Minutes; Plan: April 2013

City of Evansville Plan Commission Regular Meeting Monday, April 1, 2013, 6:00 p.m. City Hall (Third Floor), 31 South Madison Street MINUTES 1. Call to Order. The meeting was called to order at 6:00 p.m. by Mayor Sandy Decker. 2. Roll Call. Members present: John Gishnock, Mason Braunschweig, Sandy Decker, Bill Hammann (arrived late), Carol Endres, and Jim Brooks. Absent: Matt Eaton. Others present: City Administrator Dan Wietecha, Community Development Director Nicole Sidoff, and Jim Bandt, engineer for the Bluescope expansion project. 3. Approval of Agenda. Braunschweig made a motion, seconded by Brooks, to approve the agenda. Motion approved 5-0. 4. Approval of Minutes. Braunschweig made a motion, seconded by Hammann, to waive the reading of the minutes from the March 4, 2013 regular meeting and approve them as printed. Motion approved 5-0. 5. Civility Reminder. Decker noted the civility reminder. 6. Citizen appearances other than agenda items listed. None. 7. New Business a. Parking lot expansion site plan review for parcel number 6-27-316.84 (Grove Retreat) i. Initial Staff Comments: Sidoff noted the Grove Retreat, which is the new quilters/crafters retreat, needs to expand its parking lot to meet the zoning requirements of one parking spot for each overnight guest. The Retreat can accommodate up to 13 overnight guests, therefore they needed to expand their lot by about 4 spaces. The proposed parking lot site plan included in the packet meets the zoning requirements for a parking lot for a boardinghouse, which is what the Retreat is considered according to City zoning. ii. Plan Commissioner Questions and Comments: Endres asked if the lines for the parking spots would be painted on the lot, and Sidoff confirmed that they would be painted on. Brooks asked where the stormwater runoff from the parking lot would drain to. Wietecha noted that it runs off directly to the stormwater pond east of the property. Hammann arrived at 6:04 p.m. Gishnock asked how many parking spots were currently in the lot. Sidoff noted that the lot currently had about 9 parking spots. iii. Motion Regarding Site Plan Review: Braunschweig made a motion, seconded by Brooks, to approve the site plan for 5 North Water Street, the Grove Retreat, to expand the existing parking lot to accommodate four additional parking spaces. Motion approved 6-0. b. Discussion on location for cabinetry business. Sidoff noted that a cabinetry business that is currently operating out of a home in Albany is looking for a location for a 50% workshop/50% retail operation in Evansville. The City’s zoning code does not currently allow for a mix of 50% light industrial and 50% retail. Sidoff noted that the business owners would likely be attending the next Plan Commission meeting to discuss their business idea with the Commission, and the Commission could discuss where an appropriate place for such a mix of industry and sales would be. Sidoff noted that they indicated a desire for a visible storefront in a more commercially-oriented part of the City. Hammann asked why the part of the operation would be considered retail, and Sidoff noted that it is because they would be selling cabinetry to customers at the site. Decker noted that this item was on the agenda to give Commissioners a heads-up on the topic and encourage them to think about where an appropriate place for this type of business would be in the City. c. City of Evansville Park and Outdoor Recreation Plan Status Update. Sidoff noted that the planning process is underway and public input was being gathered. Over 150 people had responded to the online survey. Sidoff distributed flyers with information on the online survey. She asked Plan Commissioners for suggestions on additional forums for public engagement beyond those she has already identified. Brooks suggested the Energy Fair. Decker noted that the National Parks Service would be hosting on open house on the possible Ice Age Trail expansion through Evansville at Creekside Place on Monday, April 29, 2013 at 5 p.m. d. Building addition site plan review for parcel number 6-27-669 (Bluescope Buildings) i. Initial Staff Comments: Wietecha noted that the expansion would essentially square off an existing hallway, resulting in a 75x75 foot building. This would allow Bluescope to expand its paint operations and add a few jobs. ii. Plan Commissioner Questions and Comments: Brooks noted that this is a pretty straightforward project. Endres asked for clarification on the parking spots resulting from the expansion, and Wietecha clarified that the existing parking spots on the site exceeded the requirements for the total building square footage on the property resulting from the expansion project. iii. Motion Regarding Site Plan Review: Braunschweig made a motion, seconded by Hammann, to approve the site plan for 273 Water Street, Bluescope Buildings. Motion approved 6-0. 8. Monthly Reports b. Report on other permitting activity by Zoning Administrator. Sidoff noted that she did not have anything of significance to report; however, she has had discussions with a few people who will likely have developments to address at the next Plan Commission meeting. c. Report on the Unified Land Development Code Committee. No report. d. Report of the Evansville Historic Preservation Commission. Decker noted that the Historical Society had approved the creation of a disc golf course at Leota Park. e. Report on Common Council actions relating to Plan Commission recommendations. No report. f. Report on Board of Appeals actions relating to zoning matters. The Board of Appeals is scheduled to meet the following night, April 2, at 5 p.m. to address the Landmark Services Cooperative variance application. g. Enforcement Report. No report. 9. Meeting Reminder. The next Plan Commission meeting is Monday, May 6, 2013. 10. Adjournment. Braunschweig made a motion, seconded by Endres, to adjourn at 6:19 p.m. Motion approved 6-0. The minutes are not official until approved by the Plan Commission at their next regular meeting.

