City of Evansville Plan Commission
Regular Meeting
Monday, March 2, 2009, 6:00 p.m.
City Hall (Third Floor), 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:05 p.m. by Chair Sandy Decker.
2. Roll Call. Members Present: Mason Braunschweig, Jim Brooks, Sandy Decker, John Gishnock, Bill Hammann, Diane Roberts, and Gil Skinner. Others Present: City Administrator, Dan Wietecha; City Planner, John Stockham; City Clerk, Judy Walton; and several members of the public.
3. Approval of agenda. Braunschweig made a motion, seconded by Roberts to approve the agenda as printed. Motion approved unanimously.
4. Approval of minutes.
A. Braunschweig made a motion, seconded by Roberts to waive the reading of the minutes from the February 2, 2009 regular meeting and approve them as printed. Decker stated the language from Item 10 should be changed by striking grant for intensive survey of historic properties. and inserting for preparation of nominations to the State and National Register of Historic Places for two new historic districts; Leonard-Leota Park, St. John’s Lutheran Church and the Almeron Eager Memorial at the Cemetery. With the correction, the motion was approved unanimously.
5. Citizen appearances other than agenda items listed. None
6. Action items.
A. Zoning Amendment related to commercial animal boarding. Stockham explained that this type of use is allowed with a conditional use permit in B-3 and B-5 but for an unknown reason it is not allowed as a conditional use in B-4. He suggested making a city initiated text amendment to the zoning code instead of a map rezoning. The Commission asked questions regarding the surrounding properties and if additional lighting will be needed. Decker opened the public hearing at 6:14 p.m. Catherine Lunde, 6909 County M, Evansville, WI, spoke in favor of the zoning amendment. Decker closed the public hearing at 6:15 p.m. Hammann stated this ordinance amendment was previously discussed as a needed change in B-4. Braunschweig made a motion, seconded by Roberts to recommend to Common Council passage of the zoning amendment Ordinance 2009-2. Motion approved unanimously.
B. Conditional Use Permit for Big Sweeties Pet Supply. Stockham reviewed his report, including review of criteria and findings. Xandra Kashkashian, applicant, requested that the hours be changed to 6:00 a.m. – 7:00 p.m. Decker opened the public hearing at 6:20 p.m. No one spoke. Decker closed the public hearing at 6:21 p.m. Hammann stated that this would be a natural extension of the business. Braunschweig added that this use is common in other communities. Braunschweig made a motion, seconded by Roberts to approve the Conditional Use Permit for applicant Big Sweeties Pet Supply subject to the conditions as listed in the staff report and contingent on Common Council approval of zoning amendment Ordinance 2009-2. Hammann made a motion, seconded by Roberts to amend the motion by changing condition #3 under staff recommendations by deleting 7:00 AM and inserting 6:00 AM. Amendment approved unanimously. Main motion, as amended, approved unanimously.
C. Site Plan Review for Big Sweeties Pet Supply. Stockham reviewed the details of the site plan and his recommended conditions. Hammann suggested a higher buffer between the proposed enclosure and Highway 14. Braunschweig made a motion, seconded by Roberts to approve the Site Plan for Big Sweeties Pet Supply subject to the conditions listed in the staff report. Hammann made a motion, seconded by Brooks to amend the motion by adding to #4 of the staff recommendations additional landscaping, to be approved by the City Planner, which will act as a buffer on the south side of the enclosure. Amendment approved 6-1 with Braunschweig opposing. Main motion, as amended, approved unanimously.
7. Preliminary development presentations.
A. Stockham gave the Conceptual Presentation for a Condominium Plat for 498 Water Street.
B. Janis Ringhand gave the Conceptual Presentation for Evansville Area Senior Center.
8. Discussion items.
A. Stockham reviewed his permitting procedures and flow-charts with the Commission.
B. Update on code revisions – Stockham stated the Unified Land Development Code Committee will be reconvening.
9. Report of the Evansville Historic Preservation Commission. None
10. Report of the Evansville-Union Implementation Committee. Hammann stated there was discussion regarding upstream Allen Creek and they are continuing their discussions on colors for the zoning maps.
11. Update on Common Council actions relating to Plan Commission recommendations. None
12. Update on Board of Appeals actions relating to zoning matters. None
13. Update on Rock County Smart Growth Plan. None
14. Enforcement. None
15. Next regular meeting date. Monday, April 6, 2009
16. Motion to adjourn. Prior to adjournment, Decker assembled the Commission for a photo with Flat Stanley, a second grade student project, who has accompanied her to numerous events including the American Public Power Association Legislative Rally in Washington, D.C where Flat Stanley was autographed by Senator Herb Kohl. Hammann made a motion, seconded by Braunschweig to adjourn at 7:10 p.m. Motion approved unanimously.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Plan Commission at their next regular meeting.
Tuesday, March 24, 2009
Minutes: Common Council: March 2009
Common Council
Regular Meeting
Tuesday, March 10, 2009, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to order. Mayor Sandy Decker called the meeting to order at 6:30 p.m.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Tom Cothard, Todd Culbertson, Barb Jacobson, Janis Ringhand, Diane Roberts, Dennis Wessels, and Tony Wyse. Others present: Dan Wietecha, City Administrator; Judy Walton, City Clerk; Mark Kopp, City Attorney; Dave Wartenweiler, Public Works Superintendent; Dave Wagner, Ehlers & Associates; Gil Wiedenhoeft, Dick Woulfe, Kelly Gildner and Jim Brooks.
3. Approval of Agenda. Braunschweig made a motion, seconded by Roberts to approve the agenda. Motion approved unanimously.
4. Approval of Minutes. Braunschweig made a motion, seconded by Cothard to waive the reading of the minutes of the February 10, 2009 regular meeting and to approve them as presented. Motion approved unanimously.
5. Citizen appearances. Kelly Gildner asked that S.O.L.E. be placed back on the monthly Council agenda. Gil Wiedenhoeft commented that the lake looks great and added that they are working on fish bunkers, algae control and fundraising. Their next meeting is March 11th at 6:00 p.m. at the Library.
A. Council exchanged introductions with recently promoted Lieutenant Jay Koehler and Officers Matt Nankee, Chris Jones, and Scott Fields.
6. Reports of Committees.
A. Plan Commission Report. None
B. Finance and Labor Relations Committee Report
(1). Cothard made a motion, seconded by Braunschweig to approve Water & Light bills and authorize their payment in the amount of $641,658.64. Motion approved unanimously on a roll call vote.
(2). Cothard made a motion, seconded by Roberts to approve the City bills and authorize their payment in the amount of $2,534,691.11. Motion approved unanimously on a roll call vote.
(3). Braunschweig made a motion, seconded by Roberts to approve the community/senior services coordinator contract. Motion approved 7-0 on a roll call vote with Ringhand abstaining.
(4). Note: this item discussed after 6D1, upon the arrival of Dave Wagner. Dave Wagner, Ehlers & Associates, reviewed his report on the proposed 20 year bond issue which would be the permanent financing for the Lake Leota Project. Braunschweig made a motion, seconded by Wessels to approve Resolution 2009-03, Providing for Sale of $1,365,000 General Obligation Refunding Bonds. Motion approved unanimously on a roll call vote.
