Plan Commission
Regular Meeting
Tuesday, July 5, 2005, 6:00 P.M.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
The meeting was called to order by Mayor Ringhand at 6:00 PM. Present were: Mayor Ringhand, Ald. Aikman, Ald. Hammann, Ms. Dickert, Messrs. Sauer, Skinner, and Vrstal. Staff present: Tim Schwecke, City Planner; Bill Connors, City Administrator; and Jim Beilke, Clerk/Treasurer. Also present was Ald. Cothard and Ald. Sornson.
The Agenda was approved as printed.
Motion by Hammann, seconded by Sauer, to waive the reading of the June 6th, 2005 Minutes and approve them as printed. Motion carried.
Citizen Appearances Other Than Those Agenda Items Listed. None.
Unfinished Business.
The commissioners reviewed an updated draft of proposed amendments to subdivision regulations, which covers storm water management and erosion control. Mr. Connors said he would attempt to complete the re-formatting of these provisions in time for the ordinance to receive its first reading at the July 12 Common Council meeting.
Mr. Schwecke reported that he has not yet had an opportunity to meet with representatives of the business and development communities about enacting architectural design standards. Mr. Connors reviewed the purpose of the new agenda format and public hearing process with the Commission.
New Business
The Commission took up Francois Oil Co.’s application for rezoning. Mr. Connors stated Francois Oil Co.’s earlier application for rezoning covered the lot immediately to the east of Citgo’s lot, but the site plan showed another 20 feet of land from the next lot. The new application would correct this oversight by zoning the 20 feet of land from Residential District One (R-1) to Community Business District (B-3). Tom Ness, 270 E. Main, talked about how the bufferyard was moving the business closer to his home.
Motion by Hammann, seconded by Sauer, to act on the Application #2005-10 relating to the zoning map amendment for the Citgo Convenience Store/Gas Station. Motion carried.
Motion by Hammann, seconded by Skinner, to recommend to the Common Council the adoption of Ordinance #2005-15, which would amend the city’s zoning map by changing the zoning classification of the subject property as specified from Residential District One (R-1) to Community Business District (B-3).
Motion by Hammann, seconded by Skinner, amending motion to recommend to the Common Council a zoning change for the easterly 20 feet of the subject property from Residential District One (R-1) to Community Business (B-3) based on the findings as contained in the staff report and on the conclusion that the public benefits of the proposed zoning classifications outweigh any and all potential adverse impacts, if any. Motion carried
The original motion, as amended, carried.
Ron Combs gave an overview of the application to divide Grand Orchard Estates (Rachel Elmer’s land) into 52 residential lots along with 3 non-buildable outlots.
Motion by Hammann, seconded by Vrstal, to act on the proposed land division Application #2005-8 for Grand Orchard Estates subdivision. Motion carried.
Motion by Hammann, seconded by Sauer, to recommend to the Common Council the approval of the land division with conditions as may be contained in the staff report and other conditions as may be imposed by the Plan Commission.
Mr. Schwecke gave an overview of his staff report containing 24 points on concerns pertaining to the Grand Orchard Estates subdivision Application #2005-8.
Motion by Hammann, seconded by Skinner, to recommend to the Common Council the approval of the division of the subject property into the lots as shown on the preliminary plat, based on a finding that the subdivision is environmentally sound and there is adequate public facilities available to meet the needs of the subdivision, provided the following 24 stipulations are satisfied prior to filing of the final plat. Motion carried.
The original motion, as amended, carried.
Mr. Connors stated the staff report on the application for rezoning the Grand Orchard Estates subdivision lists lots to be rezoned R-1B, but Ordinance #2005-16 list these lots as being rezoned LL-R12A. After the application for rezoning was submitted, the preliminary plat was revised to increase the size of some lots, so all of the lots that were listed R-1B became large enough to be LL-R12A. The minimum house size in the R1-B and LL-R12A districts is the same (1,450 sq. ft.).
Motion by Hammann, seconded by Skinner, to act on the proposed ordinance (Application #2005-9) relating to Grand Orchard Estates subdivision. Motion carried.
Motion by Hammann, seconded by Skinner, to recommend to the Common Council a zoning change for the subject property from Agricultural District One (A-1) to LL-R12A, LL-R12B and R-2 based on the findings as contained in the staff report and on the conclusion that the public benefits of the proposed zoning classifications outweigh any and all potential adverse impacts, if any, and to amend the city’s zoning map accordingly.
Motion by Ringhand, seconded by Skinner, amend motion to remove “Westfield Meadows” subdivision on page 1, line 18, of Ordinance #2005-16 and insert “Grand Orchard Estates” subdivision. Motion carried
The original motion, as amended, carried.
Motion by Hammann, seconded by Sauer, to recommend to Council approval of site plan application for Ace Hardware (Application #2005-11) with conditions as may be contained in the staff report and other conditions as may be imposed by the Plan Commission.
Roger Berg gave an overview of the site plan application. Dave Warren expressed the need to expand space for Ace Hardware to meet the needs of his customers. With the potential of attracting upwards of 100,000 customers a year, Ald. Sornson led a discussion with the Commission regarding the traffic impact on USH 14. They discussed the possibility of a by-pass lane on USH 14. Mr. Morning is obligated to construct a by-pass lane and has given the City a letter of credit for the cost of constructing the by-pass lane, but the exiting right-of-way is not sufficient. The land (12-15 feet) needed for the right-of-way, which is south of the highway, is owned by D&D Development. The City may have the ability to obtain the land through eminent domain powers. Mr. Connors will forward to the developers the needed dimensions of the land for the by-pass lane. The discussion turned to an entrance onto USH14 from the south side of the subject property. The State would not allow another access to USH 14 unless it was moved significantly to the east from the current intersection. The discussion turned to the issue of sidewalks. Ald. Hammann recommended that sidewalk be put on Ace site plan. Mr. Connors stated the Bank of Evansville was not required to have sidewalks on the south side of Brown School Road, just on the east side of J. Lindemann Dr. Thus a sidewalk on Ace Hardware site plan would be inconsistence with the adjacent property. In previous meeting, it was decided that the commercial side of Brown School Road did not need sidewalks, but the residential side needed sidewalks. The discussion turned to the by-pass lane again, and who will pay for the additional costs associated with the acquisition of the needed land.
Motion by Hammann to table the original motion until all the issues are resolved. Motion failed for lack of a second.
The developers requested a recess, so that they can discuss this matter among themselves.
Mayor Ringhand called for a five-minutes recess at 8:11 p.m.
Meeting reconvened at 8:18 p.m.
Regarding the bypass-lane issue, Attorney Jeff Roethe proposed that John Morning would be responsible to pay the costs to acquire 15 feet of additional right of way according Engineer Sauer’s dimensions and to pay the cost of the condemnation action if required, with Mr. Roethe’s firm to represent the city in the condemnation action. Regarding the sidewalk, Attorney Roethe proposed that if the Bank of Evansville agrees to put in sidewalk on the south side of Brown School Road, they will put in matching sidewalks from that moment. They do not want to voluntarily to consent to sidewalks at this time, because it is contrary to want the Plan Commission did prior to Ace Hardware application.
Motion by Hammann, seconded by Sauer, amending the original motion to include: additional curb on the east entrance of development, outside storage for the fertilizers or chemicals that are storage outside under a roof or inside the building, street repairs to Brown School road due to this construction are to be completed at the cost of the developer, the six-inch storm sewer is acceptable, John Morning is responsible for obtaining, at his own cost, the additional 15 feet of right of way, for paying the cost of a condemnation action if necessary, and any cost of moving utilities from the utility easement where the additional right of way will be located, a lighting plan is submitted to and approved by the Plan Commission (or city engineer), enclose the garbage dumpster with a fence that is constructed of wood or brick that complements the appearance of the building, and confirmation that they have approval from the State to allow the ground sign along USH 14 located outside of the 60-foot highway setback or is otherwise allow within the setback area, and they agreed to put in sidewalks if the Bank of Evansville agrees to put in sidewalks along south side of Brown School Road. Motion carried.
The original motion, as amended, carried.
Motion by Hammann, seconded by Skinner, to act on the land division Application #2005-12 for Ace Hardware, carried.
Motion by Hammann, seconded by Skinner, to recommend to the Common Council the approval of division of the subject property (in Application #2005-12) into lots as shown on the preliminary certified survey map, based on a finding that the subdivision is environmentally sound and there is adequate public facilities available to meet the needs of the subdivision, provided the following stipulations are met prior to filing of the final plat: (1) comply with all provisions of chapter 110 of the Municipal Code and state, (2) Depict intra-block drainages, if any, on the final plat with arrows indicating the direction of flow along with the following notation: “Arrows indicate direction of drainage swale construction during grading and such swales shall be maintained by the lot owner, unless modified with approval of the city engineer”, (3) Obtain written authorization of the proposed subdivision from the public works department and the water and light department, (4) All on-site electrical, telephone, and cable service shall be placed underground, and (5) Place the following narrative on the face of the plat: “Depending on the zoning district classification(s) of adjoining parcels, it is possible that bufferyard may be required along one or more of the property boundary lines to comply with city zoning standards. The motion carried.
The Commission took up the Evansville Community Church’s application for a conditional use permit. Sandy Decker, Chairperson of the Historic Preservation Commission, raised the issue that the conditional use permit application for Evansville Community Church must be reviewed by the Historical Preservation Commission.
Ald. Hammann asked what are the hours of operation. Chris Lark, 235 S. Madison St., informed the Commission the hours will be 7:00 AM to 11:00 PM. Additionally, the building is being prepared for the youth center. Lark stated the activities of the Christian youth center would be geared to kids who use the facilities.
Motion by Hammann, seconded Skinner, to act on the conditional use permit (application #2005-13) from Evansville Community Church. Motion carried.
Motion by Hammann, seconded by Skinner, to recommend to City Council approval of the conditional use permit based on the findings as contained in the staff report, building inspector inspects the building to make sure it meets code for its intended use, contingent on review by and a positive recommendation from the Historical Preservation Commission, and hours of operation will be between 7:00 AM to 11:00 PM. Motion carried.
Motion by Hammann, seconded by Vrstal, to act on the proposed Ordinance amending the Municipal Code Relative to Sidewalk Cafes in B-2 district. Motion carried.
Motion by Hammann, seconded by Sauer, to recommend to the Common Council the adoption of Ordinance #2005-21, which would amend the city’s zoning code by allowing sidewalk cafes in the Central Business District (B-2) as a conditional use provided specified standards can be met.
Ald. Hammann led the discussion on sidewalk obstruction that no portion of the sidewalk café may impede pedestrian movement. All food shall be prepared within the restaurant. No alcohol beverages may be served or consumed in the sidewalk café.
Motion carried.
The Commission took up the issue of drive-through windows in the B-2 district. Discussion centered on the safety of drive-though windows in a downtown area. The Preservation Commission strongly opposes the blanket expansion of drive-through windows for all businesses in the Historic District.
Motion by Hammann, seconded by Sauer, to act on the proposed ordinance relating to drive-though windows in the B-2 district. Motion carried.
Motion by Hammann, seconded by Sauer, to recommend to Common Council the adoption of Ordinance #2005-22, which would amend the city’s zoning code by allowing drive-though windows for all types of commercial enterprises in the Central Business District (B-2) as a conditional use provided specified standards can be met.
Ald. Aikman discussed how drive-through windows do not fit into the downtown appeal and history. She raised the issue of safety to pedestrians and how other communities do not have drive-though windows in their downtowns. She pointed to how the code may conflict with exiting businesses.
Mr. Vrstal discussed how an application for a drive-though window would have to come the Plan Commission where safety issues could be addressed. He discussed the limited downtown parking issue and how the City could design guidelines that would make drive-though windows safe. Finally, the Commission discussed the language in the ordinance with the Administrator Connors.
On a roll call vote, Ald. Hammann, Mr. Sauer, and Mr. Vrstal voted in favor. Ald. Aikman, Ms. Dickert, Mr. Skinner, and Mayor Ringhand voted against. Motion failed.
