Common Council: September 11, 2007

Common Council
Regular Meeting
Tuesday, September 11, 2007, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI

Minutes



1. Call to order. Mayor Decker called the meeting to order at 6:30 p.m.

2. Roll call. Members present: Chair Mayor Decker; Alderpersons Mason Braunschweig, Tom Cothard, Barb Jacobson, Fred Juergens, Diane Roberts, John Sornson, Dennis Wessels, and Tony Wyse. Staff present: Dan Wietecha, City Administrator; Mark Kopp, City Attorney; and Judy Walton, City Clerk. Also present: Greg Johnson, Ehlers & Associates, Inc; and members of the public.

3. Approval of Agenda. Decker requested moving Item 6B(9) and Item 8 to follow Item 4. Braunschweig made a motion, seconded by Roberts to approve the agenda as amended. Motion approved unanimously.

4. Approval of Minutes. Cothard made a motion, seconded by Juergens to waive the reading of the minutes of August 14, 2007, regular meeting and approve them as printed. Motion approved unanimously.

6B(9). Capital Plan for 2008-2012. Decker stated that this item is scheduled to be addressed at
the October 9, 2007 meeting and was placed on this agenda in error. No action taken.

8A. Rock County eligible for FEMA disaster assistance. Decker announced that FEMA’s
Disaster Recovery Center (DRC) will be located at the Dean Community Center. They will be open on Thursday, September 13th from 12:00 noon – 7:00 p.m. and on Friday and Saturday from 8:00 a.m. to 7:00 p.m. They will be providing assistance with the required FEMA application to residents of Rock, Green and Dane Counties. This application is in addition to the estimate form that residents may have filed previously. Three items to note:
1) water damage must have occurred during the dates of August 18th – 31st.
2) applications must be received within 60 days of August 26, 2007.
3) residents must provide a letter of denial from their homeowners insurance policy.

5. Citizen appearances. None.

A. SOLE Committee. None

B. ECP. None

C. Public Hearing – Ordinance #2007-11. Decker opened the public hearing at 6:40 p.m. No one spoke. Decker closed the public hearing at 6:41 p.m.

D. Public Hearing - Ordinance #2007-12. Decker opened the public hearing at 6:42 p.m. No one spoke. Decker closed the public hearing at 6:43 p.m.

6. Reports of Committees

A. Plan Commission Report

(1). Braunschweig made a motion, seconded by Juergens to approve Resolution 2007-34, Supporting a State Budget Allocation for a Four-Million Dollar Grant to Support Development of a Soybean Crushing Facility. Motion passed unanimously.

(2). Braunschweig made a motion, seconded by Cothard to approve extraterritorial land division for Daria Every. Motion passed unanimously.

(3). Braunschweig made a motion, seconded by Juergens to approve the development agreement with Hans Kleisch. Motion approved unanimously.

(4). Braunschweig made a motion, seconded by Juergens to approve the Development Agreement Amendment with Sunland Development LLC (Capstone Ridge). Braunschweig and Wietecha reviewed the amendments. Juergens stated the maintenance of Outlots 1 and 6 would need to be addressed now that they are owned by the City. Motion approved unanimously.

B. Finance and Labor Relations Committee Report.

(1). Cothard made a motion, seconded by Braunschweig to approve W&L bills and authorize their payment in the amount of 832,435.43. Motion approved unanimously on a roll call vote.

(2). Cothard made a motion, seconded by Braunschweig to approve the City bills and authorize their payment in the amount of $542,204.72. Motion approved unanimously on a roll call vote.

(3). Cothard made a motion, seconded by Roberts to approve development agreement with Evansville Hotel Group LLC. Motion approved unanimously.

Decker removed herself from the table at 6:57 p.m. for Items 6B (4),
6B (5) & 6B (6)

(4). Cothard made a motion, seconded by Roberts to approve Resolution 2007-35, Authorizing Not-to-Exceed $1,000,000 Taxable General Obligation Bonds for Community Development Projects in Tax Incremental Districts of the City. Motion approved unanimously on a roll call vote.

(5). Cothard made a motion, seconded by Juergens to approve Resolution 2007-36, Directing Publication of Notice to Electors. Motion approved unanimously.