C. Public Safety Committee Report
(1). Update: Police Department Building Remodeling. Wietecha stated that the original plan was to have industrial arts students draw up the plans, but the timing does not work. He has met with Jim Helgesen, who has significant commercial architectural experience, to prepare the plans. Wietecha added that the budgeted amount of $75,000 may be unrealistically low.
D. Public Works Committee Report
(1). Update: Lake Leota Dredging Project. Wietecha stated there is some off-site restoration work that needs to be done including debris cleanup, tree planting and dismantling the access road.
(2). Update: Wastewater Treatment Plant. Braunschweig stated that engineers from Foth attended the last Public Works Committee Meeting and they discussed the larger items and equipment that will need to be purchased.
(3). Main Street Reconstruction: 2008 Project of the Year Award for Transportation Project Under $5 Million from the Wisconsin Chapter of American Public Works Association. Braunschweig shared with Council a handout detailing the project, which was used to apply for this respected commendation. Dave Wartenweiler was congratulated by Council.
(4). Braunschweig made a motion, seconded by Ringhand to refer potential acquisition of land for location of waterway to Plan Commission per to Wisconsin Statutes 62.23(5). Mark Kopp stated that this is the first step towards potential acquisition of this property for a pond. Motion approved unanimously.
(5). Braunschweig made a motion, seconded by Ringhand to approve Resolution 2009-04, Authorizing Application to the Community Rating System. Braunschweig stated that the goal of this application is to reduce the flood insurance premiums for property owners. Motion approved unanimously.
Braunschweig informed Council that the Public Works Committee will be looking at possible fee and policy changes at the cemetery.
E. Water & Light Committee Report. None
F. Economic Development Committee Report. Wyse stated the Committee is continuing its discussions on creating an Economic Development entity. He reminded Council of the I&E meeting on March 11th.
G. Parks and Recreation Board Report.
(1). Ringhand made a motion, seconded by Roberts to approve Resolution 2009-05, Authorizing Submittal of a State Grant Application and Subsequent Appropriation of City Funds for a Lake Protection Grant. Ringhand explained that this grant would enable them to obtain funding for shoreline plantings for the lake. Carl Korfmacher from Applied Ecological Services has volunteered is expertise to prepare a planting and maintenance plan to be submitted to the DNR. Motion approved unanimously on a roll call vote.
H. Historic Preservation Commission Report. None
I. Fire District Report. Wessels thanked the Council for attending their dinner and facility tour.
J. Police Commission Report. None
K. Evansville-Union Implementation Committee Report. None
L. Youth Center Advisory Board. None
7. Unfinished Business. None
8. Communications and Recommendations from the Mayor
A. Report on APPA Legislative Rally. Decker attended the rally and reviewed with Council the discussion of proposed items including the cap and trade legislation, railroad anti-trust enforcement, electrical transmission grid expansion, and cyber security.
B. Decker reported on the US Department of Commerce Economic Development Administration Community Economic Adjustment Program Workshop.
Decker extended a thank you to the city representatives that attended the Chili Cook-off. She informed Council that the Office of Energy Independence Grant was increased to $50,000 from $37,500.
9. Communications from the City Administrator. Wietecha stated he is reviewing current development agreements to ensure the terms of those agreements are met.
10. New Business. None
11. Introduction of New Ordinances
A. Braunschweig presented the First reading of Ordinance 2009-02, Adopting Amendments to the City of Evansville Zoning Ordinance. [sponsors Roberts and Braunschweig]
12. Motion to adjourn. Ringhand made a motion, seconded by Braunschweig to adjourn the meeting at 7:15 p.m. Motion approved unanimously.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
Regular Meeting
Tuesday, March 10, 2009, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to order. Mayor Sandy Decker called the meeting to order at 6:30 p.m.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Tom Cothard, Todd Culbertson, Barb Jacobson, Janis Ringhand, Diane Roberts, Dennis Wessels, and Tony Wyse. Others present: Dan Wietecha, City Administrator; Judy Walton, City Clerk; Mark Kopp, City Attorney; Dave Wartenweiler, Public Works Superintendent; Dave Wagner, Ehlers & Associates; Gil Wiedenhoeft, Dick Woulfe, Kelly Gildner and Jim Brooks.
3. Approval of Agenda. Braunschweig made a motion, seconded by Roberts to approve the agenda. Motion approved unanimously.
4. Approval of Minutes. Braunschweig made a motion, seconded by Cothard to waive the reading of the minutes of the February 10, 2009 regular meeting and to approve them as presented. Motion approved unanimously.
5. Citizen appearances. Kelly Gildner asked that S.O.L.E. be placed back on the monthly Council agenda. Gil Wiedenhoeft commented that the lake looks great and added that they are working on fish bunkers, algae control and fundraising. Their next meeting is March 11th at 6:00 p.m. at the Library.
A. Council exchanged introductions with recently promoted Lieutenant Jay Koehler and Officers Matt Nankee, Chris Jones, and Scott Fields.
6. Reports of Committees.
A. Plan Commission Report. None
B. Finance and Labor Relations Committee Report
(1). Cothard made a motion, seconded by Braunschweig to approve Water & Light bills and authorize their payment in the amount of $641,658.64. Motion approved unanimously on a roll call vote.
(2). Cothard made a motion, seconded by Roberts to approve the City bills and authorize their payment in the amount of $2,534,691.11. Motion approved unanimously on a roll call vote.
(3). Braunschweig made a motion, seconded by Roberts to approve the community/senior services coordinator contract. Motion approved 7-0 on a roll call vote with Ringhand abstaining.
(4). Note: this item discussed after 6D1, upon the arrival of Dave Wagner. Dave Wagner, Ehlers & Associates, reviewed his report on the proposed 20 year bond issue which would be the permanent financing for the Lake Leota Project. Braunschweig made a motion, seconded by Wessels to approve Resolution 2009-03, Providing for Sale of $1,365,000 General Obligation Refunding Bonds. Motion approved unanimously on a roll call vote.
C. Public Safety Committee Report
(1). Update: Police Department Building Remodeling. Wietecha stated that the original plan was to have industrial arts students draw up the plans, but the timing does not work. He has met with Jim Helgesen, who has significant commercial architectural experience, to prepare the plans. Wietecha added that the budgeted amount of $75,000 may be unrealistically low.
D. Public Works Committee Report
(1). Update: Lake Leota Dredging Project. Wietecha stated there is some off-site restoration work that needs to be done including debris cleanup, tree planting and dismantling the access road.
(2). Update: Wastewater Treatment Plant. Braunschweig stated that engineers from Foth attended the last Public Works Committee Meeting and they discussed the larger items and equipment that will need to be purchased.
(3). Main Street Reconstruction: 2008 Project of the Year Award for Transportation Project Under $5 Million from the Wisconsin Chapter of American Public Works Association. Braunschweig shared with Council a handout detailing the project, which was used to apply for this respected commendation. Dave Wartenweiler was congratulated by Council.