John Decker, 143 W. Main St., asked if there was a staff recommendation on the ordinance regarding “Institutional Residential Use in Residential Districts.” Mr. Connors reviewed the ordinance, stating that city purchased new parts of the zoning code, and they did not do anything with the residential districts. Now he tried to harmonize two conflicting parts of the zoning code regarding “institutional residential use” and to get rid of restrictions regarding vehicular access to institutional residential uses and commercial uses in the business zoning districts. John Decker raised concerns regarding how the proposed ordinance would adversely affect the possible expansion that the Evansville Manor is considering. From Evansville Manor, Cliff Woolever, 11030 N East Union Rd., expressed concerns regarding setbacks requirements, parking spaces, and CBRF-siting for his business outlined in a letter.
Motion by Ringhand, seconded by Hammann, to act on the proposed ordinance relating to institutional residential used in the R-1, R-2, and R-3 districts. Motion carried.
Motion by Hammann, seconded by Sauer, to recommend to the Common Council the adoption of Ordinance 2005-23 which would amend the city’s zoning code by allowing “Institutional Residential Use” in Residential District One (R-1), Residential District Two (R-2), and Residential District Three (R-3) as a conditional use provided specified standards as revised can be met.
Motion by Hammann, seconded by Sauer, to amend the ordinance (1) on page 2, line 18, re-insert text of section 130-376 (3) A and B; (2) on page 2, line 8, change “50” to “35;” and (3) on page 1, strike the text on line 7. Motion carried
Connors discussed that this ordinance tried to accomplish two things, “institutional residential use” and vehicular access. The Commission decided to deal with vehicular access at later date and to strike out sections 3, 4, 5, 6, and 10 from the ordinance.
Motion by Hammann, seconded by Sauer, to amend the ordinance to strike section 3, 4, 5, 6, and 10 and to strike out page 1, lines 10 and 11, from the title of the ordinance. Motion carried
The original motion, as amended, carried.
The Commission took up the issue of sandwich board signs in the B-2 district. Nicole Hamby, 15846 W. Union Rd., spoke in favor of addition signs to counteract the negative impact of the road construction.
Motion by Hammann, seconded by Skinner, to act on the proposed ordinance relating to sandwich signs in the B-2 district and temporary signage during road construction projects. Motion carried
The Commission discussed this ordinance allows only signs in the historic district or the central business district with a sign permit.
Motion by Hammann, seconded by Skinner, to recommend to the Common Council the adoption of Ordinance #2005-20 which would amend the city’s sign code by allowing: (1) sandwich signs in the Central Business District (B-2) on city sidewalks provided specified standards can be met and (2) temporary signage during major road reconstruction projects.
The motion carried.
Motion by Hammann, seconded by Vrstal, to act on the proposed ordinance relating to the status of nonconforming signs following the termination of a business and other unrelated revisions intended to clarify existing provisions. Motion carried.
Motion by Hammann, seconded by Vrstal, to recommend to the Common Council adoption of Ordinance 2005-19 which would amend the city’s sign code by clarifying: (1) the status of nonconforming signs following the termination of a business and (2) other unrelated provisions.
Nicole Hamby asked for explanation of the current sign regulations and the changed that would be made by the proposed ordinance. Mr. Connors explained the ordinance would add introductory text to the sections of the sign regulations (because the titles of the sections are not part of the regulations), correct inconsistencies in awning, canopy, and marquee terms, clarify when a legal non-conforming sign of a terminated business loses its legal non-conforming status, and how to classify signs. The intention is to clarify current sign regulations consistent with staff’s interpretation and not to change current sign regulations.
Ald. Hammann asked who is responsible for taking down signs of terminated businesses. Mr. Connors stated that regulation states that if a sign is not taken down after six months, the zoning administrator will notify owner they have 30-days to take down the sign. An earlier ordinance changed the sign regulations to say that if the building owner fails to take down the sign, the public works department could do so and bill the building owner for the cost, or the City Attorney could seek to fine the building owner in the municipal court. Mr. Connors stated public works could hire outside vendor to tear down signs. Nicole Hamby asked if the former owner or current owner of a building would be responsible for taking down the sign of a terminated business. Mr. Connors said the current owner would be responsible, so a purchaser of a building might want to require the seller to take down all signs.
Preliminary Development Presentations. None
City Planner’s Report.
Mr. Schwecke provided an update on Badger Cycle, including that Tom Nonn has removed the sign from the building. Additionally, Mr. Schwecke continued with two issue in the sign code that he recommends to be addressed: (1) the sign code gives a property owner 30 days to remove illegal temporary signs, and (2) an issue related to banner signs, which do not need a sign permit. Finally, Mr. Schwecke recommended that the Plan Commission amend the zoning code to clarify that the person who is creating a lot needs to provide a bufferyard when the abutting lots have “incompatible uses” with the new lot.
Report of the Evansville Redevelopment Authority.
The Redevelopment Authority is considering requesting the Council to enlarge the downtown TID.
Motion by Hammann, seconded Skinner, to adjourn, carried. The meeting adjourned at 10:56 PM.
Prepared by:
James A. Beilke
City Clerk/Treasurer
The Minutes of the Plan Commission are not official until approved by Plan Commission.
Sunday, September 28, 2008
Minutes:
Evansville Plan Commission
Regular Meeting
Monday, May 2, 2005, 6:00 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
The meeting was called to order by Mayor Ringhand at 6:02 p.m. Present were: Mayor Ringhand, Ald. Aikman, Ald Hammann, Mr. Sauer, Mr. Vrstal, and Ms. Dickert. Mr. Skinner arrived at 6:03 p.m. Staff present: Tim Schwecke, City Planner and Sandra Hart, City Clerk/Treasurer. Bill Connors, City Administrator, arrived at 6:03 p.m. Also present in the audience were Ald. Cothard and Ald. Sornson.
The Agenda was approved as printed.
Motion by Hammann, seconded by Sauer, to waive the reading of the April 2, 2005 Minutes and approve them as printed. Motion carried.
Citizen appearances other than agenda items listed. None.
Unfinished Business.
Motion by Hammann, seconded by Vrstal, to remove from the table a motion to recommend to the Common Council the adoption of Ordinance #2004-19 that would rezone land within Capstone Ridge Subdivision. Motion to remove from the table carried. Motion by Hammann, seconded by Vrstal, to amend the Ordinance to delete Lot 69 from line 35 and insert Lot 69 in line 30. Motion carried. The original motion, as amended, carried.
Motion by Hammann, seconded by Vrstal, to recommend to Common Council approval of Final Land Divider’s Agreement for Capstone Ridge Subdivision. The Plan Commission instructed Mr. Connors to revise the provisions about the stormwater overflow pipe to say it must be completed no later than October 2007 unless 2/3 of the lots in phases 1 and 2 are not built out with homes.
Ald. Hammann discussed controlling the planned rate of growth as Smart Growth recommends. We are not the only community attempting to control growth. His question was does the City manage the growth or let the housing market manage the growth. He proposes to manage the City’s growth by working with the key developers with a combination of phasing and limiting the number of lots available for sale within a base. Some of this work has been done already. He would like to have the developers of Westfield Meadows, Capstone Ridge, Grand Orchard View Estates, and others stretch out the development time horizon by 25% through a combination of phases and number of lots for sale as soon as possible. He would like the growth rate for the next ten years to be the same as during the 1990s.
Plan Commission
Page 2
May 2, 2005
Mr. Vrstal said the time of this request is poor. All the developments have been planned and approved by the City and it is too late to ask them to change now. Ald. Hammann said this is only a suggestion on his part and it is not mandatory. The motion to recommend to Council approval of the final land divider’s agreement carried.
Motion by Hammann, seconded by Sauer, to recommend to Common Council approval of the final plat for Capstone Ridge Subdivision. The Committee discussed eliminating the bike path between lots 27 and 28 as it ends in the Town of Union. Currently the Town has no plans to extend the bike path from where it ends at the city limits into the township. Originally, this outlot was set aside as a future road. The final plat does not contain a road that would connect with this outlot. Mr. Schneider, Town Chair, said the Town can vacate the outlot and the property owners on both sides of the outlot receive one-half of the property. Ald. Aikman suggested this was a town issue as to extending the bike path or vacating the outlet. Mr. Connors said the City could deny approval of vacating the outlot for the future road, a term which includes a bicycle path, under the City’s power to approve or not approve extraterritorial plats.
Motion by Hammann, seconded by Vrstal, to amend the final plat to keep the bike path between lots 27 and 28 in the plat as a grassy area and not pave it. Amendment approved. The original motion, as amended, carried.
Mr. Sauer discussed the lighting plan for Citgo QuickMart and Subway Restaurant at the northeast corner of Union Street and East Main Street. He said the lighting plan submitted was acceptable. One of the items of concern when originally discussed was the hours of operation and how that affects the canopy lights. Those lights will be on during the hours of operation from 5 am to 11 pm. After the hours of operation, the lighting goes down to 3 or 4 canopy lights. The Commissioners agreed with the hours of operation and lighting.
The agenda included an update on potential sign code amendments to clarify status of nonconforming signs with a change in use. Mr. Connors said he had nothing to report on at this time, as he was waiting to hear from the City Attorney. Mr. Vrstal asked what the City’s position was while waiting to hear from the City Attorney. Mr. Connors said the City’s position is that a sign loses its legal, non-conforming status when the business terminates, not six months later.
New Business.
Motion by Hammann, seconded by Sauer, to recommend to Common Council the adoption of Ordinance #2005-8 that would rezone the land within Westfield Meadows Subdivision.
Mayor Ringhand opened the public hearing at 8:08 p.m.
Plan Commission
Page 3
May 2, 2005
Ron Combs, surveyor for the developer, said the only change to the map was the reconfiguration of the retention pond. He reviewed the different zonings in the subdivision. Mark Painter, engineer from Fahr, Graham Associates, provided detailed information regarding the stormwater retention plan for this subdivision including a large detention pond north of the subdivision, and how it will assist in the stormwater drainage of the existing homes in this area.
Matt Gaboda, 552 South 6th Street, asked if there were any grading shots done to the subdivision to the east to know where the stormwater is flowing versus where it is suppose to flow in anticipation of where it will go in the detention pond. Mr. Painter answered that the entire site was shot as far as north of Porter Road and there are existing shots along Sixth Street and Emmanual Court and the stormwater is draining down to the proposed basin. They have also completed a field survey.
Hans Voit, 618 Emmanuel Court, said if the plans call for raised lots on Prairie View Drive and fill it in, he will have worse flooding than he already has. The rain comes within a foot of the windows in his basement. His yard slopes down and any water coming down the ditch will actually push more water onto his lot. Mr. Combs said the water will be stopped to the north and water will not get to his lot and this proposal should improve his situation.
Nancy Brooks, 563 South 6th Street, asked if the current ditch along the west side has the capacity to drain the box culvert. Mr. Painter said he did not have information to answer to this specific question.
Kevin Breibe, 595 South 6th Street, inquired how widening the creek will affect the flooding over of a narrow strip of farmland and flooding his land. Mr. Combs said the flow rate has been reduced for the entire project. No water from this project can get into the pond Mr. Breibe is talking about.
Roger Berg, Ron Road, said they have been working on this project for over a year and a lot of studies have been done. There are not simple solutions to drainage problems. His goal was to make the situation better, not only for this project, but for a larger area. Hundreds of acres were studied to gather knowledge on how handle the stormwater.
Mark Schnepper, 547 South 6th Street, asked if the project would wait until it is approved by the DNR. Mr. Berg said they have met with the DNR and included them in the loop since the start. In order to keep the builders in line with the developers who sign the land dividers agreement, there will be restrictions on basements in certain areas. It will be part of the covenants and recorded with the plat. Mr. Sauer said the City will put on each one of the lots a minimum opening for a basement window and list out those lots that should and should not have basements because of groundwater.
Plan Commission
Page 4
May 2, 2005
Matt Gaboda, 552 South 6th Street, opposes the rezoning. This land should remain zoned agriculture. The City is growing too fast and this subdivision is not needed at this time. He asked that it be tabled until there is a need. The extra time would also give time to see how the stormwater diversion is working. He also would like an independent, unaffiliated party that would enforce the standards set up. It is up to the Plan Commission and Council to make sure the violations do not happen. Covenants are only as good as they are enforced.
