Minutes: Finance: June 2013

City of Evansville Finance & Labor Relations Committee Regular Meeting Thursday, June 6, 2013, 5:30 pm City Hall, 31 S. Madison St., Evansville, Wisconsin MINUTES I. Call to Order. The meeting was called to order at 5:30 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Jim Brooks, and Josh Manring. Also present: Mayor Sandy Decker and City Administrator Dan Wietecha. II. Approve Agenda. Brooks made a motion, seconded by Manring, to approve the agenda as presented. Motion approved unanimously. III. Minutes of May 9, 2013. Brooks made a motion, seconded by Manring, to waive the reading of and to approve the minutes as presented. Motion approved unanimously. IV. Citizen Appearances. None. V. Bills. Brooks made a motion, seconded by Manring, to accept the City and Water & Light bills in the amount of $727,079.07. FLR had questions about police ammunition, garbage bags, and vehicle maintenance. VI. Unfinished Business. a. Personnel Policy. FLR noted that review of the Personnel Policy would be progressing. VII. New Business: a. Cemetery Fees. Brooks made a motion, seconded by Manring, to recommend to Common Council approval of Resolution 2013-08, Amending the City of Evansville’s Fee Schedule. FLR noted that Public Works Committee had discussed pricing for the new columbarium. FLR said lot pricing should also be reviewed, as well as looking into how perpetual care charges would be applied for the columbarium. Braunschweig made a motion, seconded by Manring, to table the main motion. Motion to table approved unanimously. b. Internship Policy. Braunschweig made a motion, seconded by Brooks, to recommend to Common Council approval of the Student Internship Policy. Wietecha explained that Committee of the Whole had discussed the importance of an internship policy before the upcoming school year. The draft reflects requirements under the Fair Labor Standards Act (FSLA) for unpaid interns but would also be applicable for paid interns. Hiring of any interns would need to be consistent with the city’s general hiring policies. FLR discussed revisions for hiring based on merit, allowing high school juniors, and including academic goals in the written agreement. Motion approved unanimously. VIII. Adjournment. Braunschweig made a motion, seconded by Manring, to adjourn the meeting. Motion approved unanimously at 5:49 pm.

Minutes: Plan May 2013

City of Evansville Plan Commission Regular Meeting Monday, June 3, 2013, 6:00 p.m. City Hall (Third Floor), 31 South Madison Street MINUTES 1. Call to Order. The meeting was called to order at 6:01 p.m. by Mayor Sandy Decker. 2. Roll Call. Members present: Mason Braunschweig, Sandy Decker, Matt Eaton, Carol Endres, John Gishnock, Bill Hammann, and Jon Senn. Others present: City Administrator Dan Wietecha, Community Development Director Nicole Sidoff, and members of the public. 3. Approval of Agenda. Braunschweig made a motion, seconded by Hammann, to approve the agenda. Mayor Decker recommended removing items 7a and 7c. Motion approved 7-0. 4. Approval of Minutes. Braunschweig made a motion, seconded by Senn, to waive the reading of the minutes from the May 6, 2013 regular meeting and approve them as printed. Decker noted a typo under item 7b(ii) - the time the public hearing opened should read 6:19 p.m., not 6:29 p.m. Motion approved 7-0. 5. Civility Reminder. Decker noted the monthly civility reminder. 6. Citizen appearances other than agenda items listed. None. 7. New Business b. Motion to recommend to Common Council the sale of parcel 6-27-684.4. Braunschweig made a motion, seconded by Hammann, to recommend to Common Council the sale of parcel 6-27-684.4. Decker noted the parcel under consideration was originally considered as a possible road from Franklin Street. Wietecha noted that this was no longer in City plans for a street location. Decker noted Bev Krueger had offered $800 for the property, and Common Council would discuss the selling price for the parcel during its meeting. Hammann noted the use of the parcel for a garden by Krueger was preferable to using the parcel as an alley. Gishnock asked if the property would need to be surveyed and/or combined with the adjacent parcel. Wietecha noted City Code requires undersized lots to be combined with an adjacent lot if the parcels are under the same ownership. This would also require a rezone of the property under discussion, as it is currently zoned I-1. Bev Krueger noted she has maintained the property for years. Motion approved 7-0. c. Update