City of Evansville Plan Commission
Regular Meeting
Monday December 6, 2010, 6:00 p.m.
City Hall (Third Floor), 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:00 p.m. by Chair Mayor Sandy Decker.
2. Roll Call. Members present: Mason Braunschweig, Sandy Decker, Matt Eaton, Carol Endres, John Gishnock, Bill Hammann, and Diane Roberts. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Planner John Stockham, Ron Combs of Combs & Associates, John Morning, and Bob Janes.
3. Approval of agenda. Braunschweig made a motion, seconded by Roberts to approve the agenda. Motion approved 7-0.
4. Approval of minutes.
A. Braunschweig made a motion, seconded by Roberts to waive the reading of the minutes from the November 1, 2010 regular meeting and approve them as printed. Motion approved 7-0.
5. Citizen appearances other than agenda items listed. None
6. New Business.
A. Minor Amendment – Morning Ridge PUD and Final Plat. Stockham reviewed his staff report and power point presentation which included a map showing 2 options (A & B) for the location of driveways. He reported on the history of the property and the prior plat approval which included driveway limitations. Ron Combs, John Morning, and the Commission discussed the width and location of potential driveways, traffic flow, and safety. Hammann made a motion, seconded by Endres to approve a minor amendment of the PUD and Final Plat for the Brown School Subdivision that allows Option A on all 5 lots and Option B for lots 1, 4 & 5. Motion approved 7-0.
7. Old Business.
A. Comprehensive Plan Amendment. Stockham presented several different maps which included potentially serviceable areas, a property line map, neighborhood growth areas, and current zoning. Braunschweig reported that the Public Works Committee reviewed the areas identified on the future sewer service area map and found them to be doable and realistic. The Commission discussed the future land use plan in detail, suggesting additional industrial use south of the public works shop. Stockham stated the next steps would be to prepare a phasing plan, develop extraterritorial jurisdiction platting policies, set the public hearing date, hold the public hearing and then adopt the final comprehensive plan amendment.
8. Report on other permitting activity by City Planner. Stockham stated the calls he has been receiving include inquires regarding home occupations and questions from appraisal companies.
9. Report on the Unified Land Development Code Committee. None
10. Report of the Evansville Historic Preservation Commission. Decker stated the two new historic districts were approved unanimously by the State Historical Society and they recommended them for inclusion in the National Register.
11. Report of the Evansville-Union Implementation Committee. Next meeting is scheduled for December 15th.
12. Report on Common Council actions relating to Plan Commission recommendations. None
13. Report on Board of Appeals actions relating to zoning matters. Stockham stated there was a meeting on November 10th for a side yard variance request on Porter Road. It was determined that the applicant was able to complete his project without the need of a variance. Therefore, the board denied the request.
14. Report on proposed Rock County PACE Program. Decker reviewed the draft Rock County PACE (Purchase of Agricultural Conservation Easements) Program map with the Commission. She pointed out a possible conflict between the area identified as Allen Creek and the city’s future land use map.
15. Enforcement Report. None
16. Next regular meeting date. Monday, January 3, 2011
17. Adjournment. Braunschweig made a motion, seconded by Roberts to adjourn at 7:27 p.m. Motion approved 7-0.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Plan Commission at their next regular meeting.
Monday, January 31, 2011
Friday, January 7, 2011
Minutes; Evansville Common Council: December 2010
Common Council
Regular Meeting
Tuesday, December 14, 2010, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Todd Culbertson, Barb Jacobson, Diane Roberts, Dennis Wessels, and Tony Wyse (arrived late). Others present: City Administrator Dan Wietecha, City Attorney Mark Kopp, and several members of the public.
3. Approval of Agenda. Braunschweig made a motion, seconded by Roberts, to move Item 8-A to follow Item 5-A and approve the agenda. Motion approved 6-0.
4. Approval of Minutes. Braunschweig made a motion, seconded by Brooks, to waive the reading of the minutes of the November 9, 2010, regular meeting and to approve them as presented. Motion approved 6-0.
5. Citizen appearances.
A. Commending Janis Ringhand. Braunschweig made a motion, seconded by Roberts, to approve Resolution 2010-16, Commending Janis Ringhand for her Service to the City of Evansville. Motion approved 6-0.
B. Recognition of Evansville Community Partnership (Item 8-A). Decker read Mayoral Proclamation in Recognition of the Ten Year Anniversary of Evansville Community Partnership. Tom Calley accepted the Proclamation on behalf of ECP.
C. Snowmobiles. Gene Heiman stated that snowmobiles are currently using an unmarked trail along County Road M to access his tavern and he thinks the visibility, traffic, and grocery store access make it a dangerous route for snowmobiles. He would like to see a trail similar to what had been used in prior years along Brown School Road; he would put up a temporary fence to help mark the trail. Heather Halvensleben said the current use along County Road M does not cause noise problems and that the Brown School Road alternative would cross private property without express permission. The Common Council indicated that the issue should return to the Public Safety Committee; their next meeting is January 5.
6. Reports of Committees:
A. Youth Center Advisory Board Report. Greg Kuelz said the transition from the YMCA contract to handling in-house was going well and a Youth Center Coordinator had been hired as a limited term employee. They have received a number of donations from the community due to the increased visibility of the Youth Center. Alderperson Tony Wyse arrived at this time.
B. Finance and Labor Relations Committee Report.
(1). Braunschweig made a motion, seconded by Roberts, to accept the Water & Light bills as presented in the amount of $637,642.76. Motion approved 7-0 on a roll call vote.
(2). Braunschweig made a motion, seconded by Roberts, to accept the City bills as presented in the amount of $491,428.31. Motion approved 7-0 on a roll call vote.
(3). Braunschweig made a motion, seconded by Roberts, to hold certain 2011 Budget expenditures until later in the year. Wietecha explained that to hold some expenses until later in the year when we hope to have a better sense of the State’s budget, in particular shared revenues. Additional contingency budget planning will occur over the next few months. Motion approved 7-0 on a roll call vote.
(4). Braunschweig made a motion, seconded by Brooks, to recommend to Common Council approval of Resolution 2010-15, Amending the City of Evansville Fee Schedule. Braunschweig made a motion, seconded by Roberts, to amend the wording of the motion “to approve” the resolution rather than “to recommend approval.” Amendment approved 7-0. Motion as amended approved 7-0 on a roll call vote.
C. Plan Commission Report. No report.
D. Public Safety Committee Report.
(1). Wessels made a motion, seconded by Culbertson, to approve Intergovernmental Emergency Ambulance Service Contract. Motion approved 7-0 on a roll call vote.
(2). Wessels stated the Police are planning for a prescription medication drop-off, will be a license outlet for the Department of Natural Resources, and several officers will participate in the Polar Plunge to benefit Special Olympics.
E. Public Works Committee Report. No report.
F. Water & Light Committee Report. Roberts said their December meeting had been rescheduled to December 22.
G. Economic Development Committee Report. Wyse said their December meeting would include a tour of Kopecky’s Piggly Wiggly on December 21.
H. Redevelopment Authority Report. No report.
I. Parks and Recreation Board Report. No report.
J. Historic Preservation Commission Report. Decker indicated that the Wisconsin Historical Society had approved the two historic districts and recommend their nomination to the National Register of Historic Places.
K. Fire District Report. Wyse will act as alternate in Ringhand’s absence. If he is unable to attend a meeting, he will call Brooks as alternate.
L. Police Commission Report. Wietecha said three part-time officers had been approved for hire pending completion of physical, drug screening, and psychological exam.
M. Evansville-Union Implementation Committee Report. Brooks stated they are meeting December 15.
N. Energy Independence Team Report. Decker stated energy audits had been conducted for most city buildings and are being reviewed with staff.
O. Library Board/Liaison Report. No report.
P. Board of Appeals Report. No report.
7. Unfinished Business:
A. Wessels presented the second reading and made a motion, seconded by Roberts, to approve Ordinance 2010-09, Adopting State Criminal Code. Kopp explained that the ordinance would clean up the penalty provisions to make sure they were internally consistent. Motion approved 7-0.
