Minutes: Tourism: March 2012

City of Evansville Economic Development Committee Subcommittee on Tourism Wednesday, March 21, 2012, 2 PM Creekside Place, 102 Maple St., Evansville, WI MINUTES 1. Call to order at 2:10 p.m. 2. Roll call. Present: Sue Berg, Mary Rajek; Ex Officio Sandy Decker, Jim Brooks. Guest: John Decker. Absent: Greg Ardisson, Susan Farnsworth, Dave VanDerHaegen. 3. Motion to approve agenda. Tabled due to lack of quorum. 4. Motion to waive the reading of the February 29, 2012, minutes and approve them as printed. Tabled due to lack of quorum. 5. Citizen appearances. John Decker reported that he would represent the Civil War Rally ‘Round the Flag event at the Civil War Expo to be held March 24 in Kenosha. 6. Discover Wisconsin. The current contract with Discover Wisconsin ends in June. Four options to renew are available: a. $36,000 to produce a new 30-minute TV program in a 2-year contract identical to the last one; b. $18,000/$12,000 to join a group of 6 destinations featured in one 30-minute TV program broadcasted in one season ($18,000 for 3 broadcasts in spring/summer; $12,000 for 2 broadcasts in fall or winter); c. $10,000 to be a part of a theme program with up to 4 destinations in a 30-minute TV program in a contract otherwise identical to the $36,000 option d. $3500 + $3500 for a 2-year contract that extends the life of the current program on video links plus Discover Wisconsin web presence (destination page, calendar). $3500 is the 2-year commitment to be matched by $3500 in local advertising sales led by DW. e. The $10,000 program has a unique opportunity. DW is in the process of working on an Ice Age Trail program focusing on the Rock County area. The IAT Alliance has contributed funds; remaining cost is $6500. Janesville CVB and Chamber have invited Evansville to share in the program at a rate of $2000. Distribution of Evansville brochures would be included in the package. f. After extensive discussion, consensus of the group is to recommend that the Economic Development Committee commit $3500 in room tax dollars to extend the web contract 2 years (2012 to 2014) and to commit $2000 to participate in the Ice Age Trail program (2013 to 2015). 7. Strategic initiatives. Berg reviewed the five strategic initiatives identified as strongest tourism assets for Evansville; the Civil War event in May; the Arts; Nature; Agri-Tourism; and History. David Spiegelberg from the Wisconsin Department of Tourism anticipates having a summary report ready for presentation around mid-April. 8. Budget considerations a. Floral baskets Berg reported that the Economic Development Committee approved allocation of $1350 from room tax funds for downtown floral baskets. b. Berg also reported that the Economic Development Committee approved allocations from room tax funds of $500 for Civil War promotion; $500 for fireworks; and $250 for promotion of the new Theodore Robinson Plein Air Painting event June 8-17. c. A barn quilt brochure for the Evansville area is underway. The self-guided historic walking tour brochure may have enough quantities to get through the season. The Discover Wisconsin brochure needs to be updated. Berg will collect printing bids. 9. WIGCOT report a. www.wigcot.org for handouts. Berg summarized highlights of the Wisconsin Governor’s Conference on Tourism held in Green Bay March 4-6, 2012. In particular: 39% of visitors travel within one month of planning; 23% of visitors travel within two months of planning; forget apps because no one traveling wants to “go to the store” and download apps; instead stick with QR codes. 10. Grant Programs. Berg noted that these grant programs may be potential sources of future funding. a. State Farm / community revitalization, marketing sponsorships b. National Endowment for the Humanities / interpretation of historic places brochure c. National Endowment for the Arts / Our Town Program 11. Set next meeting date. Tabled until after mayoral appointments are announced. 12. Meeting adjourned at 3:20 p.m.