(4). Braunschweig made a motion, seconded by Ringhand to refer potential acquisition of land for location of waterway to Plan Commission per to Wisconsin Statutes 62.23(5). Mark Kopp stated that this is the first step towards potential acquisition of this property for a pond. Motion approved unanimously.
(5). Braunschweig made a motion, seconded by Ringhand to approve Resolution 2009-04, Authorizing Application to the Community Rating System. Braunschweig stated that the goal of this application is to reduce the flood insurance premiums for property owners. Motion approved unanimously.
Braunschweig informed Council that the Public Works Committee will be looking at possible fee and policy changes at the cemetery.
E. Water & Light Committee Report. None
F. Economic Development Committee Report. Wyse stated the Committee is continuing its discussions on creating an Economic Development entity. He reminded Council of the I&E meeting on March 11th.
G. Parks and Recreation Board Report.
(1). Ringhand made a motion, seconded by Roberts to approve Resolution 2009-05, Authorizing Submittal of a State Grant Application and Subsequent Appropriation of City Funds for a Lake Protection Grant. Ringhand explained that this grant would enable them to obtain funding for shoreline plantings for the lake. Carl Korfmacher from Applied Ecological Services has volunteered is expertise to prepare a planting and maintenance plan to be submitted to the DNR. Motion approved unanimously on a roll call vote.
H. Historic Preservation Commission Report. None
I. Fire District Report. Wessels thanked the Council for attending their dinner and facility tour.
J. Police Commission Report. None
K. Evansville-Union Implementation Committee Report. None
L. Youth Center Advisory Board. None
7. Unfinished Business. None
8. Communications and Recommendations from the Mayor
A. Report on APPA Legislative Rally. Decker attended the rally and reviewed with Council the discussion of proposed items including the cap and trade legislation, railroad anti-trust enforcement, electrical transmission grid expansion, and cyber security.
B. Decker reported on the US Department of Commerce Economic Development Administration Community Economic Adjustment Program Workshop.
Decker extended a thank you to the city representatives that attended the Chili Cook-off. She informed Council that the Office of Energy Independence Grant was increased to $50,000 from $37,500.
9. Communications from the City Administrator. Wietecha stated he is reviewing current development agreements to ensure the terms of those agreements are met.
10. New Business. None
11. Introduction of New Ordinances
A. Braunschweig presented the First reading of Ordinance 2009-02, Adopting Amendments to the City of Evansville Zoning Ordinance. [sponsors Roberts and Braunschweig]
12. Motion to adjourn. Ringhand made a motion, seconded by Braunschweig to adjourn the meeting at 7:15 p.m. Motion approved unanimously.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
Wednesday, March 18, 2009
Minutes; Park Board: March 2009
PARK & RECREATION BOARD MEETING MINUTES
Monday, March 16, 2009, 6:00 p.m.
City Hall Council Chambers
Meeting called to order at 6:00 p.m. by Chair Ringhand.
Present: Fred Juergens, Jerry Krueger, Ron Carlsen, Rich Modaff, Sue Merritt, Janis Ringhand. Absent: Jeff Farnsworth. Staff: Rick Hamacher, Ray Anderson, Dan Wietecha.
Approval of Agenda as printed on a Juergens/Carlsen motion, unanimous.
Approval to waive the reading and accept as printed the minutes of the February 16, 2009, minutes on a Juergens/Krueger motion, unanimous.
Citizen appearances: Robert Tierney, 125 ½ E. Main, #2, information regarding setting up a canoe, kayak and paddle boat rental on Lake Leota. Tierney listed his qualifications and history in the military and aquatic background, outlined his proposed rental business and fees, insurance, liability waivers, rules, etc., and would like to use the warming house area. The board felt this would be a good addition to the park and suggested he eventually sell bait as well, once the lake is stocked. Tierney will come back next month with a formal proposal.
SOLE Committee report: Gib Wiedenhoeft present to inform us that fundraising for fish stocking is going well, cribs will be placed in deep areas; kiosk will be used to thank donors. Gib & Kyle Allen will be at the Chamber meeting Thursday evening to discuss stocking.
Sherry Savchuk, 34 Prentice St., presented a fundraising idea that includes small and large items that could benefit the park, from gallons of fish to picnic tables to gazebos. (This plan actually is similar to the previous donation policy discussed later in the meeting.)
Update on Lake Leota Grand Re-opening Event: Tom Calley (ECP) has suggested Thursday, July 2, as a good date to hold the event, the 4th of July Celebration starts that night, a band plays later in the evening. Rich Modaff offered to help with planning, a 4th of July Committee Meeting will be held later this month; more detail will be available after that. The date was acceptable to the Board.
Re-establish Park Donation Policy: Ray presented a flier that was created several years ago, showing items for purchase and their price. Ray also brought catalogs with other items. Fred offered to review the catalogs and bring a report next month.
Update on Wetland/shore land restoration: Ringhand received and shared a copy of the maintenance plan from Carl Korfmacher; he will submit the planting plan next week. All will be submitted to the DNR for a grant. Wietecha added that letters of recommendation from the Mayor and other entities, such as SOLE and the Boy Scouts would enhance our application.
Chairs report: nothing to report.
Report on Park & maintenance: Ray Anderson reported that not much is happening right now, Public Works is looking into plans for a shelter for the West Side Park. Merritt reported that she had a discussion about a Tennis Team, there will be a youth league established; courts are in rough shape. Ray will check into resurfacing and the cost.
Aquatic report: Rick Hamacher reported on the number of free passes that were distributed in the past, we will reduce the number to 20 passes and 10 lessons this year, motion by Krueger/Merritt to approve free passes and lessons, unanimous. Julie Hermanson will assist Rick in this
process. Rick reported that the Red Cross training has some changes and training is taking place. Badger Pools have submitted the plan to upgrade the pools drainage system to comply with the Virginia Graeme Baker Act. The work will take place the week of March 23, well before opening date. The pool personnel will also be required to hand out information about crypto sporidium to educate people about the danger of infection. It was suggested that fliers be prepared and handed out with season passes and at swimming lesson sign up.
Old Business: Advertising in Park – Ringhand will contact the Chamber to poll businesses for their interest in this program.
New Business: None
Motion to adjourn at 7:10 p.m. on a Juergens/Carlsen motion, unanimous.
Next meeting April 20, 2009, 6:00 p.m.
Monday, March 16, 2009, 6:00 p.m.
City Hall Council Chambers
Meeting called to order at 6:00 p.m. by Chair Ringhand.
Present: Fred Juergens, Jerry Krueger, Ron Carlsen, Rich Modaff, Sue Merritt, Janis Ringhand. Absent: Jeff Farnsworth. Staff: Rick Hamacher, Ray Anderson, Dan Wietecha.
Approval of Agenda as printed on a Juergens/Carlsen motion, unanimous.
Approval to waive the reading and accept as printed the minutes of the February 16, 2009, minutes on a Juergens/Krueger motion, unanimous.
Citizen appearances: Robert Tierney, 125 ½ E. Main, #2, information regarding setting up a canoe, kayak and paddle boat rental on Lake Leota. Tierney listed his qualifications and history in the military and aquatic background, outlined his proposed rental business and fees, insurance, liability waivers, rules, etc., and would like to use the warming house area. The board felt this would be a good addition to the park and suggested he eventually sell bait as well, once the lake is stocked. Tierney will come back next month with a formal proposal.