8. Communications and Recommendations from the Mayor.:
A. Moved to 5-B on the agenda.
B. Decker noted that it is time for annual performance reviews and alderpersons should forward any comments or concerns about the City Administrator to her or to Braunschweig.
9. Communications from the City Administrator. No report.
10. New Business. No report.
11. Introduction of New Ordinances
A. Roberts presented the First Reading of Ordinance 2010-10, Prohibiting Synthetic Cannabinoids. [Sponsors: Wessels and Jacobson].
12. Meeting Reminders
A. Next meeting date is Tuesday, January 11, 2011.
13. Adjournment. Braunschweig made a motion, seconded by Jacobson, to adjourn at 7:20 p.m. Motion approved 7-0.
The minutes are not official until approved by the Common Council at their next regular meeting.
Regular Meeting
Tuesday, December 14, 2010, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Todd Culbertson, Barb Jacobson, Diane Roberts, Dennis Wessels, and Tony Wyse (arrived late). Others present: City Administrator Dan Wietecha, City Attorney Mark Kopp, and several members of the public.
3. Approval of Agenda. Braunschweig made a motion, seconded by Roberts, to move Item 8-A to follow Item 5-A and approve the agenda. Motion approved 6-0.
4. Approval of Minutes. Braunschweig made a motion, seconded by Brooks, to waive the reading of the minutes of the November 9, 2010, regular meeting and to approve them as presented. Motion approved 6-0.
5. Citizen appearances.
A. Commending Janis Ringhand. Braunschweig made a motion, seconded by Roberts, to approve Resolution 2010-16, Commending Janis Ringhand for her Service to the City of Evansville. Motion approved 6-0.
B. Recognition of Evansville Community Partnership (Item 8-A). Decker read Mayoral Proclamation in Recognition of the Ten Year Anniversary of Evansville Community Partnership. Tom Calley accepted the Proclamation on behalf of ECP.
C. Snowmobiles. Gene Heiman stated that snowmobiles are currently using an unmarked trail along County Road M to access his tavern and he thinks the visibility, traffic, and grocery store access make it a dangerous route for snowmobiles. He would like to see a trail similar to what had been used in prior years along Brown School Road; he would put up a temporary fence to help mark the trail. Heather Halvensleben said the current use along County Road M does not cause noise problems and that the Brown School Road alternative would cross private property without express permission. The Common Council indicated that the issue should return to the Public Safety Committee; their next meeting is January 5.
6. Reports of Committees:
A. Youth Center Advisory Board Report. Greg Kuelz said the transition from the YMCA contract to handling in-house was going well and a Youth Center Coordinator had been hired as a limited term employee. They have received a number of donations from the community due to the increased visibility of the Youth Center. Alderperson Tony Wyse arrived at this time.
B. Finance and Labor Relations Committee Report.
(1). Braunschweig made a motion, seconded by Roberts, to accept the Water & Light bills as presented in the amount of $637,642.76. Motion approved 7-0 on a roll call vote.
(2). Braunschweig made a motion, seconded by Roberts, to accept the City bills as presented in the amount of $491,428.31. Motion approved 7-0 on a roll call vote.
(3). Braunschweig made a motion, seconded by Roberts, to hold certain 2011 Budget expenditures until later in the year. Wietecha explained that to hold some expenses until later in the year when we hope to have a better sense of the State’s budget, in particular shared revenues. Additional contingency budget planning will occur over the next few months. Motion approved 7-0 on a roll call vote.
(4). Braunschweig made a motion, seconded by Brooks, to recommend to Common Council approval of Resolution 2010-15, Amending the City of Evansville Fee Schedule. Braunschweig made a motion, seconded by Roberts, to amend the wording of the motion “to approve” the resolution rather than “to recommend approval.” Amendment approved 7-0. Motion as amended approved 7-0 on a roll call vote.
C. Plan Commission Report. No report.
D. Public Safety Committee Report.
(1). Wessels made a motion, seconded by Culbertson, to approve Intergovernmental Emergency Ambulance Service Contract. Motion approved 7-0 on a roll call vote.
(2). Wessels stated the Police are planning for a prescription medication drop-off, will be a license outlet for the Department of Natural Resources, and several officers will participate in the Polar Plunge to benefit Special Olympics.
E. Public Works Committee Report. No report.
F. Water & Light Committee Report. Roberts said their December meeting had been rescheduled to December 22.
G. Economic Development Committee Report. Wyse said their December meeting would include a tour of Kopecky’s Piggly Wiggly on December 21.
H. Redevelopment Authority Report. No report.
I. Parks and Recreation Board Report. No report.
J. Historic Preservation Commission Report. Decker indicated that the Wisconsin Historical Society had approved the two historic districts and recommend their nomination to the National Register of Historic Places.
K. Fire District Report. Wyse will act as alternate in Ringhand’s absence. If he is unable to attend a meeting, he will call Brooks as alternate.
L. Police Commission Report. Wietecha said three part-time officers had been approved for hire pending completion of physical, drug screening, and psychological exam.
M. Evansville-Union Implementation Committee Report. Brooks stated they are meeting December 15.
N. Energy Independence Team Report. Decker stated energy audits had been conducted for most city buildings and are being reviewed with staff.
O. Library Board/Liaison Report. No report.
P. Board of Appeals Report. No report.
7. Unfinished Business:
A. Wessels presented the second reading and made a motion, seconded by Roberts, to approve Ordinance 2010-09, Adopting State Criminal Code. Kopp explained that the ordinance would clean up the penalty provisions to make sure they were internally consistent. Motion approved 7-0.
8. Communications and Recommendations from the Mayor.:
A. Moved to 5-B on the agenda.
B. Decker noted that it is time for annual performance reviews and alderpersons should forward any comments or concerns about the City Administrator to her or to Braunschweig.
9. Communications from the City Administrator. No report.
10. New Business. No report.
11. Introduction of New Ordinances
A. Roberts presented the First Reading of Ordinance 2010-10, Prohibiting Synthetic Cannabinoids. [Sponsors: Wessels and Jacobson].
12. Meeting Reminders
A. Next meeting date is Tuesday, January 11, 2011.
13. Adjournment. Braunschweig made a motion, seconded by Jacobson, to adjourn at 7:20 p.m. Motion approved 7-0.
The minutes are not official until approved by the Common Council at their next regular meeting.
Monday, January 3, 2011
Minutes: Public Safety: December 2010
PUBLIC SAFETY COMMITTEE
Wednesday, December 1, 2010 6:00 P.M.
Regular Meeting
Evansville City Hall Council Room
31 S Madison Street
MINUTES
1. The meeting was called to order by Chairperson Wessels at 6:00 p.m.
2. Chair/Alderperson Wessels conducted roll call. The following persons were present: Alderperson Jacobson, Police Chief Scott McElroy, and EMS Coordinator Mary Beaver.
3. Motion by Jacobson, second by Wessels, to approve the agenda as printed. Motion passed.
4. Motion by Jacobson, second by Wessels, to approve the November 3, 2010 regular meeting minutes as printed. Motion passed.
5. Citizen appearances other than agenda items listed - None
6. Old Business - None
7. New Business
a. Motion to approve Operator’s License Applications for: None
b. Police Chief McElroy feels that the city should follow suit with Milton and Clinton in creating an ordinance relating to synthetic marijuana. City attorney expressed that local control and immediate enforcement ability are great reasons to adopt an ordinance. Motion by Jacobson, second by Wessels, to approve adopting a city ordinance relating to synthetic marijuana use. Motion passed.
c. Chief McElroy has been working on the PD becoming a licensing agent for the DNR licenses. Motion by Jacobson, second by Wessels, to approve the police department becoming a registered agent for the DNR for boat, ATV, and snowmobile registrations and hunting, fishing, trapping and harvesting licenses and park stickers. Motion passed.
