but I could do it in 750, should it be 1000?
Dan Laux – Use of fact sheets, Evansville is special, but we compare to other communities. Evansville should do this project, but we are no more special than anyone else. We want to meet a need, does it support growth or cohesiveness. What is the evidence that we are more caring or special?
Sverre Roang – It says something extraordinary is happening here, but doesn’t state what. End of 2nd paragraph, page 5. I think it is weak, it is fluff, we don’t need the fluff, we are a great community and we want to do a great thing.
Chris Eager – We are bringing up a lot of things that I didn’t think of. Very good.
Narrative verses appendices - add to the body or vice versa
Chris Eager – Hearing none, we will move on.
Areas not covered
Chris Eager – Did we miss anything?
Nicole Hamby – Answers to case validation questions were not answered – will taxes go up or down, was not addressed in document. References didn’t answer questions.
Barb Andrew – Didn’t find answers – Plan B, number of pledges to start project? No answer.
Nicole Hamby – Budget from the city does not address affect on taxes.
Barb Andrew – Plan B is supposed to be addressed on page 31, paragraph 1, it isn’t there.
Kurt Saterbak – Plan B becomes Plan A. If Plan B meets the needs that Pan A would, but at a lower cost, then Plan A goes away. We work hard to make Plan A work out. Experience shows that when given and option, people will settle for a lesser plan. Our answer is that we will not exceed the funds raised when it comes to construction.
Dan Laux – Same page and vein, will utilize local trades and companies, does this mean we don’t go out for bids, would we overlook low bids. If we can get equal quality for less, would we overlook it?
John Decker – Can be a sore point with local businesses and suppliers. Is there a commitment to work with local businesses? Lots of comments out there already, lower bids should be addressed.
Lori Allen – If bids are not within a certain percent, can’t go outside the community?
John Decker – It is not a city project, don’t have to go to lowest bidder. Organization has the flexibility to choose the contractor it wants, regardless of bid.
Dan Laux – Look and feel of community, pride, old houses, my preference would be that we don’t skimp, we want to be proud of this in the future.
Bill Hartje – Who makes the decisions? How will the board be determined? Who makes the decisions? If we say we are only going to take low bids, it will be a problem
Chris Eager - Make information available about board structure and who is on the BOD. Won’t withhold information, but may not belong in this document.
Chris Eager – Any thing we missed?
Thea Brunsell – Other Task Force members’ e-mailed comments – will we address those? Chris – we will cover those later in another section of the agenda.
Chris Eager - Did we miss anything or something not covered?
Barb Andrew – What is the difference between operating and maintenance funds? Kurt will clarify.
John Decker – Use of photographs – may have precipitated Doug Zweizig’s comments. Might be a better selection of photographs, not so many seniors.
Barb Andrew – Should be just building on cover, not people, it obstructs the view of the building.
Sverre Roang – Too many renditions of building through out the document.
John Decker – I felt the same way – need to show ways it will be used, what will go on inside.
Chris Eager – Should the photos be of local people?
Toni Coates – Page 30, is this wise use of space for something that may not be needed?
Fred Juergens – I like it, it will not be given to donors, will be good for those who are using it. Clarifies that you can do something, not everything, but something. Resource for finding ways to encourage donors.
Lori Allen – I would think this (document) would be used often for solicitation.
Sverre Roang – I have worked with Dane County United Way – they created agenda for change. Created 7 areas of change, with goals with measureable results. People with money have saved and invested well, beef up benefits of investment section. Measure operations for return on investment. Define how it is actually working, might tip the scales for large contributions. How will the investment in the center pay off, if I invest, I will see x-y-z in results. Measureable matrix for results. Measure of success that the board will look at and measure future success for the community.
Chris Eager – We need accountability in the document. Something that is touched on but not really confirmed – what are comments? Should there be a membership – will we exclude those who can’t afford memberships.
Nicole Hamby – If taxes aren’t affected, we should have a user fee.
Barb Andrew – Should non-profits be charged?
Sherri Savchuk – Will we membership plus class fees? Chris Eager - Yes
Bill Hartje – What will membership fee get you? Membership seems to be for activity rooms, not community rooms.
Sherri Savchuk – Will we charge membership for county meal service? Janis Ringhand – no County pays rent to Center to serve meals there, no fees required.
Sverre Roang – Memberships for seniors should not be charged.
Thea Brunsell – Is there a Family fee vs Single fee?
Dan Janes – We need lifetime memberships for large investors. They will not want to pay annual fees if they donated a large amount ($100,000).
Bill Hartje – Non-profits could not pay $75 for room rental.
Barb Andrew – Non-profit no charge on some pages , other page says there is a charge.
Dan Laux – Storage and trash handling areas are always undersized, need more space for those.
Chris Eager – Are any areas over emphasized? None stated
Chris Eager - The good, the bad and the ugly?
Chris Eager – E-mailed comments – questions whether we can afford during this time, is it too much.
Dan Laux – Focusing on one other community is difficult because we don’t know what else is there. We can’t compare with them.
