PUBLIC WORKS COMMITTEE MEETING MINUTES
Regular Meeting
Monday, December 22, 2008, 5:30 p.m.
Public Works Shop, 535 S. Madison St., Evansville, WI
The meeting was called to order at 5:30 by Acting Chair Ringhand. Present: Janis Ringhand, Todd Culbertson. Absent: Mason Braunschweig. Staff: P W Director Dave Wartenweiler, City Administrator Dan Wietecha, City Engineer Dave Sauer, Mayor Sandy Decker and citizens.
Motion by Ringhand/Culbertson to approve the agenda with a correction to #4, change dates to November 10 & 25, 2008, unanimous.
Motion by Ringhand/Culbertson to approve the minutes of the 11-10 & 25, 2008 meetings, unan.
No citizen appearances.
Public Hearing on Waste Water Facility plan - City Engineer Dave Sauer presented a summary of the proposed project, to be completed by September 2010 at a cost of approximately $4,250,700.00. A Clean Water Fund Loan will be applied for; approval of the DNR is required.
Public Hearing opened at 6:50 p.m. Dick Woulfe, 255 E. Main St., questioned the urgency of doing this project now since the population growth rate has slowed. Sauer replied that the state has mandated limits on nitrogen output and the project needs to be done to accommodate growth in industrial as well as residential property. Public Hearing closed at 6:54 p.m.
Final Comments by Public Works Committee – there was consensus from the members present and the Public Works Director that the project was necessary to meet state standards, the timing is good and approved moving forward with the prescribed schedule.
Construction updates:
A. Main St. way-finding signs have been ordered; will be installed weather permitting.
B & C. Capstone & Westfield Meadows – nothing
D. Celtic Ridge – progressing with contact from the developer
E. Lake Leota – waiting DNR permit, will start Jan 5, 2008 if all goes well.
Gib Wiedenhoeft from SOLE was present, informed us that progress is being made.
Site plan reviews – none.
Communication from City Engineer – Sauer will submit application for Clean Water Fund Loan, soil borings will be done soon.
Communication from Public Works Director – snow removal has exceeded budget this year, may require a budget adjustment at Finance. Different salt is being used, working well.
New Business – Bill Hurtley not present regarding cemetery fees and policy, carry over to Jan.
Old Business – west side water issue – nothing new.
Park & Rec Report – Ringhand reported on Lake Leota work start up, bench donated in memory of Dale Bryant, discussion on renewing the donation policy, language changes for aquatics flier.
Adjourn at 6:07 p.m. on a Culbertson/Ringhand motion, unanimous.
Next meeting Tuesday, January 27, 2009, at the Public Works Garage.
Tuesday, December 23, 2008
Friday, December 19, 2008
Minutes: Evansville Park Board: December 2008
Park & Recreation Board Regular Monthly Meeting
City of Evansville Council Chamber
Monday, December 15, 2008, 6:00 p.m.
MINUTES
Call to order and announce quorum at 6:00 p.m. by Chair Ringhand.
Present: Sue Merritt, Rich Modaff, Jerry Krueger, Janis Ringhand, Jeff Farnsworth, Ron Carlsen. Staff: Ray Anderson, Rick Hamacher. Absent: Fred Juergens.
Approval of Agendas as printed on a Modaff/Merritt motion, unanimous.
Waive reading of minutes of November 17, 2008 meeting and approve as printed on a Modaff/Farnsworth motion, unanimous.
No citizen appearances.
SOLE Committee report: Rod Courtier & Gib Wiedenhoeft were present for SOLE. Rod reported that the Integrity crew has established a road across the Cadman property, as there were too many trees on the Courtier property. Integrity does not plan to remove vegetation along the south shoreline of the lake. Ringhand will check with City Administrator Wietecha on this issue, as it was determined at Public Works that the vegetation would be removed and beneficial aquatic plants would be planted in the spring for an additional cost of $10,000.00.
Ann Larson on behalf of Boy Scouts: Ann Larson was present with pictures of a park bench the scouts would like to donate to the park in memory of Dale Bryant. Placement of the bench was approved for next spring with the assistance of Ray Anderson, for placement and proper concrete pad to secure the bench, on a Krueger/Carlsen motion, unanimous. Requested placement on next months agenda regarding plaque on bridge over Allen’s Creek.
Farnsworth raised the question of establishing a policy for receipt of gifts for the park. Krueger & Carlsen stated that there was a policy at one time that provided catalogs of park enhancements that donors could choose from. Add to next months agenda for further discussion
Chair Ringhand reported on the pre-construction meeting with Integrity Excavating and Vierbicher Engineering regarding the work on Lake Leota. Weekly progress meetings will be held at the Public Works building on S. Madison St., on Thursdays at 10:00 a.m.
No report on parks projects. Anderson requested a copy of the 2009 budget for the fence & pavilion that were proposed.
