EAGER FREE PUBLIC LIBRARY
BOARD OF TRUSTEES
MEETING MINUTES FOR 28 SEPT 2010
1. Call to Order.
Board President Eloise Eager called the meeting to order at 5:35pm. Trustees present: Eloise Eager, Walter Shannon, Vicki Lecy-Luebke, Kim Miller, Susan Kruser and Gwen Clendenning (6:12pm). Also present: Library Director Kathi Kemp and City Council Member Tony Wyse. Absent Trustees: Johanna Lema.
2. Approval of August and September Minutes.
W. Shannon moved to accept the August 24, 2010 minutes. S. Kruser seconded. All in favor, none opposed. E. Eager moved to accept the August 31, 2010 minutes. V. Lecy-Luebke seconded. All in favor, none opposed. W. Shannon made a motion to accept the Sept 8, 2010 minutes. E. Eager seconded. All in favor, none opposed. All motions carried.
3. September Bills
Director Kemp is trying to keep the bills at or below $3300/month. This month was higher due to a couple of annual fee payments. An appraisal of non-collection items in the library was conducted for insurance purposes. A copy of the report will be provided to the insurance company. Director Kemp also obtained an estimate for the replacement cost of the entire collection of lending materials. W. Shannon moved to approve the September bills as presented. Seconded by V. Lecy-Luebke. Roll call vote: Aye: E. Eager, V. Lecy-Luebke, W. Shannon, K. Miller. Opposed: S. Kruser.
4. Librarian’s Report.
Several library programs coming up include: Banned Book week read aloud on Oct 1. Hispanic Heritage Festival on Oct 9, 2010 and One Book- One Town book discussion and movie on Oct 29. The Spanish language computer classes in Beloit are going well.
Discussed budget situation. Operating costs continue to increase but operating funds have essentially decreased resulting in reduced money for everything including collection acquisition. On average, the libraries in our area spend 12% of their budget on collection materials but Eager Free is only at 9%. As a result the library’s participation in the Arrowhead Library shared collection system may be in jeopardy if we do not make significant additions to the collection before the end of the year. Director Kemp will get additional information on this and the formula used for computing annual spending needs. Spirited discussion ensued re the budget situation and proposed cost cutting solutions such as checking into cheaper computer anti-virus protection, mowing the lawn less frequently and foregoing carpet and tile cleaning this year. A “Buy a Book” fundraiser was suggested and will be conducted before the end of the year.
In addition, adjusting the library hours to close 1 hour earlier at 7pm (slowest time of the day for library usage and circulation) 4 days a week was suggested and discussed. S. Kruser made a motion for the library to change the hours of operation to close at 7pm Monday through Thursday starting October 11 2010. Roll call vote: Aye: S. Kruser, G. Clendenning. Nay: E. Eager, V. Lecy-Luebke, W. Shannon, K. Miller. The motion did not pass.
V. Lecy-Luebke made a motion that if we do not receive relief from the ALS (circulation expenditure) requirement or we do not receive adequate financial support from the Friends of Eager Free Public Library or elsewhere, then propose amending the hours of operation to close at 7pm, Monday through Thursday starting October 18, 2010. Roll call vote. Aye: E. Eager, V. Lecy-Luebke, S. Kruser, W. Shannon, K. Miller, G. Clendenning.. None opposed. Motion carried.
The Director evaluation online form link was distributed to staff; the Board’s survey will be sent next week.
5. Adjourn.
V. Lecy-Luebke moved to adjourn. S. Kruser seconded. All in favor, none opposed. Motion carried and meeting adjourned at 7:50pm.
Minutes prepared by Board Secretary, Kim Miller.
Monday, October 25, 2010
Friday, October 8, 2010
Minutes: Common Council: Sept 14, 2010
Common Council
Regular Meeting
Tuesday, September 14, 2010, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Todd Culbertson, Barb Jacobson, Janis Ringhand, Diane Roberts, Dennis Wessels, and Tony Wyse. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Attorney Mark Kopp, Kelly Gildner from the Review, Matt Rohloff-15903 W County Trunk C-Evansville, Christine Leggett-17127 W Milbrandt Road-Evansville, Youth Center Committee Members Sandi Konkel, Dave Sobeski, Greg Kuelz, Dixie Belle Moll, and Lisa James, and Dave Javan and Desh Moeller from the YMCA.