D. The police department and Jennifer Braun of Partners in Prevention are working toward having the PD become a collection point for unwanted, unused and expired prescription medicines. Motion by Wessels, second by Jacobson, to approve becoming a medicine drop off location. Motion passed.
8. Evansville Police Report – The police department had 983 calls for service for November 2010, compared to 1191 in November of 2009. There were 58 license plate transactions in November. The PD is now listed on the DMV website as a registration agency. The police department will be participating in the statewide “Booze and Belts” traffic safety campaign December 10 through 18. Articles provided for “Behind the Badge” and placed on the website this past month were the “Booze and Belts” Initiative and “Texting While Driving Law” that goes into effect on December 1, 2010. The TRACS system is still experiencing problems and continues to be a work in progress getting the “bugs” worked out.
The police department is working toward creating an “Evansville Emergency Monitoring System” or (EEMS). The system is an automatic dialer that residents have connected to their phone. This would be ideal for elderly residents with medical conditions, the handicapped, someone living alone, etc. The resident would wear a pendant that they would activate for immediate assistance. The department would then respond to the call for assistance.
The police department is also working with Tammy Pence of Alzheimer’s Support Center in Rock County to host a training seminar on Alzheimer’s Elder Abuse, etc. tentatively planned for March 30, 2011 at the Evansville High School.
We are continually working on Accreditation. Two new part-time officers, Margaret Wirth and Jeremy Schmidt, were appointed in November. Officer Nankee, Jones, Job and Reese have committed to participating in the Special Olympics “Polar Plunge” in Madison in February 2011. The team, called the “Law Dogs”, are looking to raise $75 each and would like your support and consideration in participating in the cause. All staff is scheduled for range training December 16, 2010.
9. Evansville Medical Service Report – Mary stated that we had 34 runs for the month of November 2010. Recruitment is still a priority in the department, and there is one potential student for the upcoming semester. Mary and Zach attended a Life Quest conference at Wisconsin Dells. New Medicare laws and guidelines were covered that are in the works, along with new HIPPA laws. The service also received a report card on how well we are doing with collections and completion of run report information.
10. Motion by Wessels, second by Jacobson, to adjourn the meeting at 6:45 p.m.
Dennis Wessels, Chairperson
Requests for persons with disabilities who need assistance to participate in this meeting should be made to the Clerk’s office by calling 882-2266 with as much advance notice as possible.
Please turn off all cell phones while the meeting is in session. Thank you.
Wednesday, December 1, 2010 6:00 P.M.
Regular Meeting
Evansville City Hall Council Room
31 S Madison Street
MINUTES
1. The meeting was called to order by Chairperson Wessels at 6:00 p.m.
2. Chair/Alderperson Wessels conducted roll call. The following persons were present: Alderperson Jacobson, Police Chief Scott McElroy, and EMS Coordinator Mary Beaver.
3. Motion by Jacobson, second by Wessels, to approve the agenda as printed. Motion passed.
4. Motion by Jacobson, second by Wessels, to approve the November 3, 2010 regular meeting minutes as printed. Motion passed.
5. Citizen appearances other than agenda items listed - None
6. Old Business - None
7. New Business
a. Motion to approve Operator’s License Applications for: None
b. Police Chief McElroy feels that the city should follow suit with Milton and Clinton in creating an ordinance relating to synthetic marijuana. City attorney expressed that local control and immediate enforcement ability are great reasons to adopt an ordinance. Motion by Jacobson, second by Wessels, to approve adopting a city ordinance relating to synthetic marijuana use. Motion passed.
c. Chief McElroy has been working on the PD becoming a licensing agent for the DNR licenses. Motion by Jacobson, second by Wessels, to approve the police department becoming a registered agent for the DNR for boat, ATV, and snowmobile registrations and hunting, fishing, trapping and harvesting licenses and park stickers. Motion passed.
D. The police department and Jennifer Braun of Partners in Prevention are working toward having the PD become a collection point for unwanted, unused and expired prescription medicines. Motion by Wessels, second by Jacobson, to approve becoming a medicine drop off location. Motion passed.
8. Evansville Police Report – The police department had 983 calls for service for November 2010, compared to 1191 in November of 2009. There were 58 license plate transactions in November. The PD is now listed on the DMV website as a registration agency. The police department will be participating in the statewide “Booze and Belts” traffic safety campaign December 10 through 18. Articles provided for “Behind the Badge” and placed on the website this past month were the “Booze and Belts” Initiative and “Texting While Driving Law” that goes into effect on December 1, 2010. The TRACS system is still experiencing problems and continues to be a work in progress getting the “bugs” worked out.
The police department is working toward creating an “Evansville Emergency Monitoring System” or (EEMS). The system is an automatic dialer that residents have connected to their phone. This would be ideal for elderly residents with medical conditions, the handicapped, someone living alone, etc. The resident would wear a pendant that they would activate for immediate assistance. The department would then respond to the call for assistance.
The police department is also working with Tammy Pence of Alzheimer’s Support Center in Rock County to host a training seminar on Alzheimer’s Elder Abuse, etc. tentatively planned for March 30, 2011 at the Evansville High School.
We are continually working on Accreditation. Two new part-time officers, Margaret Wirth and Jeremy Schmidt, were appointed in November. Officer Nankee, Jones, Job and Reese have committed to participating in the Special Olympics “Polar Plunge” in Madison in February 2011. The team, called the “Law Dogs”, are looking to raise $75 each and would like your support and consideration in participating in the cause. All staff is scheduled for range training December 16, 2010.
9. Evansville Medical Service Report – Mary stated that we had 34 runs for the month of November 2010. Recruitment is still a priority in the department, and there is one potential student for the upcoming semester. Mary and Zach attended a Life Quest conference at Wisconsin Dells. New Medicare laws and guidelines were covered that are in the works, along with new HIPPA laws. The service also received a report card on how well we are doing with collections and completion of run report information.
10. Motion by Wessels, second by Jacobson, to adjourn the meeting at 6:45 p.m.
Dennis Wessels, Chairperson
Requests for persons with disabilities who need assistance to participate in this meeting should be made to the Clerk’s office by calling 882-2266 with as much advance notice as possible.
Please turn off all cell phones while the meeting is in session. Thank you.
Sunday, December 12, 2010
Minutes: Finance Committee: December 2010
City of Evansville
Finance & Labor Relations Committee
Regular Meeting
Thursday, December 9, 2010, 5:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 5:30 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Diane Roberts and Jim Brooks. Also present: Mayor Sandy Decker, Finance Director Lisa Novinska and City Administrator Dan Wietecha.
II. Approve Agenda. Roberts made a motion, seconded by Brooks, to approve the agenda. Motion approved unanimously.
III. Minutes of November 4, 2010. Roberts made a motion, seconded by Brooks, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.
IV. Citizen Appearances. None.
V. Water & Light Bills. Brooks made a motion, seconded by Roberts, to accept the Water & Light bills in the amount of $637,642.76. Motion approved unanimously on a roll call vote.
VI. City Bills. Brooks made a motion, seconded by Roberts, to accept the City bills in the amount of $491,428.31. Motion approved unanimously on a roll call vote.
VII. Unfinished Business:
a. 2011 Budget. Roberts made a motion, seconded by Brooks, to recommend to Common Council to hold certain 2011 Budget expenditures until later in the year. The Committee discussed the recommendations and noted that additional contingency budgeting plans will be discussed over the coming months. Motion approved unanimously on a roll call vote.