Minutes: Economic Development: March 2013

City of Evansville Economic Development Committee Monday, March 18, 2013, 6:00 PM City Hall, 31 S. Madison St. Evansville, WI MINUTES 1. Call to Order at 6:04 PM. 2. Roll Call -- Present: Sarah Bauer (6:07 PM), Sue Berg, Chair Jim Brooks, Brandon Rutz (6:15 PM), Nicole Sidoff, Jon Senn, and Dan Wietecha. Also attending: Mayor Sandy Decker and Christina Slaback. Absent: Gene Bass, James Otterstein, and Blase Strobl. 3. Motion to Approve Agenda -- Delayed due to lack of quorum. 4. Motion to waive the reading of the minutes of the February 18, 2013 regular meeting and approve them as printed -- Delayed due to lack of quorum. 5. Citizen Appearances, other than listed agenda items -- None. 6. Chamber Report -- Slaback provided an update on Rock County Day at the Capitol, noting that 5 or 6 City and Chamber representatives attended. The priorities that attendees discussed with legislators included the I39/90 expansion, tax credit flexibility, tax increment financing reform, and workforce development. Slaback then noted that the Chamber hosted a ribbon cutting for the Grove Retreat, which was very well-attended. The Chamber will also be hosting a ribbon cutting on April 4 for NShape Nutrition Club. Slaback also noted that she and Sidoff had met with a new business looking to open a location in Evansville. Brooks noted that he gave Sidoff’s card to a baker looking to move into the former Alberici’s location. Bauer arrived at 6:07 PM. Brooks noted that the Committee officially had a quorum. Returned to Item 3 - Motion to Approve Agenda -- Berg/Senn, approved unanimously. Returned to Item 4 - Motion to waive the reading of the minutes of the February 18, 2013 regular meeting and approve them as printed -- Senn/Berg, approved unanimously. 7. City Report on Economic Development Activities -- Sidoff noted that this was a new and recurring agenda item whereupon she would share updates on City activities relating to economic development. Sidoff followed up on the Chamber’s report on Rock County Day, and she shared a handout detailing the economic development priorities discussed that day. Rutz arrived at 6:15 PM. Sidoff updated the EDC on Landmark Services Cooperative’s expansion project. The proposal to build a 185 foot tall grain storage bin, conveyors, and an additional pit/loading area was approved by the Plan Commission at the March meeting, and the Board of Appeals is addressing their variance application on April 2. This is a great project, which expands the capacity of an existing business and increases safety around the site. The EDC discussed the Landmark project. Sidoff noted that she and the Mayor, along with a few Chamber representatives, took Paul Jadin, Executive Director of Thrive, to Landmark during their tour last month, and Landmark management emphasized how important rail is to their operations. Decker noted that the main messages Jadin took away from the Evansville visit were the importance of expanding rail and broadband in the City. Sidoff noted that the Grove Retreat opened the first weekend of March. According to State Statutes, they will be required to pay room tax. They already have booked at least 17 weekends over the next two years, and that was before they even opened. This will have a positive impact on the room tax collected by the City. Wietecha has been working with Boarders Inn on revisions to their developer’s agreement. Wietecha noted that the hotel has been struggling with its occupancy rates. There are three revisions to the agreement that the Common Council will discuss at its meeting tomorrow: 1- Extending the repayment period of the TIF loan from $45,000 per year through 2020 to $30,000 per year through 2027. This would be in line with what the City is paying each year on the loan it took out to finance the project originally. 2- Providing a credit to reduce the amount of the $30,000 the hotel would have to pay each year. This would be tied to the amount the hotel collects in room tax and may prove contentious, as the City may not want to set a precedent regarding room tax. 3- Tightening up security on repayment of the loan, to ensure the City would be repaid if the hotel goes into foreclosure. Sidoff noted that she had met with all EDC members to discuss their economic development priorities and thanked members for taking the time to meet with her. Sidoff indicated that she was updating the City’s Park and Outdoor Recreation Plan, and a major part of the planning process was gathering public input. She encouraged members to complete the survey and share the survey link with anyone who might be interested in providing input. Sidoff also distributed packets of information on Gorman Company to interested EDC members. 8. Tourism Subcommittee Report -- Berg noted that the Committee still had not met, as the March meeting was cancelled and had yet to be rescheduled. Berg shared a few upcoming dates: Energy Fair - 4/19, Art Crawl - 4/26, National Park Service meeting on the possible Ice Age Trail extension in Evansville - 4/29. Decker noted that there would be two other meetings on the Ice Age Trail extension - 4/23 at the Milton House and 4/27 at Rotary Gardens. The Evansville meeting will take place from 5-8 PM at Creekside, with presentations by the National Park Service and John Decker at 6 PM. Turnout, comments, and input will all be important at this meeting. Decker noted that she would be speaking with the Lion’s Club the following night about the Ice Age Trail meeting and the update to the City’s Park and Outdoor Recreation Plan. Berg noted that the Inventors and Entrepreneurs (I & E) Club speaker in April would be Sue Farnsworth, who would discuss her business incubation efforts downtown. Sidoff set up Josh Clements, UWEX Educator, to speak about innovative downtown businesses at the May I & E Club meeting. Invitations would be extended to people involved in economic development in the City, as well as Chamber members and other businesses. Decker noted that there was an article on the front page of the Janesville Gazette that day about Delavan’s downtown revitalization efforts. Berg noted that Rally Round the Flag would be taking place May 17 through 19. Brooks indicated that he would be meeting with representatives from Janesville, Beloit, and Stoughton to continue working on the “Pardon Their Dust, Travel with Us” Joint Effort Marketing (JEM) grant efforts. Brooks also noted that he would like to discuss the Travel Green Wisconsin program and its possibilities in Evansville at the next EDC meeting. 