City of Evansville Plan Commission
Regular Meeting
Tuesday, July 5, 2011, 6:00 p.m.
City Hall (Third Floor), 31 South Madison Street,
MINUTES
1. Call to Order. The meeting was called to order at 6:02 pm by Chair Mayor Sandy Decker.
2. Roll Call. Members present: Mason Braunschweig, Jim Brooks, Sandy Decker, Matt Eaton, John Gishnock, and Bill Hammann. Carol Endres was absent. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, Alderperson Tony Wyse, Roger Berg, John Morning, and Paul Brunsell.
3. Approval of agenda. Braunschweig made a motion, seconded by Brooks to approve the agenda. Motion approved 6-0.
4. Approval of minutes.
A. Brooks made a motion, seconded by Braunschweig to waive the reading of the minutes from the June 6, 2011 regular meeting and approve them as printed. Motion approved 6-0.
5. Citizen appearances other than agenda items listed. None
6. New Business
A. Preliminary Land Division – Ace Hardware CSM. Wietecha explained that this land division would create an outlot for the existing stormwater management pond and then ownership of that outlot would be transferred to the City. He noted that the Public Works Committee recommended approval.
Decker opened the public hearing at 6:04 p.m. There were no public comments and Decker closed the public hearing at 6:05 p.m.
Braunschweig questioned whether the entire Outlot 1 on the certified survey map would be transferred to the city or just the pond. After discussion with the applicant, it was determined that the intent was to only transfer the pond. The applicant requested time to amend the survey to clarify that intent.
Hammann made a motion, seconded by Braunschweig to table this item to a later meeting. Motion approved 6-0.
B. Preliminary Land Division – Westfield Meadows Lot 1 CSM and Rezoning. Wietecha explained that this land division and rezoning would create three single family homes with R-1 zoning. Currently the lot is zoned R-3 and the original plan was for an 8-unit multi-family building.
Roger Berg stated that he believes single family homes in this area would be more neighbor friendly.
Decker opened the public hearing at 6:15 p.m. There were no public comments and Decker closed the public hearing at 6:16 p.m.
Motion #1: Braunschweig made a motion, seconded by Hammann to recommend to Common Council approval of the proposed rezoning of Lot 1 from R-3 Residential District to R-1 Residential District. Motion approved 6-0.
Motion #2: Braunschweig made a motion, seconded by Hammann to recommend to Common Council approval of the preliminary land division application to create three single family lots. Motion approved 6-0.
C. Preliminary Land Division – Westfield Meadows Lots 43 and 50 Replat and Rezoning. Wietecha explained that this land division and rezoning would create 20 single family lots with R-1 zoning. Currently, one lot is zoned B-1 Commercial and the other R-3 for multi-family use.
Roger Berg stated that he believes the neighbors don’t want commercial activity and he doesn’t want to compete with the downtown businesses.
Decker opened the public hearing at 6:22 p.m. There were no public comments and Decker closed the public hearing at 6:23 p.m.
Brooks commented that the proposed changes make perfect sense.
Motion #1: Brooks made a motion, seconded by Braunschweig to recommend to Common Council approval of the proposed rezoning from B-1 Local Business District (Lot 50) and R-3 Residential Distirct (Lot 43) to R-1 Residential District, subject to LOMR issued by FEMA for all the proposed lots. Motion approved 6-0.
Motion #2: Brooks made a motion, seconded by Hammann to recommend to Common Council approval of the preliminary land division application to create 20 single-family residential lots to be referred to as Westfield Meadows 1st Addition, subject to a LOMR (Letter of Floodplain Map Revision) issued by FEMA for all the proposed lots. Hammann made a motion, seconded by Brooks to amend the motion by adding and to remove the temporary turnaround easement. Amendment approved 6-0. Main motion, as amended, approved 6-0.
D. Zoning Ordinance Amendment – Sec. 130-261 through 130-265 Landscaping Regulations. Wietecha noted that the Unified Land Development Code Committee met prior to John Stockham’s retirement with the focus being on the landscaping regulations.
Decker opened the public hearing at 6:33 p.m. There were no public comments and Decker closed the public hearing at 6:34 p.m.
Braunschweig stated that the proposed amendment simplified the language so people can use it with more ease.
Hammann suggested giving additional points for sugar maples to coincide with the tree city logo. Decker stated that although she liked the concept, having a variety of trees would be beneficial in the event of a disease invading that particular type of tree.
Braunschweig made a motion, seconded by Brooks to recommend to Common Council amendment of Section 130-261 through 130-265 of the Zoning Ordinance as proposed by staff and dated June 21, 2011. Hammann moved to amend the motion to give an additional 10 points for sugar maples and oak trees. Motion failed for lack of a second. Main motion approved 6-0.
7. Old Business. None
8. Report on other permitting activity by City Planner. None
9. Report on Planner Solicitation. Wietecha stated there were 11 applicants, 3 were interviewed, and he will be recommending Vierbicher for the position at the upcoming Common Council meeting. He invited the Plan Commissioner’s to a tour of the city he will be giving to Vierbicher on July 12th.
10. Report on the Unified Land Development Code Committee. Gishnock stated that the committee is pleased with their objectives and process over the past two years and they will continue to meet on an “as needed” basis. On behalf of the committee, he thanked John Stockham for his dedication, commitment, and professionalism.