Aquatics report: Hamacher presented copies of the staffing manuals and asked members to review for next months meeting and possibly update language if needed.
Language was changed on the Aquatic Center Flyer to reflect that swimming lessons will be taught by both Red Cross certified Water Safety Instructors and in house trained swimming instructors on a Farnsworth/Modaff motion, unanimous. Copy of language change will be forwarded to City Hall.
Old Business: No new information on advertising in the park and American Legion use of shelter.
No new business.
Motion to adjourn on a Farnsworth/Merritt motion at 6:40 p.m., unanimous.
Next meeting January 19, 2009, 6:00 p.m. City Hall Chamber.
City of Evansville Council Chamber
Monday, December 15, 2008, 6:00 p.m.
MINUTES
Call to order and announce quorum at 6:00 p.m. by Chair Ringhand.
Present: Sue Merritt, Rich Modaff, Jerry Krueger, Janis Ringhand, Jeff Farnsworth, Ron Carlsen. Staff: Ray Anderson, Rick Hamacher. Absent: Fred Juergens.
Approval of Agendas as printed on a Modaff/Merritt motion, unanimous.
Waive reading of minutes of November 17, 2008 meeting and approve as printed on a Modaff/Farnsworth motion, unanimous.
No citizen appearances.
SOLE Committee report: Rod Courtier & Gib Wiedenhoeft were present for SOLE. Rod reported that the Integrity crew has established a road across the Cadman property, as there were too many trees on the Courtier property. Integrity does not plan to remove vegetation along the south shoreline of the lake. Ringhand will check with City Administrator Wietecha on this issue, as it was determined at Public Works that the vegetation would be removed and beneficial aquatic plants would be planted in the spring for an additional cost of $10,000.00.
Ann Larson on behalf of Boy Scouts: Ann Larson was present with pictures of a park bench the scouts would like to donate to the park in memory of Dale Bryant. Placement of the bench was approved for next spring with the assistance of Ray Anderson, for placement and proper concrete pad to secure the bench, on a Krueger/Carlsen motion, unanimous. Requested placement on next months agenda regarding plaque on bridge over Allen’s Creek.
Farnsworth raised the question of establishing a policy for receipt of gifts for the park. Krueger & Carlsen stated that there was a policy at one time that provided catalogs of park enhancements that donors could choose from. Add to next months agenda for further discussion
Chair Ringhand reported on the pre-construction meeting with Integrity Excavating and Vierbicher Engineering regarding the work on Lake Leota. Weekly progress meetings will be held at the Public Works building on S. Madison St., on Thursdays at 10:00 a.m.
No report on parks projects. Anderson requested a copy of the 2009 budget for the fence & pavilion that were proposed.
Aquatics report: Hamacher presented copies of the staffing manuals and asked members to review for next months meeting and possibly update language if needed.
Language was changed on the Aquatic Center Flyer to reflect that swimming lessons will be taught by both Red Cross certified Water Safety Instructors and in house trained swimming instructors on a Farnsworth/Modaff motion, unanimous. Copy of language change will be forwarded to City Hall.
Old Business: No new information on advertising in the park and American Legion use of shelter.
No new business.
Motion to adjourn on a Farnsworth/Merritt motion at 6:40 p.m., unanimous.
Next meeting January 19, 2009, 6:00 p.m. City Hall Chamber.
Friday, December 5, 2008
Minutes; Evansville Common Council: November 2008
Common Council
Regular Meeting
Tuesday, November 11, 2008, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to order. Mayor Sandy Decker called the meeting to order at 6:30 p.m.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Tom Cothard, Todd Culbertson, Barb Jacobson, Janis Ringhand, Diane Roberts, Dennis Wessels and Tony Wyse. Staff present: Dan Wietecha, City Administrator; Judy Walton, City Clerk; Mark Kopp, City Attorney; Dave Sauer, City Engineer; Kathi Kemp, Library Director; and Greg Johnson, Ehlers & Associates. Several members of the public were also present.
3. Approval of Agenda. Braunschweig made a motion, seconded by Roberts to move Item 6B3 to follow directly after Item 5B and approve the agenda. Motion approved unanimously.
4. Approval of Minutes. Braunschweig made a motion, seconded by Cothard to waive the reading of the minutes of October 14, 2008, regular meeting and to approve them as presented. Motion approved unanimously.