Fred Juergens – Fiduciary questions should be responsibility of BOD. Not our responsibility to determine if we should go forward at this time.
Bill Hartje – One suggestion – in the school referendum – geothermal heating was something special. The green movement is going on – makes ours special. Janis Ringhand – we have incorporated Green Building into the project, we have been in contact with Focus on Energy, Wisconsin Center for Energy and WPPI. We will follow LEEDS guidelines, but will not certify because of the cost involved. Bill Hartje - Green building – get this information into the documents.
Wally Shannon – Question – conservatively progressive? Not sure if this is not needed.
Chris Eager – Please turn in drafts to Janis.
Chris Eager – next meeting – what process do you want to follow – do not fast forward. Lots of good points brought up, need to talk about them and make the document something we can be proud of. Information will be reworked and redistributed on Thursday, September 24.
Next meeting – Tuesday, September 29, 2009 at 7:00 p.m. at UB&T Meeting Room.
Adjourned at 8:50 p.m.
Monday, September 21, 2009, 7:00 p.m.
Union Bank & Trust
Minutes
Present: Chair Chris Eager, Lori Allen, Barb Andrew, Thea Brunsell, Toni Coats, John Decker, Ron DeKelver, Nicole Hamby, Bill Hartje, Dan Janes, Fred Juergens, Dan Laux, Janis Ringhand, Sverre Roang, Sherri Savchuk, Wally Shannon, Michelle Sturz, Consultant Kurt Saterbak. Absent: Betsy Ahner, Mary Calley, Gordon Franklin, Steve Hagen, Phil Hamilton, Carla Heimerl, Rose Helms, Jim Kopecky, Tim Magee, Kolleen Onsrud, John Peterson, Gene Prudhon, David Ross, Audrey Shomos, Gil Skinner, Diane Skinner, Greg Whitmore, John Willoughby, Phil Woodworth, Richard Woulfe, Doug Zweizig.
1. Call to Order: Welcome by Chair Chris Eager, thank you for coming. We will delve right into the process. Don’t worry about punctuation or spelling, we are looking at a higher level. State what is on your mind, this is an open discussion.
2. Review the First Draft
Overall Impression
First Thoughts
Wally Shannon - Can we address comments by Doug Zweizig first - Senior versus Community Center?
Chris Eager - Does the document state the case.
Thea Brunsell – Document is very thorough, what will we use this document for? Will we share it with others? Chris – we will each take 3 documents to share with others, to get their feedback. Kurt – this is a marketing tool, all arguments will be addressed in this document. Others will be asked to critique this document as well. All answers should be complete; this will be the basis for the Frequently Asked Questions (FAQ’s). The document does not get handed to donors, it will help the solicitors.
Fred Juergens – I have the notion that the document is not clear – look at page 11, who is a senior? Perhaps we should shuffle things around a little. Strike Senior Services, move definition elsewhere. Senior is over emphasized, could be edited.
Barb Andrew – Add a section on Community Services. Page 14 – meeting room, community, reception room – name should be consistent.
Thea Brunsell – How much space is dedicated to Woodchucks? Ron DeKelver – same size as existing space in school, size of equipment requires this amount of space.
Dan Laux – Concerns about dedicated space for Woodchucks (WC), 3900+ sq ft. It is the single largest use of space in community center. Limited number of people will use this space, way too much space is being dedicated to this use.
Lori Allen – Woodchucks are a new group, if they fizzle out, what additional costs would be lost, such as expense of special equipment or installations. Ron DeKelver – wall between sections is a double wall to keep out dust, dirt and noise. No other special installation except air exchange system, which we already have.
Sherri Savchuk – Original plan changed because of concerns about noise, dust, etc
Lori Allen – Use is specific for this area, the rest of the building is flexible.
John Decker – Space can be irreducible and still function. Equipment has already been purchased or donated by Woodchucks. Woodworking has become a driving force behind men joining the Center. This group has donated projects to the community in a phenomenal way. It would be unrealistic to build separately. Converting the space to other use would be a simple process. The air handling equipment might not be used, but the rest would be convertible. Many middle aged and older men have been energized by this program.
Ron DeKelver - Would be glad to give tours to anyone who is interested in seeing existing space.
Chris Eager – Would WC offer classes?
Fred Juergens – We are offering mentoring to middle school boys who are at risk. Mike Czerwonka, School Social Worker, is spearheading this project. Ads have offered classes; some new members have joined for that reason. U-Rock & Blackhawk offer classes; we could run similar classes here.
Chris Eager – The woodworking space will bring in other members or community members.
Fred Juergens – Would be happy to mentor other groups or scouts.
Chris Eager – Kurt – We can’t resolve this issue now, let’s move on with the process. Kurt Saterbak asked John Decker for a quote to insert into the brochure regarding community service aspect of WC..
Dan Laux – Is there an opportunity to use the school’s woodworking shop? My reaction is that it serves so few and takes so much space. Too much of a good thing for this situation. Maybe one of the Woodchucks could come forward to pay for the space. I don’t think there is enough meeting space. Audio Visual (AV) should be available in all rooms, to keep things equal. We have the opportunity to do this right, more meeting space should be available.