Nancy Brooks. 563 South 6th Street, asked about what happens to the stormwater after it goes under the bridge at Croft Road where it has not been widened. Mr. Sauer said the area after Croft Road has more slope and can handle more water. Mrs. Brooks asked that the water remedies occur before any development begins. It has taken a year to regrade the swale behind her house.
Scott Eftomoff, 345 Evans Drive, said he would like to see the grading down first and to put the development on hold. This seems like this is a done deal to proceed. He would like to address the lot size and house minimum size. He questioned building additional smaller homes. Mr. Berg said this was a balance formulated through Smart Growth to provide an equal opportunity for all people. This will become a lifelong neighborhood containing starter homes, upgraded housing, rentals, condominiums, and senior housing. There is a neighborhood friendly commercial zoning in this area for the west end of the City. There are two roundabouts to slow down the traffic.
Kris Chilson, 16126 W. Croft Road, asked if the drainage ditch widening is completed. Mr. Sauer said it is not completed yet and the existing piles of dirt currently there will be spread out later this year.
Bob McCallister, 228 W. Main Street, appreciated everything the City went through with Smart Growth and believes the City is currently in a “ying” and “yang” stage right now. He moved here because of the small town atmosphere and the historic district. He read from page 160 of the Smart Growth plan discussing an atmosphere that people value and consideration of young families. It seems that the Westfield Meadows doesn’t appear to go along with a lot of things in the Smart Growth ideas. While it is not urban sprawl, it is sprawl. The downtown and historic district are the heart and soul of the City. He worries that the downtown artery will be getting clogged with the traffic from the western growth area. He asks that Plan Commission do manage growth by limiting the number of lots for the benefit of the majority and consider making Westfield Meadows a lower priority. He requested that the City not approve sidewalks on both sides of the street. He applauds the new urbanism design and traditional neighborhood design methods discussed in Smart Growth. He hopes that alternative routes for traffic will be created to not clog up West Main Street.
Plan Commission
Page 5
May 2, 2005
Matt Gaboda said a study needs to be done regarding how this subdivision will affect the schools, infrastructure, taxes, police and EMS. The citizens that come to these meetings have the cards in their hands and the Plan Commission and Council need to listen to what they are saying. This is what elected leadership and democracy is about.
The public hearing closed at 9:02 p.m.
The Commissioners discussed the issue at length particularly as it pertained to drainage.
Motion by Hammann, seconded by Skinner, to amend the motion to rezone the greenways from A-1 to C-1, as this was omitted in the ordinance. Amendment passed. The original motion was approved as amended.
The Mayor recessed the meeting for 5 minutes.
Motion by Hammann, seconded by Sauer, to recommend to Common Council the adoption of Ordinance #2005-9 that would revise front yard setbacks.
The public hearing opened at 9:25 p.m. No one spoke to the issue. The public hearing closed at 9:26 p.m. Motion carried.
Motion by Hammann, seconded by Sauer, to recommend to Common Council the adoption of Ordinance #20051-10 regarding the provision of sidewalks.
Mayor Ringhand opened the public hearing at 9:33 p.m.
Roger Berg asked what other communities are doing regarding this issue. Mr. Sauer said sidewalks are in a state of flux. In most communities, it is required on both side of the downtown and urban areas, but only on one side in suburban areas.
Tom Cothard said this would be an additional expense to the builders and home buyers.
John Sornson would like to see sidewalks on both sides of the street throughout the city. This is a walking community.
Ald. Hammann asked what were the results on this question in the Smart Growth survey. Mr. Connors replied 50 – 50.
The public hearing closed at 9:26 p.m.
Motion by Vrstal, seconded by Skinner, to amend the motion to have SECTION 1, (g), 3. read: “Poured concrete over a six-inch granular base.” Amendment carried.
Plan Commission
Page 6
May 2, 2005
Ald. Hammann requested a roll call vote. The motion failed on the following vote: yes: Dickert, Aikman, Skinner; no: Hammann, Sauer, Vrstal, and Ringhand.
Mr. Schwecke said he received a phone call from a business requesting outdoor seating for a restaurant in B-2 zoning. Currently, there is not a provision for outdoor seating in B-2 or any other commercial district. He recommends that the Municipal Code be amended to allow outdoor seating in B-2 zoning through a conditional use permit. The Commissioners requested an amendment be drafted and Hammann and Aikman agreed to so-sponsor it. Mr. Skinner asked that it be allowed in all business-zoned districts as a conditional use.
Mr. Connors discussed drafting an ordinance revising the subdivision chapter of the Evansville Municipal Code. This was at Ald. Hammann’s request to get subdivision approval routed before the Public Works Committee. This would provide staff the opportunity to thoroughly review all aspects of the subdivision at committee level and it could also include a time schedule. The Commissioners agreed. Mr. Connors said he had received numerous suggestions from Mr. Schwecke and would present a revised draft next month.
Preliminary Development Presentations. None.
City Planner’s Report.
Mr. Schwecke reported that he had revised the application forms and developed a database to keep track of development applications.
Report of the Evansville Redevelopment Authority. None.
Motion by Hammann, seconded by Sauer, to adjourn the meeting at 10:30 p.m. Motion carried.
Prepared by:
Sandra Hart, City Clerk
The Minutes are not official until approved by Plan Commission.
Regular Meeting
Monday, May 2, 2005, 6:00 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
The meeting was called to order by Mayor Ringhand at 6:02 p.m. Present were: Mayor Ringhand, Ald. Aikman, Ald Hammann, Mr. Sauer, Mr. Vrstal, and Ms. Dickert. Mr. Skinner arrived at 6:03 p.m. Staff present: Tim Schwecke, City Planner and Sandra Hart, City Clerk/Treasurer. Bill Connors, City Administrator, arrived at 6:03 p.m. Also present in the audience were Ald. Cothard and Ald. Sornson.
The Agenda was approved as printed.
Motion by Hammann, seconded by Sauer, to waive the reading of the April 2, 2005 Minutes and approve them as printed. Motion carried.
Citizen appearances other than agenda items listed. None.
Unfinished Business.
Motion by Hammann, seconded by Vrstal, to remove from the table a motion to recommend to the Common Council the adoption of Ordinance #2004-19 that would rezone land within Capstone Ridge Subdivision. Motion to remove from the table carried. Motion by Hammann, seconded by Vrstal, to amend the Ordinance to delete Lot 69 from line 35 and insert Lot 69 in line 30. Motion carried. The original motion, as amended, carried.
Motion by Hammann, seconded by Vrstal, to recommend to Common Council approval of Final Land Divider’s Agreement for Capstone Ridge Subdivision. The Plan Commission instructed Mr. Connors to revise the provisions about the stormwater overflow pipe to say it must be completed no later than October 2007 unless 2/3 of the lots in phases 1 and 2 are not built out with homes.
Ald. Hammann discussed controlling the planned rate of growth as Smart Growth recommends. We are not the only community attempting to control growth. His question was does the City manage the growth or let the housing market manage the growth. He proposes to manage the City’s growth by working with the key developers with a combination of phasing and limiting the number of lots available for sale within a base. Some of this work has been done already. He would like to have the developers of Westfield Meadows, Capstone Ridge, Grand Orchard View Estates, and others stretch out the development time horizon by 25% through a combination of phases and number of lots for sale as soon as possible. He would like the growth rate for the next ten years to be the same as during the 1990s.
Plan Commission
Page 2
May 2, 2005
Mr. Vrstal said the time of this request is poor. All the developments have been planned and approved by the City and it is too late to ask them to change now. Ald. Hammann said this is only a suggestion on his part and it is not mandatory. The motion to recommend to Council approval of the final land divider’s agreement carried.
Motion by Hammann, seconded by Sauer, to recommend to Common Council approval of the final plat for Capstone Ridge Subdivision. The Committee discussed eliminating the bike path between lots 27 and 28 as it ends in the Town of Union. Currently the Town has no plans to extend the bike path from where it ends at the city limits into the township. Originally, this outlot was set aside as a future road. The final plat does not contain a road that would connect with this outlot. Mr. Schneider, Town Chair, said the Town can vacate the outlot and the property owners on both sides of the outlot receive one-half of the property. Ald. Aikman suggested this was a town issue as to extending the bike path or vacating the outlet. Mr. Connors said the City could deny approval of vacating the outlot for the future road, a term which includes a bicycle path, under the City’s power to approve or not approve extraterritorial plats.
Motion by Hammann, seconded by Vrstal, to amend the final plat to keep the bike path between lots 27 and 28 in the plat as a grassy area and not pave it. Amendment approved. The original motion, as amended, carried.
Mr. Sauer discussed the lighting plan for Citgo QuickMart and Subway Restaurant at the northeast corner of Union Street and East Main Street. He said the lighting plan submitted was acceptable. One of the items of concern when originally discussed was the hours of operation and how that affects the canopy lights. Those lights will be on during the hours of operation from 5 am to 11 pm. After the hours of operation, the lighting goes down to 3 or 4 canopy lights. The Commissioners agreed with the hours of operation and lighting.
The agenda included an update on potential sign code amendments to clarify status of nonconforming signs with a change in use. Mr. Connors said he had nothing to report on at this time, as he was waiting to hear from the City Attorney. Mr. Vrstal asked what the City’s position was while waiting to hear from the City Attorney. Mr. Connors said the City’s position is that a sign loses its legal, non-conforming status when the business terminates, not six months later.
New Business.
Motion by Hammann, seconded by Sauer, to recommend to Common Council the adoption of Ordinance #2005-8 that would rezone the land within Westfield Meadows Subdivision.
Mayor Ringhand opened the public hearing at 8:08 p.m.
Plan Commission
Page 3
May 2, 2005
Ron Combs, surveyor for the developer, said the only change to the map was the reconfiguration of the retention pond. He reviewed the different zonings in the subdivision. Mark Painter, engineer from Fahr, Graham Associates, provided detailed information regarding the stormwater retention plan for this subdivision including a large detention pond north of the subdivision, and how it will assist in the stormwater drainage of the existing homes in this area.
Matt Gaboda, 552 South 6th Street, asked if there were any grading shots done to the subdivision to the east to know where the stormwater is flowing versus where it is suppose to flow in anticipation of where it will go in the detention pond. Mr. Painter answered that the entire site was shot as far as north of Porter Road and there are existing shots along Sixth Street and Emmanual Court and the stormwater is draining down to the proposed basin. They have also completed a field survey.
Hans Voit, 618 Emmanuel Court, said if the plans call for raised lots on Prairie View Drive and fill it in, he will have worse flooding than he already has. The rain comes within a foot of the windows in his basement. His yard slopes down and any water coming down the ditch will actually push more water onto his lot. Mr. Combs said the water will be stopped to the north and water will not get to his lot and this proposal should improve his situation.
Nancy Brooks, 563 South 6th Street, asked if the current ditch along the west side has the capacity to drain the box culvert. Mr. Painter said he did not have information to answer to this specific question.
Kevin Breibe, 595 South 6th Street, inquired how widening the creek will affect the flooding over of a narrow strip of farmland and flooding his land. Mr. Combs said the flow rate has been reduced for the entire project. No water from this project can get into the pond Mr. Breibe is talking about.
Roger Berg, Ron Road, said they have been working on this project for over a year and a lot of studies have been done. There are not simple solutions to drainage problems. His goal was to make the situation better, not only for this project, but for a larger area. Hundreds of acres were studied to gather knowledge on how handle the stormwater.
Mark Schnepper, 547 South 6th Street, asked if the project would wait until it is approved by the DNR. Mr. Berg said they have met with the DNR and included them in the loop since the start. In order to keep the builders in line with the developers who sign the land dividers agreement, there will be restrictions on basements in certain areas. It will be part of the covenants and recorded with the plat. Mr. Sauer said the City will put on each one of the lots a minimum opening for a basement window and list out those lots that should and should not have basements because of groundwater.