11. Report of the Evansville Historic Preservation Commission. Decker stated that a regional meeting of the Wisconsin Council for Local History will be held on Monday, July 11th at Creekside Place for a day-long conference which will end with a walking tour.
12. Report on Common Council actions relating to Plan Commission recommendations. Comprehensive Plan Amendment was adopted.
13. Report on Board of Appeals actions relating to zoning matters. None
14. Enforcement Report. None
15. Next regular meeting date. Monday, August 1, 2011.
16. Adjournment. Braunschweig made a motion, seconded by Hammann to adjourn at 6:45 p.m. Motion approved 6-0.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Plan Commission at their next regular meeting.
Friday, July 29, 2011
Tuesday, July 19, 2011
Minutes: June 2011 Economic Development Committee
Minutes
City of Evansville
Economic Development Committee
Tuesday, June 21, 2011, 5:30 PM
City Hall, 31 S. Madison St. Evansville, WI
AGENDA
1. Roll call. Present: Piereck, Berg, Bass, Otterstein, Brooks, Fuchs. Absent: Moon, James. Also attending: John Morning, Lori Allen, Steve Hagen, Sandy Decker, Bridget Larsen.
2. Call to order at 5:31
3. Citizen appearances, other than listed agenda items. -None
4. Rock County 5.0 meeting report and discussion by Otterstein.
a. Synchronist Business Attitudes Survey nearly complete for Rock County
b. Shovel ready building project rolled out
5. Chamber of Commerce report and discussion of Resolution of Cooperation (below)-
a. Be it hereby resolved that the Evansville Area Chamber of Commerce & Tourism with the support of the Evansville School District and CEED go on record that they will support through cooperative efforts and a team approach with the Evansville Economic Development Committee and the City of Evansville to increase the tax base and reduce the mill rate for all citizens through commercial and industrial expansion to achieve the Wisconsin state average of tax base per student in the Evansville School District.
i. Discussion around the table over the need for this resolution and that it cannot be seen as an exclusive agreement but rather as one part of a healthy economic development cooperative atmosphere. Otterstein noted that it is a step along the path to cooperation rather than an ending resolution.
ii. Motion by Bass, seconded by Fuchs to recommend to Council for adoption. Passed unanimously
b. Chamber report showed interest in Business Expo. LOIS information not linked on Chamber website yet. Discussed use of Google Analytics to track use of the data.
6. Economic Development Plan
a. Reports back on items from 5/24
i. Cheryl to reconnect with Downtown revitalization group for clarification- Done. No champions named at the time with the thought that they would become apparent as tasks were undertaken.
ii. Jim to send Econ Dev Playbook to I&E Club -Done
iii. Jim- Internet needs inventory- First contact made with Bud Gayheart at UWW as a start to having survey done by business school.
iv. James to share resource links with EFL and I&E- James shared Alliance links. Sue to share with EFPL and Bridget to get them to Chamber website.
v. Chamber- Link on website to LOIS- Ongoing
vi. Sue- Written rules for TIF?- Jim to check Playbook and Redevelopment Committee. Possibility that no formal rules exist
b. Review Workforce Development items.
i. Jim to follow up with Bob Boremans on RISE Grant and Contextual Basic Skills Training
ii. Discussion about long ramp-up time for Co-op students and discussion about finding Junior Achievement mentors to meet demand.
iii. Discussion about ECSD Financial Literacy education program.
c. Next meeting –Business, Community and Government Relations items
7. East Main Street Bridge construction follow up.
a. Plans as discussed- $25 to insert notice in W&L bills, up to $250 for 5 3x4 coroplast signs, up to $525 for design work on maps and signs, up to $75 for printing for 4th of July fliers.
b. Consensus to ask Finance to allocate up to $1000 from bridge project funds to be used to purchase materials and services listed above.
8. Adjournment. 7 PM Bass/Piereck
City of Evansville
Economic Development Committee
Tuesday, June 21, 2011, 5:30 PM
City Hall, 31 S. Madison St. Evansville, WI
AGENDA
1. Roll call. Present: Piereck, Berg, Bass, Otterstein, Brooks, Fuchs. Absent: Moon, James. Also attending: John Morning, Lori Allen, Steve Hagen, Sandy Decker, Bridget Larsen.
2. Call to order at 5:31
3. Citizen appearances, other than listed agenda items. -None
4. Rock County 5.0 meeting report and discussion by Otterstein.
a. Synchronist Business Attitudes Survey nearly complete for Rock County
b. Shovel ready building project rolled out
5. Chamber of Commerce report and discussion of Resolution of Cooperation (below)-
a. Be it hereby resolved that the Evansville Area Chamber of Commerce & Tourism with the support of the Evansville School District and CEED go on record that they will support through cooperative efforts and a team approach with the Evansville Economic Development Committee and the City of Evansville to increase the tax base and reduce the mill rate for all citizens through commercial and industrial expansion to achieve the Wisconsin state average of tax base per student in the Evansville School District.
i. Discussion around the table over the need for this resolution and that it cannot be seen as an exclusive agreement but rather as one part of a healthy economic development cooperative atmosphere. Otterstein noted that it is a step along the path to cooperation rather than an ending resolution.
ii. Motion by Bass, seconded by Fuchs to recommend to Council for adoption. Passed unanimously
b. Chamber report showed interest in Business Expo. LOIS information not linked on Chamber website yet. Discussed use of Google Analytics to track use of the data.