on City of Evansville Park and Outdoor Recreation Plan. Sidoff noted she is continuing work on the Park Plan. The online survey is closed, and 321 people responded. The Plan will likely come to Plan Commission and Common Council in August. Hammann asked why the baseball group wanted to present at Plan Commission, and whether it would be more appropriate for them to go to Park and Recreation Board. Sidoff noted this was a citizen request to come to Plan Commission to present, and the representative had contacted her just prior to the meeting that night to say he would not be able to make the meeting and would like to come next month. The representative had already presented at the Park and Recreation Board meeting. Hammann noted the decision about the baseball complex would not be made at Plan Commission. 8. Monthly Reports a. Report on other permitting activity by Zoning Administrator. Sidoff noted that the permits for We Energies’ installation of gas main to serve Landmark Services Cooperative’s new grain dryer have all been issued. Wietecha noted that fill from the Garfield Street reconstruction is being stored on the vacant lot north of Romano’s. All the necessary State and local permits required for the fill storage have been acquired. b. Report on the Unified Land Development Code Committee. No report. c. Report of the Evansville Historic Preservation Commission. No report. d. Report on Common Council actions relating to Plan Commission recommendations. Sidoff noted the Common Council approved the CSM recommended by the Plan Commission at its last meeting. Ground has been broken for the duplexes on that site, as well as the duplexes on the southeast corner of Porter Road and Sixth Street that the Plan Commission also approved at its last meeting. e. Report on Board of Appeals actions relating to zoning matters. Sidoff noted that last month the Board of Appeals approved the conditional use permit application for We Energies to construct gas main in shoreland/wetland areas. f. Enforcement Report. Sidoff noted the majority of enforcement issues have been related to vehicles being stored off-site of a towing business’s property. Staff is working with the business to find a solution. 9. Meeting Reminder. The next Plan Commission meeting is Monday, July 1, 2013. The Plan Commission rescheduled its August meeting to Tuesday, August 6, 2013. Endres indicated she will not be able to attend a meeting on that date. 10. Adjournment. Hammann made a motion, seconded by Braunschweig, to adjourn at 6:15 p.m. Motion approved 7-0. The minutes are not official until approved by the Plan Commission at their next regular meeting.

Minutes: Public WorksL May 2013

Public Works Committee Regular Meeting Tuesday, May 28, 2013 at 6:00 p.m. DPW Shop, 535 South Madison Street, Evansville, WI MINUTES 1. Call meeting to order at 6:00 p.m. 2. Roll call: Fuchs, Montgomery, Berquist, Wartenweiler, Wietecha, and S. Decker present. Braunschweig absent. 3. Motion to approve the agenda as presented by Fuchs, seconded by Montgomery, passed unanimously. 4. Motion to approve the minutes from the April 30, 2013, regular meeting by Fuchs, seconded by Montgomery, passed unanimously. 5. Citizen Appearances- a. John Decker of the Evansville Grove Society thanked the Public Works staff for help preparing the park, cemetery, and barricades for the Rally ‘Round the Flag event. 6. New Business- None 7. Old Business- DPW discussed the columbarium proposal from the February 26 meeting. The proposed columbarium fees will be on the next Finance Committee agenda. 8. Communications from the City Engineer- a. Construction Updates- i. Garfield project- Delayed by rain, construction will start tomorrow. ii. Main/Court Street stormwater- The project has been surveyed. b. Site plan reviews- None 9. Communications from the Public Works Director- Monthly Department Update- a. Fuchs made a motion, seconded by Montgomery, to approve hiring of full-time position that has been vacant and is budgeted. DPW discussed the need to be back fully staffed. Under the collective bargaining agreement, this position will be posted to qualified internal candidates before being advertised to the public. Motion passed unanimously. 10. Parks and Recreation Report- Fishing at Lake Leota has been active. The roof is on at the Westside Park Shelter; plumbing and electric are expected in a couple weeks. The Antes Cabin needs a new roof. 11. Motion to adjourn meeting at 6:30 pm by Montgomery, seconded by Fuchs, passed unanimously.