Sherri Savchuk – Do the WC make money?
Ron D – We accept donations for work, recoup expenses for materials, plus donations. All funds go back into Primetimers funds.
Bill Hartje – What would bring people into the center on a regular basis? WC is one thing, large meeting room would be used for some purposes; game room looks small for that type of activity. No windows in the game room, is that a detriment?
Fred Juergens – Changing design – is that our job? We should be getting message to BOD who are designing the building.
Chris Eager – Our comments will go forward, but on the other hand, we are going to make the case. Others will comment on size of WC, we need to make the case, issue needs to be addressed in some form. Let’s move on.
Sverre Roang – It seems like the document was written for a Senior Center, community was inserted afterward, feels like a senior center. Primary gift was for a Senior Center, but what if it’s not called the Senior Center, would it go over better if the name were changed?
Chris Eager – Don’t know if that is an issue, question should be raised. Community-Senior is slanted toward seniors.
Dan Laux – Not really slanted, needs to be clearer. Seniors are not excluded, everyone gets to use space.
Ron DeKelver – Community Center – define community – what area are we reaching out to.
Bill Hartje – How was employee/personnel expense arrived at?
Kurt Saterbak – There is a Business Operation Task Force – Gary Fuchs is Chair, with members Dave Olsen, Brad Fahlgren, Sandy Decker and Cindy Hurst. Following their format for responsibilities, sought out other centers for their positions and salary ranges. Non profit salaries compared – we are on the low end.
Bill Hartje - Does Executive Director salary include benefits? Kurt Saterbak – no, no benefits are included. FICA & Social Security are included, Workers Comp included. No insurance is allowed for at this time, the expense would be over whelming.
John Decker – My wife is on that committee, revenue and expense questions have bombarded Business Operations Committee. Nuts and bolts will come from another Task Force.
How is it Organized, does the information flow?
Nicole Hamby – It become somewhat redundant. Chris – that is by design, repetition makes people remember.
Barb Andrew – Needs to be more concise and to the point. Chris – too much fluff? Barb – if I have to write a term paper of 1000 words, but I could do it in 750, should it be 1000?
Dan Laux – Use of fact sheets, Evansville is special, but we compare to other communities. Evansville should do this project, but we are no more special than anyone else. We want to meet a need, does it support growth or cohesiveness. What is the evidence that we are more caring or special?
Sverre Roang – It says something extraordinary is happening here, but doesn’t state what. End of 2nd paragraph, page 5. I think it is weak, it is fluff, we don’t need the fluff, we are a great community and we want to do a great thing.
Chris Eager – We are bringing up a lot of things that I didn’t think of. Very good.
Narrative verses appendices - add to the body or vice versa
Chris Eager – Hearing none, we will move on.
Areas not covered
Chris Eager – Did we miss anything?
Nicole Hamby – Answers to case validation questions were not answered – will taxes go up or down, was not addressed in document. References didn’t answer questions.
Barb Andrew – Didn’t find answers – Plan B, number of pledges to start project? No answer.
Nicole Hamby – Budget from the city does not address affect on taxes.
Barb Andrew – Plan B is supposed to be addressed on page 31, paragraph 1, it isn’t there.
Kurt Saterbak – Plan B becomes Plan A. If Plan B meets the needs that Pan A would, but at a lower cost, then Plan A goes away. We work hard to make Plan A work out. Experience shows that when given and option, people will settle for a lesser plan. Our answer is that we will not exceed the funds raised when it comes to construction.
Dan Laux – Same page and vein, will utilize local trades and companies, does this mean we don’t go out for bids, would we overlook low bids. If we can get equal quality for less, would we overlook it?
John Decker – Can be a sore point with local businesses and suppliers. Is there a commitment to work with local businesses? Lots of comments out there already, lower bids should be addressed.
Lori Allen – If bids are not within a certain percent, can’t go outside the community?
John Decker – It is not a city project, don’t have to go to lowest bidder. Organization has the flexibility to choose the contractor it wants, regardless of bid.
Dan Laux – Look and feel of community, pride, old houses, my preference would be that we don’t skimp, we want to be proud of this in the future.
Bill Hartje – Who makes the decisions? How will the board be determined? Who makes the decisions? If we say we are only going to take low bids, it will be a problem
Chris Eager - Make information available about board structure and who is on the BOD. Won’t withhold information, but may not belong in this document.
Chris Eager – Any thing we missed?
Thea Brunsell – Other Task Force members’ e-mailed comments – will we address those? Chris – we will cover those later in another section of the agenda.
Chris Eager - Did we miss anything or something not covered?
Barb Andrew – What is the difference between operating and maintenance funds? Kurt will clarify.
John Decker – Use of photographs – may have precipitated Doug Zweizig’s comments. Might be a better selection of photographs, not so many seniors.
Barb Andrew – Should be just building on cover, not people, it obstructs the view of the building.