5. Citizen appearances.
A. SOLE. Gil Wiedenhoeft was present; nothing new to report.
B. Public Hearing: Assessments for South Madison Street Improvements. Dave Sauer explained that these properties were removed from the October meeting because they received new construction not replacement and the property owners needed to be re-noticed and the assessments needed to be re-calculated. Decker opened the public hearing at 6:37 p.m. Jim Turner, property owner of 510 S Madison, and Roger Berg (on behalf of Pleasy Berg’s S. Madison Street properties) questioned why a property owner would be charged 100% of the cost. Berg added that the work was necessary and turned out well. Robbie Petterson, Prairie Crossing, asked about compensation for a damaged sewer main due to the construction. Decker closed the public hearing at 6:40 p.m. Sauer stated a claim is to be submitted to the DOT for the damaged sewer main. He added that assessing property owners 100% for new construction is consistent with other projects. Braunschweig made a motion, seconded by Cothard to adopt Resolution 2008-21, Final Resolution Authorizing South Madison Street Improvements and Levying Special Assessments against Benefited Properties for Same. Motion approved unanimously on a roll call vote.
Agenda Item 6B(3) Pre-sale report on proposed financing for Lake Leota. Greg Johnson presented the Preliminary Financing Report for Lake Leota, explaining the General Obligation Note Anticipation Notes, Refunding Bonds, Estimated Tax Impact and the Projected Debt Limit Calculations.
C. Public Hearing: 2009 Operating Budget. Wietecha stated the budget was kept at a zero increase. He explained the impact the additional proposed borrowing for Lake Leota would have. Decker opened the public hearing at 6:58 p.m. Rose Helms and Tina Rossmiller spoke in support of an increase for the Evansville Youth Center, citing needed repair and maintenance and to accommodate increased attendance. Bob Flaherty, Evansville School District, supported increased funds stating that kids need a supportive place to go after school. He stated the center provides that and has a positive impact the kids. Decker closed the public hearing at 7:08 p.m. Ringhand asked the Youth Center representatives to consider approaching the Town of Union to help with costs as the center is open to non-resident youth as well. Braunschweig commended staff and council for their work on the budget. Braunschweig made a motion, seconded by Roberts to revise the 2009 Operating Budget to include debt service for bond issue for Lake Leota Dredging Project. Motion approved unanimously on a roll call vote.
Braunschweig made a motion, seconded by Ringhand to adopt Ordinance 2008-19, Adopting 2009 City Operating and Capital Budgets and Setting Tax Levies. Motion approved unanimously on a roll call vote.
6. Reports of Committees.
A. Plan Commission Report
(1). Braunschweig made a motion, seconded by Cothard to approve Community Acknowledgement Form for Letter of Map Revision based on Fill (LOMR-F) at 405 Water Street, contingent upon City Administrator’s recommendation. Wietecha stated he would recommend withholding approval due to lack of information. Motions withdrawn.
B. Finance and Labor Relations Committee Report
(1). Cothard made a motion, seconded by Roberts to approve Water & Light bills and authorize their payment in the amount of $862,443.35. Motion approved unanimously on a roll call vote.
(2). Cothard made a motion, seconded by Roberts to approve the City bills and authorize their payment in the amount of $285,771.70. Motion approved unanimously on a roll call vote.
(3). Pre-sale report on proposed financing for Lake Leota. Moved to follow Item 5B.
(4). Cothard made a motion, seconded by Ringhand to approve Resolution 2008-23, Providing for the Sale of Not to Exceed $2,020,000 Note Anticipation Notes. Braunschweig made a motion, seconded by Ringhand to amend the motion by changing the dollar amount to not to exceed $1,365,000. Motion approved unanimously. Main motion, as amended, approved unanimously on a roll call vote.
(5). Cothard made a motion, seconded by Braunschweig to approve Resolution 2008-24, Declaring Official Intent to Reimburse Expenditures from Proceeds of Borrowing. Wessels made a motion, seconded by Jacobson to amend the motion by changing the dollar amount in Section 2 of the Resolution to $1,365,000. Motion approved unanimously. Main motion, as amended, approved unanimously on a roll call vote.
(6). Cothard made a motion, seconded by Ringhand to approve City Administrator hiring contractor for Senior Services Coordinator. Braunschweig stated this was recommended by Finance. Motion approved unanimously on a roll call vote.
(7). Cothard made a motion, seconded by Braunschweig to approve Resolution 2008-22, Authorizing Application for a Community Development Block Grant for the Senior/Community Center. Wietecha stated this resolution would be part of the paperwork needed to allow the city to assist with the application for the grant money. Ringhand and Decker recused themselves from the vote. Motion approved 7-0.
C. Public Safety Committee Report. None.
D. Public Works Committee Report
(1). Braunschweig made a motion, seconded by Ringhand to approve contract with Vierbicher Associates for project management and on-site engineering for Lake Leota Restoration. Joe Dorava, Vierbicher Associates, stated that Integrity Grading and Excavating, Inc., Schofield, Wisconsin was the low bidder, a contractor that he is comfortable with on the project. Permit process was delayed, but he is working closely with the DNR. Work could start on non-permitting activities, including removing the vegetation from the lake. Motion approved unanimously on a roll call vote.