Minutes; Economic Development: May 2013

City of Evansville Economic Development Committee Monday, May 20, 2013, 6:00 PM City Hall, 31 S. Madison St. Evansville, WI MINUTES 1. Call to Order at 6:03 PM. 2. Roll Call -- Present: Gene Bass, Sarah Bauer (6:06 PM), Chair Jim Brooks, Brandon Rutz, Nicole Sidoff, and Jon Senn. Also attending: Mayor Sandy Decker. Absent: James Otterstein, Blase Strobl, and Christina Slaback. 3. Motion to Approve Agenda -- Brooks suggested moving item 6.c.i immediately after item 5 to ensure a quorum for action. Senn/Bass, approved unanimously. 4. Motion to waive the reading of the minutes of the April 15, 2013 regular meeting and approve them as printed -- Senn/Bass, approved unanimously. 5. Citizen Appearances, other than listed agenda items -- Mayor Sandy Decker noted the public comment period for the Ice Age Trail extension in Rock County would be closing on June 1. The link to the online public comment forum is on the City website, and Sidoff offered to email out the link to the EDC members. Sarah Bauer arrived at 6:06 PM. 6. Monthly Reports Tourism Subcommittee Report - Approval of refreshments for CCC Veterans Memorial Bridge dedication. This item was moved up in the agenda to ensure a quorum for action. Brooks noted this approval was just a formality, as this event had not been explicitly singled out in the EDC budget for 2013. Senn made a motion, seconded by Rutz, to approve up to $50 for refreshments for the CCC Veterans Memorial Bridge dedication. Motion approved unanimously on a roll call vote. a. Chamber Report - Sidoff noted that Slaback was not able to attend the meeting that night due to a family issue. Sidoff shared an update on joint Chamber/City activities under the City report agenda item. b. City Report on Economic Development Activities - Sidoff provided the following report: *City efforts done in conjunction with the Chamber - ribbon cuttings for Bridget’s Family Bakery, Symdon grand-re-opening, and upcoming for Fox and Hound on Thursday. Manufacturer’s Round Table tomorrow, James Otterstein will be presenting on Inspire Wisconsin. City and Chamber staff met with a new business, Advantage University, which focuses on enrichment and improvement for students. They are working out of Creekside Place. *Landmark Services Cooperative update - Last week the Board of Appeals approved conditional use permit for We Energies to construct gas line to serve the Landmark expansion. All permits have been issued. We Energies hopes to begin construction at the beginning of June. Sidoff met with Town of Fountain Prairie government officials to discuss Landmark, as Landmark has proposed building a facility in their town. *Sidoff took a Real Estate Development and Reuse course last week, which is part of the certified economic developer process. The next two courses will be Workforce Development in July and Strategic Planning in August. *Josh Clements from UWEX Walworth County came to the Inventors and Entrepreneurs Club to speak about innovative downtown businesses, thank you to those of you who attended. Josh provided a lot of great demographic and economic info, which Sidoff emailed to everyone after receiving it from him. Sidoff and Clements are discussing possibly spinning this off into a bigger project, including having a charette downtown. *Sidoff and Slaback met with School District representatives to discuss possible opportunities for collaboration, including social media for businesses. *Thrive Economic Development professionals met at Larson Acres, and the Mayor gave an intro to the City. The State of the Madison Region Summit is this Thursday at 1:30 PM in Madison. *Sidoff is continuing work on the update to the park and outdoor recreation plan, and 321 people responded to the online survey. Decker noted that Evansville is the only municipal investor in Thrive from Rock County. *LinkWISCONSIN is conducting a survey to determine broadband demand throughout the State. EDC members are encouraged to complete the survey and spread the word about the survey to others in the area. Brooks passed around the Broadband Playbook. Rutz noted it would be difficult for Evansville to land any major office operations without improved broadband access in the City. Brooks discussed the benefits of having a publicly-owned utility, including a major project at Baker Manufacturing whereby the company’s energy bill was reduced by $3,000 per month due to a collaborative project with WPPI Energy. c. Tourism Subcommittee Report - Brooks noted that the Art Crawl drew people from northern Illinois. The Civil War event was much better attended than in the past, the primary need for that event will be more manpower. The CCC Veterans Memorial Bridge dedication will take place on May 30 at 3:30 PM with refreshments to follow at Allen Creek Art Gallery. Jenny Bammert, Tourism Subcommittee member, will be taking over the task of listing events on the web, as well as replenishing various tourism-related brochures throughout downtown. Decker noted that Tourism has made significant progress in getting the word out about Evansville events. Bauer commended the success of the Civil War event, particularly in light of the fact that so many other events were taking place throughout the region on the same weekend. Brooks noted that two artists have registered for the Plein Air competition so far. 7. Old Business a. Rail Study - Sidoff shared correspondence she received