Sverre Roang – Too many renditions of building through out the document.
John Decker – I felt the same way – need to show ways it will be used, what will go on inside.
Chris Eager – Should the photos be of local people?
Toni Coates – Page 30, is this wise use of space for something that may not be needed?
Fred Juergens – I like it, it will not be given to donors, will be good for those who are using it. Clarifies that you can do something, not everything, but something. Resource for finding ways to encourage donors.
Lori Allen – I would think this (document) would be used often for solicitation.
Sverre Roang – I have worked with Dane County United Way – they created agenda for change. Created 7 areas of change, with goals with measureable results. People with money have saved and invested well, beef up benefits of investment section. Measure operations for return on investment. Define how it is actually working, might tip the scales for large contributions. How will the investment in the center pay off, if I invest, I will see x-y-z in results. Measureable matrix for results. Measure of success that the board will look at and measure future success for the community.
Chris Eager – We need accountability in the document. Something that is touched on but not really confirmed – what are comments? Should there be a membership – will we exclude those who can’t afford memberships.
Nicole Hamby – If taxes aren’t affected, we should have a user fee.
Barb Andrew – Should non-profits be charged?
Sherri Savchuk – Will we membership plus class fees? Chris Eager - Yes
Bill Hartje – What will membership fee get you? Membership seems to be for activity rooms, not community rooms.
Sherri Savchuk – Will we charge membership for county meal service? Janis Ringhand – no County pays rent to Center to serve meals there, no fees required.
Sverre Roang – Memberships for seniors should not be charged.
Thea Brunsell – Is there a Family fee vs Single fee?
Dan Janes – We need lifetime memberships for large investors. They will not want to pay annual fees if they donated a large amount ($100,000).
Bill Hartje – Non-profits could not pay $75 for room rental.
Barb Andrew – Non-profit no charge on some pages , other page says there is a charge.
Dan Laux – Storage and trash handling areas are always undersized, need more space for those.
Chris Eager – Are any areas over emphasized? None stated
Chris Eager - The good, the bad and the ugly?
Chris Eager – E-mailed comments – questions whether we can afford during this time, is it too much.
Dan Laux – Focusing on one other community is difficult because we don’t know what else is there. We can’t compare with them.
Fred Juergens – Fiduciary questions should be responsibility of BOD. Not our responsibility to determine if we should go forward at this time.
Bill Hartje – One suggestion – in the school referendum – geothermal heating was something special. The green movement is going on – makes ours special. Janis Ringhand – we have incorporated Green Building into the project, we have been in contact with Focus on Energy, Wisconsin Center for Energy and WPPI. We will follow LEEDS guidelines, but will not certify because of the cost involved. Bill Hartje - Green building – get this information into the documents.
Wally Shannon – Question – conservatively progressive? Not sure if this is not needed.
Chris Eager – Please turn in drafts to Janis.
Chris Eager – next meeting – what process do you want to follow – do not fast forward. Lots of good points brought up, need to talk about them and make the document something we can be proud of. Information will be reworked and redistributed on Thursday, September 24.
Next meeting – Tuesday, September 29, 2009 at 7:00 p.m. at UB&T Meeting Room.
Adjourned at 8:50 p.m.
Wednesday, September 23, 2009
Minutes: Public Safety; 9/2/2009
Public Safety Committee
Wednesday, September 2, 2009 6:00 P.M.
Regular Meeting
Evansville City Hall Council Room
31 S Madison Street
MINUTES
1. Call to Order – meeting was called to order at 6:03 p.m.
2. Roll Call – Present: Alderpersons Diane Roberts, Chair, Dennis Wessels, and Barb Jacobson. Staff present: Police Chief Scott McElroy, and EMS Coordinator Mary Beaver. Others present: W. Pavlok, Lori Allen and Tom Calley, ECP, and W. Shannon.
3. Approval of Agenda – Motion by Jacobson, second by Wessels to approve the agenda as printed.
4. Motion by Wessels, second by Jacobson to approve the August 5, 2009 regular meeting minutes as printed.
5. Citizen appearances other than agenda items listed – W Pavlok, 613 Hillside Court had concerns and questions regarding the live music at the Pieper Residence.
6. Evansville Police Report – Chief McElroy reported that there were 911 calls for service in August, with 76 license plate transfers. The Accreditation program is still in progress, and EVOC training for all officers will continue through the end of the year.
7. Evansville Medical Service Report – Coordinator Beaver reported that there were 242 runs to date, with 31 in the month of August. The EMS will receive an award for community recognition at the September 10 “Just Desserts” Event. Recruitment is an ongoing task with one student enrolled in class this fall. Training is ongoing for licensing in 2010. The EMS will participate in a lake rescue with Albany and Evansville Fire Departments on September 14.
8. Old Business -
A. Motion by Jacobson, second by Wessels, to table to recommend to Common Council adoption of Wisconsin State Statute regarding the Operation of ATVs within the City limits until the October meeting pending further information. Sponsored by
B. The Police Department Building Remodel is progressing with the floors and ceiling being installed and the trim and cabinets to follow next.