Plan Commission
Page 4
May 2, 2005
Matt Gaboda, 552 South 6th Street, opposes the rezoning. This land should remain zoned agriculture. The City is growing too fast and this subdivision is not needed at this time. He asked that it be tabled until there is a need. The extra time would also give time to see how the stormwater diversion is working. He also would like an independent, unaffiliated party that would enforce the standards set up. It is up to the Plan Commission and Council to make sure the violations do not happen. Covenants are only as good as they are enforced.
Nancy Brooks. 563 South 6th Street, asked about what happens to the stormwater after it goes under the bridge at Croft Road where it has not been widened. Mr. Sauer said the area after Croft Road has more slope and can handle more water. Mrs. Brooks asked that the water remedies occur before any development begins. It has taken a year to regrade the swale behind her house.
Scott Eftomoff, 345 Evans Drive, said he would like to see the grading down first and to put the development on hold. This seems like this is a done deal to proceed. He would like to address the lot size and house minimum size. He questioned building additional smaller homes. Mr. Berg said this was a balance formulated through Smart Growth to provide an equal opportunity for all people. This will become a lifelong neighborhood containing starter homes, upgraded housing, rentals, condominiums, and senior housing. There is a neighborhood friendly commercial zoning in this area for the west end of the City. There are two roundabouts to slow down the traffic.
Kris Chilson, 16126 W. Croft Road, asked if the drainage ditch widening is completed. Mr. Sauer said it is not completed yet and the existing piles of dirt currently there will be spread out later this year.
Bob McCallister, 228 W. Main Street, appreciated everything the City went through with Smart Growth and believes the City is currently in a “ying” and “yang” stage right now. He moved here because of the small town atmosphere and the historic district. He read from page 160 of the Smart Growth plan discussing an atmosphere that people value and consideration of young families. It seems that the Westfield Meadows doesn’t appear to go along with a lot of things in the Smart Growth ideas. While it is not urban sprawl, it is sprawl. The downtown and historic district are the heart and soul of the City. He worries that the downtown artery will be getting clogged with the traffic from the western growth area. He asks that Plan Commission do manage growth by limiting the number of lots for the benefit of the majority and consider making Westfield Meadows a lower priority. He requested that the City not approve sidewalks on both sides of the street. He applauds the new urbanism design and traditional neighborhood design methods discussed in Smart Growth. He hopes that alternative routes for traffic will be created to not clog up West Main Street.
Plan Commission
Page 5
May 2, 2005
Matt Gaboda said a study needs to be done regarding how this subdivision will affect the schools, infrastructure, taxes, police and EMS. The citizens that come to these meetings have the cards in their hands and the Plan Commission and Council need to listen to what they are saying. This is what elected leadership and democracy is about.
The public hearing closed at 9:02 p.m.
The Commissioners discussed the issue at length particularly as it pertained to drainage.
Motion by Hammann, seconded by Skinner, to amend the motion to rezone the greenways from A-1 to C-1, as this was omitted in the ordinance. Amendment passed. The original motion was approved as amended.
The Mayor recessed the meeting for 5 minutes.
Motion by Hammann, seconded by Sauer, to recommend to Common Council the adoption of Ordinance #2005-9 that would revise front yard setbacks.
The public hearing opened at 9:25 p.m. No one spoke to the issue. The public hearing closed at 9:26 p.m. Motion carried.
Motion by Hammann, seconded by Sauer, to recommend to Common Council the adoption of Ordinance #20051-10 regarding the provision of sidewalks.
Mayor Ringhand opened the public hearing at 9:33 p.m.
Roger Berg asked what other communities are doing regarding this issue. Mr. Sauer said sidewalks are in a state of flux. In most communities, it is required on both side of the downtown and urban areas, but only on one side in suburban areas.
Tom Cothard said this would be an additional expense to the builders and home buyers.
John Sornson would like to see sidewalks on both sides of the street throughout the city. This is a walking community.
Ald. Hammann asked what were the results on this question in the Smart Growth survey. Mr. Connors replied 50 – 50.
The public hearing closed at 9:26 p.m.
Motion by Vrstal, seconded by Skinner, to amend the motion to have SECTION 1, (g), 3. read: “Poured concrete over a six-inch granular base.” Amendment carried.
Plan Commission
Page 6
May 2, 2005
Ald. Hammann requested a roll call vote. The motion failed on the following vote: yes: Dickert, Aikman, Skinner; no: Hammann, Sauer, Vrstal, and Ringhand.
Mr. Schwecke said he received a phone call from a business requesting outdoor seating for a restaurant in B-2 zoning. Currently, there is not a provision for outdoor seating in B-2 or any other commercial district. He recommends that the Municipal Code be amended to allow outdoor seating in B-2 zoning through a conditional use permit. The Commissioners requested an amendment be drafted and Hammann and Aikman agreed to so-sponsor it. Mr. Skinner asked that it be allowed in all business-zoned districts as a conditional use.
Mr. Connors discussed drafting an ordinance revising the subdivision chapter of the Evansville Municipal Code. This was at Ald. Hammann’s request to get subdivision approval routed before the Public Works Committee. This would provide staff the opportunity to thoroughly review all aspects of the subdivision at committee level and it could also include a time schedule. The Commissioners agreed. Mr. Connors said he had received numerous suggestions from Mr. Schwecke and would present a revised draft next month.
Preliminary Development Presentations. None.
City Planner’s Report.
Mr. Schwecke reported that he had revised the application forms and developed a database to keep track of development applications.
Report of the Evansville Redevelopment Authority. None.
Motion by Hammann, seconded by Sauer, to adjourn the meeting at 10:30 p.m. Motion carried.
Prepared by:
Sandra Hart, City Clerk
The Minutes are not official until approved by Plan Commission.
Thursday, September 25, 2008
Minutes; Special Council: Sept 24, 2008
Common Council
Special Meeting – Budget Presentation
Wednesday, September 24, 2008, 6:00 p.m.
Fire Station, 10 West Church Street, Evansville, WI
Minutes
1. Call to order. Mayor Sandy Decker called the meeting to order at 6:00 pm.
2. Roll call. Present: Mayor Decker and Alderpersons Tom Cothard, Todd Culbertson, Tony Wyse, Janis Ringhand, Dennis Wessels, Barb Jacobson, Mason Braunschweig, and Diane Roberts. Also Present: City Administrator Dan Wietecha, Finance Director Lisa Novinska, Water & Light Superintendent Scott George, Aquatics Director Rick Hamacher, Police Chief Scott McElroy, Library Director Kathi Kemp, Emergency Medical Services Director Mary Beaver, and members of the public.
3. Approval of agenda. Braunschweig made a motion, seconded by Roberts, to approve the agenda as presented. Motion carried unanimously.
4. Citizen appearances. None.
5. Budget Presentations. Department heads had previously been given a target of limiting any increases to 2% in preparation of their budget requests. The different city departments presented their requests for the 2009 operating and 2009-2013 capital budgets. The City Council had opportunity to discuss budget concerns with each department during the presentations. The Finance Committee will meet on October 9 to work on the budget and will present its recommendation to the City Council on October 14. Final action on the budget and setting the property tax levy is anticipated on November 11.
6. Adjourn. Wessels made a motion, seconded by Jacobson, to adjourn the meeting at 8:40 pm. Motion carried unanimously.
Special Meeting – Budget Presentation
Wednesday, September 24, 2008, 6:00 p.m.
Fire Station, 10 West Church Street, Evansville, WI
Minutes
1. Call to order. Mayor Sandy Decker called the meeting to order at 6:00 pm.
2. Roll call. Present: Mayor Decker and Alderpersons Tom Cothard, Todd Culbertson, Tony Wyse, Janis Ringhand, Dennis Wessels, Barb Jacobson, Mason Braunschweig, and Diane Roberts. Also Present: City Administrator Dan Wietecha, Finance Director Lisa Novinska, Water & Light Superintendent Scott George, Aquatics Director Rick Hamacher, Police Chief Scott McElroy, Library Director Kathi Kemp, Emergency Medical Services Director Mary Beaver, and members of the public.
3. Approval of agenda. Braunschweig made a motion, seconded by Roberts, to approve the agenda as presented. Motion carried unanimously.
4. Citizen appearances. None.
5. Budget Presentations. Department heads had previously been given a target of limiting any increases to 2% in preparation of their budget requests. The different city departments presented their requests for the 2009 operating and 2009-2013 capital budgets. The City Council had opportunity to discuss budget concerns with each department during the presentations. The Finance Committee will meet on October 9 to work on the budget and will present its recommendation to the City Council on October 14. Final action on the budget and setting the property tax levy is anticipated on November 11.
6. Adjourn. Wessels made a motion, seconded by Jacobson, to adjourn the meeting at 8:40 pm. Motion carried unanimously.
Wednesday, September 24, 2008
Minutes: Public Works: August 2008
NOTICE
The regular meeting of the Public Works Committee for the City of Evansville will be held on the date and time stated below at Public Works Garage, 535 South Madison Street, Evansville, Wisconsin. Notice is further given that members of the City Council might be in attendance.
Public Works Committee
Regular Meeting
Tuesday, August 26th, 2008 at 6:00 p.m.
Public Works Shop, 535 South Madison Street, Evansville, WI
MINUTES
1 Meeting was called to order at 6:03pm.
2 Janis Ringhand, Todd Culbertson, Mason Braunschweig, Dave Wartenweiller, Dave Sauer & Dan Wietecha present.
3 Motion to Approve Agenda moved by Braunschweig and seconded by Ringhand, approved unanimously.
4 Motion to Approve minutes of the following meeting; July 22nd, 2008. Braunschweig approved, Ringhand seconded, approved unanimously.
5 Citizen appearances
A Tom Calley- Discussion and possible action regarding Pierson Calley’s Eagle Scout project involving trees for the west-side park.
1. A handout was presented that outlined the plan for planting trees in the Westside park.
2. Tom Calley was directed to speak with Kendal Wessell and coordinate with Ray Anderson.
6 Lake Leota –
A Discussion and possible motion to recommend the common council approve the following language for a referendum regarding the future of Lake Leota to be placed upon the November 4th, 2008 general election ballot; “Shall the Evansville Common Council approve spending an amount not to exceed $1.75 million in order to restore Lake Leota.” Moved by Ringhand, seconded by Braunschweig, approved unanimously.
1. Discussed was the fact that discussions with adjoining property owners was still ongoing and that there may be more costs associated with the project that will be discussed with Joe at Vierbecher.
2. Also discussed that if matter does go to referendum that Public Works will have it go out for bids before so that we are prepared to approve the bids immediately.
7 Site Plan Reviews – None this month.
8 Construction Updates
A Main Street Progress Report
1. Signage progress-
• List needs to be finalized so we can move ahead for signage.
• Historic light work numbers finalized for the grant work.
B County Trunk Highway M Progress Report
1. Construction meeting this week, dates will be figured out at that time.
C Capstone Ridge Phase 2 Progress Report- nothing.
D Westfield Meadows Progress Report- nothing.
E Madison Street (TH 59) Progress Report
1. May need new ordinance for the parking situation on Madison. This matter should be discussed at Public Safety.
9 Communications from City Engineer –
A Evansville/Union implementation comm. had questions for City Engineer and some map requests. It will be provided by city engineer.
10 Communications of Public Works Director –
A Lane issue on HWY M north of HWY 14. Matter to be sent to Public Safety.
B Review of finalized 2009 PW operating budget
1. Overall the operating budget for this department is less than last year, that is due in part to the creation of the Storm water utility.
2. $200,000 of operating budget is for park operations, this should go to EVL/Union imp. Comm. for potential kick-in from Union or a raising of fees for non-City residents.
3. Noted that soccer did not pay any fees. This should be in line with the fees paid by baseball, and softball.
4. Sept. 24, 2008 special budget meeting.
11 New Business
A Stormwater Utility- Discussion and possible regarding a “red-flag” policy pursuant to federal law and keeping the utility in conformity with other Evansville utilities. Motion by Braunschweig, seconded by Culbertson, approved unanimously.