from the Wisconsin Department of Transportation regarding reactivation the rail line through Evansville. The EDC members discussed the issue of ownership of the rail line and the need to identify a shipper/business that would want to use the rail line. Decker noted it would be beneficial to have conversations with Landmark regarding this issue. Brooks noted it would be important to demonstrate to the Union Pacific that it would be worth their while to reopen the line and allow access. Decker noted that the importance of rail and broadband access were key points of emphasis by City staff/officials during meetings with Thrive. Brooks noted that the missing crossings at STH 92 and 104 would have to be replaced if the line was reopened. Brooks and Decker noted the work of Baldwin, Kohl, Duffy, and Pocan at the Federal level in advancing freight rail access. Decker noted that Pocan would be having a listening session at Eager Free Library on May 29th at 5:30 PM. b. Wayfinding Signage - Bauer noted that the signage directing people to parking areas needed to be improved. Sidoff noted that she found the original inventory of wayfinding signs and where they were installed. c. Retail Market Analysis Study - Nothing to report. d. Travel Green Wisconsin - Brooks noted that the Tourism Subcommittee discussed this item and agreed to not launch a concerted effort to promote the program. They will encourage “leading by example” and hope to build a critical mass of early adopters to get the program going in the City. e. Welcome Packet for New Businesses i. Fact Sheet - Sidoff distributed a list of resources to be included in a potential fact sheet for business owners/entrepreneurs. The target audience would be Main Street/small businesses. Bauer noted that she liked the breakdown of resources by level of government. The EDC members discussed the resources that were included in the list. Rutz suggested re-ordering the City resources. Decker asked if there was any market analysis information that could be included. Sidoff noted that the market analysis information would be fairly broad and basic, and businesses would be best-served to conduct an analysis to determine whether their product/service was needed in the City. This is oftentimes done as part of developing a business plan. Brooks suggested Steve Deller from UW-Madison/UWEX as a resource for this type of information. f. Cabinetry Shop - Brooks asked about the status of the cabinetry business. Sidoff noted that their plans to open a location in Evansville were currently on hold. 8. New Business a. Business Expo - Nothing to report. b. Evansville Women Entrepreneurs Group - 20 women business owners met last week at the first Evansville Women Entrepreneurs gathering at Creekside Place. Bauer noted that she thought it was a great experience, and it was very helpful that everyone can get to know one another and help each other out. Brooks noted it would be important for new businesses in town to be aware that other business owners are there to support them. Bauer noted that the group was very interested in doing an event like Maxwell Street Days or having scheduled days where all businesses downtown are open later. c. Flower Baskets - The EDC members discussed the flower baskets. Bass and Bauer will work together to plant the baskets. 9. Meeting Reminder: Next regular meeting June 17, 2013, 6:00 PM. Bauer noted she may not be able to make the June 17 meeting. 10. Motion to adjourn -- 7:21 PM by Rutz/Bauer. --Jim Brooks, Chairman

Minutes: Finance: May 2013

City of Evansville Finance & Labor Relations Committee Regular Meeting Thursday, May 9, 2013, 5:30 pm City Hall, 31 S. Madison St., Evansville, Wisconsin MINUTES I. Call to Order. The meeting was called to order at 5:30 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig and Jim Brooks. Absent: Alderperson Josh Manring. Also present: Mayor Sandy Decker and City Administrator Dan Wietecha. II. Approve Agenda. Brooks made a motion, seconded by Braunschweig, to approve the agenda as presented. Motion approved unanimously. III. Minutes of April 4, 2013. Brooks made a motion, seconded by Braunschweig, to waive the reading of and to approve the minutes as presented. Motion approved unanimously. IV. Citizen Appearances. None. V. Bills. Brooks made a motion, seconded by Braunschweig, to accept the City and Water & Light bills in the amount of $1,451,489.72. FLR commented on good customer service with park reservations and had questions about gas tax and EMS intercepts. VI. Unfinished Business. a. Reference Handbook. FLR noted several updates had been distributed for the reference handbooks. VII. New Business: a. Capital Budget Amendment. Brooks made a motion, seconded by Braunschweig, to recommend to Common Council approval of Resolution 2013-07, Amendments to 2013 Capital Budget. Braunschweig explained that the stormwater improvements in the resolution had been discussed and recommended by the Public Works Committee. Motion approved unanimously on a roll call vote. b. Youth Center Raffle. Brooks made a motion, seconded by Braunschweig, to recommend to Common Council approval of Youth Center conducting a fundraising raffle during the Fourth of July celebration. Brooks noted that the raffle is the Youth Center’s annual Ducky Derby. Motion approved unanimously. VIII. Adjournment. Brooks made a motion, seconded by Braunschweig, to adjourn the meeting. Motion approved unanimously at 5:40 pm.