SOLE Committee report: Gib Wiedenhoeft present to inform us that fundraising for fish stocking is going well, cribs will be placed in deep areas; kiosk will be used to thank donors. Gib & Kyle Allen will be at the Chamber meeting Thursday evening to discuss stocking.
Sherry Savchuk, 34 Prentice St., presented a fundraising idea that includes small and large items that could benefit the park, from gallons of fish to picnic tables to gazebos. (This plan actually is similar to the previous donation policy discussed later in the meeting.)
Update on Lake Leota Grand Re-opening Event: Tom Calley (ECP) has suggested Thursday, July 2, as a good date to hold the event, the 4th of July Celebration starts that night, a band plays later in the evening. Rich Modaff offered to help with planning, a 4th of July Committee Meeting will be held later this month; more detail will be available after that. The date was acceptable to the Board.
Re-establish Park Donation Policy: Ray presented a flier that was created several years ago, showing items for purchase and their price. Ray also brought catalogs with other items. Fred offered to review the catalogs and bring a report next month.
Update on Wetland/shore land restoration: Ringhand received and shared a copy of the maintenance plan from Carl Korfmacher; he will submit the planting plan next week. All will be submitted to the DNR for a grant. Wietecha added that letters of recommendation from the Mayor and other entities, such as SOLE and the Boy Scouts would enhance our application.
Chairs report: nothing to report.
Report on Park & maintenance: Ray Anderson reported that not much is happening right now, Public Works is looking into plans for a shelter for the West Side Park. Merritt reported that she had a discussion about a Tennis Team, there will be a youth league established; courts are in rough shape. Ray will check into resurfacing and the cost.
Aquatic report: Rick Hamacher reported on the number of free passes that were distributed in the past, we will reduce the number to 20 passes and 10 lessons this year, motion by Krueger/Merritt to approve free passes and lessons, unanimous. Julie Hermanson will assist Rick in this
process. Rick reported that the Red Cross training has some changes and training is taking place. Badger Pools have submitted the plan to upgrade the pools drainage system to comply with the Virginia Graeme Baker Act. The work will take place the week of March 23, well before opening date. The pool personnel will also be required to hand out information about crypto sporidium to educate people about the danger of infection. It was suggested that fliers be prepared and handed out with season passes and at swimming lesson sign up.
Old Business: Advertising in Park – Ringhand will contact the Chamber to poll businesses for their interest in this program.
New Business: None
Motion to adjourn at 7:10 p.m. on a Juergens/Carlsen motion, unanimous.
Next meeting April 20, 2009, 6:00 p.m.
Tuesday, March 17, 2009
Minutes; Historic Preservation: February 2009
Evansville Historic Preservation Commission
Minutes
Wednesday, February 19, 2008 7:00 P.M.
3rd Floor, City Hall
Present: Rich Modaff, Dennis Wessels, Betsy Ahner, Steve Culbertson, John Decker, Steve Christens, Rick Schuch
Absent: None
The meeting was called to order at 7:00 PM by chair Rich Modaff. Motion by Dennis Wessels, second by Steve Christens to waive the reading of the January 21, 2009 minutes and approve them as read. Motion carried.
Applications – Appearances: There were no applications or appearances.
Old Business: There was no old business.
Administrative:
Grove Society – John Decker reported that the Grove Society has had several large artifacts offered to it. Amy and Don Fauldet have offered two wooden overhead doors that were from the old firehouse before the current doors were installed. One of the doors is still labeled Fire. Amy got them from her grandfather and they will make them available to the Grove Society if they can find a place to store them. The second item is from Peter Sears and is a late model galvanized windmill. The Parks department has approve erecting it next to the Historic Baker Office Building. Third, they have been offered the loan of Baker Monitor small engines that have been restored by Al Trewicki’s son.
Steve and John were at the building today and did a lot of cleaning, so the interior is look very good. As soon as the weather is warmer the mudding of the drywall can be done..
Redevelopment – nothing to report – the RDA is now in an inactive status
Management of HPC Documents – nothing new to report
Landmark and Historic District Discussions – the HPC has received a grant to fully fund the preparation of an application for the nomination of two (2) new districts and three (3) properties to the historic register. According to the timeline we need to start our activity now by soliciting for three bids on the work and we are waiting for information on how to do that.
Plaque Program – the family that has indicated interest has been re-contacted but they are new parents and are pretty busy right now.
Remembrance Day Planning – John went to Madison to meet an author who was doing a talk about the Civil War and met several other Evansville residents there. John is going to attend the re-enactors first drill so he can meet them and learn more about them and their interest in coming to Evansville. A steering committee is being assembled to work on this project. He has been told the re-enactors will not be interested in doing something on Memorial Day weekend or on the 4th of July.
Other Business – Library DVD’s – Betsy, John, and Rick have them. Rich is waiting to do a press release until he has them back.
Correspondences – Ruth Ann Montgomery inquired about funding for the History Hunters. Motion by Steve Culbertson to give $250 to the History Hunters. Second by Steve Christens. Motion Carried. Application for membership in the Wisconsin Association of Historic Preservation Commissions. Motion by John Decker that the HPC continue its membership in this organization. Second by Steve Culbertson. Motion carried.
Motion by Dennis Wessels to adjourn. Second by Steve Culbertson. Motion carried.
Minutes
Wednesday, February 19, 2008 7:00 P.M.
3rd Floor, City Hall
Present: Rich Modaff, Dennis Wessels, Betsy Ahner, Steve Culbertson, John Decker, Steve Christens, Rick Schuch
Absent: None
The meeting was called to order at 7:00 PM by chair Rich Modaff. Motion by Dennis Wessels, second by Steve Christens to waive the reading of the January 21, 2009 minutes and approve them as read. Motion carried.
Applications – Appearances: There were no applications or appearances.
Old Business: There was no old business.
Administrative:
Grove Society – John Decker reported that the Grove Society has had several large artifacts offered to it. Amy and Don Fauldet have offered two wooden overhead doors that were from the old firehouse before the current doors were installed. One of the doors is still labeled Fire. Amy got them from her grandfather and they will make them available to the Grove Society if they can find a place to store them. The second item is from Peter Sears and is a late model galvanized windmill. The Parks department has approve erecting it next to the Historic Baker Office Building. Third, they have been offered the loan of Baker Monitor small engines that have been restored by Al Trewicki’s son.
Steve and John were at the building today and did a lot of cleaning, so the interior is look very good. As soon as the weather is warmer the mudding of the drywall can be done..
Redevelopment – nothing to report – the RDA is now in an inactive status
Management of HPC Documents – nothing new to report
Landmark and Historic District Discussions – the HPC has received a grant to fully fund the preparation of an application for the nomination of two (2) new districts and three (3) properties to the historic register. According to the timeline we need to start our activity now by soliciting for three bids on the work and we are waiting for information on how to do that.
Plaque Program – the family that has indicated interest has been re-contacted but they are new parents and are pretty busy right now.