12 Old Business
A West side water issue (to remain on agenda indefinitely)
1. Greenway grading will be done in another day.
2. Pond is still being worked on. There is another foot of gunk on the bottom.
13 Parks and Recreation Report
A Member Ringhand summarized the last Park Board meeting minutes for the committee.
14 Adjourn
Mason Braunschweig, Chair, Public Works Committee
Please turn off all cell phones while the meeting is in session. Thank you!
The regular meeting of the Public Works Committee for the City of Evansville will be held on the date and time stated below at Public Works Garage, 535 South Madison Street, Evansville, Wisconsin. Notice is further given that members of the City Council might be in attendance.
Public Works Committee
Regular Meeting
Tuesday, August 26th, 2008 at 6:00 p.m.
Public Works Shop, 535 South Madison Street, Evansville, WI
MINUTES
1 Meeting was called to order at 6:03pm.
2 Janis Ringhand, Todd Culbertson, Mason Braunschweig, Dave Wartenweiller, Dave Sauer & Dan Wietecha present.
3 Motion to Approve Agenda moved by Braunschweig and seconded by Ringhand, approved unanimously.
4 Motion to Approve minutes of the following meeting; July 22nd, 2008. Braunschweig approved, Ringhand seconded, approved unanimously.
5 Citizen appearances
A Tom Calley- Discussion and possible action regarding Pierson Calley’s Eagle Scout project involving trees for the west-side park.
1. A handout was presented that outlined the plan for planting trees in the Westside park.
2. Tom Calley was directed to speak with Kendal Wessell and coordinate with Ray Anderson.
6 Lake Leota –
A Discussion and possible motion to recommend the common council approve the following language for a referendum regarding the future of Lake Leota to be placed upon the November 4th, 2008 general election ballot; “Shall the Evansville Common Council approve spending an amount not to exceed $1.75 million in order to restore Lake Leota.” Moved by Ringhand, seconded by Braunschweig, approved unanimously.
1. Discussed was the fact that discussions with adjoining property owners was still ongoing and that there may be more costs associated with the project that will be discussed with Joe at Vierbecher.
2. Also discussed that if matter does go to referendum that Public Works will have it go out for bids before so that we are prepared to approve the bids immediately.
7 Site Plan Reviews – None this month.
8 Construction Updates
A Main Street Progress Report
1. Signage progress-
• List needs to be finalized so we can move ahead for signage.
• Historic light work numbers finalized for the grant work.
B County Trunk Highway M Progress Report
1. Construction meeting this week, dates will be figured out at that time.
C Capstone Ridge Phase 2 Progress Report- nothing.
D Westfield Meadows Progress Report- nothing.
E Madison Street (TH 59) Progress Report
1. May need new ordinance for the parking situation on Madison. This matter should be discussed at Public Safety.
9 Communications from City Engineer –
A Evansville/Union implementation comm. had questions for City Engineer and some map requests. It will be provided by city engineer.
10 Communications of Public Works Director –
A Lane issue on HWY M north of HWY 14. Matter to be sent to Public Safety.
B Review of finalized 2009 PW operating budget
1. Overall the operating budget for this department is less than last year, that is due in part to the creation of the Storm water utility.
2. $200,000 of operating budget is for park operations, this should go to EVL/Union imp. Comm. for potential kick-in from Union or a raising of fees for non-City residents.
3. Noted that soccer did not pay any fees. This should be in line with the fees paid by baseball, and softball.
4. Sept. 24, 2008 special budget meeting.
11 New Business
A Stormwater Utility- Discussion and possible regarding a “red-flag” policy pursuant to federal law and keeping the utility in conformity with other Evansville utilities. Motion by Braunschweig, seconded by Culbertson, approved unanimously.
12 Old Business
A West side water issue (to remain on agenda indefinitely)
1. Greenway grading will be done in another day.
2. Pond is still being worked on. There is another foot of gunk on the bottom.
13 Parks and Recreation Report
A Member Ringhand summarized the last Park Board meeting minutes for the committee.
14 Adjourn
Mason Braunschweig, Chair, Public Works Committee
Please turn off all cell phones while the meeting is in session. Thank you!
Tuesday, September 23, 2008
Minutes; Redevelopment Authority: Sept 16, 2008
Evansville Redevelopment Authority
Board of Commissioners
Regular Meeting
Tuesday, September 16, 2008, 7:30 pm
City Hall, 31 S. Madison Street, Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 7:30 pm by Chair John Decker. Present: John Decker, Betsy Ahner, Tony Wyse, Barb Jacobson, Tom Calley, Roger Roth and Chris Eager. Also present: Executive Director Dan Wietecha, Mayor Sandy Decker, and Matthias James.
II. Quorum. There being a majority of the commissioners present at call to order, a quorum was declared.
III. Agenda. Jacobson made a motion, seconded by Wyse, to approve the agenda. Motion approved unanimously.
IV. Minutes. Wyse made a motion, seconded by Calley, to approve the August 19 minutes as presented. Motion approved unanimously.
V. Old Business:
a. TID #5 Project Plan. Wietecha distributed a memo reviewing the Project Plan and accomplishments to-date. The last remaining infrastructure project is the reconstruction of the bridge on East Main Street. The project still has capacity for development assistance; however, when it was created, the thought was that some of the assistance would be provided under a pay-as-you-go arrangement.
b. Advertising TID #5. The Board wanted to reflect on the Project Plan and consider a strategy of approaching high-priority properties rather than advertising to all properties.
c. Transit Oriented Development. No new report.
d. 137 East Main Street. Wietecha explained that the $147,000 project estimate included the purchase of the property. Since tax increment financing (TIF) is based on improvements, which are closer to $80,000, the assistance should be less than the application request. It appears the building is within the floodfringe of Allen Creek; pending any survey work, it appears the building may need to be elevated. Eager made a motion, seconded by Jacobson, to provide a TIF grant for 20% of the improvement costs plus up to $8,000 to elevate the building, subject to execution of a development agreement. Motion approved unanimously.
e. Used Car Lot. Tim Meredith and Rick Francois are considering two possible locations for a used car lot, one being within TID #5. Eager made a motion, seconded by Wyse, to recommend to Plan Commission that if the Union Street site is approved then the Master Plan design guidelines must be met and the size or value of the building should be maximized to benefit TID #5.
f. Former Bauer Haus Property. The Board indicated that the weeds need to be cut, not just sprayed.
VI. New Business. Nothing on the agenda.
VII. Suggestions for Future Agenda. No new items.
VIII. Adjournment. With no further business, Eager made a motion, seconded by Jacobson, to adjourn at 9:05 pm. Motion passed unanimously.
Board of Commissioners
Regular Meeting
Tuesday, September 16, 2008, 7:30 pm
City Hall, 31 S. Madison Street, Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 7:30 pm by Chair John Decker. Present: John Decker, Betsy Ahner, Tony Wyse, Barb Jacobson, Tom Calley, Roger Roth and Chris Eager. Also present: Executive Director Dan Wietecha, Mayor Sandy Decker, and Matthias James.
II. Quorum. There being a majority of the commissioners present at call to order, a quorum was declared.
III. Agenda. Jacobson made a motion, seconded by Wyse, to approve the agenda. Motion approved unanimously.
IV. Minutes. Wyse made a motion, seconded by Calley, to approve the August 19 minutes as presented. Motion approved unanimously.
V. Old Business:
a. TID #5 Project Plan. Wietecha distributed a memo reviewing the Project Plan and accomplishments to-date. The last remaining infrastructure project is the reconstruction of the bridge on East Main Street. The project still has capacity for development assistance; however, when it was created, the thought was that some of the assistance would be provided under a pay-as-you-go arrangement.
b. Advertising TID #5. The Board wanted to reflect on the Project Plan and consider a strategy of approaching high-priority properties rather than advertising to all properties.
c. Transit Oriented Development. No new report.
d. 137 East Main Street. Wietecha explained that the $147,000 project estimate included the purchase of the property. Since tax increment financing (TIF) is based on improvements, which are closer to $80,000, the assistance should be less than the application request. It appears the building is within the floodfringe of Allen Creek; pending any survey work, it appears the building may need to be elevated. Eager made a motion, seconded by Jacobson, to provide a TIF grant for 20% of the improvement costs plus up to $8,000 to elevate the building, subject to execution of a development agreement. Motion approved unanimously.
e. Used Car Lot. Tim Meredith and Rick Francois are considering two possible locations for a used car lot, one being within TID #5. Eager made a motion, seconded by Wyse, to recommend to Plan Commission that if the Union Street site is approved then the Master Plan design guidelines must be met and the size or value of the building should be maximized to benefit TID #5.
f. Former Bauer Haus Property. The Board indicated that the weeds need to be cut, not just sprayed.
VI. New Business. Nothing on the agenda.
VII. Suggestions for Future Agenda. No new items.
VIII. Adjournment. With no further business, Eager made a motion, seconded by Jacobson, to adjourn at 9:05 pm. Motion passed unanimously.
Thursday, September 18, 2008
Audio; Gospel Homily: Fr. Kevin Dooley: 9/18/2008
Daily Mass: St. Paul's: 9/18/2008; On Big Sinners and Small sinners....the difference
Wednesday, September 17, 2008
Report; Evansville Youth Center: September 2008
Evansville Youth Center Director’s Report – September 2008
Encarta dictionary gives the following definition for the word Motivate
• Give somebody incentive: to give somebody a reason or incentive to do something
• Make some one willing: to make somebody feel enthusiastic, interested, and committed to something
These are just some of the feelings I have towards the youth and the youth center here in Evansville. Youth & teens are my passion and I enjoy working with them. Over the last month I have started building up many relationships with the youth that attend the center on a daily basis. With having James Farley as my assistant who also shares in the enthusiasm of working with the youth we are extremely excited to see what the future holds for EYC.
It started on the JC McKenna back to school night when I had the chance to stand before the entire 6th grade youth and parents to share why we have the youth center and what we can offer. With growing up in a different country and culture the youth are finding it’s interesting in how I do and say things. One of the first things that they notice, as one of the youth said this week is “why don’t you speak English,” this is a huge ice breaker that breaks down any barriers that there might be. I have brought games to the youth center that I have used in the past but are new for the center such as “Round the Table” and the kids can’t get enough of the game.
We have averaged 26 youth at the center on a daily basis since the first day of school which is really encouraging to both James and me. We have several days in October that are going to be set aside for community service projects. Raking of leaves is one that I know for sure but will just depend on the good ol’ WI weather.
As all of my directors reports are available for the city of Evansville to view and read I would encourage any of you who do read this to stop by and say hi. I have many names and faces that I need to learn so please free to just drop by.
Respectfully Submitted
Dave Javan
Director Evansville Youth Center
Encarta dictionary gives the following definition for the word Motivate
• Give somebody incentive: to give somebody a reason or incentive to do something
• Make some one willing: to make somebody feel enthusiastic, interested, and committed to something
These are just some of the feelings I have towards the youth and the youth center here in Evansville. Youth & teens are my passion and I enjoy working with them. Over the last month I have started building up many relationships with the youth that attend the center on a daily basis. With having James Farley as my assistant who also shares in the enthusiasm of working with the youth we are extremely excited to see what the future holds for EYC.
It started on the JC McKenna back to school night when I had the chance to stand before the entire 6th grade youth and parents to share why we have the youth center and what we can offer. With growing up in a different country and culture the youth are finding it’s interesting in how I do and say things. One of the first things that they notice, as one of the youth said this week is “why don’t you speak English,” this is a huge ice breaker that breaks down any barriers that there might be. I have brought games to the youth center that I have used in the past but are new for the center such as “Round the Table” and the kids can’t get enough of the game.
We have averaged 26 youth at the center on a daily basis since the first day of school which is really encouraging to both James and me. We have several days in October that are going to be set aside for community service projects. Raking of leaves is one that I know for sure but will just depend on the good ol’ WI weather.
As all of my directors reports are available for the city of Evansville to view and read I would encourage any of you who do read this to stop by and say hi. I have many names and faces that I need to learn so please free to just drop by.