Minutes: Public Safety: May 2013

Public Safety Committee Wednesday, May 1, 2013 6:30 P.M. Regular Meeting Evansville City Hall Council Room 31 S Madison Street MINUTES 1. Chairperson Jacobson called meeting to order at 6:31 p.m. 2. Roll call of committee and staff members present was: Chairperson Jacobson, Alderperson Brooks, Police Chief Scott McElroy, EMS Chief/Coordinator Mary Beaver and Mayor Decker. Others in attendance were: Brad Huse, Nicolas Backenger, Dave VanDerHaegen, John Decker, Pammi Sehkon, Kayla Kaiser and Gene Cratsenberg 3. Motion by Brooks, second by Jacobson, to approve the agenda as printed. Motion passed. 4. Motion by Jacobson, second by Brooks, to approve the April 3, 2013 regular meeting minutes as printed. Motion passed. 5. Citizen appearances other than agenda items listed - None 6. Old Business - None 7. New Business a. Gene Cratsenberg,124 Highland Street, spoke regarding the Ordinance Parking of Campers and Trailers Sec 122-135. Gene commented that trailers sitting on curbs creates a dangerous situation, and wants it to be re-introduced. Chairperson Jacobson stated that this will be tabled until next month’s meeting on June 5. Motion by Brooks, second by Jacobson, to table discussion on the ordinance until next month. Motion passed. b. Motion by Jacobson, second by Brooks, to approve the Renewal Operator’s License application(s) for Sharon Marie Paulson. Motion passed. c. Motion by Jacobson, second by Brooks to approve the Operator’s License application(s) for 7c1 Bradley E Huse, and 7c2 for Nicolas L Backenger. Motion passed. c3. Motion by Jacobson, second by Brooks, to approve the Operator’s License application for Kayla Kaiser. Kayla was present to speak on her behalf regarding her application. Motion to approve the Operator’s License application for Kayla Kaiser was denied. d. Motion by Brooks, second by Jacobson, to recommend to Council approval of the Alcohol Beverage License application for a Class “B” Beer/”Class B” Liquor License for Creekside Place Inc., David M VanDerHaegen, Agent, 633 S Fremont Street, Janesville WI 53545, d/b/a Creekside Place Inc., 102 Maple Street, Evansville WI 53536. Motion passed. e. Motion by Brooks, second by Jacobson, to recommend to Council approval to renew the Alcohol Beverage License Applications for a Class “B” Beer/“Class B” Liquor Licenses with the amended correction to Mark A Oyan’s address from Boulevard to Bowlavard for Oyan, Mark A., Mark A. Oyan, Agent, 435 Boulevard Avenue #1, Belleville, WI 53508, d/b/a Blue Devil Bowl, 108 E Main Street, Evansville WI 53536; the Evansville Memorial Post #6905 of the Veterans, Gordon R. Ringhand, Agent, 412 Fowler Circle, Evansville WI 53536, d/b/a VFW Memorial Post #6905,179 E Main Street, Evansville WI 53536; the Night Owl Food & Spirits Inc., Gregory P Ardisson, Agent, 217 N Sixth Street, Evansville, WI 53536, d/b/a The Night Owl Food & Spirits Inc., 19 E Main Street, Evansville, WI 53536; Pete’s Inn Inc., Linda A Church, Agent, 555 S Fifth Street, Evansville WI 53536, d/b/a Pete’s Inn Inc., 14 N Madison Street, Evansville WI 53536; and Romano’s Pizza Inc., Francesco Romano, Agent, 74 N Sixth Street, Evansville, WI 53536, d/b/a Romano’s Pizza, 50 Union Street, Evansville WI 53536, Motion passed. f. Motion by Brooks, second by Jacobson, to recommend to Council approval to renew the Alcohol Beverage License Applications for a Class “A” Beer/“Class A” Liquor Licenses for Goodspeed Gas ‘N Go Inc., Bradley N Goodspeed, Agent, 6045 N Eagle Rd., Janesville WI 53548, d/b/a Goodspeed Gas ‘N Go Inc., 350 Union Street, Evansville WI 53536; Kopecky’s Worldwide Foods Inc., James D Kopecky, Agent, 8017 N Ridge Court, Evansville, WI 53536, d/b/a Kopecky’s Piggly Wiggly, 8 County M, Evansville WI 53536; Madison Street Express Inc., Parminder Sekhon, Agent, 2644 Granite Road, Fitchburg, WI 53711, d/b/a All ‘N One, 104 S Madison Street, Evansville WI 53536; and Susan L. Nettum, 118 Teddy Street, Brooklyn WI 53521, dba The Artful Gourmet, 11 East Main Street, Evansville WI 53536. Motion passed. Motion by Brooks, second by Jacobson, to recommend to Council approval to renew the Alcohol Beverage License application for a Class “A” Beer/“Class A” Liquor License for Francois Oil Co Inc., Steven J. Merry, Agent, 5427 Glenway Circle, Oregon WI 53575, d/b/a The Grove Quik Mart, 230 E Main Street, Evansville WI 53536. Motion by Brooks, second by Jacobson, to amend the motion with corrective action to be completed by June 14, 2013 Council meeting. Motion passed. g. Motion by Jacobson, second by Brooks, to recommend to Council approval to renew the Alcohol Beverage License Application for a “Class A” Beer License for Landmark Services Cooperative, Lee Dammen, Agent, 13912 W Northridge Drive, Evansville WI 53536, d/b/a Cenex Convenience Store of Evansville, 9 John Lindemann Drive, Evansville WI 53536. Motion passed. h. Motion by Jacobson, second by Brooks, to recommend to Council approval to renew the Alcohol Beverage License Application for a Class “B” Beer License for Real Coffee at Daun LLC, Daun Fugate, Agent, 8644 W State Road 81, Beloit WI 53511, d/b/a Real Coffee at Daun LLC, 18 E Main Street, Evansville, WI 53536. Motion passed. i. Motion by Jacobson, second by Brooks, to recommend to Council approval to renew the Alcohol Beverage License Application for a “Class