Minues: Public Works: November 2006

Public Works Committee Meeting Minutes
Regular Meeting
Monday, November 27, 2006, 6:00 p.m.
City Hall, 31 S. Madison St., Evansville, WI

1. Call the meeting to order @ 6:00 PM.
2. Roll Call: Ald. Hammann (Chair), Ald. Juergens & Ald. Sornson. Staff: Dave Wartenweiler, Public Works Director, & Dave Sauer, City Engineer. Quorum attained.
3. Minutes of October meeting unanimously approved on a Hammann-Juergens motion.
4. Citizen appearances – NA
5. Downtown Stereoscope Plan
A. Review Final Main Street Design
The City Engineer reviewed the Foth & Van Dyke’s Main Street design. The city engineer reviewed the location of right a ways along Main St. comparing to location of sidewalks. He reviewed sidewalk width in front of all structures on Main Street. Discussed number of parking spaces & locations.

The City Engineer passed out sidewalk design elevations. The design minimizes the steps into businesses by use of ramps into the entrances. Reviewed all building entrances that will not be barrier free. Only two businesses will not be barrier free. Main Street sidewalk elevations will be distributed to all businesses along Main St.

Reviewed crosswalk locations. Added a crosswalk extended down the west wide of Rail Road Street.

Determined an Open House would be the best approach for Public Comment.

Main Street Design Open House: December 21, 4:30 p.m. to 6:30 p.m. at Haugan Insurance

6. Lake Leota Reclamation Plan
Terra completed V-notch and cofferdam. They did a very professional job, but there was a lot of pooling behind the rip-rap holding the fabric that runs under the grade down to the new cut in the dam. Dave Sauer said the V-notch was built according to his design. The Rip-rap and Fabric are required to protect the dam substructure. The engineer believes the V-notch is working properly and it will take time (months) for the lake to completely drain. The pooling water seen upstream from the V-notch is from a saturated lake bed.
7. Preliminary Site Plan Review
A. North Prairie Productions Biodiesel Facility
• Transportation – Reviewed truck traffic flow into and exiting the facility. Two driveway access into site. Engineer recommends a left turn by-pass lane on CTY M going south. Improvements along County Road M built to urban street standards. Reviewed internal roads and fire access roads. Gravel road adjacent to R/R for track maintenance and fire protection access. Sidewalk to the industrial area not required. Reviewed R/R crossing. Discussed extending connecting road limits along CTY M to city limits.
• Sanitary Sewer – A 611’ sanitary sewer line 8 inches in diameter will run down County Road M connecting the Biodiesel plant to the WWTP. Discussed the potential concentration levels of Methanol in sanitary sewer and determine the levels to be safe and not harmful to the WWTP. A sanitary flow meter and sampling port is included on the site plan. The facility will discharge an average of 65 gpm (100 gpm at peak). This is a huge amount of sanitary discharge. Discussed the use of recirculating chillers. Discussed sanitary sewer hook up fees.
• Highly recommend use of recirculating chillers to reduce the impact on the WWTP unanimously approved on a Hammann-Juergens motion.
• Storm Sewer – Several on site storage ponds eventually flowing toward 24” storm sewer under County Road M. Process area contained. Reviewed visual inspection system procedures for storm water discharge from process area.
• Water Main – A 10” main required for fire suppression. Service size undefined at this time.
• Recommend North Prairie Productions site plan to planing commission committee contingent upon reviewing Public Works reviewing wastewater discharge plans unanimously approved on a Hammann-Sornson motion.
8. Communications from City Engineer
Reviewed bike path locations, made some minor adjustments.
9. Communications of Public Works Director
Current Public Works projects include:
• Leaf pickup.
• Sign Replacing
• Constructing new bathrooms in Countryside Park.
• Mowing at cemetery & city parks.
• Cutting down & trimming trees.
• Lots of street sweeping.
• Painting traffic signage
• Completed Water street paving.
10. Interior remodeling of City Hall
On January 1, the city staff will move into the Dean Center while City Hall is remodeled. Public Works has been getting the Dean Center ready for the move. Organizing phone and Internet hookups, clean up Dean Center. Completing moving the YMCA out of the Dean Center has become a distraction. Discussed physical moving issues.
The City Engineer is ready to submit City Hall remodeling plans for contractors to bid. Projected remodeling start date is January 15.
11. Unfinished Business
The city attorny reviewed Evansville’s fence ordinance. His opinion is that a fence should be measured from the ground up. Directed the building inspector to enforce the fense ordinance according to these standards on a complaint basis.
12. New Business
A. Citizens Concerns - Reviewed several Citizens concerns received during the past month:
• Sink Hole at the intersection of Main Street and Court Street – The hole was opened for several day while it’s cause was investigated before it was filled in and repair. Discussed contractor warrentee on recently constructed road.
• Turn lines on HWY 14 and CTY M – several citizens have complained regarding the lack of turning lane signage. A year after requesting identification of turning lanes on Hwy. 14 and County road M intersection, DOT placed small signs identifying the turn lanes on the side of Hwy. 14. The city of Evansville recently painted turning lanes, and requested larger signage from the DOT.
• Missing Sidewalk Connections – One of the newer neighborhoods on the west side has not completed their sidewalk in a timely manner. The location has been noted and will be included in the City’s sidewalk construction plans.
B. Discussion to approve a stop sign at intersection of Orchard View Drive and County Road M.
This recently completed minor collector road is intersecting a major collector and creating safety concerns.
• Recommend to common council an ordinance amending stop sign locations to include a stop sign at the northeast coner of Orchard View Drive and County Road M. intersection unanimously approved on a Juergens-Sornson motion.
C. Exchange Street Name Change
Request City Attorney informs Public Works why Exchange Street name has not been changed to South Union St.

13. Meeting adjourned @ 9:22 p.m. on a Hammann-Juergens motion
Next Meeting: Wednesday, January 3 at 6:30 p.m.
Bill Hammann Chair, Public Works Committee