9. Update on Wayfinding Signage Discussion -- Nothing to report. 10. Update on Rail Study Discussion -- Sidoff distributed a memo she received from the Oregon Village Administrator, which provided an update on the plans to reopen the rail line through Fitchburg and Oregon down to mile marker 119 (just north of Evansville). The memo indicates that the rail is being leased to Wisconsin and Southern Railroad Company (WSOR), and WSOR is planning to reactivate the entire line, make improvements from McCoy to West Netherwood Roads, and store cars south of Netherwood. Sidoff noted that this information would be helpful in Evansville’s development of a Request for Proposals (RFP) for its rail study. Brooks noted the RFP should also consider rail options to the east and south on the Union Pacific line. Decker noted that opening the rail line from mile marker 119 through Evansville would create a much better use for rail than WSOR storing cars south of Oregon and Union Pacific storing cars next to Leonard-Leota Park. Decker noted that Landmark’s ability to access new markets would be improved if the WSOR line was reopened through Evansville. The EDC members discussed Landmark’s current market, which is primarily Texas. The EDC discussed Wisconsin’s legislators’ roles in promoting rail expansion, particularly at the Federal level. Brooks asked when the RFP would be ready, and Sidoff stated that once she was given direction on what the EDC would like the RFP to include, she would develop it. The EDC then discussed the types of businesses that additional rail access might attract to Evansville. 11. Retail Market Analysis Study Update. a. Chamber Lunch ‘N Learn Presentation Update -- Rutz distributed copies of his presentation, noting that about 16 people attended last Tuesday. He discussed the Ady Voltage report in addition to the results of the surveys that he, Sarah, and Blase conducted. He also brought in Kelly Gildner from the Evansville Review to discuss advertising opportunities, as both analyses suggested that newspapers were the best way to reach potential customers. During the presentation, Rutz also discussed UWEX resources related to downtown business development. Slaback noted that the businesses in attendance were not necessarily the ones who would benefit most from hearing the information shared. Bauer noted that scheduling is always an issue, particularly when multiple programs are scheduled within a few days of each other or when there is not a lot of notice for programs. Slaback noted that she created a Facebook group for small business owners in Evansville where she can share this type of information. Brooks noted a few additional bullets to include in Slide 20, which highlights the City’s economic development efforts. This should include the ongoing contacts between the City and Capitol as they relate to championing energy interests, the fact that having public power is an economic advantage, and the connections the City has with Thrive and the regional workforce development organization. Decker noted that the City’s relationship with the Department of Tourism was also an asset. Brooks suggested that anyone distributing press releases send them to FM 105.9, as Evansville is their City of license. Brooks cited evidence that local events like the Chili Cook-Off are drawing people from all over the region, including Orfordville and Janesville. b. Action Items -- Nothing to report. c. Newsletter/Fact Sheet Series -- Sidoff noted that she would be working on a newsletter/fact sheet series to distribute to local businesses highlighting recommendations from the analyses and sharing relevant case studies. This is intended to reach businesses that may not attend in-person programs and spark their thinking about these ideas. 12. Economic Development Committee Handbook -- Sidoff distributed the list of resources she proposed including in the EDC Handbook and asked members for their feedback. Suggestions included: Section 1 - language from the City Code and the Comprehensive Plan about the duties of the EDC. Section 4 - Information on facilitated discussions between the EDC and the Chamber. Section 6 - Information on shared savings from the utility, County Revolving Loan Fund, and State financing programs. Section 7 - Information on Evansville Community Partnership. 13. New Business a. Welcome Packet for New Businesses -- Sidoff mentioned that the City was discussing the possibility of developing welcome packets for new businesses, which could include information on City resources, other businesses in town, and local organizations. EDC members were encouraged to think about ideas for what could be included in the welcome packets, as the group would discuss this concept at the next EDC meeting. b. Other -- Sidoff noted that the Chamber indicated it was not going to coordinate the Business Expo anymore, and EDC member Sarah Bauer had stepped up to coordinate the event. EDC members agreed that it would be important to discuss the target audience for the event. Berg noted that the Business Expo may be able to partner with the I & E Club, and Brooks noted that Creekside should be kept in the loop regarding discussions on the Expo. Mayor Decker noted that the State Historical Society had granted its approval for the disc golf course at Leonard-Leota Park. 14. Meeting Reminder: Next regular meeting April 15, 2013, 6:00 PM. 15. Motion to adjourn -- 7:19 PM by Berg/Bauer. --Jim Brooks, Chairman

Minutes: Common Council: March 2013