6. Economic Development Plan
a. Reports back on items from 5/24
i. Cheryl to reconnect with Downtown revitalization group for clarification- Done. No champions named at the time with the thought that they would become apparent as tasks were undertaken.
ii. Jim to send Econ Dev Playbook to I&E Club -Done
iii. Jim- Internet needs inventory- First contact made with Bud Gayheart at UWW as a start to having survey done by business school.
iv. James to share resource links with EFL and I&E- James shared Alliance links. Sue to share with EFPL and Bridget to get them to Chamber website.
v. Chamber- Link on website to LOIS- Ongoing
vi. Sue- Written rules for TIF?- Jim to check Playbook and Redevelopment Committee. Possibility that no formal rules exist
b. Review Workforce Development items.
i. Jim to follow up with Bob Boremans on RISE Grant and Contextual Basic Skills Training
ii. Discussion about long ramp-up time for Co-op students and discussion about finding Junior Achievement mentors to meet demand.
iii. Discussion about ECSD Financial Literacy education program.
c. Next meeting –Business, Community and Government Relations items
7. East Main Street Bridge construction follow up.
a. Plans as discussed- $25 to insert notice in W&L bills, up to $250 for 5 3x4 coroplast signs, up to $525 for design work on maps and signs, up to $75 for printing for 4th of July fliers.
b. Consensus to ask Finance to allocate up to $1000 from bridge project funds to be used to purchase materials and services listed above.
8. Adjournment. 7 PM Bass/Piereck
Friday, July 8, 2011
Minutes; Evansville Common Council: June 2011
Common Council
Regular Meeting
Tuesday, June 14, 2011, 6:30 p.m.
Creekside Place, 102 Maple Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:32 p.m. by Mayor Sandy Decker.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Todd Culbertson, Cheryl Fuchs, Floyd Hayes, Barb Jacobson, Dennis Wessels, and Tony Wyse. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Attorney Mark Kopp, City Engineer Dave Sauer, Rock County Farm Bureau President Doug Rebout, Kelly Gildner of The Review, Youth Center Committee President Greg Kuelz, Eric Larsen, Bob Janes, Judy Whalen, Harlin Miller, Creekside Place Executive Director Dave VanDerHaegen, and three other members of the public.
3. Approval of Agenda. Braunschweig made a motion to approve the agenda, which he then withdrew. Braunschweig made a motion, seconded by Culbertson to move Item 6E to follow 5A and approve the agenda. Motion approved 8-0.
4. Approval of Minutes. Braunschweig made a motion, seconded by Brooks to waive the reading of the minutes of the May 10, 2011 regular meeting and to approve them as presented. Motion approved 8-0.
5. Citizen appearances
A. Doug Rebout, Rock County Farm Bureau President, extended an invitation to the Focus On Agriculture event scheduled for Wednesday, July 13, 2011. He stated that this year’s focus in on education.
(Item #6E) Braunschweig made a motion, seconded by Brooks to approve Resolution 2011-10, Documenting Review of the 2010 Compliance Maintenance Annual Report (CMAR). Dave Sauer explained the report and the grading system. He stated that the sections receiving less than the perfect score have been addressed by the recent upgrade to the wastewater treatment plant, adding that groundwater quality will improve with time. Motion approved 8-0.
Dave Sauer announced that the City of Evansville’s Wastewater Treatment Plant was recognized as one of the Top Projects for 2010 by The Daily Reporter and he presented a plaque for that recognition to Mayor Sandy Decker.
B. Public Hearing – Amending the City of Evansville’s Comprehensive Plan.
John Stockham presented his staff report and power point presentation. He reviewed background facts, maps, and reasons for city expansion.
At this time, Mayor Sandy Decker announced that Jeremy Job, who recently went full-time with the Evansville Police Department, would be stopping by to introduce himself shortly after his shift begins at 7:00 p.m.
Decker opened the public hearing at 6:58 p.m.
Eric Larsen, 13535 West E Union Road, Evansville, addressed the Council with concerns on the projected 84 dwelling units as listed in Table 1 of the amendment and whether that number is attainable, and how the current and projected inventory was determined. He suggested tabling any action until more discussion occurs between the town and city on the projected growth areas.
Bob Janes, 8739 N Territorial Road, Evansville, read a prepared statement in which he expressed his opposition to the plan and asked that more time be taken to work on it.
There being no other public comments, Decker closed the public hearing at 7:05 p.m.
At this time Officer Jeremy Job introduced himself. He was recently hired as a full-time officer after being part-time since 2009.
Returning to the Comprehensive Plan Amendment, Decker moved discussion to the Council.
Braunschweig gave a brief background on the work done on this plan. He stated that the city planner on staff at the beginning of the plan advised the city to be cautious when approving land divisions outside the city limits in order to keep the city from becoming land locked, adding that would not only be bad for the city but also for the town. He stressed that this is just a plan, a plan that can be adopted and talks can continue with cooperation needed from both sides. He noted that attendance at the public hearings has gone done dramatically since the myths of unilateral annexations, immediate intense growth, and using up farmland have been eliminated. He stated that this amendment, at this time, is in the best interest of the city. He concluded by stating that in order to have an environment of cooperation, personal attacks should not be brought to the table.
Wessels agreed with moving forward with adopting the plan and continue to work on it.
Brooks stated that this plan acknowledges the current state; it identifies what can be served by the city. The city was due to review this plan and he feels it is beneficial to have a current plan adopted.