C” Wine License for Real Coffee at Daun LLC, Daun Fugate, Agent, 8644 W State Road 81, Beloit WI 53511 d/b/a Real Coffee at Daun LLC., 18 E Main Street, Evansville, WI 53536. Motion passed. j. Public Hearing for a Street Use License for Allen Creek Bridge Plaque dedication ceremony Thursday May 30, 2013 on East Main Street from 3:30 pm through 3:45 pm. i. Initial Staff Comments - Chief McElroy asked for traffic to be detoured. Chief McElroy will speak with the Grove Society Group for a detour at Union Street and Maple Streets. ii. Public Hearing opened at 7:17 p.m. – John Decker, 143 West Main Street, spoke in favor of the street use license. iii. Public hearing was closed at 7:18 p.m. k. Motion by Brooks, second by Jacobson, to approve the application for a Street Use License for Allen Creek Bridge Plaque dedication ceremony Thursday May 30, 2013 on East Main Street from 3:30 pm through 3:45 pm. Motion passed. l. Public Hearing for the Street Use License for the dedication ceremony for installation of the Civil War Cannon at City Hall 31 South Madison Street for Saturday, May 18, 2013 from 1 pm through 1:45 pm. i. Initial Staff Comments - Chief McElroy spoke regarding diversion of trucks at South Madison and Water Street. Cars will be allowed to continue to Church Street. Handicapped parking will be available, West Main/East Main at South Madison closure and Union Street/North Madison detour for semis. ii. Public hearing was opened at 7:24 p.m. – John Decker, 143 West Main Street, spoke in favor of the street use license. iii. Public hearing was closed at 7:24 p.m. m. Motion by Jacobson, second by Brooks, to approve the application for the Street Use License for the dedication ceremony for installation of the Civil War Cannon at City Hall 31 South Madison Street for Saturday, May 18, 2013 from 1 pm through 1:45 pm. Motion passed. n. Motion by Brooks, second by Jacobson, to recommend to Common Council approval to set recommended bonds for city ordinances. Motion was amended to correct the spelling for “synthetic”. Motion passed. o. Motion by Jacobson, second by Brooks, to approve hiring coop student for the 2013- 2014 school year. Josh Chenoweth would start in June through the 2013-2014 school year. This position would be part-time with the understanding that it is budgeted through December 2013 and must be budgeted for 2014. Motion passed. 8. Evansville Police Report – There were 1114 calls for service for the month of April 2013. We had 60 license plate transactions for April with 741 for 2012. The County began their monthly siren test on March 1st. We continue to scan and update the Police website. Accreditation and policy update continues with on-site evaluation set for November 2013. Officer Nankee completed SFST Instructor training. In April and May, all staff will be attending the Spillman training. The tentative target date for the new system is June 10, 2013. The “Lockdown” training at BTC was attended by Chief McElroy, Lt Koehler and Officer Reese. Officer Job completed the FBI Evidence Class at BTC in April. Officer Mahan-Strupp is scheduled for DAAT Instructor training in 2013. EVOC and Background Investigation training will be attended by Officers Reese and Job in May. The Field Training Officer Manual has been updated and will be used for new hires shortly. The sergeant promotional opportunity has been completed with the background check as the final step. Full and part-time officer eligibility list was closed April 22. Applications are being sorted through now. Three coop student candidates were interviewed April 2. Josh Chenoweth was chosen from the three students. The police department participated in the “Realty Maze” on April 16th at the high school. The National Take “Back Day” was Saturday, April 27. We had over 20 individuals drop off medications. Several volunteers helped to sort the medications. Over 21 lbs of various medications and several sharps were taken back. On April 29th these medications were taken to the State Patrol District 1 headquarters in Deforest. From there they will be picked up by the DEA (Drug Enforcement Administration) and properly disposed/destroyed of. Thanks to the Piggly Wiggly, Chamber of Commerce, Evansville Pharmacy, Jennifer Braun of BASE, Jim Brooks, Officer Mahan-Strupp and Reilly, Evan Benedict and Stefanie Geberding for volunteering and spreading the word to make this a success. 9. Evansville Medical Service Report – There were 40 runs for the month of April and 810 had five of those runs. The EMS booth was well attended at the Week of the Young Child event. Children received tattoos, were able to lay on the long-board and have their arms splintered by EMS staff. CPR training was completed in April for the Fire Department and EMS. Mary and Zach attended the “Active Shooter” class held at the Rock County Sheriff’s Department. Mary and Zach will be attending Part 2 of the 3-part session of the EMS Leadership Academy in Warrens WI. They will be learning the building blocks for hiring/retaining EMT’s and planning for the future of the EMS. The EMS is utilizing a free trial period for the “I am Responding” program. The program can be used with phones/computers to notify members of the service of their availability for their second ambulance. It is a great tool for the department head to track availability and have crew respond and if needed for mutual aide. The program is being utilized by most everyone. The new laptops have arrived and are being used. 10. Motion to adjourn Mayor spoke about public hearings for events. Department of Transportation has some questions for events for under an hour. Wondering if there is interest and looking for sponsors. Motion by Brooks, second by Jacobson, to adjourn the meeting at 7:55 p.m. Motion passed. Respectfully submitted, Barbara Jacobson, Chairperson These minutes are not official until approved by Public Safety at their next regular meeting