Common Council Regular Meeting Tuesday, March 19, 2013, 5:45 p.m. City Hall, 31 S. Madison Street, Evansville, WI MINUTES 1. Call to order. The meeting was called to order at 5:45 p.m. by Mayor Sandy Decker. 2. Roll Call. Members present: Mayor Sandy Decker, Alderpersons Jim Brooks, Cheryl Fuchs, Mason Braunschweig, Barb Jacobson, Ben Ladick, Jon Senn, and Josh Manring (arrived late). Alderperson Floyd Hayes was absent. Others present: City Administrator Dan Wietecha, City Attorney Mark Kopp, Library Director Megan Becker, EMS Chief Mary Beaver, and members of the public. 3. Approval of Agenda. Braunschweig made a motion, seconded by Senn, to approve the agenda. Motion approved 6-0. 4. Approval of Minutes. Braunschweig made a motion, seconded by Fuchs, to waive the reading of the minutes of the February 12, 2013, regular meeting and to approve with correction of a couple typos. Motion approved 6-0. 5. Civility reminder. Council noted the reminder of its commitment to civility during meetings. 6. Citizen appearances A. Pam Ascencio said she gave to the police a video of dogs being dropped off and barking at 435 Almeron Street; she said it shows a boarding kennel. She asked about an ordinance to limit the number of dogs. Alderperson Josh Manring arrived at this time. 7. Reports of Committees A. Library Board Report. Becker reported programming has been well attended; they are getting ready for their summer reading program. B. Youth Center Advisory Board Report. Ladick reported that the Boy Scouts had used the building; they were well supervised, cleaned up, and asked the Youth Center to keep their deposit as a donation. The Youth Center board is considering being open when the school has early release. C. Finance and Labor Relations Committee Report (1). Braunschweig made a motion, seconded by Brooks, to accept the City and Water & Light bills as presented in the amount of $3,133,285.35. Motion approved 7-0 on a roll call vote. (2). Braunschweig made a motion, seconded by Brooks, to approve Resolution 2013-03, Approving Year-End Amendments to 2012 Budget and New-Year Amendments to 2013 Budget. Motion approved 7-0 on a roll call vote. (3). Braunschweig made a motion, seconded by Brooks, to approve Integration Information Network (Centrex) Authorized User Agreement and Business Block of Time Service Agreement. With the city’s current Centrex agreement expiring, Wietecha explained these would put the city on the state contract at a savings around $1,000 per month for telephone service. Motion approved 7-0 on a roll call vote. (4). Braunschweig made a motion, seconded by Brooks, to approve Amendment #1 to Contract PF FY 10-20299 [Community Development Block Grant assistance for Creekside Place]. Motion approved 7-0 on a roll call vote. (5). Braunschweig made a motion, seconded by Brooks, to approve Amendment to Development Agreement for Development of 31-Room Hotel. Wietecha explained that due to low occupancy rates, Boarders Inn & Suites had requested restructuring their agreement. The proposed amendment would 1) extend the tax increment repayment period allowing for lower annual amounts, 2) allow a temporary credit to further reduce the amount of the tax increment repayment (the credit would be based on a portion of the room tax), and 3) would strengthen the city’s security in the agreement by identifying the grant as a service which may be levied as a special charge against the property. Council noted reservations about the proposal but acknowledged this was for unique circumstances. Council stated that all future development agreements should include the special charge mechanism for the city’s security. Motion approved 7-0 on a roll call vote. (6). Braunschweig made a motion, seconded by Brooks, to approve extension of non-represented employee contracts through December 31, 2015. Council noted that salaries had been approved in January but the contract extension was held pending performance reviews. The extension is to maintain our three-year rolling contract format. Motion approved 7-0 on a roll call vote. (7). Braunschweig made a motion, seconded by Brooks, to approve Delta Dental Policy Endorsement regarding domestic partners. Braunschweig explained the city’s health insurance includes domestic partners as covered dependents; however, the dental insurance allows the city to decide whether or not to cover domestic partners. The Delta Dental endorsement would require three criteria to verify domestic partnership; however, it would not use the state Employee Trust Fund’s affidavit of domestic partnership. Motion approved 7-0 on a roll call vote. D. Plan Commission Report. No report. E. Public Safety Committee Report. Jacobson reported that Emergency Medical Service (EMS) responded to 51 calls in February, is interviewing a new Emergency Medical Technician, and has annual training upcoming. Police Department has posted for the sergeant position, plans to hire part-time officers later this year, and has the accreditation visit scheduled for this fall. F. Public Works Committee Report. (1). Braunschweig made a motion, seconded by Fuchs, to approve Resolution 2013-04, A Preliminary Resolution Declaring Intent to Levy Special Assessments for Garfield Avenue. Council noted the bid opening for the project would be March 21 and the assessment hearing would be April 9. Motion approved 7-0 on a roll call vote. (2). Braunschweig made a motion, seconded by Fuchs, to approve Engineering Services Contract for 2013 Garfield Avenue Utility and Street Improvements. Motion approved 7-0 on a roll call vote. G. Water & Light Committee Report. Brooks reported Superintendent Mark Sendelbach would be attending the American Public Power Association (APPA) technical conference next week, he received a scholarship from WPPI Energy to cover the expense, and he would be receiving the Reliable Public Power Provider (RP3) certification on behalf of the utility at the conference. The Energy Fair will be April 19; the utility will have display information on advanced metering. Decker reported that she had attended the APPA legislative rally; preserving tax-exempt financing was the number one priority. (1). Brooks made a motion, seconded by Braunschweig, to approve Lump Sum Agreement for Payment for Lands or Interests in Lands Acquired from Public Utility, Conveyance of Rights in Lands, and Temporary Construction Easement. Brooks explained these are related to relocating utility poles due to a Department of Transportation project to realign the intersection of Highways 59, 213, and 104 this summer. Motion approved 7-0 on a roll call vote. H. Economic Development Committee Report. Brooks reported Paul Jadin, the new President of Thrive, toured Baker Manufacturing, Bluescope/Varco-Pruden Buildings, and the rail facility at Landmark Cooperative; Evansville’s key messages during