VIII. New Business:
a. Position Description: Youth Center Coordinator. Roberts made a motion, seconded by Brooks, to approve the position description for the Youth Center Coordinator. Motion approved unanimously.
b. Youth Center Coordinator. Roberts made a motion, seconded by Brooks, to approve filling the vacant Youth Center Coordinator position as limited term employment. Motion approved unanimously.
c. Fee Schedule. Roberts made a motion, seconded by Braunschweig, to recommend to Common Council approval of Resolution 2010-15, Amending the City of Evansville’s Fee Schedule. Braunschweig made a motion, seconded by Brooks, to amend the motion so the fee for service of papers would be $50.00. Amendment approved unanimously. Motion, as amended, approved unanimously on a roll call vote.
d. Mailing Meter. Roberts made a motion to recommend to Common Council approval of 60 month lease with Pitney Bowes, Inc. for mailing meter. Committee noted that the current lease does not expire for a couple months and asked for information on alternatives. Braunschweig made a motion, seconded by Roberts, to table the motion. Motion to table approved unanimously.
IX. Adjournment. Brooks made a motion, seconded by Roberts, to adjourn the meeting. Motion approved unanimously at 6:15 pm.
Finance & Labor Relations Committee
Regular Meeting
Thursday, December 9, 2010, 5:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 5:30 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Diane Roberts and Jim Brooks. Also present: Mayor Sandy Decker, Finance Director Lisa Novinska and City Administrator Dan Wietecha.
II. Approve Agenda. Roberts made a motion, seconded by Brooks, to approve the agenda. Motion approved unanimously.
III. Minutes of November 4, 2010. Roberts made a motion, seconded by Brooks, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.
IV. Citizen Appearances. None.
V. Water & Light Bills. Brooks made a motion, seconded by Roberts, to accept the Water & Light bills in the amount of $637,642.76. Motion approved unanimously on a roll call vote.
VI. City Bills. Brooks made a motion, seconded by Roberts, to accept the City bills in the amount of $491,428.31. Motion approved unanimously on a roll call vote.
VII. Unfinished Business:
a. 2011 Budget. Roberts made a motion, seconded by Brooks, to recommend to Common Council to hold certain 2011 Budget expenditures until later in the year. The Committee discussed the recommendations and noted that additional contingency budgeting plans will be discussed over the coming months. Motion approved unanimously on a roll call vote.
VIII. New Business:
a. Position Description: Youth Center Coordinator. Roberts made a motion, seconded by Brooks, to approve the position description for the Youth Center Coordinator. Motion approved unanimously.
b. Youth Center Coordinator. Roberts made a motion, seconded by Brooks, to approve filling the vacant Youth Center Coordinator position as limited term employment. Motion approved unanimously.
c. Fee Schedule. Roberts made a motion, seconded by Braunschweig, to recommend to Common Council approval of Resolution 2010-15, Amending the City of Evansville’s Fee Schedule. Braunschweig made a motion, seconded by Brooks, to amend the motion so the fee for service of papers would be $50.00. Amendment approved unanimously. Motion, as amended, approved unanimously on a roll call vote.
d. Mailing Meter. Roberts made a motion to recommend to Common Council approval of 60 month lease with Pitney Bowes, Inc. for mailing meter. Committee noted that the current lease does not expire for a couple months and asked for information on alternatives. Braunschweig made a motion, seconded by Roberts, to table the motion. Motion to table approved unanimously.
IX. Adjournment. Brooks made a motion, seconded by Roberts, to adjourn the meeting. Motion approved unanimously at 6:15 pm.
Friday, December 10, 2010
Minutes: Common Council: November 2010
Common Council
Regular Meeting
Tuesday, November 9, 2010, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Todd Culbertson, Barb Jacobson, Diane Roberts, Dennis Wessels, and Tony Wyse. Alderperson Janis Ringhand was absent. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, Consigny Law Office Attorney Mike Faust, and several members of the public.
3. Approval of Agenda. Braunschweig made a motion, seconded by Roberts to move Item 9A to follow Item 4 and approve the agenda. Motion approved 7-0.
4. Approval of Minutes. Braunschweig made a motion, seconded by Roberts to waive the reading of the minutes of the October 12, 2010, regular meeting and to approve them as presented. Motion approved 7-0.
9A. Resolution #2014-14. Braunschweig made a motion, seconded by Wessels to approve Resolution 2010-14, Committing Fund Balances of Special Revenue Funds. Wietecha explained that the concern with GASB Statement No. 54 is the possibility of having special revenue funds rolled into the general fund, which could adversely affect our participation in the expenditure restraint program. This resolution formally recognizes the EMS Fund, Library Fund and Cemetery Fund as special revenue funds, separate from the general fund. Motion approved 7-0.
5. Citizen appearances
A. Public Hearing: 2011 Operating Budget. Wietecha directed Council to the list of budget suggestions submitted to the city. He reviewed his recommendations pointing out that there would be no change to the proposed budget total.
Decker opened the public hearing at 6:42 p.m.
Eloise Eager, President of the Board of Trustees of the Eager Free Public Library and Kathi Kemp, Library Director addressed the Council with a request for a budget increase of $13,000.
The following people spoke in support of the request: Fred Juergens, President of the Friends of Eager Free Public Library; Vicki Lecy-Luebke, 13941 W Elaine Drive; Sandi Konkel, 340 Lincoln; Wally Shannon, 24 E Main Street (via written statement read by Kathi Kemp); Francette Hamilton, 17909 W Hwy 59; and Roger Berg, 102 E Main Street.
Sarah Bauer, 18309 W Emery Road, informed the Council that she has a contact name at WE Energies that may be helpful in finding a business to fill the Stoughton Trailer property.
Jeff Porter, 9748 N Riley Road, Evansville expressed his concern with raising taxes at this time.
John Morning, President of the Evansville Area Chamber of Commerce & Tourism, respectfully requested funds for the Chamber. The following members of the public spoke in favor of the Chamber’s request: Nicole Hamby, 318 S 2nd Street; Roger Berg, 102 E Main Street; Jeff Farnsworth, 125 Garfield; Steve Hagen, 420 W Main Street; Lori Allen, 803 Brown School Road; Bridget Larsen, 13535 W Union Road; Francette Hamilton, 17909 W Hwy 59; and Greg Helgesen, 16928 W Porter Road.
Kim Miller, 8 Sherman Court, commented that a community is attractive for what they offer, not just low taxes.
Decker closed the public hearing at 7:13 p.m.
Braunschweig presented the Second reading and made a motion, seconded by Roberts to approve Ordinance 2010-08, Adopting 2011 Operating and Capital Budgets and Setting Tax Levies. Braunschweig made a motion, seconded by Brooks to amend the motion by amending the current proposed budget reflecting the changes as noted in the City Administrator’s recommendation in Item 5A1. Council discussed the individual changes. Amendment approved 7-0.
Braunschweig explained the budget process, identifying the items that needed to be cut in order to maintain a zero tax increase. Wyse commended the Finance Committee for their work on the budget. He suggested an increase for both the Library and the Chamber.
Wyse made a motion, seconded by Culbertson to amend the proposed budget to include $13,000 for the Library and $14,000 for the Chamber. Braunschweig and Jacobson commented that in order to consider this, $27,000 would need to be cut elsewhere. Council discussed the requests, recognizing their importance and weighing them against current economic concerns. Decker requested that if the Council was going to consider the requests for increases that they find a corresponding decrease, as she intended to veto any budget increase. Motion failed 2-5 on a roll call vote with Braunschweig, Brooks, Jacobson, Roberts & Wessels opposing.
Main motion, as amended, approved 7-0 on a roll call vote.
Dixie Moll thanked the Council for the amazing and difficult job they do and stated that she has more respect for them, after this meeting, than she ever had before.
6. Reports of Committees
A. Youth Center Advisory Board Report. Greg Kuelz stated that it has been agreed upon by the YMCA that virtually all the items at the center will be staying with the center. They are planning a meeting with the kids to explain the changes and to reassure them that the center is staying open. They have received a donated Wii. He thanked the Council for their support.
B. Finance and Labor Relations Committee Report
(1). Brooks made a motion, seconded by Roberts to accept the Water & Light bills as presented in the amount of $822,011.60. Motion approved 7-0 on a roll call vote.
(2). Braunschweig made a motion, seconded by Roberts to accept the City bills as presented in the amount of $530,351.03. Motion approved 7-0 on a roll call vote.