Minutes; Plan Commission: April 2012

City of Evansville Plan Commission Regular Meeting Monday, April 2, 2012, 6:00 pm City Hall (Third Floor), 31 South Madison Street MINUTES 1. Call to Order. The meeting was called to order at 6:00 pm by Chair Mayor Sandy Decker. 2. Roll Call. Members present: Jim Brooks, John Gishnock, Mason Braunschweig, Matt Eaton, Sandy Decker, Carol Endres, and Bill Hammann (arrived 6:04). Others present: Alderperson Tony Wyse, City Planner Ben Zellers, City Administrator Dan Wietecha, and member of the public. 3. Approval of Agenda. Braunschweig made a motion, seconded by Brooks, to approve the agenda. Motion approved unanimously. 4. Approval of Minutes. Braunschweig made a motion, seconded by Brooks, to waive the reading of the minutes from the February 6, 2012, regular meeting and to approve them as printed. Motion approved unanimously. 5. Citizen Appearances. None. 6. New Business. a. Vehicle Repair & Maintenance Facility: 119 E. Main St. i. Zellers explained that the property had been rezoned to Business District 3 (B-3) last October. The application is for an adaptive re-use of an existing building. It complies with the city’s Comprehensive Plan. The Historic Preservation Commission had found the application appropriate with the historic standards. The recommended conditions include compliance with historic standards and limits on parking. ii. Decker opened the public hearing at 6:07. Noting problems with the prior use of the property, the public voiced concerns about paint fumes, junk vehicles or parts being stored in the backyard, and noise. The public spoke in favor of the application noting the applicant is a body shop not a “rebuilder” of wrecked cars and that the historical renovation of the property is important to the downtown. The applicant said they want to have a good business and to be good neighbors. There was a question whether the conditions would apply if the business were sold. The public hearing closed at 6:13. iii. The Plan Commission discussed the offsite parking, air filtration and state and federal regulations for the paint booth, historic renovation of the windows and garage door, and the Commercial Design Review Standards for the historic district. The Commission clarified a couple items in the recommended conditions. iv. Brooks made a motion, seconded by Hammann, that the Plan Commission, having considered relevant information as specified under Section 130-131 of the city’s Zoning Code, approve the issuance of a conditional use permit (CUP) for Vehicle Repair and Maintenance for 119 East Main Street, finding that the benefits of the use outweigh any potential adverse impacts, and that the propose use is consistent with the required standards and criteria for issuance of a CUP set forth in Section 130-104(3)(a) through (e) of the Zoning Code. The permit is approved subject to the following conditions: 1. No vehicles associated with the business may be stored off site in the downtown business district. 2. No vehicles may be stored or parked on the drive aisle to the east of the building, other than the occasional parking of trucks for deliveries to the site. 3. No items may be stored outside, other than what is expressly allowed under these conditions. 4. Only licensed, operable vehicles may be parked in the parking lot to the south of the building. 5. The dumpster shall be stored outside the flood fringe/floodway/floodplain at all times. 6. Signage shall comply with Article X of the zoning ordinance; any signage submitted for a permit shall be submitted under Sec. 130-1275 (signage requirements for the B-2 district). 7. The building and site shall be subject to Sec. 130-796 (architectural requirements for the B-2 district), and building renovation and rehabilitation shall follow the Design Review Standards for Commercial Projects adopted by the Historic Preservation Commission on September 21, 2005 to support the architectural and historic character of the historic district. 8. Any exterior lighting designs shall be submitted to the City Planner for staff review and approval. 9. Hours of operation shall be limited to the hours specified in the Conditional Use Permit application (Monday-Friday: 7am – 6pm; Saturday: 8am - 12pm). 10. The restored garage door on the front façade shall be historically appropriate to the building, be made of wood, be decorative in nature only, and shall not be operable. Windows shall be replaced back to their original size and be framed with cement fiberboard material, as specified in the CUP application. 11. All regulations by other governmental entities pertaining to the use shall be adhered to at all times. 12. The use shall comply with Article III of Chapter 130 at all times (Article III concerns performance standards). 13. In order for the proposed use to fit in with its immediate surroundings in particular and the historic downtown in general, building alterations shall proceed as specified in the Conditional Use Permit application dated 3/10/12, and shall be completed prior to the opening of the business. 14. The Plan Commission waives the parking requirements for the project, as allowed by sec. 130-1302(p)(1), finding that the such an exception results in a site plan and development that is a benefit to the City and is consistent with the intent of Chapter 130. 15. This CUP shall not transfer to a new owner without the new owner appearing in front of the Plan Commission to review the CUP and to ensure compliance with all of the above conditions. b. Zoning Code Updates. Zellers presented a number of potential revisions and updates to the Zoning Code asking for recommendations on which to discuss at the Uniform Land Development Code (ULDC) Committee. Plan Commission said that ULDC has had some mission creep over the years and expended its role to reviewing all proposed revisions. The Commission preferred to revisit the purpose of ULDC before taking on new recommendations. The Commission will discuss the issue further at its next meeting and directed that ULDC finish only the sign ordinance in the meantime. The Commission also asked about a cost estimate to complete the items in the list. 7. Permitting Activity. No report. 8. Unified Land Code Advisory Committee. Zellers said they are scheduling an upcoming meeting. 9. Historic Preservation Committee. Historic Preservation Commission had recommended the CUP discussed earlier under new business. 10. Common Council. No report. 11. Board of Appeals. No recent meeting. 12. Enforcement. a. Zellers said a temporary sign on Union Street had been moved. 13. Meeting reminder. Next regular meeting is Monday, April 30, 2012. 14. Adjournment. Hammann made a motion, seconded by Endres, to adjourn the meeting. Motion approved unanimously at 6:55 pm.