Respectfully Submitted
Dave Javan
Director Evansville Youth Center
Monday, September 15, 2008
Minutes: Public Safety: September 3,2008
Public Safety Committee
Wednesday, September 3, 2008 6:00p.m.
Regular Meeting
Evansville City Hall Council Room
31 S Madison Street
MINUTES
1. Call to Order – Meeting was called to order at 6:00 p.m.
2. Roll Call – Members present were Chairperson Roberts, Alderpersons Wessels and Culbertson,
Police Chief Scott McElroy, EMS Coordinator Mary Beaver and City Administrator Dan Wietecha.
Others present: Tammy Pomplun, Burt Wheeler and Heidi Carvin.
3. Motion by Wessels, seconded by Culbertson, to approve the August 6, 2008 minutes as printed.
Motion passed.
4. Citizen appearances other than agenda items listed – None
5. Evansville Police Report – Chief McElroy reported that in August 2008 the department had 1038
calls for service, down 7 calls from August 2007. There were 77 license plate transactions for the
month of August. Chief McElroy has asked for an increase of $75,000.00 to the Capital Budget
for the remodeling of the old Fire Station. The recruitment of new officers is at the background check stage.
6. Evansville Medical Service Report – Coordinator Beaver stated that there were a total of 33 runs
for August 2008. The EMS Capital Budget is ready for the Finance/Labor Relations Committee.
7. Old Business – None
8. New Business –
a. Committee discussed the request for a yield and dead-end sign at the end of West Main Street and Wyler Drive. Police Department reports that there have been no accidents/complaints at the above intersection. All members were in agreement to leave the intersection of West Main and Wyler Drive as is. No Action will be taken.
b. Committee revisited the issue of the same address numbers for homes on Water Street and North Water Street. The committee discussed with no problems noted. No action taken.
c. Chief McElroy stated that the Director of Public Works Dave Wartenweiler had contacted him regarding the lane requirements at the intersection of County M and Highway 14. McElroy advised lane designation should be per DOT guidelines or as law required. As there were no requirements per Dave, McElroy contacted Rock County Highway Director Ben Coopman regarding any requirements, with no response prior to this meeting. McElroy advised Dave that he would bring it before the Public Safety Committee for consideration. The Public Safety Committee decided that they would like to have the Right Lane as right turn only and the Left Lane as straight and left turn lane. This is contingent upon State Highway Regulations. Motion by Wessels, seconded by Culbertson, to paint and install signs on both sides. Motion Passed.
d. Burt Wheeler addressed the committee concerning the parking restrictions on Madison Street. Mr. Wheeler would like to know why there was no parking on both sides of South Madison Street. He stated that now there is no place for visitors to park for residents living on Madison Street. Alderperson Culbertson stated that this restriction was part of the reconstruction that no parking was to be implemented. McElroy suggested that unless the change was required by the State for the recent reconstruction of Madison Street, to return the parking to the requirements in force prior to the construction. Chief suggested that this issue be addressed to the Public Works and agreement researched for requirements. The Public Safety Committee recommends the parking restrictions revert back to the one-sided parking. Motion by Wessels, seconded by Culbertson, to recommend to Public Works to research into this issue. Motion Passed.
e. The committee reviewed a letter addressed to the City of Evansville from Alex Pesquera of Ricochet Television/Supernanny USA, Inc. The letter was in reference to filming the television show Supernanny in Evansville from September 30th to October 14th, 2008 and questions regarding the parking regulations within the City. Motion by Wessels, seconded by Culbertson, to approve the suspension of parking for 2 days prior and 2 days following the dates stated above. Reference to Municipal Code Section 122.122. Motion passed.
f. 1. Motion by Roberts, seconded by Wessels, to approve the Temporary Class “B”/”Class B” Retailer’s License Application for fermented malt beverages and wine for Evansville Community Partnership Harvest Windmill Fall Festival Event on September 20, 2008. Motion passed.
2. Motion by Roberts, seconded by Culbertson, to approve the Temporary Operator’s
License list for the Evansville Community Partnership Harvest Windmill Fall
Festival Event. Motion passed.
g. Discussion was made on the 2009 Police Operating Budget.
h. Discussion was made on the 2009 EMS Operating Budget.
i. City Administrator Dan Wietecha discussed the rent, utilities (electric/water/sewer and gas), and maintenance regarding the Dean Building now occupied by the EMS. The Committee requested checking further with Deputy Clerk, Sandy Lindemann regarding the cost of the utilities.
j. Motion by Roberts, seconded by Wessels, to approve Operator’s License Applications for
Angela V. Andre and Jill M. Coy. Motion passed.
9. Motion by Wessels, seconded by Culbertson, to adjourn.
Submitted by Diane Roberts, Chairperson
These minutes are not official until approved by Public Safety at their next regular meeting
Wednesday, September 3, 2008 6:00p.m.
Regular Meeting
Evansville City Hall Council Room
31 S Madison Street
MINUTES
1. Call to Order – Meeting was called to order at 6:00 p.m.
2. Roll Call – Members present were Chairperson Roberts, Alderpersons Wessels and Culbertson,
Police Chief Scott McElroy, EMS Coordinator Mary Beaver and City Administrator Dan Wietecha.
Others present: Tammy Pomplun, Burt Wheeler and Heidi Carvin.
3. Motion by Wessels, seconded by Culbertson, to approve the August 6, 2008 minutes as printed.
Motion passed.
4. Citizen appearances other than agenda items listed – None
5. Evansville Police Report – Chief McElroy reported that in August 2008 the department had 1038
calls for service, down 7 calls from August 2007. There were 77 license plate transactions for the
month of August. Chief McElroy has asked for an increase of $75,000.00 to the Capital Budget
for the remodeling of the old Fire Station. The recruitment of new officers is at the background check stage.
6. Evansville Medical Service Report – Coordinator Beaver stated that there were a total of 33 runs
for August 2008. The EMS Capital Budget is ready for the Finance/Labor Relations Committee.
7. Old Business – None
8. New Business –
a. Committee discussed the request for a yield and dead-end sign at the end of West Main Street and Wyler Drive. Police Department reports that there have been no accidents/complaints at the above intersection. All members were in agreement to leave the intersection of West Main and Wyler Drive as is. No Action will be taken.
b. Committee revisited the issue of the same address numbers for homes on Water Street and North Water Street. The committee discussed with no problems noted. No action taken.
c. Chief McElroy stated that the Director of Public Works Dave Wartenweiler had contacted him regarding the lane requirements at the intersection of County M and Highway 14. McElroy advised lane designation should be per DOT guidelines or as law required. As there were no requirements per Dave, McElroy contacted Rock County Highway Director Ben Coopman regarding any requirements, with no response prior to this meeting. McElroy advised Dave that he would bring it before the Public Safety Committee for consideration. The Public Safety Committee decided that they would like to have the Right Lane as right turn only and the Left Lane as straight and left turn lane. This is contingent upon State Highway Regulations. Motion by Wessels, seconded by Culbertson, to paint and install signs on both sides. Motion Passed.
d. Burt Wheeler addressed the committee concerning the parking restrictions on Madison Street. Mr. Wheeler would like to know why there was no parking on both sides of South Madison Street. He stated that now there is no place for visitors to park for residents living on Madison Street. Alderperson Culbertson stated that this restriction was part of the reconstruction that no parking was to be implemented. McElroy suggested that unless the change was required by the State for the recent reconstruction of Madison Street, to return the parking to the requirements in force prior to the construction. Chief suggested that this issue be addressed to the Public Works and agreement researched for requirements. The Public Safety Committee recommends the parking restrictions revert back to the one-sided parking. Motion by Wessels, seconded by Culbertson, to recommend to Public Works to research into this issue. Motion Passed.
e. The committee reviewed a letter addressed to the City of Evansville from Alex Pesquera of Ricochet Television/Supernanny USA, Inc. The letter was in reference to filming the television show Supernanny in Evansville from September 30th to October 14th, 2008 and questions regarding the parking regulations within the City. Motion by Wessels, seconded by Culbertson, to approve the suspension of parking for 2 days prior and 2 days following the dates stated above. Reference to Municipal Code Section 122.122. Motion passed.
f. 1. Motion by Roberts, seconded by Wessels, to approve the Temporary Class “B”/”Class B” Retailer’s License Application for fermented malt beverages and wine for Evansville Community Partnership Harvest Windmill Fall Festival Event on September 20, 2008. Motion passed.
2. Motion by Roberts, seconded by Culbertson, to approve the Temporary Operator’s
License list for the Evansville Community Partnership Harvest Windmill Fall
Festival Event. Motion passed.
g. Discussion was made on the 2009 Police Operating Budget.
h. Discussion was made on the 2009 EMS Operating Budget.
i. City Administrator Dan Wietecha discussed the rent, utilities (electric/water/sewer and gas), and maintenance regarding the Dean Building now occupied by the EMS. The Committee requested checking further with Deputy Clerk, Sandy Lindemann regarding the cost of the utilities.
j. Motion by Roberts, seconded by Wessels, to approve Operator’s License Applications for
Angela V. Andre and Jill M. Coy. Motion passed.
9. Motion by Wessels, seconded by Culbertson, to adjourn.
Submitted by Diane Roberts, Chairperson
These minutes are not official until approved by Public Safety at their next regular meeting
Friday, September 12, 2008
Minutes; Evansville Housing Authority: September 2008
Housing Authority of the City of Evansville
455 S. First Street ! P. O. Box 205 ! Evansville, WI 53536-0205 ! 608-882-4518 ! Fax: 608-882-0432
September 12, 2008
The Board of Commissioners of the Housing Authority of the City of Evansville met on September 10, 2008 at 6:30 p.m in the community room of the South Meadow Apartments. Commissioners Skinner, Miller, and Hagen were present. Commissioners Sperry and Wilbur were absent. Also present was Toni Coats, Executive Director.
The meeting was called to order by Chairman Skinner. A motion was made by Commissioner Miller to approve the agenda as printed. The motion was seconded by Commissioner Hagen. The motion was carried by unanimous vote.
A motion was made by Commissioner Hagen to approve the minutes of August 13, 2008 as received. The motion was seconded by Commissioner Miller. The motion was carried by unanimous vote.
A new accounts payable list was distributed. After a review, a motion was made by Commissioner Miller to accept the accounts payable list as presented. The motion was seconded by Commissioner Hagen. The motion was carried by unanimous vote.
ANNUAL MEETING – ELECTION OF OFFICERS
A motion was made by Commissioner Hagen to retain the current slate of officers. The motion was seconded by Commissioner Miller. Gilbert Skinner will remain Chairman of the Board and Paul Miller will remain Vice-Chairman of the Board. The motion was carried by unanimous vote.
Old Business:
Resolution #68 – Moving With Continued Assistance Policy. A discussion was held on the policy. Additional content will be added and brought back to next month’s meeting.
Resolution #44 – Investment Policy. The policy will be updated and brought back to the Board to review at next month’s meeting.
Flood insurance is available through our current provider, American Family Insurance and a Federal program. After a discussion, it was the consensus that flood insurance is not needed at this time. The need will be reviewed annually.
The final approval from WHEDA for a “market” rent increase for South Meadow Apartments was received. A motion was made by Commissioner Hagen to approve the $4.00 a month increase effective December 1, 2008. The new “market” rent will be $420.00 a month. The motion was seconded by Commissioner Miller. The motion was carried by unanimous vote.
New Business:
A discussion was held on possible conflict of interest for the office staff in reference to being a participant of one of the programs, being a relative of someone on the program or owing money to one of the programs. The Director is seeking direction from the HUD office in Milwaukee before bringing this subject back to the Board for a possible conflict of interest policy.
The Director presented the Board with copies of the 2009 proposed PHA Plan for the Section 8 program. This will be discussed and approved at next month’s Public Hearing.
CDBG Loan #TO-2112-03 is in default. The homeowner’s do not make timely payments. The Director will make one final attempt to bring their payments current. Failure to do so may result in their monthly interest rate increasing from 1% to 5%. This will be discussed at next month’s meeting.