9. New Business -
A. Motion by Roberts, second by Wessels, to approve the Provisional License Application for Erika Schulthess. Based on information in #3 of the application and the record check, the motion failed.
B. Motion by Jacobson, second by Wessels, to approve the Operator License Applications for LaCinda Lyons, Jeffery Benzine and Natalie Utech. Motion passed on a roll call vote.
C. The public hearing opened at 6:55 p.m. regarding the Street Use License for the Harvest Windmill Festival October 2-4, 2009.
Alderman Wessels asked that parking be limited to one side of the street on Franklin and Jackson and that detour signs be posted.
Tom Calley representing Evansville Community Partnership, spoke about the safety of vendors and pedestrians regarding the street closure.
The Public Hearing was closed at 6:37 p.m.
D. Motion by Jacobson, second by Wessels, to approve the Street Use License for the Harvest Windmill Festival on October 2-4, 2009 with the stipulation that parking would be on one side of Franklin and Jackson Streets with a detour route for traffic, and signage for closure to begin October 2 at noon and end on Sunday, October 4, 2009 at 7 p.m. Motion passed.
E. Motion by Roberts, second by Wessels, to approve the Temporary Class “B”/”Class B” Retailer’s Picnic License Application and Temporary Bartender’s List for Evansville Community Partnership for the Harvest Windmill Festival on October 2 through October 4, 2009. Motion passed.
F. Motion by Roberts, second by Wessels, to approve the EMS Policy to set non-transport/standby fees. Motion passed.
G. There was discussion of 2010 Budget by all present.
10. Motion by Wessels, second by Jacobson, to adjourn at 7:25 p.m. Motion passed.
Respectfully submitted,
Diane Roberts, Chairperson
These minutes are not official until approved by Public Safety at their next regular meeting
Wednesday, September 2, 2009 6:00 P.M.
Regular Meeting
Evansville City Hall Council Room
31 S Madison Street
MINUTES
1. Call to Order – meeting was called to order at 6:03 p.m.
2. Roll Call – Present: Alderpersons Diane Roberts, Chair, Dennis Wessels, and Barb Jacobson. Staff present: Police Chief Scott McElroy, and EMS Coordinator Mary Beaver. Others present: W. Pavlok, Lori Allen and Tom Calley, ECP, and W. Shannon.
3. Approval of Agenda – Motion by Jacobson, second by Wessels to approve the agenda as printed.
4. Motion by Wessels, second by Jacobson to approve the August 5, 2009 regular meeting minutes as printed.
5. Citizen appearances other than agenda items listed – W Pavlok, 613 Hillside Court had concerns and questions regarding the live music at the Pieper Residence.
6. Evansville Police Report – Chief McElroy reported that there were 911 calls for service in August, with 76 license plate transfers. The Accreditation program is still in progress, and EVOC training for all officers will continue through the end of the year.
7. Evansville Medical Service Report – Coordinator Beaver reported that there were 242 runs to date, with 31 in the month of August. The EMS will receive an award for community recognition at the September 10 “Just Desserts” Event. Recruitment is an ongoing task with one student enrolled in class this fall. Training is ongoing for licensing in 2010. The EMS will participate in a lake rescue with Albany and Evansville Fire Departments on September 14.
8. Old Business -
A. Motion by Jacobson, second by Wessels, to table to recommend to Common Council adoption of Wisconsin State Statute regarding the Operation of ATVs within the City limits until the October meeting pending further information. Sponsored by
B. The Police Department Building Remodel is progressing with the floors and ceiling being installed and the trim and cabinets to follow next.
9. New Business -
A. Motion by Roberts, second by Wessels, to approve the Provisional License Application for Erika Schulthess. Based on information in #3 of the application and the record check, the motion failed.
B. Motion by Jacobson, second by Wessels, to approve the Operator License Applications for LaCinda Lyons, Jeffery Benzine and Natalie Utech. Motion passed on a roll call vote.
C. The public hearing opened at 6:55 p.m. regarding the Street Use License for the Harvest Windmill Festival October 2-4, 2009.
Alderman Wessels asked that parking be limited to one side of the street on Franklin and Jackson and that detour signs be posted.
Tom Calley representing Evansville Community Partnership, spoke about the safety of vendors and pedestrians regarding the street closure.
The Public Hearing was closed at 6:37 p.m.
D. Motion by Jacobson, second by Wessels, to approve the Street Use License for the Harvest Windmill Festival on October 2-4, 2009 with the stipulation that parking would be on one side of Franklin and Jackson Streets with a detour route for traffic, and signage for closure to begin October 2 at noon and end on Sunday, October 4, 2009 at 7 p.m. Motion passed.
E. Motion by Roberts, second by Wessels, to approve the Temporary Class “B”/”Class B” Retailer’s Picnic License Application and Temporary Bartender’s List for Evansville Community Partnership for the Harvest Windmill Festival on October 2 through October 4, 2009. Motion passed.