(3). Braunschweig made a motion, seconded by Roberts to approve Resolution 2010-13, Approving Contract Extension for City Engineer. Jacobson inquired as to whether this included any increase in the pay rate. Wietecha stated that they understand we expect no increase but at this time we do not know. With a 1-year extension approved by resolution, the city has time to review any forth coming contract. Motion approved 7-0 on a roll call vote.
(4). Braunschweig made a motion, seconded by Roberts to approve one-year contract with John Stockham of Stockham Consulting as City Planner. Motion approved 7-0 on a roll call vote.
(5). Braunschweig made a motion, seconded by Wessels to approve up to $2,932.74 to hire and train three part-time police officers. Motion approved 7-0 on a roll call vote.
(6). Braunschweig made a motion, seconded by Roberts to approve engagement of Johnson Block and Company, Inc., for the 2010 audit. Motion approved 7-0 on a roll call vote.
(7). Braunschweig made a motion, seconded by Brooks to approve 2011 purchase of services agreement with Rock County Humane Society. Culbertson asked for an explanation to the increase. Wietecha explained that the many different fees are being simplified into a flat fee. Motion approved 7-0 on a roll call vote.
8:15 p.m. Council took a 5 minute break, reconvening at 8:20 p.m., Braunschweig returned at 8:25 p.m.
C. Plan Commission Report
(1). Update on Highway 14 Corridor Study. Decker stated there was a public information session on October 27th at the high school and they will be having an additional one in the spring. They are gathering data on traffic counts and areas with safety concerns.
(2). Public comment period on Wisconsin Rail Plan. Decker stated there is a public comment period until November 15th.
D. Public Safety Committee Report
(1). Wessels made a motion, seconded by Jacobson to approve appointment of Lieutenant Jay Koehler to a two year term to Rock County 911 Communications Commission and Chief Scott McElroy as alternate. Brooks asked if this was a change in the current appointments. Wietecha stated this is a nine member commission and four of the positions rotate. These positions are part of the rotation. Motion approved 7-0.
E. Public Works Committee Report
(1). Braunschweig made a motion, seconded by Roberts to approve up to $29,522.50 for additional sludge removal at the wastewater treatment plant. Wietecha explained that there was more sludge removal than anticipated. The amount is within budget but over the contracted amount. Motion approved 7-0 on a roll call vote.
F. Water & Light Committee Report. None
G. Economic Development Committee Report. Wyse stated that CEED is meeting quarterly unless a special meeting is needed.
H. Redevelopment Authority Report. None
I. Parks and Recreation Board Report. None
J. Historic Preservation Commission Report. Wessels stated there was a meeting last night and they are moving forward with the two proposed new historic districts.
K. Fire District Report. Jacobson stated that they had a great spaghetti dinner fundraiser with over 100 more served than last year.
L. Police Commission Report. None
M. Evansville-Union Implementation Committee Report. Brooks stated he has not heard back from the Town of Union regarding a meeting date.
N. Energy Independence Team Report. Decker stated they are meeting quarterly with the next meeting to be held in December.
O. Library Board/Liaison Report. None
P. Board of Appeals Report. Wietecha stated there is a meeting and public hearing scheduled for November 10th.
7. Unfinished Business. None
8. Communications and Recommendations from the Mayor. None
9. Communications from the City Administrator
A. Moved to follow Item #4
10. New Business. None
11. Introduction of New Ordinances
A. Roberts presented the First Reading of Ordinance 2010-09, Adopting State Criminal Code. [Sponsors: Wessels and Jacobson].
12. East Main Street Bridge Replacement Project.
A. Braunschweig made a motion, seconded by Roberts to move to closed session pursuant to Wisconsin Statutes 19.85(1)(e) to deliberate the purchase of public properties and to not subsequently reconvene in open session. Motion approved 7-0 on a roll call vote at 8:33 p.m.
13. Meeting Reminders
A. Next meeting date is Tuesday, December 14, 2010.
14. Adjournment. Braunschweig made a motion, seconded by Brooks to adjourn at 8:50 p.m. Motion approved 7-0.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
Regular Meeting
Tuesday, November 9, 2010, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Todd Culbertson, Barb Jacobson, Diane Roberts, Dennis Wessels, and Tony Wyse. Alderperson Janis Ringhand was absent. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, Consigny Law Office Attorney Mike Faust, and several members of the public.
3. Approval of Agenda. Braunschweig made a motion, seconded by Roberts to move Item 9A to follow Item 4 and approve the agenda. Motion approved 7-0.
4. Approval of Minutes. Braunschweig made a motion, seconded by Roberts to waive the reading of the minutes of the October 12, 2010, regular meeting and to approve them as presented. Motion approved 7-0.
9A. Resolution #2014-14. Braunschweig made a motion, seconded by Wessels to approve Resolution 2010-14, Committing Fund Balances of Special Revenue Funds. Wietecha explained that the concern with GASB Statement No. 54 is the possibility of having special revenue funds rolled into the general fund, which could adversely affect our participation in the expenditure restraint program. This resolution formally recognizes the EMS Fund, Library Fund and Cemetery Fund as special revenue funds, separate from the general fund. Motion approved 7-0.
5. Citizen appearances
A. Public Hearing: 2011 Operating Budget. Wietecha directed Council to the list of budget suggestions submitted to the city. He reviewed his recommendations pointing out that there would be no change to the proposed budget total.
Decker opened the public hearing at 6:42 p.m.
Eloise Eager, President of the Board of Trustees of the Eager Free Public Library and Kathi Kemp, Library Director addressed the Council with a request for a budget increase of $13,000.
The following people spoke in support of the request: Fred Juergens, President of the Friends of Eager Free Public Library; Vicki Lecy-Luebke, 13941 W Elaine Drive; Sandi Konkel, 340 Lincoln; Wally Shannon, 24 E Main Street (via written statement read by Kathi Kemp); Francette Hamilton, 17909 W Hwy 59; and Roger Berg, 102 E Main Street.
Sarah Bauer, 18309 W Emery Road, informed the Council that she has a contact name at WE Energies that may be helpful in finding a business to fill the Stoughton Trailer property.
Jeff Porter, 9748 N Riley Road, Evansville expressed his concern with raising taxes at this time.
John Morning, President of the Evansville Area Chamber of Commerce & Tourism, respectfully requested funds for the Chamber. The following members of the public spoke in favor of the Chamber’s request: Nicole Hamby, 318 S 2nd Street; Roger Berg, 102 E Main Street; Jeff Farnsworth, 125 Garfield; Steve Hagen, 420 W Main Street; Lori Allen, 803 Brown School Road; Bridget Larsen, 13535 W Union Road; Francette Hamilton, 17909 W Hwy 59; and Greg Helgesen, 16928 W Porter Road.
Kim Miller, 8 Sherman Court, commented that a community is attractive for what they offer, not just low taxes.
Decker closed the public hearing at 7:13 p.m.
Braunschweig presented the Second reading and made a motion, seconded by Roberts to approve Ordinance 2010-08, Adopting 2011 Operating and Capital Budgets and Setting Tax Levies. Braunschweig made a motion, seconded by Brooks to amend the motion by amending the current proposed budget reflecting the changes as noted in the City Administrator’s recommendation in Item 5A1. Council discussed the individual changes. Amendment approved 7-0.
Braunschweig explained the budget process, identifying the items that needed to be cut in order to maintain a zero tax increase. Wyse commended the Finance Committee for their work on the budget. He suggested an increase for both the Library and the Chamber.
Wyse made a motion, seconded by Culbertson to amend the proposed budget to include $13,000 for the Library and $14,000 for the Chamber. Braunschweig and Jacobson commented that in order to consider this, $27,000 would need to be cut elsewhere. Council discussed the requests, recognizing their importance and weighing them against current economic concerns. Decker requested that if the Council was going to consider the requests for increases that they find a corresponding decrease, as she intended to veto any budget increase. Motion failed 2-5 on a roll call vote with Braunschweig, Brooks, Jacobson, Roberts & Wessels opposing.