CDBG mortgage loans #TL-344-95 & #TL-003-97 have been satisfied and sent to be recorded.
Having no other matters to discuss, a motion was made by Commissioner Hagen to adjourn the meeting. The motion was seconded by Commissioner Miller. The motion was carried by unanimous vote. The next regular meeting, and Public Hearing on the proposed 2009 PHA Plan, will be held on Wednesday, October 8, 2008 at 6:30 p.m. in the community room of the South Meadow Apartments.
Respectfully submitted,
Toni C. Coats
Executive Director
Equal Housing Opportunity
455 S. First Street ! P. O. Box 205 ! Evansville, WI 53536-0205 ! 608-882-4518 ! Fax: 608-882-0432
September 12, 2008
The Board of Commissioners of the Housing Authority of the City of Evansville met on September 10, 2008 at 6:30 p.m in the community room of the South Meadow Apartments. Commissioners Skinner, Miller, and Hagen were present. Commissioners Sperry and Wilbur were absent. Also present was Toni Coats, Executive Director.
The meeting was called to order by Chairman Skinner. A motion was made by Commissioner Miller to approve the agenda as printed. The motion was seconded by Commissioner Hagen. The motion was carried by unanimous vote.
A motion was made by Commissioner Hagen to approve the minutes of August 13, 2008 as received. The motion was seconded by Commissioner Miller. The motion was carried by unanimous vote.
A new accounts payable list was distributed. After a review, a motion was made by Commissioner Miller to accept the accounts payable list as presented. The motion was seconded by Commissioner Hagen. The motion was carried by unanimous vote.
ANNUAL MEETING – ELECTION OF OFFICERS
A motion was made by Commissioner Hagen to retain the current slate of officers. The motion was seconded by Commissioner Miller. Gilbert Skinner will remain Chairman of the Board and Paul Miller will remain Vice-Chairman of the Board. The motion was carried by unanimous vote.
Old Business:
Resolution #68 – Moving With Continued Assistance Policy. A discussion was held on the policy. Additional content will be added and brought back to next month’s meeting.
Resolution #44 – Investment Policy. The policy will be updated and brought back to the Board to review at next month’s meeting.
Flood insurance is available through our current provider, American Family Insurance and a Federal program. After a discussion, it was the consensus that flood insurance is not needed at this time. The need will be reviewed annually.
The final approval from WHEDA for a “market” rent increase for South Meadow Apartments was received. A motion was made by Commissioner Hagen to approve the $4.00 a month increase effective December 1, 2008. The new “market” rent will be $420.00 a month. The motion was seconded by Commissioner Miller. The motion was carried by unanimous vote.
New Business:
A discussion was held on possible conflict of interest for the office staff in reference to being a participant of one of the programs, being a relative of someone on the program or owing money to one of the programs. The Director is seeking direction from the HUD office in Milwaukee before bringing this subject back to the Board for a possible conflict of interest policy.
The Director presented the Board with copies of the 2009 proposed PHA Plan for the Section 8 program. This will be discussed and approved at next month’s Public Hearing.
CDBG Loan #TO-2112-03 is in default. The homeowner’s do not make timely payments. The Director will make one final attempt to bring their payments current. Failure to do so may result in their monthly interest rate increasing from 1% to 5%. This will be discussed at next month’s meeting.
CDBG mortgage loans #TL-344-95 & #TL-003-97 have been satisfied and sent to be recorded.
Having no other matters to discuss, a motion was made by Commissioner Hagen to adjourn the meeting. The motion was seconded by Commissioner Miller. The motion was carried by unanimous vote. The next regular meeting, and Public Hearing on the proposed 2009 PHA Plan, will be held on Wednesday, October 8, 2008 at 6:30 p.m. in the community room of the South Meadow Apartments.
Respectfully submitted,
Toni C. Coats
Executive Director
Equal Housing Opportunity
Tuesday, September 2, 2008
Minutes: Council: Committee of the Whole: August 2008
Common Council
Special Meeting as Committee of the Whole
Saturday, August 16, 2008, 8:10 a.m.
Hagen Insurance Meeting Room, 15 North Madison Street, Evansville, WI
Minutes
1. Call to order. Mayor Sandy Decker called the meeting to order at 8:10 am.
2. Roll call. In addition to Mayor Decker, Alderpersons Mason Braunschweig, Tom Cothard, Janis Ringhand, Diane Roberts, Todd Culbertson, Dennis Wessels, and Barb Jacobson were present. Alderperson Tony Wyse was absent. City Administrator Dan Wietecha, Finance Director Lisa Novinska, Public Works Superintendent Dave Wartenweiler, EMS Director Mary Beaver, City Planner Tim Schwecke, Water & Light Superintendent Scott George, Police Lieutenant Art Phillips, Library Director Kathi Kemp, and members of the public were also present.
3. Approval of Agenda. Braunschweig made a motion, seconded by Ringhand, to approve the agenda as presented. Motion passed unanimously.
4. Citizen appearances. None.
5. Council Procedures. The Committee said that it was helpful having time in between the Finance & Labor Committee and the Common Council meetings; receiving a supplementary list of accounts payable at the Council meeting has worked and is acceptable. Department heads were reminded that the earlier/the better for them to submit bills to the Finance Department.
6. Budget Schedule. Budget requests have been submitted by the departments. The Finance Committee will review them at its September 4 meeting; they will then go to the full Council on September 25 with presentations by the department heads.
7. Department Updates.
A. Water & Light. The Townline Substation is in operation. The warehouse addition is complete. There are currently some problems being short-handed for journeyman-certified linemen; this is leading to a couple of the employees being overworked with the majority of the after-hours calls. We are waiting on a response from the Teamsters regarding a couple proposed solutions before hiring to fill the vacant position. Tree trimming will continue for about another month.
B. Public Works. Roadwork is winding down. Staffing is where it should be. We are having water problems at the current Youth Center building due to the lack of a foundation under the back addition; there is no easy solution.
C. Parks. The Westside Park playground and parking lot have been installed, and the soccer fields are expected to be used this fall. Due to budget constraints, the Park Board is proposing to lengthen its capital improvements plan to complete the Westside Park over the next five years rather than two. The final stage of the solar panels for the pool is planned for next year.
D. Police Department. The new full-time officer has completed field training. We are interviewing soon for the eligibility list.
E. Emergency Medical Services (EMS). The new building is great; a garage and decontamination room will be proposed in the capital improvements plan. We are averaging over a call per day. The first ambulance is fully staffed and is the one on-call; the second ambulance is used only if staff is available. Personnel and vehicle licenses are up to date; future personnel licensing is expected to be on-line which will be hard on a volunteer service.
F. Fire Department. Construction of the new fire hall is on schedule with completion anticipated in November.
G. Finance Department. Preliminary work on the 2007 Audit has been completed. Software is being updated to accommodate the new stormwater management utility. Office staff continues to work on crosstraining; we are also reviewing the possibility of redistributing some of the workload among the staff.
H. Library. Space is tight, but we are coping. A part-time position was added during the year to staff both upstairs and downstairs during the evenings. The cross-over borrowing fee is being discontinued, which will be a cost savings to the library.
8. Facilities and Projects Review.
A. Electric Distribution System. With the Townline Substation completed, a three-phase line will be needed to complete the southern loop from Marsh Road to TH 213 to TH 59. It will cost over $800,000; although currently slated for 2009, it may be delayed depending on finances. We are going to begin an urban rebuild program to bury the lines on about three to four blocks per year. The Baker Substation will be completed in early November.
B. Allen Creek Walls. Flood damage to the walls below the spillway may be eligible for financial assistance through the Federal Emergency Management Agency (FEMA). We are also waiting on a Department of Natural Resources (DNR) permit prior to being able to do the repairs.
C. Lake Leota Dredging. Negotiation with neighboring property owners is ongoing. They have concerns about compaction of the soil and its impact on crop yield over the next few years. The cost of the project really depends on whether we are able to utilize neighboring property. The Council still anticipates holding an advisory referendum and will need the final cost estimate by September 23. It was noted that the costs for not dredging the lake also need to be estimated.
D. Westside Park. A picnic shelter with restrooms is planned for next year. As noted earlier, the Park Board is proposing to lengthen its capital improvements plan to complete the park over the next five years rather than two.
E. Stormwater Improvements. The budget for the Stormwater Management Utility was approved by the Council on Tuesday. Re-grading of the greenway is scheduled for next week.
F. Wastewater Treatment Plant Upgrade. The plant needs significant upgrades due to changes in DNR regulations subsequent to its original design and construction. A facility plan for the upgrades is in process. Construction would be during 2009 with the facility being operational in 2010.
G. J. Lindemann Roundabout. The original request had been for a by-pass lane to improve safety at the intersection. After studying the matter, the Wisconsin Department of Transportation (WisDOT) required that the improvement instead be a roundabout. Now that we are ready to proceed with the roundabout, WisDOT has said we should re-apply for the by-pass lane. The application has been submitted.
H. Main Street Bridge. Replacement is scheduled for 2010. Construction is planned for the entire bridge at once; this will be a three month project (compared to five months) and twenty percent less expensive than doing half at a time. The detour will be a local decision.
I. Other Street Projects. Nothing is planned in 2009.
J. City Hall. Tuck-pointing had been planned in conjunction with the new roof a couple years ago. Since the project was over budget, the tuck-pointing was delayed but the funds set aside to do the work in the future. The old administrator office on the third floor and EMS office on the first floor still need to be converted to storage and meeting space. The Committee also discussed records retention and the feasibility of organizing and digitizing the archived files.
K. New Fire Station. As discussed earlier, completion is expected in November.
L. Renovation of Old Fire Station and Sale of Police Station. The building was appraised in January 2007 for $178,000. At the time several parties had said they were interested in the building, but we were not ready to sell. Based on the fire station schedule, we could be looking to remodel the building over the winter and moving the police department by spring. Cost estimates for the remodeling are needed. The possibility of including supports to accommodate a future second floor was discussed, but the current building design will not work for that.
M. Library Addition. The library would like to add a business center, teen room, expand its seniors collection, and a distance learning lab among other improvements with the future expansion. Construction will not be for several years.
N. Economic Development. The crush plant is expected to begin the review and approvals process this fall, construction to begin in spring 2009, and in operation by harvest 2010. One of the main focuses of the recently adopted Economic Development Plan is the revitalization of the downtown. The Redevelopment Authority (RDA) is reviewing the progress and status of the project plan for TID #5. One of the items proposed in the RA Smith plan was for a new north-south street connecting Main and Church Streets; the RDA is considering the feasibility of adding this to the project plan. We are also discussing the importance of transit-oriented development.
9. Adjourn. Braunschweig made a motion, seconded by Roberts, to adjourn at 10:40 am. Motion approved unanimously.
Special Meeting as Committee of the Whole
Saturday, August 16, 2008, 8:10 a.m.
Hagen Insurance Meeting Room, 15 North Madison Street, Evansville, WI
Minutes
1. Call to order. Mayor Sandy Decker called the meeting to order at 8:10 am.
2. Roll call. In addition to Mayor Decker, Alderpersons Mason Braunschweig, Tom Cothard, Janis Ringhand, Diane Roberts, Todd Culbertson, Dennis Wessels, and Barb Jacobson were present. Alderperson Tony Wyse was absent. City Administrator Dan Wietecha, Finance Director Lisa Novinska, Public Works Superintendent Dave Wartenweiler, EMS Director Mary Beaver, City Planner Tim Schwecke, Water & Light Superintendent Scott George, Police Lieutenant Art Phillips, Library Director Kathi Kemp, and members of the public were also present.
3. Approval of Agenda. Braunschweig made a motion, seconded by Ringhand, to approve the agenda as presented. Motion passed unanimously.
4. Citizen appearances. None.
5. Council Procedures. The Committee said that it was helpful having time in between the Finance & Labor Committee and the Common Council meetings; receiving a supplementary list of accounts payable at the Council meeting has worked and is acceptable. Department heads were reminded that the earlier/the better for them to submit bills to the Finance Department.