Minutes: Evansville Plan : May 2013

City of Evansville Plan Commission Regular Meeting Monday, May 6, 2013, 6:00 p.m. City Hall (Third Floor), 31 South Madison Street MINUTES 1. Call to Order. The meeting was called to order at 6:01 p.m. by Mayor Sandy Decker. 2. Roll Call. Members present: Mason Braunschweig, Sandy Decker, Matt Eaton, John Gishnock, Bill Hammann, and Jon Senn. Absent: Carol Endres. Others present: City Administrator Dan Wietecha, Community Development Director Nicole Sidoff, applicants Matt Brown and Roger Berg, and members of the public. 3. Approval of Agenda. Braunschweig made a motion, seconded by Senn, to approve the agenda. Motion approved 6-0. 4. Approval of Minutes. Braunschweig made a motion, seconded by Senn, to waive the reading of the minutes from the April 1, 2013 regular meeting and approve them as printed. Motion approved 6-0. 5. Civility Reminder. Decker noted the monthly civility reminder. 6. Citizen appearances other than agenda items listed. • Bev Krueger, 339 Main Street, noted that she would like to purchase the property owned by the City behind 339 Franklin Street, as she has been maintaining that area and would like to plant a garden there. Mayor Decker noted that this item could be placed on the next Plan Commission agenda for discussion. • Jeff Bahrs, 15 South Sixth Street, shared information on a baseball/softball complex he and others would like to construct at Westside Park. Mayor Decker suggested that Mr. Bahrs present this concept to the Park and Recreation Board at their meeting on May 13. She noted that this item could also be placed on the next Plan Commission agenda for discussion. 7. New Business a. Public Hearing concerning preliminary and final land division applications for a certified survey map (CSM) to split parcel 6-27-293.10010, located at 632-640 Porter Road. i. Initial Staff Comments - Sidoff noted that this proposal is to split the parcel into three parcels - the farthest east parcel would have the existing multi-family building, the other two parcels are proposed to eventually each have a duplex. This land division was proposed in 2011 by the applicant and approved by the Plan Commission and Common Council; however, the applicant did not file this land division with the Register of Deeds and has redrawn the lines for the land division to better accommodate the proposed uses. ii. Public Hearing - Mayor Decker opened the public hearing at 6:13 p.m. There were no comments. Mayor Decker closed the public hearing at 6:14 p.m. iii. Plan Commissioner Questions and Comments - Braunschweig noted he remembered addressing the proposed land division on this site last time around. Hammann noted that duplexes would be a highly appropriate use for this site, as it would increase the inventory of multi-family properties in the neighborhood adjacent to the park. iv. Motion - Braunschweig made a motion, seconded by Hammann to recommend the City Council approve the preliminary and final certified survey map to divide parcel 6-27-293.10010 into three lots, finding that the CSM is in the public interest and meets the objectives contained within Section 110-102(g) of City ordinances. Motion approved 6-0. b. Public Hearing concerning a proposed application for a Conditional Use Permit request for 565 Porter Road/310 Sixth Street to permit multiple-family dwellings where there are more than one principal land use structures on the same lot. Site plan review for 565 Porter Road/310 Sixth Street. i. Initial Staff Comments - Sidoff noted that the proposal is to construct four duplexes on the southeast corner of Porter Road and Sixth Street. An eight-unit apartment building, which would have resulted in the same density as the current proposal, would have been permitted by right and not required a conditional use permit application. The applicant believes four duplexes would fit better with the existing nature of the neighborhood. The proposed site plan meets all zoning code requirements and exceeds the required number of points for landscaping. The driveways for each duplex would be shared and garbage pick-up would occur at each duplex, rather than having a shared dumpster in the middle of the property. Additionally, the center of the property would be shared green space for residents. ii. Public Hearing - Mayor Decker opened the public hearing at 6:29 p.m. A member of the public asked if the duplexes would be owned by the tenant or would be rented. Matt Brown noted that the duplexes would be rentals. A member of the public asked if the site was already served by utilities. Brown noted the site is already hooked up to sewer and water. A member of the public asked who would maintain the culvert to the east of the property, and Roger Berg noted that