3. Approval of Agenda. Braunschweig made a motion, seconded by Roberts to approve the agenda. Motion approved 8-0.
4. Approval of Minutes. Braunschweig made a motion, seconded by Roberts to waive the reading of the minutes of the August 10, 2010, regular meeting and to approve them as presented. Motion approved 8-0.
5. Citizen appearances.
A. Swim Team Families. Matt Rohloff addressed the Council on behalf of the swim team families, as a group, with their suggestions and recommendations for the 2011 swim program. Alderperson Ringhand stated that prior to creating the non-resident fee, the Town of Union had been contacted about helping with park expenses to alleviate that fee but they were reluctant to do that. Christine Leggett reviewed information she had prepared for the Council including possibly keeping the park store open longer hours to increase revenue. Alderperson Jacobson commented that the park store has not historically been a revenue generating source.
6. Reports of Committees.
A. Youth Center Advisory Board Report. Dave Sobeski reported that the Board does not wish to pursue the Fund 80 plan and at their upcoming meeting they will be voting on whether or not to continue their business relationship with the YMCA. He stated that attendance is high but they are financially unable to extend their hours. He added that some remodeling has been done by volunteers.
Greg Kuelz recapped the progress they have made regarding assessing where the Youth Center is, improving it, and improving communications with the Council.
B. Finance and Labor Relations Committee Report.
(1). Braunschweig made a motion, seconded by Roberts to accept the Water & Light bills as presented in the amount of $698,865.68. Motion approved 8-0 on a roll call vote.
(2). Braunschweig made a motion, seconded by Brooks to accept the City bills as presented in the amount of $551,420.93. Motion approved 8-0 on a roll call vote.
(3). Braunschweig made a motion, seconded by Roberts to approve Agreement for Community Development Block Grant Funding for Senior/Community Center. Wietecha stated there were some minor revisions to the agreement since it was printed for Council. He excused himself from the meeting to make copies. Braunschweig made a motion, seconded by Roberts to table the motion until the City Administrator returned. Motion approved 8-0 at 6:50 p.m. Braunschweig made a motion, seconded by Culbertson to remove the motion from the table. Motion approved 8-0 at 6:56 p.m. Wietecha reviewed the changes with Council. Main motion approved 8-0 on a roll call vote.
(4). Braunschweig made a motion, seconded by Roberts to approve Cellular Service Agreement with US Cellular. Motion approved 8-0 on a roll call vote.
(5). Braunschweig made a motion, seconded by Roberts to take no action on Agreement with Community Action for Use and Occupancy of 209 South First Street. (Note: No action means automatic one-year renewal under like terms). Motion approved 8-0 on a roll call vote.
C. Plan Commission Report. None
D. Public Safety Committee Report. None
E. Public Works Committee Report.
(1). Discussion on proposed settlement regarding Rundle/Chilsen property. Wietecha updated Council on the correspondences and the most recent recommendations regarding the property.
F. Water & Light Committee Report. None
G. Economic Development Committee Report.
(1). Wyse made a motion, seconded by Ringhand to re-capitalize the building improvement grant program with $10,000 from the revolving loan fund. Council discussed the success of this program. Motion approved 8-0 on a roll call vote.
H. Redevelopment Authority Report. None
I. Parks and Recreation Board Report. None
J. Historic Preservation Commission Report. None
K. Fire District Report. None
L. Police Commission Report. None
M. Evansville-Union Implementation Committee Report. None
N. Energy Independence Team Report. Decker stated they met this morning to review the status of various projects. Future meetings will be held on a quarterly basis.
O. Library Board/Liaison Report. Wyse stated they are working on union negotiations.
P. Board of Appeals Report. None
7. Unfinished Business. None
8. Communications and Recommendations from the Mayor.
A. Decker reminded Council of the League of Wisconsin Municipalities annual conference scheduled for October 13-15 and the advanced registration that ends September 21st.
B. Braunschweig made a motion, seconded by Roberts to approve Mayoral appointment of Rachel Kleven, 414 Meadow Lane, to an unexpired three-year term to the Youth Center Advisory Board. Motion approved 8-0.
C. Decker directed Council to her Proclamation in recognition of Fire Prevention Week October 3-9.
9. Communications from the City Administrator. None
10. New Business. None
11. Introduction of New Ordinances. None
12. Meeting Reminders.
A. Next meeting date is Monday, September 20, budget presentations.
13. Closed Session. Braunschweig made a motion, seconded by Culbertson to meet in closed session per Wisconsin Statutes 19.85(1)(f) to consider disciplinary data and the investigation of charges against the aquatic director, and to not subsequently reconvene in open session. Motion approved 8-0 on a roll call vote at 7:15 p.m.