the meeting were to support freight rail and broadband internet. The Southern Wisconsin Agriculture Group (SWAG) proposal has been attracting attention of late. Application is progressing for a Joint Effort Marketing (JEM) tourism grant with Stoughton, Janesville, and Beloit. I. Redevelopment Authority Report. No report. J. Parks and Recreation Board Report. Fuchs reported the Westside Park bathrooms will be completed in the spring, the disc golf project has received local and state approvals, and an important presentation on the Ice Age Trail will be April 29. Updating the Five-Year Park and Recreation Plan is underway with an on-line survey to gain public input; in warmer weather Park Board members will also visit city parks and ask the survey questions of park users in person. K. Historic Preservation Commission Report. Ladick reported approvals for a fence, the disc golf course, interior of the Antes Cabin restoration, landscaping at the Baker Office Building, and the cannon restoration and memorial. L. Fire District Report. Jacobson reported they expect presentation of the financial audit at the next board meeting. The board approved a written offer of $25,000 for the old truck after the new truck arrives. M. Police Commission Report. No report. N. Energy Independence Team Report. No report. O. Board of Appeals Report. Wietecha reported the board will meet April 2 to consider a variance application by Landmark Services Cooperative. Location of the buildings and traffic flow for expansion of the rail facility would result in a setback encroachment. Plan Commission has recommended approval of the variance. 8. Unfinished Business. None. 9. Communications and Recommendations from the Mayor. A. Braunschweig made a motion, seconded by Jacobson, to appoint Dulcie Bergsma, 579 S. Fifth Street, to an unexpired term through April 2014 on the Youth Center Advisory Board. Motion approved 7-0. 10. Communications from the City Administrator. No report. 11. New Business. None. 12. Introduction of New Ordinances. None. 13. Meeting Reminder. A. Regular Meeting: April 9, 6:30 pm. The meeting will include the Assessment Hearing for the Garfield Avenue project. Decker asked alderpersons to bring their calendars, so a Committee of the Whole meeting could be scheduled this spring. B. Reorganization Meeting: April 16, 6:30 pm. 14. Adjournment. Braunschweig made a motion, seconded by Jacobson, to adjourn at 6:40 p.m. Motion approved 7-0. The minutes are not official until approved by the Common Council at their next regular meeting.

Minutes: Public Safety: March 2013

Public Safety Committee Wednesday, March 6, 2013 6:30 P.M. Regular Meeting Evansville City Hall Council Room 31 S Madison Street MINUTES 1. Chairperson Jacobson called meeting to order at 6:30 p.m. 2. Roll call of committee and staff members present was: Chairperson Jacobson, Alderperson Hayes and Fuchs (arrived @ 6:31), and Mayor Decker, Chief Scott McElroy, and EMS Chief/Coordinator Mary Beaver. Others in attendance were: Pam Ascencio, Carol Endres, John Decker and Kari Myrland. 3. Motion by Jacobson, second by Fuchs, to approve the agenda as printed. Motion passed. 4. Motion by Hayes, second by Jacobson, to approve the February 6, 2013 regular meeting minutes as printed. Motion passed. 5. Citizen appearances other than agenda items listed Pam Ascencio was in attendance regarding the nuisance dog barking complaint. Resident would like to know if they need two complaints or is video good enough. Chief McElroy will check on this and get back to Ms. Ascencio. Carol Endres representing Friends of the Library informed the committee of the Ice Cream Social scheduled for June 28, 2013. The Friends would like to have the street from the Post Office to West Main Street be closed for the event. Kari Myrland, 2117 Caine Road, Oregon was in attendance to present information for the July 4th Fun Run/Walk. She distributed a hand out with information about last year’s run and this year’s event. 6. Old Business-None 7. New Business a. Motion to approve the Operator’s License application(s) for: None b. John Decker was in attendance to update the committee regarding the street closure on East Main Street at the Allen Creek Bridge for Thursday, May 30, 2013 for the dedication ceremony for the installation of the Historical Plaque. The event is being scheduled for 3:30 p.m. and should only last about 15 minutes. Mayor Decker spoke about having a public hearing for the street closure or just blocking it off as it will be for a very short period. Chief McElroy stated that his office will shut down the area for that span of time. May 18th will also be the rededication of the cannon at City Hall. This will be a bigger event scheduled for 1 p.m. and lasting about half an hour. Chief McElroy will check out the closure because of State Highway closure. 8. Evansville Police Report Call for service is unknown at the time of the meeting as the new system has not been programmed yet. Total license plate transactions were 54. The Evansville Girl Scouts visited the police department and were given a brief presentation and tour. Evansville and Edgerton Police Departments spoke with college students reference the effects of drugs, etc. As of 3/1/13, we have completed all the required police review of Chapters 1-14 for Accreditation updates. We are currently reviewing Chapter 15 and some additional policies to add. Chief McElroy reminded the committee that EPD will be required to make accommodations to complete, install and purchase items for the accreditation process. The accreditation account will be utilized for the purchase of these future items. Our goal is to have all the proofs for each chapter located by April 1, 2013. On-site evaluation is set for November, 2013. The Sergeant position was posted March 1, 2013 and we hope to have this position filled by May 1, 2013. We plan to fill part-time officer positions after the Sergeant is promoted. Officers Job, Nankee and Mahan-Strupp will be updating the Field Training Officer Manual, with Officer Job in charge of the updating. Advanced Patrol tactics training was attended by Officer Job and Mahan-Strupp, In March, training for Salvage Vehicle Inspection will be attended by Officer Schmidt; Officers Job and Reese will attend EVOC instructor