they would continue to mow their section of the culvert. Mayor Decker closed the public hearing at 6:20 p.m. iii. Plan Commissioner Questions and Comments - Hammann noted that multi-family was the original vision for the area because of its proximity to Westside Park. He noted he likes this plan for four duplexes better than the eight unit apartment building that was originally envisioned for this site, as it provides for the same density while allowing for significant green space. iv. Motion Regarding Conditional Use Permit Application - Braunschweig made a motion, seconded by Hammann to approve issuance of a Conditional Use Permit for 565 Porter Road/310 Sixth Street, finding that the benefits of the use outweigh any potential adverse impacts, and that the proposed use is consistent with the required standards and criteria for issuance of a CUP set forth in Section 130-104(3)(a) through (e) of the Zoning Ordinance. Hammann noted that he thought the proposed plan was even better than what had originally been envisioned for the site. Motion approved 6-0. v. Motion Regarding Site Plan Review - Braunschweig made a motion, seconded by Senn to approve the site plan for 565 Porter Road/310 Sixth Street. Hammann noted that the landscaping plan shows a lot of trees, and Matt Brown confirmed that they needed a lot of trees to meet the landscaping requirements. Mayor Decker suggested that the applicant plant a variety of trees, both in keeping with the City’s “Tree City” status and to prevent massive die-offs of trees due to diseases like Emerald Ash Borer. Roger Berg noted that the trees that will be planted will already be 7-8 feet tall, as they are being transplanted from his nursery. The Plan Commission then discussed the drainage ditch to the east of the property, noting that the ditch has essentially become green space for the area. Motion approved 6-0. c. Update on cabinetry business - Sidoff noted that the cabinetry business owners notified her that their plans to relocate to Evansville are currently on hold. d. Update on City of Evansville Park and Outdoor Recreation Plan - Sidoff noted that there are currently 316 responses to the online survey. She got a great deal of feedback at the Night of the Young Child Family Night event and the Energy Fair. The Park and Outdoor Recreation Plan is still on track to come to the Plan Commission in July for approval. The Plan Commission discussed the desires from both baseball and soccer to have additional facilities at Westside Park, and Mayor Decker suggested a facilitated meeting with both groups. Wietecha noted it would be a good idea for the City to have a policy discussion on sponsor/advertisement signs in the parks. Decker also noted that Westside Park is adjacent to farmland, and it might be beneficial in the long-term to look at acquiring some of that land. 8. Monthly Reports a. Report on other permitting activity by Zoning Administrator. Sidoff noted that the permits she has been working on relate to We Energies’ installation of gas main to serve Landmark Services Cooperative’s new grain dryer. We Energies is going to the Board of Appeals on May 13 for their conditional use permit application to construct gas main in shoreland/wetland areas. Sidoff passed around the map of the gas main project. Hammann asked how many single family home permits had been issued so far this year. Sidoff offered to find out the exact number. Wietecha noted that about 30 per year would be average, and the lowest was in 2008 with 8 permits. Wietecha also noted that the existing number of platted lots served by infrastructure could run out by next year if this moderate growth rate continues. It would likely be good to see a developer come forward proposing the next phase of development for a subdivision. b. Report on the Unified Land Development Code Committee. No report. c. Report of the Evansville Historic Preservation Commission. No report. d. Report on Common Council actions relating to Plan Commission recommendations. No report. Sidoff noted that at its upcoming meeting the Common Council will take up the land division/certified survey map the Plan Commission recommended for approval earlier during this meeting. e. Report on Board of Appeals actions relating to zoning matters. The Board of Appeals is scheduled to meet Monday, May 13 to address the We Energies conditional use permit, as discussed under item 8a. f. Enforcement Report. Sidoff noted there have been a number of enforcement issues relating to the vacant lot on the corner of Main and Union, owned by Bank of Milton-many businesses having been putting signage and vehicles with advertising on this property. This has resulted in a number of complaints, which Sidoff and the Building Inspector have followed up on. 9. Meeting Reminder. The next Plan Commission meeting is Monday, June 3, 2013. Mayor Decker noted that the August meeting will have to be rescheduled, as she and Sidoff would not be able to attend a meeting on August 5. Plan Commissioners were requested to bring their calendars to the next PC meeting to discuss possible alternative dates for the August meeting. 10. Adjournment. Braunschweig made a motion, seconded by Hammann, to adjourn at 6:45 p.m. Motion approved 6-0. The minutes are not official until approved by the Plan Commission at their next regular meeting.