Main motion, as amended, approved 7-0 on a roll call vote.
Dixie Moll thanked the Council for the amazing and difficult job they do and stated that she has more respect for them, after this meeting, than she ever had before.
6. Reports of Committees
A. Youth Center Advisory Board Report. Greg Kuelz stated that it has been agreed upon by the YMCA that virtually all the items at the center will be staying with the center. They are planning a meeting with the kids to explain the changes and to reassure them that the center is staying open. They have received a donated Wii. He thanked the Council for their support.
B. Finance and Labor Relations Committee Report
(1). Brooks made a motion, seconded by Roberts to accept the Water & Light bills as presented in the amount of $822,011.60. Motion approved 7-0 on a roll call vote.
(2). Braunschweig made a motion, seconded by Roberts to accept the City bills as presented in the amount of $530,351.03. Motion approved 7-0 on a roll call vote.
(3). Braunschweig made a motion, seconded by Roberts to approve Resolution 2010-13, Approving Contract Extension for City Engineer. Jacobson inquired as to whether this included any increase in the pay rate. Wietecha stated that they understand we expect no increase but at this time we do not know. With a 1-year extension approved by resolution, the city has time to review any forth coming contract. Motion approved 7-0 on a roll call vote.
(4). Braunschweig made a motion, seconded by Roberts to approve one-year contract with John Stockham of Stockham Consulting as City Planner. Motion approved 7-0 on a roll call vote.
(5). Braunschweig made a motion, seconded by Wessels to approve up to $2,932.74 to hire and train three part-time police officers. Motion approved 7-0 on a roll call vote.
(6). Braunschweig made a motion, seconded by Roberts to approve engagement of Johnson Block and Company, Inc., for the 2010 audit. Motion approved 7-0 on a roll call vote.
(7). Braunschweig made a motion, seconded by Brooks to approve 2011 purchase of services agreement with Rock County Humane Society. Culbertson asked for an explanation to the increase. Wietecha explained that the many different fees are being simplified into a flat fee. Motion approved 7-0 on a roll call vote.
8:15 p.m. Council took a 5 minute break, reconvening at 8:20 p.m., Braunschweig returned at 8:25 p.m.
C. Plan Commission Report
(1). Update on Highway 14 Corridor Study. Decker stated there was a public information session on October 27th at the high school and they will be having an additional one in the spring. They are gathering data on traffic counts and areas with safety concerns.
(2). Public comment period on Wisconsin Rail Plan. Decker stated there is a public comment period until November 15th.
D. Public Safety Committee Report
(1). Wessels made a motion, seconded by Jacobson to approve appointment of Lieutenant Jay Koehler to a two year term to Rock County 911 Communications Commission and Chief Scott McElroy as alternate. Brooks asked if this was a change in the current appointments. Wietecha stated this is a nine member commission and four of the positions rotate. These positions are part of the rotation. Motion approved 7-0.
E. Public Works Committee Report
(1). Braunschweig made a motion, seconded by Roberts to approve up to $29,522.50 for additional sludge removal at the wastewater treatment plant. Wietecha explained that there was more sludge removal than anticipated. The amount is within budget but over the contracted amount. Motion approved 7-0 on a roll call vote.
F. Water & Light Committee Report. None
G. Economic Development Committee Report. Wyse stated that CEED is meeting quarterly unless a special meeting is needed.
H. Redevelopment Authority Report. None
I. Parks and Recreation Board Report. None
J. Historic Preservation Commission Report. Wessels stated there was a meeting last night and they are moving forward with the two proposed new historic districts.
K. Fire District Report. Jacobson stated that they had a great spaghetti dinner fundraiser with over 100 more served than last year.
L. Police Commission Report. None
M. Evansville-Union Implementation Committee Report. Brooks stated he has not heard back from the Town of Union regarding a meeting date.
N. Energy Independence Team Report. Decker stated they are meeting quarterly with the next meeting to be held in December.
O. Library Board/Liaison Report. None
P. Board of Appeals Report. Wietecha stated there is a meeting and public hearing scheduled for November 10th.
7. Unfinished Business. None
8. Communications and Recommendations from the Mayor. None
9. Communications from the City Administrator
A. Moved to follow Item #4
10. New Business. None
11. Introduction of New Ordinances
A. Roberts presented the First Reading of Ordinance 2010-09, Adopting State Criminal Code. [Sponsors: Wessels and Jacobson].
12. East Main Street Bridge Replacement Project.
A. Braunschweig made a motion, seconded by Roberts to move to closed session pursuant to Wisconsin Statutes 19.85(1)(e) to deliberate the purchase of public properties and to not subsequently reconvene in open session. Motion approved 7-0 on a roll call vote at 8:33 p.m.
13. Meeting Reminders
A. Next meeting date is Tuesday, December 14, 2010.
14. Adjournment. Braunschweig made a motion, seconded by Brooks to adjourn at 8:50 p.m. Motion approved 7-0.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
Tuesday, November 30, 2010
Minutes; Public Safety; October 2010
PUBLIC SAFETY COMMITTEE
Wednesday, November 3, 2010 6:00 P.M.
Regular Meeting
Evansville City Hall Council Room
31 S Madison Street
MINUTES
1. Call to Order – The meeting was called to order at 6 p.m. by Chair/Alderperson Wessels.
2. Roll Call – Chair/Alderperson Wessels conducted a roll call. The following persons were present: Alderperson Jacobson, Alderperson Ringhand Absent, Police Chief Scott McElroy, EMT Zachory Beaver, and City Administrator Dan Wietecha.
3. Approval of Agenda – Motion by Wessels, seconded by Jacobson, to approve the agenda as printed. Motion passed.
4. Motion by Jacobson, second by Wessels, to approve the October 6, 2010 regular meeting minutes as printed. Motion passed
5. Citizen appearances other than agenda items listed – City Administrator mentioned to the committee and staff that annual employee performance reviews will be coming up next month. The committee is to notify him if they have anything to add to the reviews.
6. Old Business - None
7. New Business
a. Motion to approve Operator’s License Applications for: None
b. Motion by Wessels, seconded by Jacobson, to approve the Class “B”/”Class B” Retailer’s (Picnic) Wine License application for Community Foundation of Southern Wisconsin-Evansville Fund for the Evansville Fund Grant Ceremony November 16, 2010 at the Heights of Evansville Manor, 201 North Fourth Street, Evansville WI with attached Temporary Bartender’s List. Motion passed.
c. Motion by Wessels, seconded by Jacobson, to approve an Ambulance Billing write-off. Committee agreed that the financials looked ok. Motion was denied.
c. 1. EPD Budget proposals for 2011 – Chief McElroy stressed the importance of returning funds for part-time police and clerical to the budget.
d. EMS Budget proposals for 2011 – Nothing new to present.
e. Motion by Wessels, seconded by Jacobson, to recommend to Common Council appointment of Lieutenant Jay Koehler to a two year term to Rock County 911 Communications Commission and Chief Scott McElroy as alternate. Chief McElroy presented a brief overview of the communications commission’s responsibilities and the police department’s importance of appointment to participate in the rotation. Motion passed.
8. Evansville Police Report – There were 1069 calls for service in October 2010 compared to 1286 in October 2009. We had 42 license plate transactions in the month of September. Department staff participated in TRACS training in September and was completed “in-house”. We are continuing to work out the “bugs” in the system with the assistance of Rock County Computer Services, General Communications and Home and Office PC. The PD and Tammy Pence of The Alzheimer’s Support Center of Rock County are planning to host a training seminar on Alzheimer’s Elder Abuse, etc. in March of 2011 to be held at the High School.