(2). Braunschweig made a motion, seconded by Ringhand to approve hiring Integrity Grading and Excavating, Inc. as contractor for performing Lake Leota Restoration. Braunschweig made a motion, seconded by Roberts to amend the motion to add the following language after Lake Leota Restoration - at a cost not to exceed $885,069.63 and contingent upon obtaining the DNR permit for the project. Motion approved unanimously. After a question by Wyse regarding the contractor’s credentials, Dorava stated he did a thorough reference check and also checked with other contacts he has and received only favorable comments. Braunschweig commented that the City is committed to this project now that they have approved the financing after being advised to by 70% of voters through the referendum question and he asked SOLE to continue with fundraising efforts. Jim Turner asked if the culvert work could be added due to the low bid, to which Council responded that the additional permit required would delay the project by over a year and a half and being able to borrow less money was financially prudent. Main motion, as amended, approved unanimously on a roll call vote.
(3). Braunschweig made a motion, seconded by Roberts to approve final land divider’s agreement with Dysis Group. [Celtic Ridge]. Wietecha stated the agreement has the basic structure of the past 2 or 3 developer agreements for subdivisions; however, some of the language has been streamlined. Mark Kopp reviewed his suggested changes. Cothard made a motion, seconded by Wessels to amend the motion to add giving the City Administrator the authority to continue negotiating based upon the memo from the City Attorney. Motion approved unanimously. Main motion, as amended, approved unanimously on a roll call vote.
E. Water & Light Committee Report. None.
F. Economic Development Committee Report
(1). Wyse stated they are meeting with various community groups to review their Economic Development Plan Implementation. Kick-Off Meeting for the Inventors and Entrepreneurs (I&E) Club is November 12th, and he encouraged Council to attend. The way-finding signs are starting to go up with one at the corner of E Main and Cemetery.
G. Redevelopment Authority Report
(1). Braunschweig made a motion, seconded by Roberts to approve development agreement with Matthias James Pottery for rehabilitation of 137 East Main Street. Wietecha reviewed the contract with Council. Motion approved unanimously on a roll call vote.
H. Parks and Recreation Board Report. None.
I. Historic Preservation Commission Report. None.
J. Fire District Report. Wessels stated the December meeting will be at the new Fire Station.
K. Police Commission Report
(1). Wietecha stated they are meeting December 10 to consider revisions to department policies on hiring and promotions and to consider filling vacant positions for full-time officer, investigator, and lieutenant.
L. Evansville-Union Implementation Committee Report. None.
7. Unfinished Business. None.
8. Communications and Recommendations from the Mayor. None.
9. Communications from the City Administrator.
A. Ringhand made a motion, seconded by Braunschweig to approve agreement with AT&T for Centrex (telephone) service. Wietecha stated the current agreement expires in early December, recommends renewing for 3 years due to changes in federal tariffs which will result in a rate increase of $450/month. Motion approved unanimously on a roll call vote.
10. New Business. Wessels asked if the city has heard if FEMA intends to meet with residents regarding the floodplain, to which Wietecha said he has no new information.
Wyse congratulated the 3rd – 8th graders on advancement to state in the Lego Lords competition.
11. Introduction of New Ordinances
A. Cothard presented the First reading of Ordinance 2008-20, Relative to School Truancy.
B. Braunschweig presented the First reading of Ordinance 2008-21, Relative to One-Way Streets.
12. Motion to adjourn. Ringhand made a motion, seconded by Roberts to adjourn at 8:05 p.m. Motion approved unanimously.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
Regular Meeting
Tuesday, November 11, 2008, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to order. Mayor Sandy Decker called the meeting to order at 6:30 p.m.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Tom Cothard, Todd Culbertson, Barb Jacobson, Janis Ringhand, Diane Roberts, Dennis Wessels and Tony Wyse. Staff present: Dan Wietecha, City Administrator; Judy Walton, City Clerk; Mark Kopp, City Attorney; Dave Sauer, City Engineer; Kathi Kemp, Library Director; and Greg Johnson, Ehlers & Associates. Several members of the public were also present.
3. Approval of Agenda. Braunschweig made a motion, seconded by Roberts to move Item 6B3 to follow directly after Item 5B and approve the agenda. Motion approved unanimously.
4. Approval of Minutes. Braunschweig made a motion, seconded by Cothard to waive the reading of the minutes of October 14, 2008, regular meeting and to approve them as presented. Motion approved unanimously.
5. Citizen appearances.
A. SOLE. Gil Wiedenhoeft was present; nothing new to report.
B. Public Hearing: Assessments for South Madison Street Improvements. Dave Sauer explained that these properties were removed from the October meeting because they received new construction not replacement and the property owners needed to be re-noticed and the assessments needed to be re-calculated. Decker opened the public hearing at 6:37 p.m. Jim Turner, property owner of 510 S Madison, and Roger Berg (on behalf of Pleasy Berg’s S. Madison Street properties) questioned why a property owner would be charged 100% of the cost. Berg added that the work was necessary and turned out well. Robbie Petterson, Prairie Crossing, asked about compensation for a damaged sewer main due to the construction. Decker closed the public hearing at 6:40 p.m. Sauer stated a claim is to be submitted to the DOT for the damaged sewer main. He added that assessing property owners 100% for new construction is consistent with other projects. Braunschweig made a motion, seconded by Cothard to adopt Resolution 2008-21, Final Resolution Authorizing South Madison Street Improvements and Levying Special Assessments against Benefited Properties for Same. Motion approved unanimously on a roll call vote.