Hayes commented that he wasn’t sure this was right for the town and added that he doesn’t believe in forcing anything on anybody.
Wyse stated that he had considered voting to table the plan but by reviewing it himself, attending the meetings and through this discussion he understands that this is just a plan, adding that he believes there should be continued discussion on it. He stated that he was extremely disappointed with some of the language and attitude he heard tonight and wished to make it clear that he has not be influenced by anyone regarding the plan.
Culbertson commented that he doesn’t understand the negativity towards the plan and added that he has not been contacted by nor influenced by anyone from the city or town regarding the plan.
Fuchs agreed that this is just a plan and not set in stone and unchangeable. She stated that she doesn’t see how the plan can create problems for anyone.
Braunschweig presented the second reading and made a motion, seconded by Brooks to Approve Ordinance 2011-04, An Ordinance Amending the City of Evansville’s Comprehensive Plan. [Sponsors Braunschweig and Brooks] Motion approved 6-2 on a roll call vote with Hayes and Jacobson opposing.
C. Braunschweig presented the second reading and made a motion, seconded by Brooks to Approve Ordinance 2011-05, An Ordinance Amending Chapter 110 Subdivision and Other Land Divisions. [Sponsors Braunschweig and Brooks]
In response to questions from the Council on lot sizes and clustering, Stockham explained the components of the proposed ordinance amendment and the need for written guidelines. He stated that the amendment would set guidelines for new lots in the extra-territorial jurisdiction area yet allow for development. He noted that this amendment was recommended by the Unified Land Development Code Committee, a committee that includes Town of Union residents. Motion approved 6-2 with Jacobson and Hayes opposing.
6. Reports of Committees.
A. Youth Center Advisory Board Report. Greg Kuelz reported that the 4th of July plans are proceeding quickly and said they are seeking volunteers to help cover the events.
He stated that, with the help of City Administrator Dan Wietecha, they are working on a budget and are anticipating being able to have two staff people this fall.
B. Finance and Labor Relations Committee Report.
(1). Braunschweig made a motion, seconded by Brooks to accept the Water & Light bills as presented in the amount of $643,151.09. Motion approved 8-0 on a roll call vote.
(2). Braunschweig made a motion, seconded by Brooks to accept the City bills as presented in the amount of $237,180.98. Motion approved 8-0 on a roll call vote.
(3). Braunschweig made a motion, seconded by Culbertson to approve upgrade to Clarity accounting and billing software. Wietecha reported that both the Water & Light Committee and the Finance & Labor Relations Committee recommended approval. He explained WPPI’s proposal for financing the upgrade and the positive effects the upgrade would have on staff. Motion approved 8-0 on a roll call vote.
(4). Braunschweig made a motion, seconded by Brooks to adopt Resolution #2011-07, Borrowing $144,000 from State Trust Fund for Refinancing BCPL State Trust Fund Loan #02008047.01 (Post Office). Motion approved 8-0 on a roll call vote.
(5). Braunschweig made a motion, seconded by Brooks to adopt Resolution #2011-08, Borrowing $159,000 from State Trust Fund for Financing East Main Street Bridge Replacement. Motion approved 8-0 on a roll call vote.
(6). Braunschweig made a motion, seconded by Brooks to adopt Resolution 2011-09, Authorizing the Issuance of a $330,000 General Obligation Promissory Note. Wietecha explained that the need for the borrowing was due to the cost of replacing the water main under the East Main Street Bridge being higher than originally planned and upgrading electric lines earlier than expected. He stated that by borrowing as a general obligation, versus a revenue bond, we are able to receive a better interest rate. Motion approved 8-0 on a roll call vote.
C. Plan Commission Report.
(1). Planner RFP update. Wietecha informed Council that there were 11 applicants and he anticipates interviewing 3 of them in late June.
D. Public Safety Committee Report.
(1). Wessels made a motion, seconded by Hayes to approve Alcohol Beverage License Application for a Class “B” Beer/”Class B” Liquor License for Creekside Place Inc., David VanDerHaegen, Agent, DBA Creekside Place Inc., 102 Maple Street, Evansville, WI 53536. Motion approved 8-0.
E. Public Works Committee Report.
(1). (moved to follow Item 4A)
Wietecha stated that the Department of Transportation will be conducting an informational meeting during the Public Works Committee’s June 28th meeting regarding the East Main Street Bridge reconstruction project.
F. Water & Light Committee Report. Brooks reported that they are working hard to use the Commitment to Community funds wisely by the end of the year, LED lights are installed on the signs at the entrances to the city, and they are investigating variable speed pumps for the lift stations.
G. Economic Development Committee Report. Brooks reported that they are getting back to the Economic Development plan that was prepared by Judy Whalen a couple of years ago. They are working on bringing more tourism to the city and keeping those visitors here longer, and they are working on signage to use during the bridge reconstruction.
H. Redevelopment Authority Report. No report.
I. Parks and Recreation Board Report. Culbertson reported that they are close to killing the weeds around the lake and they are discussing refurbishing and moving the canon in the park.
J. Historic Preservation Commission Report. No report, but Wessels stated that there was a good turnout for the Civil War event.
K. Fire District Report. Jacobson reported that the firefighters have received additional training and education with a house burning, they are reviewing the building and public use policy, and they are experiencing a higher number of carbon monoxide calls.