F. Motion by Roberts, second by Wessels, to approve the EMS Policy to set non-transport/standby fees. Motion passed.
G. There was discussion of 2010 Budget by all present.
10. Motion by Wessels, second by Jacobson, to adjourn at 7:25 p.m. Motion passed.
Respectfully submitted,
Diane Roberts, Chairperson
These minutes are not official until approved by Public Safety at their next regular meeting
Friday, September 18, 2009
Minutes: Common Council: Budget hearing; Sept 16, 2009
Common Council
Special Meeting – Budget Presentation
Wednesday, September 16, 2009, 6:30 p.m.
City Hall, 31 South Madison Street, Evansville, Wisc.
Minutes
1. Call to order. The meeting was called to order at 6:30 pm by Mayor Sandy Decker.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Tom Cothard, Todd Culbertson, Barb Jacobson (arrived at 6:35), Janis Ringhand, Diane Roberts, Dennis Wessels, and Tony Wyse.
Others present: City Administrator Dan Wietecha, Finance Director Lisa Novinska, Water & Light Superintendent Scott George, Library Director Kathi Kemp, Municipal Judge Tom Alisankus, Police Chief Scott McElroy, EMS Coordinator Mary Beaver, Public Works Superintendent Dave Wartenweiler, Aquatics Director Rick Hamacher, Library Board member Susan Kruser, Dick Woulfe, and Kendall Schneider.
3. Approval of agenda. Braunschweig made a motion, seconded by Roberts, to approve the agenda as presented. Motion approved unanimously.
4. Citizen appearances. None.
5. 2010 Budget Presentations. Each department head and/or committee presented their proposed capital and operating budgets. The Council asked questions throughout the presentations.
A. Water & Light Utility
B. Library
C. Finance
D. Municipal Court
E. Police Department
F. Fire District
G. Emergency Medical Service
H. Public Works
• Building Inspection
• Public Works Department, general
• Recycling & Disposal
• Parks Department, maintenance
• Cemetery
• Wastewater Utility
• Stormwater Utility
I. Pool, Park Store, and Recreation
J. General Fund Revenues
K. Miscellaneous
L. TID #5-8
M. Debt Service
6. City Administrator. Wietecha said that the general fund deficit had been reduced from $132,000 to $33,000 with the budget requests. This was done through the payment schedule for the Lake Leota bonds, reduction in levy-supported capital expenditures, re-allocation of staff expenses from the general fund to the stormwater utility, reduction in planning and engineering expenses which had been high since work on the Smart Growth Plan several years ago, and various lesser expenditure cuts. Some of these actions are long-term, structural solutions; while, others are only one-time fixes to help the immediate budget.
Wietecha noted several minor corrections for the budget based on figures that came in after the proposal had been compiled. He pointed out several possible capital expenditures that had been discussed recently but not included in the budget.
Wietecha recommended a hiring freeze, freezing wages for salaried employees, eliminating the direct financial subsidy to the recreational baseball and softball programs, and looking first to reducing part-time and seasonal employees for additional cuts.
7. Adjourn. Roberts made a motion, seconded by Ringhand, to adjourn. Motion approved unanimously at 9:50 pm.
Special Meeting – Budget Presentation
Wednesday, September 16, 2009, 6:30 p.m.
City Hall, 31 South Madison Street, Evansville, Wisc.
Minutes
1. Call to order. The meeting was called to order at 6:30 pm by Mayor Sandy Decker.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Tom Cothard, Todd Culbertson, Barb Jacobson (arrived at 6:35), Janis Ringhand, Diane Roberts, Dennis Wessels, and Tony Wyse.
Others present: City Administrator Dan Wietecha, Finance Director Lisa Novinska, Water & Light Superintendent Scott George, Library Director Kathi Kemp, Municipal Judge Tom Alisankus, Police Chief Scott McElroy, EMS Coordinator Mary Beaver, Public Works Superintendent Dave Wartenweiler, Aquatics Director Rick Hamacher, Library Board member Susan Kruser, Dick Woulfe, and Kendall Schneider.
3. Approval of agenda. Braunschweig made a motion, seconded by Roberts, to approve the agenda as presented. Motion approved unanimously.
4. Citizen appearances. None.
5. 2010 Budget Presentations. Each department head and/or committee presented their proposed capital and operating budgets. The Council asked questions throughout the presentations.
A. Water & Light Utility
B. Library
C. Finance
D. Municipal Court
E. Police Department
F. Fire District
G. Emergency Medical Service
H. Public Works
• Building Inspection
• Public Works Department, general
• Recycling & Disposal
• Parks Department, maintenance
• Cemetery
• Wastewater Utility
• Stormwater Utility
I. Pool, Park Store, and Recreation
J. General Fund Revenues
K. Miscellaneous
L. TID #5-8
M. Debt Service
6. City Administrator. Wietecha said that the general fund deficit had been reduced from $132,000 to $33,000 with the budget requests. This was done through the payment schedule for the Lake Leota bonds, reduction in levy-supported capital expenditures, re-allocation of staff expenses from the general fund to the stormwater utility, reduction in planning and engineering expenses which had been high since work on the Smart Growth Plan several years ago, and various lesser expenditure cuts. Some of these actions are long-term, structural solutions; while, others are only one-time fixes to help the immediate budget.