Remembrance Day Planning – John went to Madison to meet an author who was doing a talk about the Civil War and met several other Evansville residents there. John is going to attend the re-enactors first drill so he can meet them and learn more about them and their interest in coming to Evansville. A steering committee is being assembled to work on this project. He has been told the re-enactors will not be interested in doing something on Memorial Day weekend or on the 4th of July.
Other Business – Library DVD’s – Betsy, John, and Rick have them. Rich is waiting to do a press release until he has them back.
Correspondences – Ruth Ann Montgomery inquired about funding for the History Hunters. Motion by Steve Culbertson to give $250 to the History Hunters. Second by Steve Christens. Motion Carried. Application for membership in the Wisconsin Association of Historic Preservation Commissions. Motion by John Decker that the HPC continue its membership in this organization. Second by Steve Culbertson. Motion carried.
Motion by Dennis Wessels to adjourn. Second by Steve Culbertson. Motion carried.
Thursday, March 12, 2009
Minutes: Public Works: February 2009
Public Works Committee
Regular Meeting
Tuesday February 24th, 2009 at 6:00 p.m.
Public Works Shop, 535 South Madison Street, Evansville, WI
MINUTES
1. Call meeting to order at 6:00 p.m.
2. Roll call- Braunschweig, Ringhand, Culbertson, Wietecha, Wartenweiller, Matthew Eberhardt (Foth), Phil Korth (Foth), Bill Hurtley, and others from the public.
3. Motion to approve the agenda as presented. Braunschweig Moved Culbertson 2nd – Passes Unanimously
4. Motion to approve the minutes from the January 27th regular meeting and the January 30th special meeting. Ringhand moved Culbertson 2nd – Passes Unanimously
5. Citizen Appearances - None
6. Construction Updates
a. Downtown- Signage updates
i. All signs are ordered and we should have them shortly plus we have to deal with the frost so estimated completion time is spring.
b. Capstone Ridge- nothing
c. Westfield Meadows- nothing
d. Celtic Ridge- nothing
e. Lake Leota-
i. Waiting for warm weather to finish dam repairs
ii. Park board is working with a volunteer (Carl Korfmacher with applied ecological services in Brodhead) to help with planting plan for a grant due May 1, 2009.
iii. Jim Turner aired a concern he has with Vierbecher.
iv. Jim Turner wants the city to take a bobcat to pick up loose chunks of dirt, however the city does not see this as an issue because the lake will be filled even more after the dam repairs are completed.
7. Site plan reviews-
a. WWTF site plan was provided to the city planner He is reviewing.
8. Communications from the City Engineer-
a. Waste water treatment facility – bids for equipment/mechanical system
i. Email from Dave Sauer-
“We received proposals six different equipment items for the proposed new WWTF on Feb 13, 2009. These proposals were for specific items which we wanted to select based on product quality/performance and cost rather than just cost when we bid the entire WWTF construction project. We have been sorting through the proposals to compare each as best we can since they all take some exceptions to the specifications we sent out to a select set of suppliers. The goal of this pre-selection of equipment is to get what is best for the City, to get competitive bid costs and to define upfront what equipment we will have on site so we can have our drawings be as detail as possible which will again help insure good bid costs.
“With that being said, I will summarize what I know to be the current state of the process. I would like to be at Tuesday's public works meeting to explain this more, however I will be on vacation next week. In my absence, Phil Korth, our lead process design engineer has agreed to attend the meeting. Matt Eberhardt, a younger staff engr may also attend to begin learning the process better, this will be on our cost. I offer the following summary to start the meeting with next week, Phil may have additional information when he attends:
Vertical Loop Process Wastewater Treatment Reactor
“We are recommending Siemens at a cost of $479,300 for equipment, cost with concrete is approx $756,300. We had an alternate bid cost from Eimco for $320,000 for equipment however when you add concrete costs, the cost becomes $1,042,000. The alternate is over twice as large plus the energy usage by the alternate is about 25% higher at a minimum. I also question the ability of the proposed alternate equipment to meet the 10 mg/l nitrogen limit on an everyday basis with little operator attention. The Siemens makes more sense for a number of reasons to include but not limited to energy consumption and oxygen introduction.
Clarifiers
“We have it limited to either Siemens or Westech units; Siemens is at $184,800 and Westech is at $176,302. Both are good units. We try to stay with the supplier that has the process treatment which here it is Siemens. However, Westech has a lower cost than Siemens and we believe that the Westech clarifier should work fine; Matt was checking up on a few items. We did get 3 other proposals for the clarifiers. HiTech and Envirodyne were lower cost however we have had bad experince with HiTech and we do not believe Envirodyne meets our spec. Dependent upon reference checks; it appears we would recommend Westech. Presenters informed us that they would probably be recommending Siemens because there will be less cost due to some sandblasting needs in site. They also indicated that there is an advantage to having the same manufacturer as the reactor, specifically with accountability. It has also been said that it is better having the sandblasting and painting done in the factory rather than on site. Therefore the Siemans is a better option.
Screening Equipment
“We are recommended Lakeside at $53,000. We know Lakeside and they have numerous units in Wis currently woking. It has a bottom bearing unit which reduces screen wear and tear. We had two proposals at lower cost, Parkson at $42,818 and Westech at $42,939. We had some bad experience with Parkson and Westech has few of their units operating in Wisconsin. Huber and JWC were higher cost but both are good units.
Grit Removal Equipment
“We are recommending Smith & Loveless at a cost of $47,700; we have installed many of these and have had very good treatment. We had two other proposals, Lakeside at $39,000 and Eutek (Grit King) at $43,970. Matt was going to check into these two to see if they have operating units but my gut feeling that we stick with the one which we know is the best. Apparently the lakeside does not have a very successful track record.
Grit Washer Equipment
“We are recommending Lakeside at $63,000. We had Huber at $74,800 and Westech at $68,402. Our experience is the Lakeside equipment and Huber equipment are comparable while the Westech equipment needed to be checked yet however Lakeside had the inside track because it is lowest cost. This equipment cleans the grit removed from the wastewater, the grit then is taken to the landfill. This company does have a track record with the screening equipment.
Clarifier Covers
“These are 40' diameter dome that go over the clarifier units. We have two clarifiers. We allowed both fiberglass and aluminum suppliers to bid. The recommended proposal is either Conservatek at $110,300 or Ultra-flote at $93,000, both are aluminum. We have many Conservatek domes and are very comfortable with using these. Ultra-flote is less cost however we have not gotten information from them to verify that they are taking any exceptions to the spec. Until we get this, I can't recommend going with Ultra-flote even though they are less cost. Maybe we leave this one open until we get more information. For the covers, they don't impact other processes much so we can wait.” We are still waiting on some references with Ultra-flote, if those are good we will move from Conservatek to them.
ii. Motion to approve the purchase of the above referenced equipment based upon the recommendations from the city engineer with the conditions that the purchases remain in our budget and that if the engineer receives new information that the information be brought back to the committee as soon as possible. Moved by Braunschweig, seconded by Ringhand– passes unanimously.