L. Police Commission Report. No report.
M. Energy Independence Team Report. No report.
N. Library Board/Liaison Report. No report. Fuchs stated she was out of town and unable to attend the meeting.
O. Board of Appeals Report. No report.
7. Unfinished Business. None
8. Communications and Recommendations from the Mayor. Decker stated that she has been reading the book “Getting To Yes” that was provided by Kim Gruebling at the June 13th Joint Meeting and is half way through it. One item she has learned is to not respond to personal attacks.
A. Braunschweig made a motion, seconded by Brooks to waive the seven-day notice on citizen appointments. Motion approved 8-0.
B. Culbertson made a motion, seconded by Braunschweig to approve the Mayoral designations of Jeff Hanson, 535 Greenview Drive, as first alternate and Janice Turner, 233 West Church Street, as second alternate to the Zoning Board of Appeals for 2011 and remove them from the Board of Review. Motion approved 8-0.
C. The special Council meeting to adopt the redistricting ordinance was set for Wednesday, July 6th at 7:00 p.m.
D. The Committee of the Whole meeting was scheduled for Monday, July 25th at 6:30 p.m.
9. Communications from the City Administrator. No report but Wietecha commented that although he was sorry to see Officer Scott Fields leave the Evansville Police Department, he feels Officer Jeremy Job will be an asset to our community.
10. New Business.
A. Report on proposed redistricting maps. City Clerk Judy Walton stated that according to the U.S. Census data, the City of Evansville grew from 4,039 residents to 5,012 since the last census. The Council reviewed the current and proposed ward maps, aldermanic district maps and a map outlining the areas that would change if the maps were acceptable. No changes were suggested.
11. Introduction of New Ordinances
A. Braunschweig presented the First Reading of Ordinance 2011-06, An Ordinance Repealing and Recreating Polling Place, Wards, and Aldermanic Districts. [Sponsors Braunschweig and Wessels]
12. Meeting Reminders.
A. Special Council meeting scheduled for Wednesday, July 6th, Committee of the Whole meeting scheduled for July 25th, and the next regular meeting will be Tuesday, July 12, 2011.
13. Adjournment. Culbertson made a motion, seconded by Braunschweig to adjourn at 8:27 p.m. Motion approved 8-0.
Dave VanDerHaegen, Executive Director of Creekside Place, gave a tour of the facility after adjournment.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
Regular Meeting
Tuesday, June 14, 2011, 6:30 p.m.
Creekside Place, 102 Maple Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:32 p.m. by Mayor Sandy Decker.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Todd Culbertson, Cheryl Fuchs, Floyd Hayes, Barb Jacobson, Dennis Wessels, and Tony Wyse. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Attorney Mark Kopp, City Engineer Dave Sauer, Rock County Farm Bureau President Doug Rebout, Kelly Gildner of The Review, Youth Center Committee President Greg Kuelz, Eric Larsen, Bob Janes, Judy Whalen, Harlin Miller, Creekside Place Executive Director Dave VanDerHaegen, and three other members of the public.
3. Approval of Agenda. Braunschweig made a motion to approve the agenda, which he then withdrew. Braunschweig made a motion, seconded by Culbertson to move Item 6E to follow 5A and approve the agenda. Motion approved 8-0.
4. Approval of Minutes. Braunschweig made a motion, seconded by Brooks to waive the reading of the minutes of the May 10, 2011 regular meeting and to approve them as presented. Motion approved 8-0.
5. Citizen appearances
A. Doug Rebout, Rock County Farm Bureau President, extended an invitation to the Focus On Agriculture event scheduled for Wednesday, July 13, 2011. He stated that this year’s focus in on education.
(Item #6E) Braunschweig made a motion, seconded by Brooks to approve Resolution 2011-10, Documenting Review of the 2010 Compliance Maintenance Annual Report (CMAR). Dave Sauer explained the report and the grading system. He stated that the sections receiving less than the perfect score have been addressed by the recent upgrade to the wastewater treatment plant, adding that groundwater quality will improve with time. Motion approved 8-0.
Dave Sauer announced that the City of Evansville’s Wastewater Treatment Plant was recognized as one of the Top Projects for 2010 by The Daily Reporter and he presented a plaque for that recognition to Mayor Sandy Decker.
B. Public Hearing – Amending the City of Evansville’s Comprehensive Plan.
John Stockham presented his staff report and power point presentation. He reviewed background facts, maps, and reasons for city expansion.
At this time, Mayor Sandy Decker announced that Jeremy Job, who recently went full-time with the Evansville Police Department, would be stopping by to introduce himself shortly after his shift begins at 7:00 p.m.
Decker opened the public hearing at 6:58 p.m.
Eric Larsen, 13535 West E Union Road, Evansville, addressed the Council with concerns on the projected 84 dwelling units as listed in Table 1 of the amendment and whether that number is attainable, and how the current and projected inventory was determined. He suggested tabling any action until more discussion occurs between the town and city on the projected growth areas.
Bob Janes, 8739 N Territorial Road, Evansville, read a prepared statement in which he expressed his opposition to the plan and asked that more time be taken to work on it.
There being no other public comments, Decker closed the public hearing at 7:05 p.m.
At this time Officer Jeremy Job introduced himself. He was recently hired as a full-time officer after being part-time since 2009.
Returning to the Comprehensive Plan Amendment, Decker moved discussion to the Council.