The police department and Partners in Prevention participated in a “Reality Maze” on September 30 with 110 students attending activities related to alcohol/drugs and subsequent consequences. Jennifer Braum is the new Project Coordinator for the Evansville BASE and will start on November 8. The “Texting while Driving” law that goes into effect December 1, 2010 was placed in the “Behind the Badge” article in the Review and on the City website.
Officer Reese and Jones will attend Interviews and Body Language Techniques November 4 in Milwaukee, with Chief McElroy attending the Instructor Development Certification November 8-11 at Blackhawk Tech College. Accreditation continues with review and editing policies. Two new policies received this month were Career Development and New Employee Orientation. Scanning 2010 records continues on a daily basis. Chief McElroy left the meeting at 6:35.
9. Evansville Medical Service Report – The service had 28 calls for the month of October. The semi-annual can drive on October 30 was well attended. Twenty-one Evansville School District employees received CPR/First Aid training on October 28. Mary will be participating in career days at the Middle School on November 12. The coupon handout for children wearing bike helmets was not implemented as there were no funds remaining from the Bike Rodeo budget. All new EMT’s have completed training making it easier to schedule for ambulance coverage without the assistance of mutual aid. Mary and Zach will be attending training on the HIPPA Laws and updates on legal matters in November through our billing agency, Life Quest.
10. Motion by Wessels, seconded by Jacobson, to adjourn the meeting at 6:45 p.m.
Respectfully submitted,
Dennis Wessels, Chairperson
These minutes are not official until approved by Public Safety at their next regular meeting.
Wednesday, November 3, 2010 6:00 P.M.
Regular Meeting
Evansville City Hall Council Room
31 S Madison Street
MINUTES
1. Call to Order – The meeting was called to order at 6 p.m. by Chair/Alderperson Wessels.
2. Roll Call – Chair/Alderperson Wessels conducted a roll call. The following persons were present: Alderperson Jacobson, Alderperson Ringhand Absent, Police Chief Scott McElroy, EMT Zachory Beaver, and City Administrator Dan Wietecha.
3. Approval of Agenda – Motion by Wessels, seconded by Jacobson, to approve the agenda as printed. Motion passed.
4. Motion by Jacobson, second by Wessels, to approve the October 6, 2010 regular meeting minutes as printed. Motion passed
5. Citizen appearances other than agenda items listed – City Administrator mentioned to the committee and staff that annual employee performance reviews will be coming up next month. The committee is to notify him if they have anything to add to the reviews.
6. Old Business - None
7. New Business
a. Motion to approve Operator’s License Applications for: None
b. Motion by Wessels, seconded by Jacobson, to approve the Class “B”/”Class B” Retailer’s (Picnic) Wine License application for Community Foundation of Southern Wisconsin-Evansville Fund for the Evansville Fund Grant Ceremony November 16, 2010 at the Heights of Evansville Manor, 201 North Fourth Street, Evansville WI with attached Temporary Bartender’s List. Motion passed.
c. Motion by Wessels, seconded by Jacobson, to approve an Ambulance Billing write-off. Committee agreed that the financials looked ok. Motion was denied.
c. 1. EPD Budget proposals for 2011 – Chief McElroy stressed the importance of returning funds for part-time police and clerical to the budget.
d. EMS Budget proposals for 2011 – Nothing new to present.
e. Motion by Wessels, seconded by Jacobson, to recommend to Common Council appointment of Lieutenant Jay Koehler to a two year term to Rock County 911 Communications Commission and Chief Scott McElroy as alternate. Chief McElroy presented a brief overview of the communications commission’s responsibilities and the police department’s importance of appointment to participate in the rotation. Motion passed.
8. Evansville Police Report – There were 1069 calls for service in October 2010 compared to 1286 in October 2009. We had 42 license plate transactions in the month of September. Department staff participated in TRACS training in September and was completed “in-house”. We are continuing to work out the “bugs” in the system with the assistance of Rock County Computer Services, General Communications and Home and Office PC. The PD and Tammy Pence of The Alzheimer’s Support Center of Rock County are planning to host a training seminar on Alzheimer’s Elder Abuse, etc. in March of 2011 to be held at the High School.
The police department and Partners in Prevention participated in a “Reality Maze” on September 30 with 110 students attending activities related to alcohol/drugs and subsequent consequences. Jennifer Braum is the new Project Coordinator for the Evansville BASE and will start on November 8. The “Texting while Driving” law that goes into effect December 1, 2010 was placed in the “Behind the Badge” article in the Review and on the City website.
Officer Reese and Jones will attend Interviews and Body Language Techniques November 4 in Milwaukee, with Chief McElroy attending the Instructor Development Certification November 8-11 at Blackhawk Tech College. Accreditation continues with review and editing policies. Two new policies received this month were Career Development and New Employee Orientation. Scanning 2010 records continues on a daily basis. Chief McElroy left the meeting at 6:35.
9. Evansville Medical Service Report – The service had 28 calls for the month of October. The semi-annual can drive on October 30 was well attended. Twenty-one Evansville School District employees received CPR/First Aid training on October 28. Mary will be participating in career days at the Middle School on November 12. The coupon handout for children wearing bike helmets was not implemented as there were no funds remaining from the Bike Rodeo budget. All new EMT’s have completed training making it easier to schedule for ambulance coverage without the assistance of mutual aid. Mary and Zach will be attending training on the HIPPA Laws and updates on legal matters in November through our billing agency, Life Quest.
10. Motion by Wessels, seconded by Jacobson, to adjourn the meeting at 6:45 p.m.
Respectfully submitted,
Dennis Wessels, Chairperson
These minutes are not official until approved by Public Safety at their next regular meeting.
Friday, November 5, 2010
Minutes: Evansville October Common Council: 2010
Common Council
Regular Meeting
Tuesday, October 12, 2010, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Todd Culbertson, Barb Jacobson, Janis Ringhand, Diane Roberts, Dennis Wessels, and Tony Wyse. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Attorney Mark Kopp, Kelly Gildner from the Review, Lori Allen, John Morning, Fred Juergens, Bridgit Larsen, Youth Center Committee Member Greg Kuelz, Dave Javan and Desh Moeller from the YMCA, and Francette Hamilton.
3. Approval of Agenda. Braunschweig made a motion, seconded by Roberts to move Item 8A to Item 5 and approve the agenda. Motion approved 8-0.
4. Approval of Minutes. Braunschweig made a motion, seconded by Ringhand to waive the reading of the minutes of the September 14, 2010, regular meeting and the September 20, 2010 special meeting and to approve them as presented. Motion approved 8-0.
5. Citizen appearances.
Fred Juergens, on behalf of the Friends of the Eager Free Public Library, was present to accept the Mayoral Proclamation, Friends of Libraries Week 2010, from Mayor Sandy Decker.
In addition, he extended a personal invitation to the Council for a celebration meeting and annual Friends meeting to be held October 22nd at the Library and to the ground breaking ceremony for Creekside Place scheduled for October 16th.
6. Reports of Committees.
A. Youth Center Advisory Board Report. Greg Kuelz, Youth Center Committee Member, reported that the Board intends to have the center open 3 hours per night. Attendance is between 25-30 kids per night. He stated that the Board is supportive of the proposed addendum to the agreement as well as to not renewing the agreement with the YMCA.
(1). Brooks made a motion, seconded by Braunschweig to approve Addendum to Agreement Between City of Evansville and YMCA of Northern Rock County for Operation of Youth Program. Motion approved 8-0 on a roll call vote.
(2). Brooks made a motion, seconded by Roberts to not renew Agreement with YMCA of Northern Rock County for Operation of Youth Program. Wessels reconfirmed with Greg Kuelz that the Advisory Board was supportive of not renewing the agreement. Mr. Kuelz added that citizen support for the Center continues to grow. Motion approved 8-0 on a roll call vote.
B. Finance and Labor Relations Committee Report.
(1). Brooks made a motion, seconded by Roberts to accept the Water & Light bills as presented in the amount of $1,077,252.42. Motion approved 8-0 on a roll call vote.