Wietecha noted several minor corrections for the budget based on figures that came in after the proposal had been compiled. He pointed out several possible capital expenditures that had been discussed recently but not included in the budget.
Wietecha recommended a hiring freeze, freezing wages for salaried employees, eliminating the direct financial subsidy to the recreational baseball and softball programs, and looking first to reducing part-time and seasonal employees for additional cuts.
7. Adjourn. Roberts made a motion, seconded by Ringhand, to adjourn. Motion approved unanimously at 9:50 pm.
Tuesday, September 15, 2009
Minutes: Evansville Park Board: Sept 2009
PARK & RECREATION BOARD MEETING MINUTES
Monday, September 14, 2009, 6:00 p.m.
City Hall
Present: Fred Juergens, Jeff Farnsworth, Janis Ringhand, Jerry Krueger, Sue Merritt (6:40). Absent: Rich Modaff, Ron Carlsen. Staff: Ray Anderson & Rick Hamacher.
Meeting called to order at 6:00 p.m. by Chair Ringhand.
Juergens/Farnsworth motion to approve the agenda, unanimous.
Juergens/Farnsworth motion to approve minutes of the August 17, 2009 meeting as printed, unanimous.
Citizen appearances – none.
Tom Calley request for funds for trees for Westside Park, not present, see below.
Discussion and motion to establish policy regarding park equipment. Juergens/ Farnsworth motion to approve the donations policy. Juergens/Farnsworth motion to table until October meeting, unanimous.
Update on Lake Leota – SOLE – No SOLE Members present. Fish stocking has been postponed until week of September 21.
Discussion on planting plan from John Gishnock. Farnsworth/Juergens motion to spend $1600.00 from the Antes Fund for a formal plan for the development of the landscape and outdoor spaces at the Park, unanimous.
Juergens/ Farnsworth motion to offer a max of $1,000.00 for a demonstration planting area in Lake Leota Park this fall out of Antes Fund, with board approval after meeting at the park to view plans established by John Gishnock, Unanimous.
Lake liability and safety issues need more information from City Administrator regarding winter activities.
Look into placement of sign on warming house.
Nothing to report on actions of City Committees.
Park & Rec Maintenance report: Bid for camera’s for park, high price tag. Discussion on security system for next summer, need to stop vandalism. How is vandalism treated thru the insurance company? Self insurance? West side portapot issues, vandalism is occurring there. Chained to fence currently so it can’t be tipped over again. Pretty quiet since the pool closed.
Aquatics Report – nothing, winterizing and repairing items this fall, painting. Should be done by end of September.
Advertise for rental of park store, check with Kyle Allen first, SOLE might be interested.
Krueger/Juergens motion to allocate $500.00 for tree purchase by Tom Calley, for Westside Park, if he can provide a watering plan for tree maintenance to Ray Anderson, unanimous.
Motion to adjourn 7:00 p.m. by Merritt/Juergens, unanimous.
Monday, September 14, 2009, 6:00 p.m.
City Hall
Present: Fred Juergens, Jeff Farnsworth, Janis Ringhand, Jerry Krueger, Sue Merritt (6:40). Absent: Rich Modaff, Ron Carlsen. Staff: Ray Anderson & Rick Hamacher.
Meeting called to order at 6:00 p.m. by Chair Ringhand.
Juergens/Farnsworth motion to approve the agenda, unanimous.
Juergens/Farnsworth motion to approve minutes of the August 17, 2009 meeting as printed, unanimous.
Citizen appearances – none.
Tom Calley request for funds for trees for Westside Park, not present, see below.
Discussion and motion to establish policy regarding park equipment. Juergens/ Farnsworth motion to approve the donations policy. Juergens/Farnsworth motion to table until October meeting, unanimous.
Update on Lake Leota – SOLE – No SOLE Members present. Fish stocking has been postponed until week of September 21.
Discussion on planting plan from John Gishnock. Farnsworth/Juergens motion to spend $1600.00 from the Antes Fund for a formal plan for the development of the landscape and outdoor spaces at the Park, unanimous.
Juergens/ Farnsworth motion to offer a max of $1,000.00 for a demonstration planting area in Lake Leota Park this fall out of Antes Fund, with board approval after meeting at the park to view plans established by John Gishnock, Unanimous.
Lake liability and safety issues need more information from City Administrator regarding winter activities.
Look into placement of sign on warming house.
Nothing to report on actions of City Committees.
Park & Rec Maintenance report: Bid for camera’s for park, high price tag. Discussion on security system for next summer, need to stop vandalism. How is vandalism treated thru the insurance company? Self insurance? West side portapot issues, vandalism is occurring there. Chained to fence currently so it can’t be tipped over again. Pretty quiet since the pool closed.
Aquatics Report – nothing, winterizing and repairing items this fall, painting. Should be done by end of September.