training; and Officers Job, Mahan-Strupp and Nankee completed FTO training at BTC. All staff will complete Standard Field Sobriety Testing and Rapid Response/Active Shooter Training in March. In April, all staff has or will be attending the SFST Instructor training at Madison PD for the Spillman Records Management system. The squad video cameras were installed on February 12-14. We have transitioned to the new CAD/LRMS (Rock County Records Management System). However, we are not able to retrieve monthly activity reports. Rock County IT is working on the programming issues and we should be able to access the reports next month. We continue training on the system. Lieutenant Koehler is spending a significant amount of time with set-up, training, etc. There is a lot to learn and it is extremely time consuming. We are back using the digital system and are experiencing minimal problems. Rock County computer Services and General Communications continue to assist with Hot Spot technology in keeping the systems working smoothly. Files continued to be scanned on a daily basis and we continue to update the police website with information. 9. Evansville Medical Service Report There were 51 calls for service in the month of February, 2013. Mary has interviewed a licensed EMT that will be starting with the service sometime this month. Mary is in the process of training them along with reviewing our policies. In the upcoming months, we will be conducting EVOC (emergency vehicle operations course), CPR class for all EMS personnel and fit testing. Mary will be teaching a CPR class this month for a daycare out of Stoughton. All of the radios have been reprogrammed for the last time. The old analog channels have been removed. Hopefully, this is signaling the end of the radio upgrades. 10. Motion by Hayes, second by Jacobson, to adjourn the meeting at 6:54 p.m. Respectfully submitted, Barbara Jacobson, Chairperson These minutes are not official until approved by Public Safety at their next regular meeting

Minutes: Plan: Mar 4, 2013

City of Evansville Plan Commission Regular Meeting Monday, March 4, 2013, 6:00 p.m. City Hall (Third Floor), 31 South Madison Street MINUTES 1. Call to Order. The meeting was called to order at 6:01 p.m. by Mayor Sandy Decker. 2. Roll Call. Members present: John Gishnock, Mason Braunschweig, Sandy Decker, Bill Hammann, Matt Eaton, Carol Endres, and Jim Brooks (arrived late). Others present: City Administrator Dan Wietecha, Community Development Director Nicole Sidoff, Fred Johnson (Landmark Services Cooperative), and members of the public. 3. Approval of Agenda. Braunschweig made a motion, seconded by Hammann, to approve the agenda. Motion approved 6-0. Brooks arrived at 6:03 p.m. 4. Approval of minutes. Braunschweig made a motion, seconded by Hammann, to waive the reading of the minutes from the February 4, 2013 regular meeting and approve them as printed. Motion approved 7-0. 5. Civility Reminder. Decker noted the civility reminder. 6. Citizen appearances other than agenda items listed. None. 7. New Business a. Public Hearing concerning a proposed application for a Conditional Use Permit request for 6524 County Road M (Landmark Services Cooperative) to permit a group development, to permit agricultural service uses, and to permit construction of a structure in excess of 35 feet in height in a Heavy Industrial (I-2) District; site plan review for 6524 County Road M. i. Initial Staff Comments: Sidoff noted that the Plan Commission would be looking at the Conditional Use Permit (CUP) and the site plan. Regarding the CUP, Landmark is looking to expand their operations, which would include constructing a few new buildings, hence the group development request. Additionally, Landmark had been an agricultural service use prior to annexation in 2006; the Plan Commission had recommended during an earlier meeting to allow agricultural service uses in the I-2 District with a CUP to address Landmark’s existing use. Approving this conditional use would formally allow this use on Landmark’s property. Lastly, part of the expansion project is to build a 185 foot grain storage bin, which is a permitted conditional use for an agriculture service use. The proposed expansion plan is consistent with the Smart Growth Plan’s future land use map, as well as the zoning code, with the exception of one issue. The proposed site plan impinges upon the required 100 foot setback, as the grain storage pit and accompanying building would be roughly 70 feet from the southern property line. The property owner to the south has expressed support for the project. Landmark has applied for a variance for the setback, and Sidoff is working to schedule a Board of Appeals meeting for the end of March. Any motion to approve the site plan should be contingent upon the Board of Appeals granting the variance. ii. Applicant Presentation: Fred Johnson, Grain Operations Manager for Landmark Services Cooperative, gave a presentation describing the project in more depth. Endres asked what the likelihood of a fire in the grain bin would be, and if there was a fire, what the process would be for dealing with it. Johnson noted that they were using the newest technology in constructing the grain bin. The technology includes many safety features, including one that turns the gas off if there is a fire. Additionally, the bin would not be close to other structures that could burn. The Evansville Fire Department does training at Landmark every year and Landmark will invite the Fire Department to visit the new project and learn about access points. Gishnock asked about the amount of new asphalt the project would add. Johnson noted the moderate expansion in asphalt on the site plan map, noting it would primarily be where the trucks would need to drive. Hammann asked where the setback would be violated. Wietecha noted that the receiving pit and building would be about 78 feet from the property line. Gishnock asked about stormwater runoff. Johnson showed the manholes on the site plan and noted that runoff from one area would be rerouted to a different retention ditch. iii. Public Hearing: Decker opened the public hearing at 6:15 p.m. There were no public comments, and Decker closed the public hearing at 6:16 p.m. iv. Plan Commissioner Questions and Comments: Hammann noted that the CUP and site plan are consistent with the zoning code and the Smart Growth Plan and that the project is a good fit for the City. The only issue is the setback, but he sees that as no problem, as the abutting property owner is in support of the project. Hammann noted that the Plan Commission does not see the setback violation as an issue. Braunschweig noted that the Board of Appeals should be given a copy of these minutes so they could see the Plan Commission’s conversation regarding this issue. Brooks asked if having the proposed grain storage bin in place two years ago would have helped reduce the amount of corn on the ground at that time and already be resulting in payback. Johnson noted that much of the corn would have been off the ground and payback would already be occurring. Brooks noted that this is a very good project. v. Motion Regarding Conditional Use Permit Application: Braunschweig made a motion, seconded by Hammann, to approve issuance of a Conditional Use Permit for 6524 County Road M (Landmark Services Cooperative) to allow a group development, as per Section 130-418 of the zoning code, to allow Agricultural Service Uses, as per Section 130-344 of the zoning code, and to allow construction of a building in excess of 35 feet in height, as per Section 130-1187 of the zoning code, in an I-2 (Heavy Industrial) zone, finding that the benefits of the use outweigh any potential adverse impacts, and that the proposed use is consistent with the required standards and criteria for issuance of a CUP set forth in Section 130-104(3)(a) through (e) of the Zoning Ordinance. The permit is approved subject to the conditions identified in the staff report. Motion approved 7-0. vi. Motion Regarding Site Plan Review: Braunschweig made a motion, seconded by Hammann, to approve the site plan for 6524 County Road M (Landmark Services Cooperative) contingent upon the Board of Appeals granting the variance from the Agricultural Services Use section 130-344(2b) to allow construction of the grain receiving dump pit and building within the setback area. Motion approved 7-0. b. City of Evansville Park and Outdoor Recreation Plan Status Update. Sidoff distributed copies of the table of contents and planning process timeline. She noted that the Park and Recreation Board approved these documents at their February meeting. She anticipates that the planning process will take 4-5 months, with the Plan Commission and Common Council taking up the Plan for approval and adoption in July. The majority of public input will take place in March and April. Members were encouraged to share any ideas for public input opportunities with Sidoff. This planning process and the public input efforts will be a test case for the Smart Growth Plan update. Hammann noted that he remembered the park planning process from when he was Park and Recreation Board Chair, and there was high attendance at public meetings related to the Plan. 8. Monthly Reports a. Report on other permitting activity by Zoning Administrator. No report. b. Report on the Unified Land Development Code Committee. No report. c. Report of the Evansville Historic Preservation Commission. Decker noted that the application was submitted to the State Historic Preservation Office for approval for the disc golf course at Leonard-Leota Park. There is a 30 day window for response, which means the City will hear back soon about the decision. d. Report on Common Council actions relating to Plan Commission recommendations. Decker noted that the Common Council took up the zoning amendment allowing agricultural service uses in an I-2 zone. Wietecha noted that as of February 20, the Community Development Director was the official zoning administrator by ordinance. Previously, this was a duty assigned to the City Administrator by ordinance. e. Report on Board of Appeals actions relating to zoning matters. Sidoff noted that she is trying to schedule a Board of Appeals meeting for the end of March to take up the Landmark Services Cooperative variance application. f. Enforcement Report. No report. 9. Meeting Reminder. The next Plan Commission meeting is Monday, April 1, 2013. 10. Adjournment. Braunschweig made a motion, seconded by Hammann, to adjourn at 6:28 p.m. Motion approved 7-0. The minutes are not official until approved by the Plan Commission at their next regular meeting.

Minutes: Econ Dev: Feb 2013

City of Evansville Economic Development Committee Monday, February 18, 2013, 6:00 PM City Hall, 31 S. Madison St. Evansville, WI MINUTES 1. Call to Order at 6:01 PM. 2. Roll Call. Present: Gene Bass, Sarah Bauer, Sue Berg, Chair Jim Brooks, James Otterstein, Brandon Rutz, Nicole Sidoff, Jon Senn, Blase Strobl (6:06 PM), and Dan Wietecha. Also attending: Christina Slaback and Sandy Decker. 3. Motion to Approve Agenda -- Berg/Senn approved unanimously. 4. Motion to waive the reading of the minutes of the January 21, 2013 regular meeting and approve them as printed -- Senn/Berg approved unanimously. 5. Citizen Appearances, other than listed agenda items -- None. 6. Chamber Report. a. Website Update -- Slaback reviewed the changes she made to the market saturation website, based on EDC members’ input at the January meeting. Changes included adding breaking out the services section into additional categories and fixing the logo sizing. She is about 2/3 of the way done fixing the logo sizing. (Strobl arrived at 6:06 PM). EDC members thanked Slaback for making revisions. b. Additional Chamber Updates -- Roughly 65 people attended the January Lunch ‘n Learn when SWAG was the topic. The Chamber coordinated a ribbon-cutting for Johnson Seed and Feed last week and is coordinating a ribbon-cutting for the Grove Retreat, a quilters’/crafters’ retreat, for Friday, March 1. The EDC discussed the Grove Retreat business. 