Minutes: Finance: March 2012

City of Evansville Finance & Labor Relations Committee Regular Meeting Monday, March 5, 2012, 5:30 pm City Hall, 31 S. Madison St., Evansville, Wisconsin MINUTES I. Call to Order. The meeting was called to order at 5:40 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Jim Brooks, and Todd Culbertson. Also present: Mayor Sandy Decker, Finance Director Lisa Novinska, and City Administrator Dan Wietecha. II. Approve Agenda. Culbertson made a motion, seconded by Brooks, to approve the agenda. Motion approved unanimously. III. Minutes of February 9, 2012. Culbertson made a motion, seconded by Brooks, to waive the reading of and to approve the minutes as presented. Motion approved unanimously. IV. Citizen Appearances. None. V. Bills. Culbertson made a motion, seconded by Brooks, to accept the City and Water & Light bills in the amount of $2,904,252.24. FLR had a couple questions regarding computer and accounting software support. Motion approved unanimously on a roll call vote. VI. Unfinished Business. a. Donations & Fundraising Policy. Wietecha explained a proposed Donations & Fundraising Policy had been discussed a year ago but never decided. He noted that the draft policy is intended to stimulate feedback from FLR, City Council, and staff so a final draft could be recommended in April. FLR commented its preference to have a separate Grants Policy rather than combining it with this. FLR also noted a letter from Wally Shannon of the Library Board clarifying much of the prior month’s discussion about donations to support the Library; this will also be revisited in April. b. Personnel Policy. Wietecha explained proposed updates to the Personnel Policy are intended to stimulate feedback from FLR, City Council, and staff so a draft could be presented for additional comment in April and finalized for recommendation in May. FLR commented on personal use of city email accounts. VII. New Business: a. Job Descriptions and Reorganization. Novinska explained that the City Clerk would take on a greater role in human resources management. The Human Resources Administrator position would be updated to become an Administrative Assistant to help the Finance Director with accounting and bookkeeping, the City Administrator with employment contracts and collective bargaining, and the City Clerk with payroll and recordkeeping. FLR preferred changing the title to Executive Director to better reflect its support to the three positions rather than just the City Administrator. i. City Clerk. Brooks made a motion, seconded by Culbertson, to approve the revised position description for the City Clerk. Motion approved unanimously. ii. Executive Assistant. Culbertson made a motion, seconded by Brooks, to approve the position description for the Executive Assistant. Motion approved unanimously. iii. Budget Amendment. Brooks made a motion, seconded by Culbertson, to recommend to Common Council that the Executive Assistant be considered a budgeted position for 2012. Motion approved unanimously. iv. Hiring. Culbertson made a motion, seconded by Brooks, to approve advertising for the Executive Assistant position. Motion approved unanimously. VIII. Adjournment. Culbertson made a motion, seconded by Brooks, to adjourn the meeting. Motion approved unanimously at 6:45 pm.