Agenda Item 6B(3) Pre-sale report on proposed financing for Lake Leota. Greg Johnson presented the Preliminary Financing Report for Lake Leota, explaining the General Obligation Note Anticipation Notes, Refunding Bonds, Estimated Tax Impact and the Projected Debt Limit Calculations.
C. Public Hearing: 2009 Operating Budget. Wietecha stated the budget was kept at a zero increase. He explained the impact the additional proposed borrowing for Lake Leota would have. Decker opened the public hearing at 6:58 p.m. Rose Helms and Tina Rossmiller spoke in support of an increase for the Evansville Youth Center, citing needed repair and maintenance and to accommodate increased attendance. Bob Flaherty, Evansville School District, supported increased funds stating that kids need a supportive place to go after school. He stated the center provides that and has a positive impact the kids. Decker closed the public hearing at 7:08 p.m. Ringhand asked the Youth Center representatives to consider approaching the Town of Union to help with costs as the center is open to non-resident youth as well. Braunschweig commended staff and council for their work on the budget. Braunschweig made a motion, seconded by Roberts to revise the 2009 Operating Budget to include debt service for bond issue for Lake Leota Dredging Project. Motion approved unanimously on a roll call vote.
Braunschweig made a motion, seconded by Ringhand to adopt Ordinance 2008-19, Adopting 2009 City Operating and Capital Budgets and Setting Tax Levies. Motion approved unanimously on a roll call vote.
6. Reports of Committees.
A. Plan Commission Report
(1). Braunschweig made a motion, seconded by Cothard to approve Community Acknowledgement Form for Letter of Map Revision based on Fill (LOMR-F) at 405 Water Street, contingent upon City Administrator’s recommendation. Wietecha stated he would recommend withholding approval due to lack of information. Motions withdrawn.
B. Finance and Labor Relations Committee Report
(1). Cothard made a motion, seconded by Roberts to approve Water & Light bills and authorize their payment in the amount of $862,443.35. Motion approved unanimously on a roll call vote.
(2). Cothard made a motion, seconded by Roberts to approve the City bills and authorize their payment in the amount of $285,771.70. Motion approved unanimously on a roll call vote.
(3). Pre-sale report on proposed financing for Lake Leota. Moved to follow Item 5B.
(4). Cothard made a motion, seconded by Ringhand to approve Resolution 2008-23, Providing for the Sale of Not to Exceed $2,020,000 Note Anticipation Notes. Braunschweig made a motion, seconded by Ringhand to amend the motion by changing the dollar amount to not to exceed $1,365,000. Motion approved unanimously. Main motion, as amended, approved unanimously on a roll call vote.
(5). Cothard made a motion, seconded by Braunschweig to approve Resolution 2008-24, Declaring Official Intent to Reimburse Expenditures from Proceeds of Borrowing. Wessels made a motion, seconded by Jacobson to amend the motion by changing the dollar amount in Section 2 of the Resolution to $1,365,000. Motion approved unanimously. Main motion, as amended, approved unanimously on a roll call vote.
(6). Cothard made a motion, seconded by Ringhand to approve City Administrator hiring contractor for Senior Services Coordinator. Braunschweig stated this was recommended by Finance. Motion approved unanimously on a roll call vote.
(7). Cothard made a motion, seconded by Braunschweig to approve Resolution 2008-22, Authorizing Application for a Community Development Block Grant for the Senior/Community Center. Wietecha stated this resolution would be part of the paperwork needed to allow the city to assist with the application for the grant money. Ringhand and Decker recused themselves from the vote. Motion approved 7-0.
C. Public Safety Committee Report. None.
D. Public Works Committee Report
(1). Braunschweig made a motion, seconded by Ringhand to approve contract with Vierbicher Associates for project management and on-site engineering for Lake Leota Restoration. Joe Dorava, Vierbicher Associates, stated that Integrity Grading and Excavating, Inc., Schofield, Wisconsin was the low bidder, a contractor that he is comfortable with on the project. Permit process was delayed, but he is working closely with the DNR. Work could start on non-permitting activities, including removing the vegetation from the lake. Motion approved unanimously on a roll call vote.