Braunschweig gave a brief background on the work done on this plan. He stated that the city planner on staff at the beginning of the plan advised the city to be cautious when approving land divisions outside the city limits in order to keep the city from becoming land locked, adding that would not only be bad for the city but also for the town. He stressed that this is just a plan, a plan that can be adopted and talks can continue with cooperation needed from both sides. He noted that attendance at the public hearings has gone done dramatically since the myths of unilateral annexations, immediate intense growth, and using up farmland have been eliminated. He stated that this amendment, at this time, is in the best interest of the city. He concluded by stating that in order to have an environment of cooperation, personal attacks should not be brought to the table.
Wessels agreed with moving forward with adopting the plan and continue to work on it.
Brooks stated that this plan acknowledges the current state; it identifies what can be served by the city. The city was due to review this plan and he feels it is beneficial to have a current plan adopted.
Hayes commented that he wasn’t sure this was right for the town and added that he doesn’t believe in forcing anything on anybody.
Wyse stated that he had considered voting to table the plan but by reviewing it himself, attending the meetings and through this discussion he understands that this is just a plan, adding that he believes there should be continued discussion on it. He stated that he was extremely disappointed with some of the language and attitude he heard tonight and wished to make it clear that he has not be influenced by anyone regarding the plan.
Culbertson commented that he doesn’t understand the negativity towards the plan and added that he has not been contacted by nor influenced by anyone from the city or town regarding the plan.
Fuchs agreed that this is just a plan and not set in stone and unchangeable. She stated that she doesn’t see how the plan can create problems for anyone.
Braunschweig presented the second reading and made a motion, seconded by Brooks to Approve Ordinance 2011-04, An Ordinance Amending the City of Evansville’s Comprehensive Plan. [Sponsors Braunschweig and Brooks] Motion approved 6-2 on a roll call vote with Hayes and Jacobson opposing.
C. Braunschweig presented the second reading and made a motion, seconded by Brooks to Approve Ordinance 2011-05, An Ordinance Amending Chapter 110 Subdivision and Other Land Divisions. [Sponsors Braunschweig and Brooks]
In response to questions from the Council on lot sizes and clustering, Stockham explained the components of the proposed ordinance amendment and the need for written guidelines. He stated that the amendment would set guidelines for new lots in the extra-territorial jurisdiction area yet allow for development. He noted that this amendment was recommended by the Unified Land Development Code Committee, a committee that includes Town of Union residents. Motion approved 6-2 with Jacobson and Hayes opposing.
6. Reports of Committees.
A. Youth Center Advisory Board Report. Greg Kuelz reported that the 4th of July plans are proceeding quickly and said they are seeking volunteers to help cover the events.
He stated that, with the help of City Administrator Dan Wietecha, they are working on a budget and are anticipating being able to have two staff people this fall.
B. Finance and Labor Relations Committee Report.
(1). Braunschweig made a motion, seconded by Brooks to accept the Water & Light bills as presented in the amount of $643,151.09. Motion approved 8-0 on a roll call vote.
(2). Braunschweig made a motion, seconded by Brooks to accept the City bills as presented in the amount of $237,180.98. Motion approved 8-0 on a roll call vote.
(3). Braunschweig made a motion, seconded by Culbertson to approve upgrade to Clarity accounting and billing software. Wietecha reported that both the Water & Light Committee and the Finance & Labor Relations Committee recommended approval. He explained WPPI’s proposal for financing the upgrade and the positive effects the upgrade would have on staff. Motion approved 8-0 on a roll call vote.
(4). Braunschweig made a motion, seconded by Brooks to adopt Resolution #2011-07, Borrowing $144,000 from State Trust Fund for Refinancing BCPL State Trust Fund Loan #02008047.01 (Post Office). Motion approved 8-0 on a roll call vote.
(5). Braunschweig made a motion, seconded by Brooks to adopt Resolution #2011-08, Borrowing $159,000 from State Trust Fund for Financing East Main Street Bridge Replacement. Motion approved 8-0 on a roll call vote.
(6). Braunschweig made a motion, seconded by Brooks to adopt Resolution 2011-09, Authorizing the Issuance of a $330,000 General Obligation Promissory Note. Wietecha explained that the need for the borrowing was due to the cost of replacing the water main under the East Main Street Bridge being higher than originally planned and upgrading electric lines earlier than expected. He stated that by borrowing as a general obligation, versus a revenue bond, we are able to receive a better interest rate. Motion approved 8-0 on a roll call vote.
C. Plan Commission Report.
(1). Planner RFP update. Wietecha informed Council that there were 11 applicants and he anticipates interviewing 3 of them in late June.
D. Public Safety Committee Report.
(1). Wessels made a motion, seconded by Hayes to approve Alcohol Beverage License Application for a Class “B” Beer/”Class B” Liquor License for Creekside Place Inc., David VanDerHaegen, Agent, DBA Creekside Place Inc., 102 Maple Street, Evansville, WI 53536. Motion approved 8-0.
E. Public Works Committee Report.
(1). (moved to follow Item 4A)
Wietecha stated that the Department of Transportation will be conducting an informational meeting during the Public Works Committee’s June 28th meeting regarding the East Main Street Bridge reconstruction project.
F. Water & Light Committee Report. Brooks reported that they are working hard to use the Commitment to Community funds wisely by the end of the year, LED lights are installed on the signs at the entrances to the city, and they are investigating variable speed pumps for the lift stations.
G. Economic Development Committee Report. Brooks reported that they are getting back to the Economic Development plan that was prepared by Judy Whalen a couple of years ago. They are working on bringing more tourism to the city and keeping those visitors here longer, and they are working on signage to use during the bridge reconstruction.