No action, except the motion to adjourn, was taken in closed session.
14. Adjournment. Culbertson made a motion, seconded by Roberts to adjourn at 7:23 p.m. Motion approved 8-0.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
Regular Meeting
Tuesday, September 14, 2010, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Todd Culbertson, Barb Jacobson, Janis Ringhand, Diane Roberts, Dennis Wessels, and Tony Wyse. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Attorney Mark Kopp, Kelly Gildner from the Review, Matt Rohloff-15903 W County Trunk C-Evansville, Christine Leggett-17127 W Milbrandt Road-Evansville, Youth Center Committee Members Sandi Konkel, Dave Sobeski, Greg Kuelz, Dixie Belle Moll, and Lisa James, and Dave Javan and Desh Moeller from the YMCA.
3. Approval of Agenda. Braunschweig made a motion, seconded by Roberts to approve the agenda. Motion approved 8-0.
4. Approval of Minutes. Braunschweig made a motion, seconded by Roberts to waive the reading of the minutes of the August 10, 2010, regular meeting and to approve them as presented. Motion approved 8-0.
5. Citizen appearances.
A. Swim Team Families. Matt Rohloff addressed the Council on behalf of the swim team families, as a group, with their suggestions and recommendations for the 2011 swim program. Alderperson Ringhand stated that prior to creating the non-resident fee, the Town of Union had been contacted about helping with park expenses to alleviate that fee but they were reluctant to do that. Christine Leggett reviewed information she had prepared for the Council including possibly keeping the park store open longer hours to increase revenue. Alderperson Jacobson commented that the park store has not historically been a revenue generating source.
6. Reports of Committees.
A. Youth Center Advisory Board Report. Dave Sobeski reported that the Board does not wish to pursue the Fund 80 plan and at their upcoming meeting they will be voting on whether or not to continue their business relationship with the YMCA. He stated that attendance is high but they are financially unable to extend their hours. He added that some remodeling has been done by volunteers.
Greg Kuelz recapped the progress they have made regarding assessing where the Youth Center is, improving it, and improving communications with the Council.
B. Finance and Labor Relations Committee Report.
(1). Braunschweig made a motion, seconded by Roberts to accept the Water & Light bills as presented in the amount of $698,865.68. Motion approved 8-0 on a roll call vote.
(2). Braunschweig made a motion, seconded by Brooks to accept the City bills as presented in the amount of $551,420.93. Motion approved 8-0 on a roll call vote.
(3). Braunschweig made a motion, seconded by Roberts to approve Agreement for Community Development Block Grant Funding for Senior/Community Center. Wietecha stated there were some minor revisions to the agreement since it was printed for Council. He excused himself from the meeting to make copies. Braunschweig made a motion, seconded by Roberts to table the motion until the City Administrator returned. Motion approved 8-0 at 6:50 p.m. Braunschweig made a motion, seconded by Culbertson to remove the motion from the table. Motion approved 8-0 at 6:56 p.m. Wietecha reviewed the changes with Council. Main motion approved 8-0 on a roll call vote.
(4). Braunschweig made a motion, seconded by Roberts to approve Cellular Service Agreement with US Cellular. Motion approved 8-0 on a roll call vote.
(5). Braunschweig made a motion, seconded by Roberts to take no action on Agreement with Community Action for Use and Occupancy of 209 South First Street. (Note: No action means automatic one-year renewal under like terms). Motion approved 8-0 on a roll call vote.
C. Plan Commission Report. None
D. Public Safety Committee Report. None
E. Public Works Committee Report.
(1). Discussion on proposed settlement regarding Rundle/Chilsen property. Wietecha updated Council on the correspondences and the most recent recommendations regarding the property.
F. Water & Light Committee Report. None
G. Economic Development Committee Report.
(1). Wyse made a motion, seconded by Ringhand to re-capitalize the building improvement grant program with $10,000 from the revolving loan fund. Council discussed the success of this program. Motion approved 8-0 on a roll call vote.
H. Redevelopment Authority Report. None
I. Parks and Recreation Board Report. None
J. Historic Preservation Commission Report. None
K. Fire District Report. None
L. Police Commission Report. None
M. Evansville-Union Implementation Committee Report. None
N. Energy Independence Team Report. Decker stated they met this morning to review the status of various projects. Future meetings will be held on a quarterly basis.