Advertise for rental of park store, check with Kyle Allen first, SOLE might be interested.
Krueger/Juergens motion to allocate $500.00 for tree purchase by Tom Calley, for Westside Park, if he can provide a watering plan for tree maintenance to Ray Anderson, unanimous.
Motion to adjourn 7:00 p.m. by Merritt/Juergens, unanimous.
Thursday, September 10, 2009
Minutes: Common Council: September, 2009
Common Council
Regular Meeting
Tuesday, September 8, 2009, 6:30 p.m.
City Hall,
MINUTES
1. Call to Order. The meeting was called to order at 6:30 p.m. by Mayor
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Tom Cothard, Todd Culbertson, Barb Jacobson, Janis Ringhand, Diane Roberts, Dennis Wessels, and Tony Wyse. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, Consigny Law Office Attorney Mike Faust, Municipal Judge Tom Alisankus, Kelly Gildner from The Review, Rod Courtier from S.O.L.E., and Greg Johnson from Ehlers & Associates.
3. Approval of Agenda. Braunschweig made a motion, seconded by Roberts to move Item 9D to Item 6E and approve the agenda. Motion approved unanimously.
4. Approval of Minutes. Cothard made a motion, seconded by Braunschweig to waive the reading of the minutes of the August 11, 2009 regular meeting and to approve them as presented. Motion approved unanimously.
5. Citizen appearances.
A. SOLE. Rod Courtier stated they are looking for help for the upcoming fish stocking of 3-5” bluegill, crappie and perch (6,000 of each). Trout Unlimited may be available to assist. He added that there is a large amount of different sized minnows, a result of the prior stocking. He inquired about the algae on the lake and Ringhand explained that this is a natural occurrence that should clear up in a couple of years.
6. Reports of Committees.
A. Plan Commission Report. None
B. Finance and Labor Relations Committee Report.
(1). Cothard made a motion, seconded by Braunschweig to approve the Water & Light bills and authorize their payment in the amount of $582,118.83. Motion approved unanimously on a roll call vote.
(2). Cothard made a motion, seconded by Braunschweig to approve the City bills and authorize their payment in the amount of $283,451.11. Motion approved unanimously on a roll call vote.
(3). Cothard made a motion, seconded by Roberts to approve calculation of sanitary sewer charges per Item C which has 60% Debt going to variable rate. Wietecha reviewed with Council the existing annual cost per residence and three options for the new cost. The Public Works and Finance Committees had recommended Item C of his handout, $5.52/month + $4.65/1,000 gal. Motion approved unanimously on a roll call vote.
C. Public Safety Committee Report. None
D. Public Works Committee Report. None
E. Water & Light Committee Report.
9D – Cothard made a motion, seconded by Roberts to approve Resolution 2009-23 Authorizing the Issuance and Sale of $945,000 Water and Electric System Revenue Bonds of the City of Evansville, Rock County, Wisconsin, and Providing for the Payment of the Bonds and Other Details With Respect to the Bonds. Greg Johnson reviewed the sales results. A lower interest rate and lower issuance expenses reduced the bond amount to $935,000. Braunschweig made a motion, seconded by Roberts to amend the motion by changing the amount from $945,000 to $935,000. Motion approved unanimously. Main motion, as amended, approved unanimously on a roll call vote.
F. Economic Development Committee Report. None
G. Redevelopment Authority Report. Wietecha stated there will be a ground breaking ceremony for the rehabilitation of the Dave Mosher building on Thursday morning.
H. Parks and Recreation Board Report. Ringhand stated they will be receiving a price list for prairie plantings. Improvement and beautification funds are available through the Antes Family Foundation.
I. Historic Preservation Commission Report. None
J. Fire District Report. None
K. Police Commission Report. None
L. Evansville-Union Implementation Committee Report. Ringhand stated the joint maps have been sent back to the engineer for corrections.
M. Youth Center Advisory Board Report. None
N. Energy Independence Team Report. None
O. Library Board/Liaison Report. Wyse stated they are aggressively working on solving their computer needs and cutting back on budgeted expenses.
7. Unfinished Business. None
8. Communications and Recommendations from the Mayor.
A. Mayor Decker presented her Proclamation for National Friends of the Library Week, which will be the week of October 18-24, 2009.
9. Communications from the City Administrator.
A. Wietecha reminded Council of the budget presentations on Wednesday, September 16, at 6:30 p.m.
B. Wietecha reminded Council of the League of Wisconsin Municipalities annual conference October 14-16.
C. Wietecha updated Council on the status of eminent domain proceedings. Appraisals were received and copies sent certified mail to the property owners. They have 60 days to respond.
D. Moved to Item 6E
10. New Business. None
11. Introduction of New Ordinances.
A. Braunschweig presented the first reading of Ordinance 2009-07, Adopting Alternative Payment Method. [Sponsors Cothard and Braunschweig].
12. Motion to adjourn. Braunschweig made a motion, seconded by Roberts to adjourn at 7:09 p.m. Motion approved unanimously.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
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