9. Communications from the Public Works Director-
a. Tree planting in the terrace.
i. Discussion of changing the terrace tree-planting program. The economy has been poor and the donations have slowed because of that. The proposal is having people pay for the cost of the tree while the city does the digging, planting, watering (once), and staking of trees in the terrace. This also would include a 1 year guarantee. Citizens would request it and pick the tree, city would assess if the request is possible, payment would be made and then they city would plant.
ii. Motion to conditionally approve the above referenced program on a one year basis. Moved by Ringhand, Culbertson seconded - passes unanimously.
10. New Business- none.
11. Old Business-
a. West side water issue-
i. Discussion and possible actions on eminent domain action. No action taken. The council agenda in March should have a relocation order, the first step in this process. We briefly discussed other statutory requirements. This process could potentially take some time. The city administrator wants to discuss other possibilities with the engineer. He is directed to do that in an expedient manner.
b. CRS (Community Rating System) - city received an authorization to apply for this program. It will be 8-12 months to get in the program after application.
c. Discussion and possible action on Cemetery rules and fee schedules.
i. Bill Hurtley dispersed a packet that the committee went through. Tim Fischer worked on the information provided as well. Last time we changed prices before last years was in 2000. The goal is to eliminate potential and realized overuse of city services by non-resident. The committee is going to digest the information provided and the goal is to work on the fee schedule for next meeting and then work on the policy issues in following meetings.
d. Cemetery truck-
i. Two bids were received and the director is recommending the lower of the two bids. This purchase is within the budget
ii. Motion to approve the purchase of a truck from Evansville Ford for use in the cemetery with a trade in and outfitting for a cost not to exceed $27,425.00. Ringhand moved, Culbertson seconded - passes unanimously.
12. Parks and Recreation Report- went over the actions of the last Park board.
a. Lake re-opening on 4th of July.
13. Motion to adjourn meeting at 7:41 p.m. Ringhand moves and Culbertson seconds – passes unanimously.
Submitted by:
Mason Braunschweig, Chair Public Works Committee
Regular Meeting
Tuesday February 24th, 2009 at 6:00 p.m.
Public Works Shop, 535 South Madison Street, Evansville, WI
MINUTES
1. Call meeting to order at 6:00 p.m.
2. Roll call- Braunschweig, Ringhand, Culbertson, Wietecha, Wartenweiller, Matthew Eberhardt (Foth), Phil Korth (Foth), Bill Hurtley, and others from the public.
3. Motion to approve the agenda as presented. Braunschweig Moved Culbertson 2nd – Passes Unanimously
4. Motion to approve the minutes from the January 27th regular meeting and the January 30th special meeting. Ringhand moved Culbertson 2nd – Passes Unanimously
5. Citizen Appearances - None
6. Construction Updates
a. Downtown- Signage updates
i. All signs are ordered and we should have them shortly plus we have to deal with the frost so estimated completion time is spring.
b. Capstone Ridge- nothing
c. Westfield Meadows- nothing
d. Celtic Ridge- nothing
e. Lake Leota-
i. Waiting for warm weather to finish dam repairs
ii. Park board is working with a volunteer (Carl Korfmacher with applied ecological services in Brodhead) to help with planting plan for a grant due May 1, 2009.
iii. Jim Turner aired a concern he has with Vierbecher.
iv. Jim Turner wants the city to take a bobcat to pick up loose chunks of dirt, however the city does not see this as an issue because the lake will be filled even more after the dam repairs are completed.
7. Site plan reviews-
a. WWTF site plan was provided to the city planner He is reviewing.
8. Communications from the City Engineer-
a. Waste water treatment facility – bids for equipment/mechanical system
i. Email from Dave Sauer-
“We received proposals six different equipment items for the proposed new WWTF on Feb 13, 2009. These proposals were for specific items which we wanted to select based on product quality/performance and cost rather than just cost when we bid the entire WWTF construction project. We have been sorting through the proposals to compare each as best we can since they all take some exceptions to the specifications we sent out to a select set of suppliers. The goal of this pre-selection of equipment is to get what is best for the City, to get competitive bid costs and to define upfront what equipment we will have on site so we can have our drawings be as detail as possible which will again help insure good bid costs.
“With that being said, I will summarize what I know to be the current state of the process. I would like to be at Tuesday's public works meeting to explain this more, however I will be on vacation next week. In my absence, Phil Korth, our lead process design engineer has agreed to attend the meeting. Matt Eberhardt, a younger staff engr may also attend to begin learning the process better, this will be on our cost. I offer the following summary to start the meeting with next week, Phil may have additional information when he attends:
Vertical Loop Process Wastewater Treatment Reactor
“We are recommending Siemens at a cost of $479,300 for equipment, cost with concrete is approx $756,300. We had an alternate bid cost from Eimco for $320,000 for equipment however when you add concrete costs, the cost becomes $1,042,000. The alternate is over twice as large plus the energy usage by the alternate is about 25% higher at a minimum. I also question the ability of the proposed alternate equipment to meet the 10 mg/l nitrogen limit on an everyday basis with little operator attention. The Siemens makes more sense for a number of reasons to include but not limited to energy consumption and oxygen introduction.
Clarifiers
“We have it limited to either Siemens or Westech units; Siemens is at $184,800 and Westech is at $176,302. Both are good units. We try to stay with the supplier that has the process treatment which here it is Siemens. However, Westech has a lower cost than Siemens and we believe that the Westech clarifier should work fine; Matt was checking up on a few items. We did get 3 other proposals for the clarifiers. HiTech and Envirodyne were lower cost however we have had bad experince with HiTech and we do not believe Envirodyne meets our spec. Dependent upon reference checks; it appears we would recommend Westech. Presenters informed us that they would probably be recommending Siemens because there will be less cost due to some sandblasting needs in site. They also indicated that there is an advantage to having the same manufacturer as the reactor, specifically with accountability. It has also been said that it is better having the sandblasting and painting done in the factory rather than on site. Therefore the Siemans is a better option.
Screening Equipment
“We are recommended Lakeside at $53,000. We know Lakeside and they have numerous units in Wis currently woking. It has a bottom bearing unit which reduces screen wear and tear. We had two proposals at lower cost, Parkson at $42,818 and Westech at $42,939. We had some bad experience with Parkson and Westech has few of their units operating in Wisconsin. Huber and JWC were higher cost but both are good units.
Grit Removal Equipment
“We are recommending Smith & Loveless at a cost of $47,700; we have installed many of these and have had very good treatment. We had two other proposals, Lakeside at $39,000 and Eutek (Grit King) at $43,970. Matt was going to check into these two to see if they have operating units but my gut feeling that we stick with the one which we know is the best. Apparently the lakeside does not have a very successful track record.
Grit Washer Equipment
“We are recommending Lakeside at $63,000. We had Huber at $74,800 and Westech at $68,402. Our experience is the Lakeside equipment and Huber equipment are comparable while the Westech equipment needed to be checked yet however Lakeside had the inside track because it is lowest cost. This equipment cleans the grit removed from the wastewater, the grit then is taken to the landfill. This company does have a track record with the screening equipment.