6. Budget Schedule. Budget requests have been submitted by the departments. The Finance Committee will review them at its September 4 meeting; they will then go to the full Council on September 25 with presentations by the department heads.
7. Department Updates.
A. Water & Light. The Townline Substation is in operation. The warehouse addition is complete. There are currently some problems being short-handed for journeyman-certified linemen; this is leading to a couple of the employees being overworked with the majority of the after-hours calls. We are waiting on a response from the Teamsters regarding a couple proposed solutions before hiring to fill the vacant position. Tree trimming will continue for about another month.
B. Public Works. Roadwork is winding down. Staffing is where it should be. We are having water problems at the current Youth Center building due to the lack of a foundation under the back addition; there is no easy solution.
C. Parks. The Westside Park playground and parking lot have been installed, and the soccer fields are expected to be used this fall. Due to budget constraints, the Park Board is proposing to lengthen its capital improvements plan to complete the Westside Park over the next five years rather than two. The final stage of the solar panels for the pool is planned for next year.
D. Police Department. The new full-time officer has completed field training. We are interviewing soon for the eligibility list.
E. Emergency Medical Services (EMS). The new building is great; a garage and decontamination room will be proposed in the capital improvements plan. We are averaging over a call per day. The first ambulance is fully staffed and is the one on-call; the second ambulance is used only if staff is available. Personnel and vehicle licenses are up to date; future personnel licensing is expected to be on-line which will be hard on a volunteer service.
F. Fire Department. Construction of the new fire hall is on schedule with completion anticipated in November.
G. Finance Department. Preliminary work on the 2007 Audit has been completed. Software is being updated to accommodate the new stormwater management utility. Office staff continues to work on crosstraining; we are also reviewing the possibility of redistributing some of the workload among the staff.
H. Library. Space is tight, but we are coping. A part-time position was added during the year to staff both upstairs and downstairs during the evenings. The cross-over borrowing fee is being discontinued, which will be a cost savings to the library.
8. Facilities and Projects Review.
A. Electric Distribution System. With the Townline Substation completed, a three-phase line will be needed to complete the southern loop from Marsh Road to TH 213 to TH 59. It will cost over $800,000; although currently slated for 2009, it may be delayed depending on finances. We are going to begin an urban rebuild program to bury the lines on about three to four blocks per year. The Baker Substation will be completed in early November.
B. Allen Creek Walls. Flood damage to the walls below the spillway may be eligible for financial assistance through the Federal Emergency Management Agency (FEMA). We are also waiting on a Department of Natural Resources (DNR) permit prior to being able to do the repairs.
C. Lake Leota Dredging. Negotiation with neighboring property owners is ongoing. They have concerns about compaction of the soil and its impact on crop yield over the next few years. The cost of the project really depends on whether we are able to utilize neighboring property. The Council still anticipates holding an advisory referendum and will need the final cost estimate by September 23. It was noted that the costs for not dredging the lake also need to be estimated.
D. Westside Park. A picnic shelter with restrooms is planned for next year. As noted earlier, the Park Board is proposing to lengthen its capital improvements plan to complete the park over the next five years rather than two.
E. Stormwater Improvements. The budget for the Stormwater Management Utility was approved by the Council on Tuesday. Re-grading of the greenway is scheduled for next week.
F. Wastewater Treatment Plant Upgrade. The plant needs significant upgrades due to changes in DNR regulations subsequent to its original design and construction. A facility plan for the upgrades is in process. Construction would be during 2009 with the facility being operational in 2010.
G. J. Lindemann Roundabout. The original request had been for a by-pass lane to improve safety at the intersection. After studying the matter, the Wisconsin Department of Transportation (WisDOT) required that the improvement instead be a roundabout. Now that we are ready to proceed with the roundabout, WisDOT has said we should re-apply for the by-pass lane. The application has been submitted.
H. Main Street Bridge. Replacement is scheduled for 2010. Construction is planned for the entire bridge at once; this will be a three month project (compared to five months) and twenty percent less expensive than doing half at a time. The detour will be a local decision.
I. Other Street Projects. Nothing is planned in 2009.
J. City Hall. Tuck-pointing had been planned in conjunction with the new roof a couple years ago. Since the project was over budget, the tuck-pointing was delayed but the funds set aside to do the work in the future. The old administrator office on the third floor and EMS office on the first floor still need to be converted to storage and meeting space. The Committee also discussed records retention and the feasibility of organizing and digitizing the archived files.
K. New Fire Station. As discussed earlier, completion is expected in November.
L. Renovation of Old Fire Station and Sale of Police Station. The building was appraised in January 2007 for $178,000. At the time several parties had said they were interested in the building, but we were not ready to sell. Based on the fire station schedule, we could be looking to remodel the building over the winter and moving the police department by spring. Cost estimates for the remodeling are needed. The possibility of including supports to accommodate a future second floor was discussed, but the current building design will not work for that.
M. Library Addition. The library would like to add a business center, teen room, expand its seniors collection, and a distance learning lab among other improvements with the future expansion. Construction will not be for several years.
N. Economic Development. The crush plant is expected to begin the review and approvals process this fall, construction to begin in spring 2009, and in operation by harvest 2010. One of the main focuses of the recently adopted Economic Development Plan is the revitalization of the downtown. The Redevelopment Authority (RDA) is reviewing the progress and status of the project plan for TID #5. One of the items proposed in the RA Smith plan was for a new north-south street connecting Main and Church Streets; the RDA is considering the feasibility of adding this to the project plan. We are also discussing the importance of transit-oriented development.
9. Adjourn. Braunschweig made a motion, seconded by Roberts, to adjourn at 10:40 am. Motion approved unanimously.
Minutes; Economic Development; August 2008
Economic Development Committee
Regular Meeting
Tuesday, August 19, 2008, 5:30 pm
City Hall, 31 South Madison Street, Evansville, Wisconsin
MINUTES
I. Roll Call. Chair Tony Wyse called the meeting to order at 5:30. Present: Tony Wyse, Gene Bass, Dave Olsen, Janis Ringhand, James Otterstein, Rebecca DeMarb, and Matthias James. Absent: Roger Berg. Also present: Mayor Sandy Decker, City Administrator Dan Wietecha, Chamber of Commerce Director Bridgit Larsen, and members of the public.
II. Approval of Agenda. Wyse made a motion, seconded by Bass, to approve the agenda as presented. Motion approved unanimously.
III. Minutes of July 15, 2008, Meeting. Ringhand made a motion, seconded by Olsen, to waive the reading of the minutes and approve as presented. Motion approved unanimously.
IV. Minutes of July 23, 2008, Special Meeting. Wyse made a motion, seconded by Ringhand, to waive the reading of the minutes and approve as presented. Motion approved unanimously.
V. Citizen Appearances. None.
VI. Co-op Commuter Van. Linda Donaghue distributed some background information and presented her idea for forming a cooperative to own several vans for commuting to Madison. Her next step is to form a steering committee to further explore the idea’s feasibility and to develop a business plan. The Committee was supportive of her idea and encouraged Donaghue to approach the Water & Light Committee about including a survey in the utility bills.
VII. Chamber of Commerce Report. Larsen said that a delegation of local businesses recently met with the Agriculture and Life Sciences College at UW-Madison. They have hired a web designer; the updated website is expected to be ready by November 1. Upcoming membership meetings are on August 28 and Sept 18; the September one will be at the Library for a presentation of the new InfoUSA software and their efforts toward a business resource center.
VIII. Economic Development Entity. Otterstein distributed background information on different types of economic development organizations. There are different advantages and limitations depending on whether the organization is public, private, or a combination. Recent history has shown a trend away from public funding toward private funding of economic development organizations. Otterstein reviewed specific examples from the area and elsewhere in the state.
Funding, representation, and staffing should be considered to ensure an efficient and effective organizational structure. Otterstein noted that regardless of the entity selected, volunteers will still be needed for ongoing support. The Committee said it would like to invite Milton Area Chamber of Commerce Industry and Tourism (MACCIT) to a future meeting to learn more about their experience.
IX. Welcome Signs. An option was presented for refinishing the three “Welcome to Evansville” signs. The Committee had questions about the price for other materials and designs. Bass will investigate other options.
X. Inventors and Entrepreneurs Club. Bass made a motion, seconded by Olsen, to reimburse Terry Whipple up to $250 for travel expenses to come to Evansville to kick off an I&E Club.
XI. 2009 Budget. The Committee noted that marketing was one of the primary focuses of the Economic Development Plan. Until the new Alliance Entity is created and begins implementation, the exact nature of community marketing is unknown. It was also noted that the amount of revenue from the room tax is only an estimate since the hotel and the tax are new. Ringhand made a motion, seconded by Olsen, to recommend a generic “Community Marketing” line as a place holder under the Economic Development Committee for the new room tax. Motion approved unanimously.
XII. Adjournment. Ringhand made a motion, seconded by Bass, to adjourn. Motion approved unanimously at 7:40.
Regular Meeting
Tuesday, August 19, 2008, 5:30 pm
City Hall, 31 South Madison Street, Evansville, Wisconsin
MINUTES
I. Roll Call. Chair Tony Wyse called the meeting to order at 5:30. Present: Tony Wyse, Gene Bass, Dave Olsen, Janis Ringhand, James Otterstein, Rebecca DeMarb, and Matthias James. Absent: Roger Berg. Also present: Mayor Sandy Decker, City Administrator Dan Wietecha, Chamber of Commerce Director Bridgit Larsen, and members of the public.
II. Approval of Agenda. Wyse made a motion, seconded by Bass, to approve the agenda as presented. Motion approved unanimously.
III. Minutes of July 15, 2008, Meeting. Ringhand made a motion, seconded by Olsen, to waive the reading of the minutes and approve as presented. Motion approved unanimously.
IV. Minutes of July 23, 2008, Special Meeting. Wyse made a motion, seconded by Ringhand, to waive the reading of the minutes and approve as presented. Motion approved unanimously.
V. Citizen Appearances. None.
VI. Co-op Commuter Van. Linda Donaghue distributed some background information and presented her idea for forming a cooperative to own several vans for commuting to Madison. Her next step is to form a steering committee to further explore the idea’s feasibility and to develop a business plan. The Committee was supportive of her idea and encouraged Donaghue to approach the Water & Light Committee about including a survey in the utility bills.
VII. Chamber of Commerce Report. Larsen said that a delegation of local businesses recently met with the Agriculture and Life Sciences College at UW-Madison. They have hired a web designer; the updated website is expected to be ready by November 1. Upcoming membership meetings are on August 28 and Sept 18; the September one will be at the Library for a presentation of the new InfoUSA software and their efforts toward a business resource center.
VIII. Economic Development Entity. Otterstein distributed background information on different types of economic development organizations. There are different advantages and limitations depending on whether the organization is public, private, or a combination. Recent history has shown a trend away from public funding toward private funding of economic development organizations. Otterstein reviewed specific examples from the area and elsewhere in the state.
Funding, representation, and staffing should be considered to ensure an efficient and effective organizational structure. Otterstein noted that regardless of the entity selected, volunteers will still be needed for ongoing support. The Committee said it would like to invite Milton Area Chamber of Commerce Industry and Tourism (MACCIT) to a future meeting to learn more about their experience.
IX. Welcome Signs. An option was presented for refinishing the three “Welcome to Evansville” signs. The Committee had questions about the price for other materials and designs. Bass will investigate other options.
X. Inventors and Entrepreneurs Club. Bass made a motion, seconded by Olsen, to reimburse Terry Whipple up to $250 for travel expenses to come to Evansville to kick off an I&E Club.
XI. 2009 Budget. The Committee noted that marketing was one of the primary focuses of the Economic Development Plan. Until the new Alliance Entity is created and begins implementation, the exact nature of community marketing is unknown. It was also noted that the amount of revenue from the room tax is only an estimate since the hotel and the tax are new. Ringhand made a motion, seconded by Olsen, to recommend a generic “Community Marketing” line as a place holder under the Economic Development Committee for the new room tax. Motion approved unanimously.
XII. Adjournment. Ringhand made a motion, seconded by Bass, to adjourn. Motion approved unanimously at 7:40.
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