7. Tourism Subcommittee Report -- Berg noted there was not much to report, as the Committee had not met since the last EDC meeting. Brooks noted he was interviewed by Discover Wisconsin about the Chili Cook-Off and by the State Department of Tourism about the Energy Fair. Berg noted the bridge dedication will occur on May 31, 2013. Brooks noted the railroad sesquicentennial event, which will include master panels and an exhibit of engineering drawings, will take place on July 19 and 20, 2013. a. Wayfinding Signage -- Sidoff shared information on an upcoming wayfinding signage webinar. Brooks indicated the group should have a discussion on what is currently on the City’s wayfinding signs and what else should be on the signs. Brooks noted the Orfordville sign as an example of an electronic sign. The Committee discussed the existing signage and agreed they would like to concentrate their efforts on the wayfinding signage. Mayor Decker noted it would be helpful to have an inventory of existing signage. Brooks suggested looking at past files and the order form for the existing signage to assist in inventory analysis. Bass suggested the files would have information on any permits for existing signage. 8. Update on Rail Study Discussion -- Sidoff noted that a focus of the Governor’s Conference on Economic Development was freight rail and the Governor mentioned that additional money would be included in the biennial budget for freight rail improvements. Brooks indicated that the President of the Village of Brooklyn had talked with Senator Cullen about opening the rail as far as Butts Corners Road, and that project would have an impact on Evansville’s rail study. Evansville will wait to see what happens with that project before developing the Request for Proposal for a rail study. 9. Retail Market Analysis Study Update. a. Action Items. b. Chamber Lunch ‘n Learn Presentation - March 12, 2013 at 11:30 AM at Creekside Place. Rutz noted he has been working with Slaback to plan the Lunch ‘n Learn presentation on the market analysis and surveys. The Committee discussed what the intention of the session would be, and if it should result in a “call to action” for local business owners. Rutz noted there were action items identified after the retail market analysis was finished, and not all of these items were completed. Brooks noted this session might be a good time to refresh these action items and energize people who might like to get involved. Slaback invited Committee members to the presentation. 10. Economic Development Committee Handbook -- Sidoff noted there were not any major updates on this item, just that she is developing a draft list of resources to include in the EDC handbook. Brooks suggested including Wietecha’s TIF 101 presentation. Wietecha suggested including an overview of the revolving loan fund, façade grant program, REDLG, and other economic development tools to which the City has access. 11. New Business -- Sidoff shared information from the Ehlers Public Finance Seminar that she and the Mayor attended. Highlights included information on developers’ agreements and Tax Increment Financing. Mayor Decker noted Paul Jadin, the Executive Director of Thrive, would be coming to Evansville the following Tuesday to discuss Thrive and to visit Baker Manufacturing, Bluescope/Varco-Pruden, and Landmark. Slaback noted she and Sidoff had been conducting business retention and expansion surveys of local businesses as part of a Rock 5.0 initiative. Mayor Decker commended the fact that all EDC members had been in attendance for two meetings in a row. 12. Meeting Reminder: Next regular meeting March 18, 2013, 6:00 PM. 13. Motion to adjourn—6:40 by Senn/Berg --Jim Brooks, Chairman

Minutes: Finance: Feb 2013

City of Evansville Finance & Labor Relations Committee Regular Meeting Thursday, February 7, 2013, 5:30 pm City Hall, 31 S. Madison St., Evansville, Wisconsin MINUTES I. Call to Order. The meeting was called to order at 5:30 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Josh Manring, and Jim Brooks. Also present: Mayor Sandy Decker and City Administrator Dan Wietecha. II. Approve Agenda. Brooks made a motion, seconded by Manring, to approve the agenda as presented. Motion approved unanimously. III. Minutes of January 3, 2013. Manring made a motion, seconded by Brooks, to waive the reading of and to approve the minutes as presented. Motion approved unanimously. IV. Citizen Appearances. None. V. Bills. Brooks made a motion, seconded by Manring, to accept the City and Water & Light bills in the amount of $3,186,128.90. FLR had questions about the grant for narrowband radios, employee notice expenses, property database work by the Chamber of Commerce, contracted snow hauling, court reimbursements, procedure for credit card purchases, and an opportunity for departments to work together for charging fire extinguishers. Motion approved unanimously on a roll call vote. VI. Unfinished Business. a. City Administrator. Brooks made a motion, seconded by Braunschweig, to recommend to Common Council approval of City Administrator / Finance Director position description. FLR noted its recommendation was in anticipation of Ordinance 2013-01 being adopted. Motion approved unanimously. b. Organization Chart. Manring made a motion, seconded by Brooks to recommend to Common Council approval of updated city organization chart. Braunschweig made a motion, seconded by Manring, to amend the motion to include the Board of Review and Board of Appeals in the chart. Amendment approved unanimously. Original motion, as amended, approved unanimously. VII. New Business: a. Collective Bargaining Agreements. Wietecha explained that existing collective bargaining agreements will expire at the end of the year; negotiations typically begin around July. Although there is a variety of litigation and appeals related to the state laws on collective bargaining, he recommended FLR begin to consider its negotiation strategy this spring. b. Dental Insurance. Manring made a motion, seconded by Brooks, to recommend to Common Council approval of Delta Dental Policy Endorsement regarding domestic partners. Wietecha explained the city’s health insurance includes domestic partners as covered dependents; however, the dental insurance allows the city to decide whether or not to cover domestic partners. He advised this could wait for upcoming contract negotiations and also updating the personnel policy. Braunschweig made a motion, seconded by Brooks, to table the motion pending additional information from Delta Dental regarding methods for certification of a domestic partnership. Motion to table approved. VIII. Adjournment. Braunschweig made a motion, seconded by Manring, to adjourn the meeting. Motion approved unanimously at 6:10 pm.