Clarifier Covers
“These are 40' diameter dome that go over the clarifier units. We have two clarifiers. We allowed both fiberglass and aluminum suppliers to bid. The recommended proposal is either Conservatek at $110,300 or Ultra-flote at $93,000, both are aluminum. We have many Conservatek domes and are very comfortable with using these. Ultra-flote is less cost however we have not gotten information from them to verify that they are taking any exceptions to the spec. Until we get this, I can't recommend going with Ultra-flote even though they are less cost. Maybe we leave this one open until we get more information. For the covers, they don't impact other processes much so we can wait.” We are still waiting on some references with Ultra-flote, if those are good we will move from Conservatek to them.
ii. Motion to approve the purchase of the above referenced equipment based upon the recommendations from the city engineer with the conditions that the purchases remain in our budget and that if the engineer receives new information that the information be brought back to the committee as soon as possible. Moved by Braunschweig, seconded by Ringhand– passes unanimously.
9. Communications from the Public Works Director-
a. Tree planting in the terrace.
i. Discussion of changing the terrace tree-planting program. The economy has been poor and the donations have slowed because of that. The proposal is having people pay for the cost of the tree while the city does the digging, planting, watering (once), and staking of trees in the terrace. This also would include a 1 year guarantee. Citizens would request it and pick the tree, city would assess if the request is possible, payment would be made and then they city would plant.
ii. Motion to conditionally approve the above referenced program on a one year basis. Moved by Ringhand, Culbertson seconded - passes unanimously.
10. New Business- none.
11. Old Business-
a. West side water issue-
i. Discussion and possible actions on eminent domain action. No action taken. The council agenda in March should have a relocation order, the first step in this process. We briefly discussed other statutory requirements. This process could potentially take some time. The city administrator wants to discuss other possibilities with the engineer. He is directed to do that in an expedient manner.
b. CRS (Community Rating System) - city received an authorization to apply for this program. It will be 8-12 months to get in the program after application.
c. Discussion and possible action on Cemetery rules and fee schedules.
i. Bill Hurtley dispersed a packet that the committee went through. Tim Fischer worked on the information provided as well. Last time we changed prices before last years was in 2000. The goal is to eliminate potential and realized overuse of city services by non-resident. The committee is going to digest the information provided and the goal is to work on the fee schedule for next meeting and then work on the policy issues in following meetings.
d. Cemetery truck-
i. Two bids were received and the director is recommending the lower of the two bids. This purchase is within the budget
ii. Motion to approve the purchase of a truck from Evansville Ford for use in the cemetery with a trade in and outfitting for a cost not to exceed $27,425.00. Ringhand moved, Culbertson seconded - passes unanimously.
12. Parks and Recreation Report- went over the actions of the last Park board.
a. Lake re-opening on 4th of July.
13. Motion to adjourn meeting at 7:41 p.m. Ringhand moves and Culbertson seconds – passes unanimously.
Submitted by:
Mason Braunschweig, Chair Public Works Committee
Friday, March 6, 2009
Minutes; Evansville Finance Committee; March 2009
City of Evansville
Finance & Labor Relations Committee
Regular Meeting
Thursday, March 5, 2009, 5:30 pm
City Hall, 31 S. Madison Street, Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 5:30 pm by Chair Tom Cothard.
II. Roll Call. Present: Alderpersons Tom Cothard, Diane Roberts and Mason Braunschweig (arrived late). Also present: Finance Director Lisa Novinska and City Administrator Dan Wietecha.
III. Approve Agenda. Cothard made a motion, seconded by Roberts, to approve the agenda. Motion approved unanimously.
IV. Minutes of February 5, 2009, Meeting. Cothard made a motion, seconded by Roberts, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.
V. Citizen Appearances. None.
VI. Water and Light Bills. Cothard made a motion, seconded by Roberts, to approve the Water and Light bills in the amount of $641,658.64 and authorize their payment. Motion approved unanimously on a roll call vote.
VII. City Bills. Cothard made a motion, seconded by Roberts, to approve the City bills in the amount of $2,534,691.11 and authorize their payment. Motion approved unanimously on a roll call vote.
VIII. Unfinished Business.
a. Community/Senior Services Coordinator. Wietecha noted that the contract amount is $327 over budget due to rounding. Cothard made a motion, seconded by Roberts, to recommend to Common Council approval of the Community/Senior Services Coordinator Contract with the Evansville Community/Senior Center. Motion approved unanimously.
IX. New Business.
a. Refunding Bonds. Wietecha explained that the $1,365,000 refunding bond issue is the second step of the financing for the Lake Leota dredging project. The bonds will be sold on a negotiated basis with Bankers Bank in the lead position and local banks having the opportunity to participate. Dave Wagner from Ehlers Associates will be at the Council meeting to present the preliminary financing report; the numbers are in line with those presented last November for the note anticipation notes. Cothard made a motion, seconded by Roberts, to recommend to Common Council approval of Resolution 2009-03, Providing for Sale of $1,365,000 General Obligation Refunding Bonds. Motion approved unanimously on a roll call vote.
b. Police Department Remodeling. Wietecha said the plans will need professional revisions in order to be submitted to the state for approval; a meeting with an architect is expected in the next week. It also appears that the $75,000 budgeted for the project may be low, but it is difficult to know until the plans are finalized.
X. Adjournment. Roberts made a motion, seconded by Braunschweig, to adjourn the meeting. Motion approved unanimously at 5:40 pm.
Finance & Labor Relations Committee
Regular Meeting
Thursday, March 5, 2009, 5:30 pm
City Hall, 31 S. Madison Street, Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 5:30 pm by Chair Tom Cothard.
II. Roll Call. Present: Alderpersons Tom Cothard, Diane Roberts and Mason Braunschweig (arrived late). Also present: Finance Director Lisa Novinska and City Administrator Dan Wietecha.
III. Approve Agenda. Cothard made a motion, seconded by Roberts, to approve the agenda. Motion approved unanimously.
IV. Minutes of February 5, 2009, Meeting. Cothard made a motion, seconded by Roberts, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.
V. Citizen Appearances. None.
VI. Water and Light Bills. Cothard made a motion, seconded by Roberts, to approve the Water and Light bills in the amount of $641,658.64 and authorize their payment. Motion approved unanimously on a roll call vote.
VII. City Bills. Cothard made a motion, seconded by Roberts, to approve the City bills in the amount of $2,534,691.11 and authorize their payment. Motion approved unanimously on a roll call vote.
VIII. Unfinished Business.
a. Community/Senior Services Coordinator. Wietecha noted that the contract amount is $327 over budget due to rounding. Cothard made a motion, seconded by Roberts, to recommend to Common Council approval of the Community/Senior Services Coordinator Contract with the Evansville Community/Senior Center. Motion approved unanimously.
IX. New Business.
a. Refunding Bonds. Wietecha explained that the $1,365,000 refunding bond issue is the second step of the financing for the Lake Leota dredging project. The bonds will be sold on a negotiated basis with Bankers Bank in the lead position and local banks having the opportunity to participate. Dave Wagner from Ehlers Associates will be at the Council meeting to present the preliminary financing report; the numbers are in line with those presented last November for the note anticipation notes. Cothard made a motion, seconded by Roberts, to recommend to Common Council approval of Resolution 2009-03, Providing for Sale of $1,365,000 General Obligation Refunding Bonds. Motion approved unanimously on a roll call vote.
b. Police Department Remodeling. Wietecha said the plans will need professional revisions in order to be submitted to the state for approval; a meeting with an architect is expected in the next week. It also appears that the $75,000 budgeted for the project may be low, but it is difficult to know until the plans are finalized.