(6). Cothard made a motion, seconded by Roberts to approve Resolution 2007-37, Providing for the Sale of Not-to-Exceed $1,000,000 Taxable General Obligation Community Development Bonds. Motion approved unanimously on a roll call vote.

Decker returned to the table at 6:59 p.m.

(7). Cothard made a motion, seconded by Juergens to approve Resolution 2007-38, Authorizing Ehlers and Associates, Inc. to Solicit Competitive Bank Loan Proposals for Approximately $169,000 General Obligation Promissory Notes of the City of Evansville, Rock County, Wisconsin. Motion approved unanimously on a roll call vote.

(8). Cothard made a motion, seconded by Braunschweig to approve Resolution 2007-39, Authorizing Ehlers and Associates, Inc. to Solicit Competitive Bank Loan Proposals for Approximately $200,000 Taxable General Obligation Promissory Notes of the City of Evansville, Rock County, Wisconsin. Greg Johnson clarified that this motion would give Ehlers authorization to solicit proposals only. Discussion followed regarding potential plans for this property, the current post office, if acquisition by the city is approved in the future. Property value, sale price, current lease agreement, library expansion needs and concerns, and questions regarding parking were among the items discussed by the council, Wietecha, Roger Berg and library representatives. Braunschweig returned the discussion to the motion presented. Motion approved on a 6-2 roll call vote with Jacobson and Sornson opposing.

(9). Item previously moved to follow Item 4.
.
(10). Discussion regarding purchase of post office property for future library expansion. The majority of this discussion occurred under
Item 8. Juergens added his support for the current library location and expansion. Decker pointed out that there is potential for more parking with a lot recently purchased by the city. Wessels stated that if the property is purchased the use of the building should remain as is for a period of time. Braunschweig added that Wietecha could have discussions with Roger Berg and his partner, the property owners, and then council could deal with this as they would with any other property acquisition.

C. Public Safety Committee Report. None at this time.

D. Public Works Committee Report. Braunschweig reported:

(1). The special meeting for the west side storm water concerns is being coordinated and the date has not been set.

(2). Staff will prepare a proposal for Public Works this month regarding the issuance of building permits.

(3). The bid for the Badger Drive project has been awarded, it is under budget and construction will start on Monday, September 17th, 2007.

E. Water & Light Committee Report. None at this time.

F. Economic Development Committee Report. None at this time.

G. Redevelopment Authority Report.
(1). Allen Creek Redevelopment Master Plan. Wietecha stated the final draft should be presented at the September 18th, 2007 meeting.

H. Parks and Recreation Board Report. None at this time.

I. Historic Preservation Commission Report. None at this time.

J. Fire District Report. Wessels stated there is a special meeting September 24th

K. Police Commission Report. None at this time.

7. Unfinished Business.

A. Second reading and motion to approve Ordinance 2007-11. Braunschweig made a motion, seconded by Cothard to approve Ordinance 2007-11, Amending the Smart Growth Comprehensive Plan in Response to Development Application #2007-14. Motion approved unanimously.

B. Second reading and motion to approve Ordinance 2007-12. Braunschweig made a motion, seconded by Roberts to approve Ordinance 2007-12, Amending the Smart Growth Comprehensive Plan in Response to Applications #2007-18 and #2007-19. Motion approved unanimously.

C. Second reading and motion to approve Ordinance 2007-13. Braunschweig made a motion, seconded by Juergens to approve Ordinance 2007-13, Restricting Parking, Standing and Stopping During Specified Hours on South First Street. Braunschweig made a motion, seconded by Juergens to amend the language at the beginning of the second sentence to read: No person shall park, leave standing or stop any Amendment approved unanimously. Main motion, as amended, approved unanimously.

8. Item previously moved to follow Item 4.

9. Communications from the City Administrator. None at this time.

10. New Business. None at this time.

11. Introduction of New Ordinances. None at this time.

12. Special Meeting 6:30 pm, Thursday, September 27, for 2008 Operating Budget.

Wyse stated he will be absent.

Roberts reminded council that the October Finance and Labor meeting may need to be rescheduled as it conflicts with the League of Wisconsin Municipalities Conference.

13. Adjournment. Braunschweig made a motion, seconded by Roberts to adjourn at
7:39 p.m. Motion approved unanimously.


Prepared by:
Judy Walton
City Clerk

The minutes are not official until approved by Council at their next regular meeting.