H. Redevelopment Authority Report. No report.
I. Parks and Recreation Board Report. Culbertson reported that they are close to killing the weeds around the lake and they are discussing refurbishing and moving the canon in the park.
J. Historic Preservation Commission Report. No report, but Wessels stated that there was a good turnout for the Civil War event.
K. Fire District Report. Jacobson reported that the firefighters have received additional training and education with a house burning, they are reviewing the building and public use policy, and they are experiencing a higher number of carbon monoxide calls.
L. Police Commission Report. No report.
M. Energy Independence Team Report. No report.
N. Library Board/Liaison Report. No report. Fuchs stated she was out of town and unable to attend the meeting.
O. Board of Appeals Report. No report.
7. Unfinished Business. None
8. Communications and Recommendations from the Mayor. Decker stated that she has been reading the book “Getting To Yes” that was provided by Kim Gruebling at the June 13th Joint Meeting and is half way through it. One item she has learned is to not respond to personal attacks.
A. Braunschweig made a motion, seconded by Brooks to waive the seven-day notice on citizen appointments. Motion approved 8-0.
B. Culbertson made a motion, seconded by Braunschweig to approve the Mayoral designations of Jeff Hanson, 535 Greenview Drive, as first alternate and Janice Turner, 233 West Church Street, as second alternate to the Zoning Board of Appeals for 2011 and remove them from the Board of Review. Motion approved 8-0.
C. The special Council meeting to adopt the redistricting ordinance was set for Wednesday, July 6th at 7:00 p.m.
D. The Committee of the Whole meeting was scheduled for Monday, July 25th at 6:30 p.m.
9. Communications from the City Administrator. No report but Wietecha commented that although he was sorry to see Officer Scott Fields leave the Evansville Police Department, he feels Officer Jeremy Job will be an asset to our community.
10. New Business.
A. Report on proposed redistricting maps. City Clerk Judy Walton stated that according to the U.S. Census data, the City of Evansville grew from 4,039 residents to 5,012 since the last census. The Council reviewed the current and proposed ward maps, aldermanic district maps and a map outlining the areas that would change if the maps were acceptable. No changes were suggested.
11. Introduction of New Ordinances
A. Braunschweig presented the First Reading of Ordinance 2011-06, An Ordinance Repealing and Recreating Polling Place, Wards, and Aldermanic Districts. [Sponsors Braunschweig and Wessels]
12. Meeting Reminders.
A. Special Council meeting scheduled for Wednesday, July 6th, Committee of the Whole meeting scheduled for July 25th, and the next regular meeting will be Tuesday, July 12, 2011.
13. Adjournment. Culbertson made a motion, seconded by Braunschweig to adjourn at 8:27 p.m. Motion approved 8-0.
Dave VanDerHaegen, Executive Director of Creekside Place, gave a tour of the facility after adjournment.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
Wednesday, July 6, 2011
Minutes: Finance Committee: June 2011
City of Evansville
Finance & Labor Relations Committee
Regular Meeting
Thursday, June 9, 2011, 5:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 5:30 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Todd Culbertson, and Jim Brooks. Also present: City Administrator Dan Wietecha.
II. Approve Agenda. Culbertson made a motion, seconded by Brooks, to approve the agenda. Motion approved unanimously.
III. Minutes of May 5, 2011. Culbertson made a motion, seconded by Brooks, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.
IV. Citizen Appearances. None.
V. Water & Light Bills. Brooks made a motion, seconded by Culbertson, to accept the Water & Light bills in the amount of $643,151.09. Motion approved unanimously on a roll call vote.
VI. City Bills. Culbertson made a motion, seconded by Brooks, to accept the City bills in the amount of $237,180.98. Motion approved unanimously on a roll call vote.
VII. Unfinished Business:
a. Accounting and Billing Software. Brooks made a motion, seconded by Braunschweig, to recommend to Common Council approval of upgrade to Clarity accounting and billing software. Wietecha noted that this was a recommendation from the Water & Light Committee to FLR. Because this will be needed for a smart metering system in the future, WPPI Energy is offering a grant to cover the utility billing portion of the upgrade, approximately $28,000. They will also offer a 0% loan to finance the non-billing portion of the software, approximately $32,000. With reduced annual maintenance fees, the city would actually come out with a net savings. The upgrade also provides a timely opportunity to consolidate the accounting databases: streamlining office procedures and eliminating duplicative efforts. Motion approved unanimously on a roll call vote.
b. Refinance Post Office Property. Brooks made a motion, seconded by Braunschweig, to recommend to Common Council adoption of Resolution #2011-07, Borrowing $144,000 from State Trust Fund for Refinancing BCPL State Trust Fund Loan #02008047.01 (Post Office). Wietecha explained that last month Council had approved application for the loan and that this was the approval of the actual loan. The difference between 5.00% and 3.75% would save the city about $6700 in interest. Motion approved unanimously on a roll call vote.
c. Bridge Construction. Brooks made a motion, seconded by Culbertson, to recommend to Common Council adoption of Resolution #2011-08, Borrowing $159,000 from State Trust Fund for Financing East Main Street Bridge Replacement. Wietecha explained that last month Council had approved application for the loan and that this was the approval of the actual loan. Motion approved unanimously on a roll call vote.
d. State Budget. FLR noted some of the state budget items coming out of the Joint Finance Committee. Local impacts will be reviewed in detail when the State actually adopts its budget.
