Minutes: Finance and Labor: November 2008

City of Evansville
Finance & Labor Relations Committee

Regular Meeting
Thursday, November 6, 2008, 5:30 pm
City Hall, 31 S. Madison Street, Evansville, Wisconsin

MINUTES

I. Call to Order. The meeting was called to order at 5:35 pm by Chair Tom Cothard.

II. Roll Call. Present: Alderpersons Tom Cothard, Mason Braunschweig and Diane Roberts. Also present: Mayor Sandy Decker, Alderperson Janis Ringhand, Finance Director Lisa Novinska and City Administrator Dan Wietecha.

III. Approve Agenda. The Committee moved item 9-C regarding a grant application for a senior/community center to the start of the agenda. Cothard made a motion, seconded by Braunschweig, to approve the agenda with the revision. Motion approved unanimously.

IV. Minutes of October 9, 2008, Meeting. Cothard made a motion, seconded by Roberts, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.

V. Citizen Appearances. None.

VI. Water and Light Bills. Cothard made a motion, seconded by Roberts, to approve the Water and Light bills in the amount of $700,965.94 and authorize their payment. Motion approved unanimously on a roll call vote.

VII. City Bills. Cothard made a motion, seconded by Roberts, to approve the City bills in the amount of $144,391.01 and authorize their payment. Motion approved unanimously on a roll call vote.

VIII. Unfinished Business.
a. Lake Leota Dredging Project.
i. Revise 2009 Budget. Cothard made a motion, seconded by Braunschweig, to recommend to the Common Council revision of the 2009 Operating Budget to include property tax levy for debt service for the Lake Leota Dredging Project. Motion approved unanimously on a roll call vote.

ii. Authorize Notes. Cothard made a motion, seconded by Braunschweig, to recommend to the Common Council Resolution 2008-23, Providing for the Sale of Not to Exceed $2,020,000 Note Anticipation Notes. Motion approved unanimously.

iii. Intent to Reimburse. Cothard made a motion, seconded by Braunschweig, to recommend to the Common Council Resolution 2008-24, Declaring Official Intent to Reimburse Expenditures from Proceeds of Borrowing. Motion approved unanimously.

iv. On-site Engineering Contract. The Committee noted that a contract had not yet been proposed by Vierbicher Associates.

b. 2009-2013 Capital and 2009 Operating Budgets. The Committee noted that the budget hearing was scheduled for the Common Council meeting on November 11.

IX. New Business.
a. Matthias James Pottery. Wietecha explained that the original draft of the development agreement with Matthias and Lisa James had been recommended by the Redevelopment Authority. It was subsequently revised, but the Redevelopment Authority had not reviewed the new proposal. The primary revision would establish benchmarks to keep the project on schedule and in turn allow James to draw from the funds on a monthly basis. Cothard made a motion, seconded by Roberts, to recommend to the Common Council approval of the Development Agreement with Matthias and Lisa James. Motion approved unanimously on a roll call vote.

b. Senior Services Coordinator. Wietecha explained that interviews would not be scheduled until after the November Common Council meeting but that a new contractor would need to be hired prior to the December Common Council meeting. Cothard made a motion, seconded by Braunschweig, to recommend to the Common Council approval of the City Administrator hiring a contractor for Senior Services Coordinator. Motion approved unanimously. Input from the Primetimers will be considered in the hiring decision.

c. Senior/Community Center. Ringhand explained that the proposed senior/community center would be eligible for a community development block grant. If awarded, the grant could fund 20% to 40% of the construction cost. Cothard made a motion, seconded by Braunschweig, to recommend to the Common Council approval of Resolution 2008-22, Authorizing Application for a Community Development Block Grant (CDBG) for Development of a Senior/Community Center. Motion approved unanimously.

d. Centrex Telephone System. Wietecha noted that the city’s current service agreement expires in early December but several details are being worked out at the last minute prior to recommending its renewal.

X. Next Meeting Date. The December 5, 2008, meeting will start early at 5:00 pm.

XI. Adjournment. Braunschweig made a motion, seconded by Roberts, to adjourn at 6:05 pm. Motion approved unanimously.