O. Library Board/Liaison Report. Wyse stated they are working on union negotiations.
P. Board of Appeals Report. None
7. Unfinished Business. None
8. Communications and Recommendations from the Mayor.
A. Decker reminded Council of the League of Wisconsin Municipalities annual conference scheduled for October 13-15 and the advanced registration that ends September 21st.
B. Braunschweig made a motion, seconded by Roberts to approve Mayoral appointment of Rachel Kleven, 414 Meadow Lane, to an unexpired three-year term to the Youth Center Advisory Board. Motion approved 8-0.
C. Decker directed Council to her Proclamation in recognition of Fire Prevention Week October 3-9.
9. Communications from the City Administrator. None
10. New Business. None
11. Introduction of New Ordinances. None
12. Meeting Reminders.
A. Next meeting date is Monday, September 20, budget presentations.
13. Closed Session. Braunschweig made a motion, seconded by Culbertson to meet in closed session per Wisconsin Statutes 19.85(1)(f) to consider disciplinary data and the investigation of charges against the aquatic director, and to not subsequently reconvene in open session. Motion approved 8-0 on a roll call vote at 7:15 p.m.
No action, except the motion to adjourn, was taken in closed session.
14. Adjournment. Culbertson made a motion, seconded by Roberts to adjourn at 7:23 p.m. Motion approved 8-0.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
Tuesday, October 5, 2010
Minutes: Public Works: September 2010
PUBLIC WORKS COMMITTEE MINUTES
Tuesday, September 28, 2010, 6:00 p.m.
Waste Water Treatment Plant, 595 Water St., Evansville, WI
1. Call to order at 6:00 by Chair Ringhand
2. Present: Janis Ringhand, Mason Braunschweig, Todd Culbertson (at 6:10), Public Works Director Dave Wartenweiler, City Engineer Dave Sauer.
Committee toured new Waste Water Treatment Facility
3. Motion to approve the agenda as amended, by Ringhand/Braunschweig, unanimous.
4. Motion to approve the minutes of the August 24, 2010 Regular Meeting, as printed, by Ringhand/ Braunschweig, unanimous.
5. Citizen appearances – none
6. Construction Updates – none
7. Site Plan Reviews – Creekside Place, Inc. has presented an updated drainage plan for Plan Commission Review.
8. Communication from City Engineer –
a. Update on WWTP construction – final construction progressing on schedule, plant is up and running, final budget figures should be available next month.
9. Communications from Public Works Director –
a. Budget for 2011 is complete and has been submitted to City Finance Director.
b. Request for stop sign at 4th St. & Intermediate school – location is on school property and not in City jurisdiction.
c. Grass in W. Main terrace – Public Works Director has notified Fehr-Graham, State
Engineers for the project, about the grass not growing.
10. New Business – None
11. Old Business – None
12. Park & Recreation – on going discussion regarding speeding in park, keep on agenda for next month, will consider new signage.
Motion to adjourn by Braunschweig/Culbertson at 8:00 p.m., unanimous.
Tuesday, September 28, 2010, 6:00 p.m.
Waste Water Treatment Plant, 595 Water St., Evansville, WI
1. Call to order at 6:00 by Chair Ringhand
2. Present: Janis Ringhand, Mason Braunschweig, Todd Culbertson (at 6:10), Public Works Director Dave Wartenweiler, City Engineer Dave Sauer.
Committee toured new Waste Water Treatment Facility
3. Motion to approve the agenda as amended, by Ringhand/Braunschweig, unanimous.
4. Motion to approve the minutes of the August 24, 2010 Regular Meeting, as printed, by Ringhand/ Braunschweig, unanimous.
5. Citizen appearances – none
6. Construction Updates – none
7. Site Plan Reviews – Creekside Place, Inc. has presented an updated drainage plan for Plan Commission Review.
8. Communication from City Engineer –
a. Update on WWTP construction – final construction progressing on schedule, plant is up and running, final budget figures should be available next month.
9. Communications from Public Works Director –
a. Budget for 2011 is complete and has been submitted to City Finance Director.
b. Request for stop sign at 4th St. & Intermediate school – location is on school property and not in City jurisdiction.
c. Grass in W. Main terrace – Public Works Director has notified Fehr-Graham, State
Engineers for the project, about the grass not growing.
10. New Business – None
11. Old Business – None
12. Park & Recreation – on going discussion regarding speeding in park, keep on agenda for next month, will consider new signage.
Motion to adjourn by Braunschweig/Culbertson at 8:00 p.m., unanimous.
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