VIII. New Business:
a. Water & Light Projects. Culbertson made a motion, seconded by Brooks, to recommend to Common Council Resolution 2011-09, Authorizing the Issuance of a $330,000 General Obligation Promissory Note. Wietecha explained that two unanticipated projects would require financing and budget amendments. One, replacing the watermain under the East Main Street Bridge had been planned, but the budget estimate was much below the actual bid. Two, upgrading electric lines east of the city had been expected to occur a few years in the future, but tests this spring required doing the project now. Bids opened this afternoon for the line project were very competitive. Wietecha explained that the note had been negotiated directly with Union Bank and Trust for ten years at 3.27%; there are no prepayment restrictions. The note is a general obligation, since banks typically do not offer notes on revenue projects. Negotiating this note offered the most favorable terms compared to revenue bonds, a state trust fund loan, and other finance mechanisms. The city will still be below its targeted limit for outstanding general obligation debt. Motion approved unanimously on a roll call vote.
b. Teamsters 695 Grievance. Wietecha noted that the Teamsters Local Union #695 has filed a request for grievance arbitration with the Wisconsin Employment Relations Commission. Their request did not conform to the grievance process of our collective bargaining agreement. An arbitrator has been selected; next steps are synching up schedules for the arbitration hearing.
IX. Adjournment. Culbertson made a motion, seconded by Brooks, to adjourn the meeting. Motion approved unanimously at 6:15 pm.
Finance & Labor Relations Committee
Regular Meeting
Thursday, June 9, 2011, 5:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 5:30 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Todd Culbertson, and Jim Brooks. Also present: City Administrator Dan Wietecha.
II. Approve Agenda. Culbertson made a motion, seconded by Brooks, to approve the agenda. Motion approved unanimously.
III. Minutes of May 5, 2011. Culbertson made a motion, seconded by Brooks, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.
IV. Citizen Appearances. None.
V. Water & Light Bills. Brooks made a motion, seconded by Culbertson, to accept the Water & Light bills in the amount of $643,151.09. Motion approved unanimously on a roll call vote.
VI. City Bills. Culbertson made a motion, seconded by Brooks, to accept the City bills in the amount of $237,180.98. Motion approved unanimously on a roll call vote.
VII. Unfinished Business:
a. Accounting and Billing Software. Brooks made a motion, seconded by Braunschweig, to recommend to Common Council approval of upgrade to Clarity accounting and billing software. Wietecha noted that this was a recommendation from the Water & Light Committee to FLR. Because this will be needed for a smart metering system in the future, WPPI Energy is offering a grant to cover the utility billing portion of the upgrade, approximately $28,000. They will also offer a 0% loan to finance the non-billing portion of the software, approximately $32,000. With reduced annual maintenance fees, the city would actually come out with a net savings. The upgrade also provides a timely opportunity to consolidate the accounting databases: streamlining office procedures and eliminating duplicative efforts. Motion approved unanimously on a roll call vote.
b. Refinance Post Office Property. Brooks made a motion, seconded by Braunschweig, to recommend to Common Council adoption of Resolution #2011-07, Borrowing $144,000 from State Trust Fund for Refinancing BCPL State Trust Fund Loan #02008047.01 (Post Office). Wietecha explained that last month Council had approved application for the loan and that this was the approval of the actual loan. The difference between 5.00% and 3.75% would save the city about $6700 in interest. Motion approved unanimously on a roll call vote.
c. Bridge Construction. Brooks made a motion, seconded by Culbertson, to recommend to Common Council adoption of Resolution #2011-08, Borrowing $159,000 from State Trust Fund for Financing East Main Street Bridge Replacement. Wietecha explained that last month Council had approved application for the loan and that this was the approval of the actual loan. Motion approved unanimously on a roll call vote.
d. State Budget. FLR noted some of the state budget items coming out of the Joint Finance Committee. Local impacts will be reviewed in detail when the State actually adopts its budget.
VIII. New Business:
a. Water & Light Projects. Culbertson made a motion, seconded by Brooks, to recommend to Common Council Resolution 2011-09, Authorizing the Issuance of a $330,000 General Obligation Promissory Note. Wietecha explained that two unanticipated projects would require financing and budget amendments. One, replacing the watermain under the East Main Street Bridge had been planned, but the budget estimate was much below the actual bid. Two, upgrading electric lines east of the city had been expected to occur a few years in the future, but tests this spring required doing the project now. Bids opened this afternoon for the line project were very competitive. Wietecha explained that the note had been negotiated directly with Union Bank and Trust for ten years at 3.27%; there are no prepayment restrictions. The note is a general obligation, since banks typically do not offer notes on revenue projects. Negotiating this note offered the most favorable terms compared to revenue bonds, a state trust fund loan, and other finance mechanisms. The city will still be below its targeted limit for outstanding general obligation debt. Motion approved unanimously on a roll call vote.
b. Teamsters 695 Grievance. Wietecha noted that the Teamsters Local Union #695 has filed a request for grievance arbitration with the Wisconsin Employment Relations Commission. Their request did not conform to the grievance process of our collective bargaining agreement. An arbitrator has been selected; next steps are synching up schedules for the arbitration hearing.
IX. Adjournment. Culbertson made a motion, seconded by Brooks, to adjourn the meeting. Motion approved unanimously at 6:15 pm.
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