(2). Braunschweig made a motion, seconded by Ringhand to approve hiring Integrity Grading and Excavating, Inc. as contractor for performing Lake Leota Restoration. Braunschweig made a motion, seconded by Roberts to amend the motion to add the following language after Lake Leota Restoration - at a cost not to exceed $885,069.63 and contingent upon obtaining the DNR permit for the project. Motion approved unanimously. After a question by Wyse regarding the contractor’s credentials, Dorava stated he did a thorough reference check and also checked with other contacts he has and received only favorable comments. Braunschweig commented that the City is committed to this project now that they have approved the financing after being advised to by 70% of voters through the referendum question and he asked SOLE to continue with fundraising efforts. Jim Turner asked if the culvert work could be added due to the low bid, to which Council responded that the additional permit required would delay the project by over a year and a half and being able to borrow less money was financially prudent. Main motion, as amended, approved unanimously on a roll call vote.
(3). Braunschweig made a motion, seconded by Roberts to approve final land divider’s agreement with Dysis Group. [Celtic Ridge]. Wietecha stated the agreement has the basic structure of the past 2 or 3 developer agreements for subdivisions; however, some of the language has been streamlined. Mark Kopp reviewed his suggested changes. Cothard made a motion, seconded by Wessels to amend the motion to add giving the City Administrator the authority to continue negotiating based upon the memo from the City Attorney. Motion approved unanimously. Main motion, as amended, approved unanimously on a roll call vote.
E. Water & Light Committee Report. None.
F. Economic Development Committee Report
(1). Wyse stated they are meeting with various community groups to review their Economic Development Plan Implementation. Kick-Off Meeting for the Inventors and Entrepreneurs (I&E) Club is November 12th, and he encouraged Council to attend. The way-finding signs are starting to go up with one at the corner of E Main and Cemetery.
G. Redevelopment Authority Report
(1). Braunschweig made a motion, seconded by Roberts to approve development agreement with Matthias James Pottery for rehabilitation of 137 East Main Street. Wietecha reviewed the contract with Council. Motion approved unanimously on a roll call vote.
H. Parks and Recreation Board Report. None.
I. Historic Preservation Commission Report. None.
J. Fire District Report. Wessels stated the December meeting will be at the new Fire Station.
K. Police Commission Report
(1). Wietecha stated they are meeting December 10 to consider revisions to department policies on hiring and promotions and to consider filling vacant positions for full-time officer, investigator, and lieutenant.
L. Evansville-Union Implementation Committee Report. None.
7. Unfinished Business. None.
8. Communications and Recommendations from the Mayor. None.
9. Communications from the City Administrator.
A. Ringhand made a motion, seconded by Braunschweig to approve agreement with AT&T for Centrex (telephone) service. Wietecha stated the current agreement expires in early December, recommends renewing for 3 years due to changes in federal tariffs which will result in a rate increase of $450/month. Motion approved unanimously on a roll call vote.
10. New Business. Wessels asked if the city has heard if FEMA intends to meet with residents regarding the floodplain, to which Wietecha said he has no new information.
Wyse congratulated the 3rd – 8th graders on advancement to state in the Lego Lords competition.
11. Introduction of New Ordinances
A. Cothard presented the First reading of Ordinance 2008-20, Relative to School Truancy.
B. Braunschweig presented the First reading of Ordinance 2008-21, Relative to One-Way Streets.
12. Motion to adjourn. Ringhand made a motion, seconded by Roberts to adjourn at 8:05 p.m. Motion approved unanimously.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
Minutes; Finance: December 4, 2008
City of Evansville
Finance & Labor Relations Committee
Regular Meeting
Thursday, December 4, 2008, 5:00 pm
City Hall, 31 S. Madison Street, Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 5:00 pm by Chair Tom Cothard.
II. Roll Call. Present: Alderpersons Tom Cothard, Mason Braunschweig and Diane Roberts. Also present: Mayor Sandy Decker, Finance Director Lisa Novinska, City Administrator Dan Wietecha and Dick Woulfe.
III. Approve Agenda. Cothard made a motion, seconded by Roberts, to approve the agenda. Motion approved unanimously.
IV. Minutes of November 6, 2008, Meeting. Cothard made a motion, seconded by Roberts, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.
V. Citizen Appearances. None.
VI. Water and Light Bills. Cothard made a motion, seconded by Roberts, to approve the Water and Light bills in the amount of $1,099,299.28 and authorize their payment. Motion approved unanimously on a roll call vote.
VII. City Bills. Cothard made a motion, seconded by Roberts, to approve the City bills in the amount of $511,025.91 and authorize their payment. Motion approved unanimously on a roll call vote.