X. Adjournment. Roberts made a motion, seconded by Braunschweig, to adjourn the meeting. Motion approved unanimously at 5:40 pm.
Tuesday, March 3, 2009
Minutes; Plan: Revised: February 2009
City of Evansville Plan Commission
Regular Meeting
Monday, February 2, 2009, 6:00 p.m.
City Hall (Third Floor), 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:01 p.m. by Chair Sandy Decker.
2. Roll Call. Members Present: Mason Braunschweig, Jim Brooks, Sandy Decker, John Gishnock, Bill Hammann, Diane Roberts, and Gil Skinner. Others Present: City Administrator, Dan Wietecha; City APlanner, John Stockham; and Greg Helgesen.
3. Approval of agenda. Roberts made a motion, seconded by Brooks to approve the agenda as printed. Motion approved unanimously.
4. Approval of minutes.
A. Roberts made a motion, seconded by Skinner to waive the reading of the minutes from the January 5, 2009 regular meeting and approve them as printed. Motion approved unanimously.
5. Citizen appearances other than agenda items listed. None
6. Action items.
A. Conditional Use Permit for a used car lot and dealership at 110 E. Church Street. Stockham reviewed his staff report, including review of criteria and findings. There were no questions for clarification and Decker opened the public hearing at 6:12 p.m. No one spoke. Decker closed the public hearing at 6:13 p.m. Decker made a motion, seconded by Roberts to conditionally approve the Conditional Use Permit subject to conditions as contained in the staff report. Hammann made a motion, seconded by Brooks to amend the motion by changing Staff Recommendation #4 by striking the phrase “no additional exterior lighting and” Motion approved unanimously. Main motion, as amended, approved unanimously.
B. Site Plan for a used car lot and dealership at 110 E Church Street. Stockham reviewed his staff report. Braunschweig made a motion, seconded by Roberts to approve the Site Plan with conditions recommended by staff and with added language to #2 stating: “The applicant may request a change in the lighting or signage with submittal and approval of a Lighting and Signage Plan.” Motion approved unanimously.
7. Discussion items.
A. Stockham stated that staff will systematically review the Unified Land Development Code (ULDC), identify any administrative or enforcement problems, and bring recommendations back to the Plan Commission and Unified Land Development Code Committee in March or April. He suggested not re-writing the entire code, but rather update on a needs basis.
B. The Commission reviewed the year-end building permits report.
8. Preliminary development presentations. None.
9. Report of the Evansville Redevelopment Authority.
A. Wietecha stated the meetings are suspended until needed in the future.
10. Report of the Evansville Historic Preservation Commission. Decker stated they received a local government sub-grant for preparation of nominations to the State and National Register of Historic Places for two new historic districts; Leonard-Leota Park, St. John’s Lutheran Church and the Almeron Eager Memorial at the Cemetery. The Arrowhead Library System is receiving a grant to digitize historic documents at Eager Free Public Library.
11. Report of the Evansville-Union Implementation Committee. None
12. Update on Common Council actions relating to Plan Commission recommendations. None
13. Update on Board of Appeals actions relating to zoning matters. None
14. Update on Rock County Smart Growth Plan. Decker stated the complete draft is on Rock County’s website. The final advisory meeting is scheduled for March 19, 2009 at 6:00 p.m.
15. Enforcement. None
16. Next regular meeting date. Monday, March 2, 2009
17. Motion to adjourn. Roberts made a motion, seconded by Braunschweig to adjourn. Motion approved unanimously.
Prepared by Judy Walton, City Clerk
Regular Meeting
Monday, February 2, 2009, 6:00 p.m.
City Hall (Third Floor), 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:01 p.m. by Chair Sandy Decker.
2. Roll Call. Members Present: Mason Braunschweig, Jim Brooks, Sandy Decker, John Gishnock, Bill Hammann, Diane Roberts, and Gil Skinner. Others Present: City Administrator, Dan Wietecha; City APlanner, John Stockham; and Greg Helgesen.
3. Approval of agenda. Roberts made a motion, seconded by Brooks to approve the agenda as printed. Motion approved unanimously.
4. Approval of minutes.
A. Roberts made a motion, seconded by Skinner to waive the reading of the minutes from the January 5, 2009 regular meeting and approve them as printed. Motion approved unanimously.
5. Citizen appearances other than agenda items listed. None
6. Action items.
A. Conditional Use Permit for a used car lot and dealership at 110 E. Church Street. Stockham reviewed his staff report, including review of criteria and findings. There were no questions for clarification and Decker opened the public hearing at 6:12 p.m. No one spoke. Decker closed the public hearing at 6:13 p.m. Decker made a motion, seconded by Roberts to conditionally approve the Conditional Use Permit subject to conditions as contained in the staff report. Hammann made a motion, seconded by Brooks to amend the motion by changing Staff Recommendation #4 by striking the phrase “no additional exterior lighting and” Motion approved unanimously. Main motion, as amended, approved unanimously.
B. Site Plan for a used car lot and dealership at 110 E Church Street. Stockham reviewed his staff report. Braunschweig made a motion, seconded by Roberts to approve the Site Plan with conditions recommended by staff and with added language to #2 stating: “The applicant may request a change in the lighting or signage with submittal and approval of a Lighting and Signage Plan.” Motion approved unanimously.
7. Discussion items.
A. Stockham stated that staff will systematically review the Unified Land Development Code (ULDC), identify any administrative or enforcement problems, and bring recommendations back to the Plan Commission and Unified Land Development Code Committee in March or April. He suggested not re-writing the entire code, but rather update on a needs basis.
B. The Commission reviewed the year-end building permits report.
8. Preliminary development presentations. None.
9. Report of the Evansville Redevelopment Authority.
A. Wietecha stated the meetings are suspended until needed in the future.
10. Report of the Evansville Historic Preservation Commission. Decker stated they received a local government sub-grant for preparation of nominations to the State and National Register of Historic Places for two new historic districts; Leonard-Leota Park, St. John’s Lutheran Church and the Almeron Eager Memorial at the Cemetery. The Arrowhead Library System is receiving a grant to digitize historic documents at Eager Free Public Library.
11. Report of the Evansville-Union Implementation Committee. None
12. Update on Common Council actions relating to Plan Commission recommendations. None
13. Update on Board of Appeals actions relating to zoning matters. None
14. Update on Rock County Smart Growth Plan. Decker stated the complete draft is on Rock County’s website. The final advisory meeting is scheduled for March 19, 2009 at 6:00 p.m.
15. Enforcement. None
16. Next regular meeting date. Monday, March 2, 2009
17. Motion to adjourn. Roberts made a motion, seconded by Braunschweig to adjourn. Motion approved unanimously.
Prepared by Judy Walton, City Clerk
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