VIII. Unfinished Business. None.
IX. New Business.
a. Claim for Excessive Assessment. Wietecha explained that the owners of 566 Vision Drive had filed a claim of excessive assessment under Wisconsin Statutes, Section 74.37. The claim failed to comply with statutory prescribed conditions. Cothard made a motion, seconded by Roberts, to recommend to Common Council disallowance of the claim for excessive assessment at 566 Vision Drive. Motion approved unanimously.
b. Interfund Loan for Streetsweeper. Wietecha noted that purchase of a streetsweeper was in the approved 2009 budget. The terms for financing the purchase through the vendor are greater than the budget would allow, but it could be financed through an interfund loan from the city’s general fund to the stormwater management utility. Cothard made a motion, seconded by Roberts, to recommend to Common Council approval of Resolution 2008-27, Memorializing an Interfund Loan for Streetweeper Purchase. Motion approved unanimously on a roll call vote.
c. Municipal Judge’s 2009 Salary. Wietecha said that a $30 per month raise was included in the approved 2009 budget. Cothard made a motion, seconded by Roberts, to recommend to Common Council approval of Resolution 2008-25, Establishing the Municipal Judge’s Salary for the Year 2009. Motion approved unanimously on a roll call vote.
d. Fee Schedule. Wietecha indicated that the proposed fee increases had either been discussed during budget deliberations, recommended by the Park and Recreation Board or contemplated in the City Code but missing from the Fee Schedule. Cothard made a motion, seconded by Roberts, to recommend to Common Council approval of Resolution 2008-26, Amending Evansville’s Fee Schedule. Motion approved unanimously on a roll call vote.
e. Position Description: Human Resources Administrator. Braunschweig confirmed that the revisions were to address additional duties due to making the position full-time. Cothard made a motion, seconded by Roberts, to approve the revised position description for the Human Resources Administrator. Motion approve unanimously.
f. Human Resources Administrator Contract. Wietecha said the contract recognized the position becoming full-time and cleaned up some language due to the re-organization of the office staff in June 2007. Cothard made a motion, seconded by Roberts, to recommend to Common Council approval of the revised employment contract and wages for Jodi Sam as Human Resources Administrator. Braunschweig made a motion, seconded by Roberts, to amend the motion to revise the contract such that January 1, 2009, would be both the termination date of the ending contract and the effective date of the new contract. Amendment approved unanimously. Motion, as amended, approved unanimously on a roll call vote.
g. City Attorney Contract. Cothard noted that a $5 per hour increase had been considered during budget deliberations. Cothard made a motion, seconded by Roberts, to recommend to Common Council approval of continued engagement with Consigny, Andrews, Hemming & Grant, SC, as City Attorney at an hourly rate of $120.00. Motion approved unanimously on a roll call vote.
h. City Engineer Contract. Wietecha indicated that some additional language was proposed to address concerns raised in a recent court case regarding open records requests. Cothard made a motion, seconded by Roberts, to recommend to Common Council approval of contract renewal with Foth Infrastructure & Environment, Ltd., as City Engineer. Motion approved unanimously.
i. City Planner Contract. Wietecha noted that Mark Kopp was still reviewing the proposed contract but expected few revisions. Braunschweig indicated that we had received twelve proposals and interviewed five. John Stockham of Stockham Consulting brought a wealth of experience and expertise in plaaning. He takes a team-oriented approach, sees the planner’s role as informing the Plan Commission and recognizes that policy is set by Plan Commission and the City Council. Cothard made a motion, seconded by Roberts, to recommend to Common Council approval of contract with Stockham Consulting as City Planner. Motion approved unanimously.
j. Youth Program Contract. Wietecha stated that the only change from the 2008 contract was for the City to pay $50 per month from the building maintenance account to compensate for AWARE’s use of utilities. Cothard made a motion, seconded by Roberts, to recommend to Common Council approval of agreement with YMCA of Northern Rock County for Operation of a Youth Program. Motion approved unanimously.
k. Use and Occupancy Agreement. Wietecha explained that some reasonable care and maintenance expectations should have been recognized previously. In working on the Youth Program Contract, it had also been learned that several unapproved organizations had been using the City-owned building; formalizing expectations with approved organizations simply made sense at this point. Cothard made a motion, seconded by Roberts, to recommend to Common Council approval of agreement with Community Action, Inc., for use and occupancy of 209 South First Street by AWARE in Evansville. Motion approved unanimously.
X. Adjournment. With no further business, the meeting adjourned at 5:30 pm.
Finance & Labor Relations Committee
Regular Meeting
Thursday, December 4, 2008, 5:00 pm
City Hall, 31 S. Madison Street, Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 5:00 pm by Chair Tom Cothard.
II. Roll Call. Present: Alderpersons Tom Cothard, Mason Braunschweig and Diane Roberts. Also present: Mayor Sandy Decker, Finance Director Lisa Novinska, City Administrator Dan Wietecha and Dick Woulfe.
III. Approve Agenda. Cothard made a motion, seconded by Roberts, to approve the agenda. Motion approved unanimously.
IV. Minutes of November 6, 2008, Meeting. Cothard made a motion, seconded by Roberts, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.
V. Citizen Appearances. None.
VI. Water and Light Bills. Cothard made a motion, seconded by Roberts, to approve the Water and Light bills in the amount of $1,099,299.28 and authorize their payment. Motion approved unanimously on a roll call vote.
VII. City Bills. Cothard made a motion, seconded by Roberts, to approve the City bills in the amount of $511,025.91 and authorize their payment. Motion approved unanimously on a roll call vote.
VIII. Unfinished Business. None.
IX. New Business.
a. Claim for Excessive Assessment. Wietecha explained that the owners of 566 Vision Drive had filed a claim of excessive assessment under Wisconsin Statutes, Section 74.37. The claim failed to comply with statutory prescribed conditions. Cothard made a motion, seconded by Roberts, to recommend to Common Council disallowance of the claim for excessive assessment at 566 Vision Drive. Motion approved unanimously.
b. Interfund Loan for Streetsweeper. Wietecha noted that purchase of a streetsweeper was in the approved 2009 budget. The terms for financing the purchase through the vendor are greater than the budget would allow, but it could be financed through an interfund loan from the city’s general fund to the stormwater management utility. Cothard made a motion, seconded by Roberts, to recommend to Common Council approval of Resolution 2008-27, Memorializing an Interfund Loan for Streetweeper Purchase. Motion approved unanimously on a roll call vote.
c. Municipal Judge’s 2009 Salary. Wietecha said that a $30 per month raise was included in the approved 2009 budget. Cothard made a motion, seconded by Roberts, to recommend to Common Council approval of Resolution 2008-25, Establishing the Municipal Judge’s Salary for the Year 2009. Motion approved unanimously on a roll call vote.
d. Fee Schedule. Wietecha indicated that the proposed fee increases had either been discussed during budget deliberations, recommended by the Park and Recreation Board or contemplated in the City Code but missing from the Fee Schedule. Cothard made a motion, seconded by Roberts, to recommend to Common Council approval of Resolution 2008-26, Amending Evansville’s Fee Schedule. Motion approved unanimously on a roll call vote.
e. Position Description: Human Resources Administrator. Braunschweig confirmed that the revisions were to address additional duties due to making the position full-time. Cothard made a motion, seconded by Roberts, to approve the revised position description for the Human Resources Administrator. Motion approve unanimously.
f. Human Resources Administrator Contract. Wietecha said the contract recognized the position becoming full-time and cleaned up some language due to the re-organization of the office staff in June 2007. Cothard made a motion, seconded by Roberts, to recommend to Common Council approval of the revised employment contract and wages for Jodi Sam as Human Resources Administrator. Braunschweig made a motion, seconded by Roberts, to amend the motion to revise the contract such that January 1, 2009, would be both the termination date of the ending contract and the effective date of the new contract. Amendment approved unanimously. Motion, as amended, approved unanimously on a roll call vote.
g. City Attorney Contract. Cothard noted that a $5 per hour increase had been considered during budget deliberations. Cothard made a motion, seconded by Roberts, to recommend to Common Council approval of continued engagement with Consigny, Andrews, Hemming & Grant, SC, as City Attorney at an hourly rate of $120.00. Motion approved unanimously on a roll call vote.
h. City Engineer Contract. Wietecha indicated that some additional language was proposed to address concerns raised in a recent court case regarding open records requests. Cothard made a motion, seconded by Roberts, to recommend to Common Council approval of contract renewal with Foth Infrastructure & Environment, Ltd., as City Engineer. Motion approved unanimously.
i. City Planner Contract. Wietecha noted that Mark Kopp was still reviewing the proposed contract but expected few revisions. Braunschweig indicated that we had received twelve proposals and interviewed five. John Stockham of Stockham Consulting brought a wealth of experience and expertise in plaaning. He takes a team-oriented approach, sees the planner’s role as informing the Plan Commission and recognizes that policy is set by Plan Commission and the City Council. Cothard made a motion, seconded by Roberts, to recommend to Common Council approval of contract with Stockham Consulting as City Planner. Motion approved unanimously.
j. Youth Program Contract. Wietecha stated that the only change from the 2008 contract was for the City to pay $50 per month from the building maintenance account to compensate for AWARE’s use of utilities. Cothard made a motion, seconded by Roberts, to recommend to Common Council approval of agreement with YMCA of Northern Rock County for Operation of a Youth Program. Motion approved unanimously.
k. Use and Occupancy Agreement. Wietecha explained that some reasonable care and maintenance expectations should have been recognized previously. In working on the Youth Program Contract, it had also been learned that several unapproved organizations had been using the City-owned building; formalizing expectations with approved organizations simply made sense at this point. Cothard made a motion, seconded by Roberts, to recommend to Common Council approval of agreement with Community Action, Inc., for use and occupancy of 209 South First Street by AWARE in Evansville. Motion approved unanimously.
X. Adjournment. With no further business, the meeting adjourned at 5:30 pm.
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