(2). Braunschweig made a motion, seconded by Brooks to accept the City bills as presented in the amount of $791,705.58. Motion approved 8-0 on a roll call vote.
(3). Discussion on 2011 Budget Proposal. Decker gave a brief reminder that no debating and no action will be taken on this item until the November meeting. Wietecha directed Council to information he prepared for publication in the Evansville Review. The article explains the budget process and describes the changes made by the Finance Committee.
(4). Braunschweig made a motion, seconded by Roberts to approve adoption of a $1,500 limit for the unreimbursed medical flexible spending account. Wietecha explained the program and the potential risk the city is exposed to without a limit. Council discussed the rules of the program and the proposed amount of the limit. Motion approved 8-0 on a roll call vote.
(5). Braunschweig made a motion, seconded by Brooks to approve Resolution 2010-11, Resignation from Intergovernmental Cooperative Agreement Relating to the Wisconsin Rural Water Construction Loan Program. Wietecha explained that the city was required to enter into this agreement in order to have access to the construction loan to start the Wastewater Treatment Facility. With the interim loan satisfied this is no longer required. Motion approved 8-0.
(6). Braunschweig made a motion, seconded by Roberts to renew engagement of Consigny, Andrews, Hemming, and Grant SC as City Attorney for two years through December 31, 2012, at an hourly rate of $120. Motion approved 8-0 on a roll call vote.
C. Plan Commission Report. Decker announced that there is going to be a Department of Transportation Public Information Meeting on Wednesday, October 27, from 4 – 7:00 p.m. at the high school. The topic is the Highway 14 Corridor Study between I-39 in Janesville through Evansville and up to Highway 92 in Dane County.
(1). Braunschweig made a motion, seconded by Roberts to approve the preliminary and final land division applications for Creekside Place. Motion approved 8-0.
D. Public Safety Committee Report. None
E. Public Works Committee Report. None
F. Water & Light Committee Report. None
G. Economic Development Committee Report. None
H. Redevelopment Authority Report. None
I. Parks and Recreation Board Report. None
J. Historic Preservation Commission Report. Decker stated that the Wisconsin Historical Society will be holding a meeting tentatively scheduled for Monday, November 8th at 6:30 p.m. at City Hall for homeowners of the proposed new historic districts. The applications for these two new districts will be considered by the State Review Board on November 19th.
K. Fire District Report. Jacobson reminded Council of the upcoming spaghetti dinner fundraiser being held on October 24th from 11:00 a.m. – 2:00 p.m.
L. Police Commission Report. None
M. Evansville-Union Implementation Committee Report. None
N. Energy Independence Team Report. None
O. Library Board/Liaison Report. Wyse stated the board is struggling with their budget. Wietecha added that they are reducing their hours and closing Monday – Thursday at 7:00 p.m. instead of 8:00 p.m.
P. Board of Appeals Report. None
7. Unfinished Business. None
8. Communications and Recommendations from the Mayor.
A. Mayor Proclamation: Friends of the Library Week 2010. (Moved to Item 5)
B. Decker directed Council to her Mayoral Proclamation: Pancreatic Cancer Awareness Month.
C. Braunschweig made a motion, seconded by Roberts to approve Resolution 2010-12, In Support of Be Bold Wisconsin Competitiveness Study. Decker explained that James Otterstein, from Rock County, requested that the city consider a resolution. Brooks stated his concern with supporting this proposal before seeing other proposals. Motion approved 6-2 on a roll call vote with Brooks and Wessels opposing.
D. Council discussed the proposed resolutions that will be voted on at the League of Wisconsin Municipalities Conference.
9. Communications from the City Administrator. Wietecha informed the Council that he received an open records request for all investigatory/disciplinary files of park employees since January 1st.
10. New Business. None
11. Introduction of New Ordinances.
A. Braunschweig presented the First Reading of Ordinance 2010-08, Adopting 2011 Operating and Capital Budgets and Setting Tax Levies.
12. Meeting Reminders.
A. The next meeting is Tuesday, November 9, 2010.
13. Adjournment. Roberts made a motion, seconded by Braunschweig to adjourn at 7:33 p.m. Motion approved 8-0.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
Regular Meeting
Tuesday, October 12, 2010, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Todd Culbertson, Barb Jacobson, Janis Ringhand, Diane Roberts, Dennis Wessels, and Tony Wyse. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Attorney Mark Kopp, Kelly Gildner from the Review, Lori Allen, John Morning, Fred Juergens, Bridgit Larsen, Youth Center Committee Member Greg Kuelz, Dave Javan and Desh Moeller from the YMCA, and Francette Hamilton.
3. Approval of Agenda. Braunschweig made a motion, seconded by Roberts to move Item 8A to Item 5 and approve the agenda. Motion approved 8-0.
4. Approval of Minutes. Braunschweig made a motion, seconded by Ringhand to waive the reading of the minutes of the September 14, 2010, regular meeting and the September 20, 2010 special meeting and to approve them as presented. Motion approved 8-0.
5. Citizen appearances.
Fred Juergens, on behalf of the Friends of the Eager Free Public Library, was present to accept the Mayoral Proclamation, Friends of Libraries Week 2010, from Mayor Sandy Decker.
In addition, he extended a personal invitation to the Council for a celebration meeting and annual Friends meeting to be held October 22nd at the Library and to the ground breaking ceremony for Creekside Place scheduled for October 16th.
6. Reports of Committees.
A. Youth Center Advisory Board Report. Greg Kuelz, Youth Center Committee Member, reported that the Board intends to have the center open 3 hours per night. Attendance is between 25-30 kids per night. He stated that the Board is supportive of the proposed addendum to the agreement as well as to not renewing the agreement with the YMCA.
(1). Brooks made a motion, seconded by Braunschweig to approve Addendum to Agreement Between City of Evansville and YMCA of Northern Rock County for Operation of Youth Program. Motion approved 8-0 on a roll call vote.
(2). Brooks made a motion, seconded by Roberts to not renew Agreement with YMCA of Northern Rock County for Operation of Youth Program. Wessels reconfirmed with Greg Kuelz that the Advisory Board was supportive of not renewing the agreement. Mr. Kuelz added that citizen support for the Center continues to grow. Motion approved 8-0 on a roll call vote.
B. Finance and Labor Relations Committee Report.
(1). Brooks made a motion, seconded by Roberts to accept the Water & Light bills as presented in the amount of $1,077,252.42. Motion approved 8-0 on a roll call vote.
(2). Braunschweig made a motion, seconded by Brooks to accept the City bills as presented in the amount of $791,705.58. Motion approved 8-0 on a roll call vote.
(3). Discussion on 2011 Budget Proposal. Decker gave a brief reminder that no debating and no action will be taken on this item until the November meeting. Wietecha directed Council to information he prepared for publication in the Evansville Review. The article explains the budget process and describes the changes made by the Finance Committee.
(4). Braunschweig made a motion, seconded by Roberts to approve adoption of a $1,500 limit for the unreimbursed medical flexible spending account. Wietecha explained the program and the potential risk the city is exposed to without a limit. Council discussed the rules of the program and the proposed amount of the limit. Motion approved 8-0 on a roll call vote.
(5). Braunschweig made a motion, seconded by Brooks to approve Resolution 2010-11, Resignation from Intergovernmental Cooperative Agreement Relating to the Wisconsin Rural Water Construction Loan Program. Wietecha explained that the city was required to enter into this agreement in order to have access to the construction loan to start the Wastewater Treatment Facility. With the interim loan satisfied this is no longer required. Motion approved 8-0.
(6). Braunschweig made a motion, seconded by Roberts to renew engagement of Consigny, Andrews, Hemming, and Grant SC as City Attorney for two years through December 31, 2012, at an hourly rate of $120. Motion approved 8-0 on a roll call vote.
C. Plan Commission Report. Decker announced that there is going to be a Department of Transportation Public Information Meeting on Wednesday, October 27, from 4 – 7:00 p.m. at the high school. The topic is the Highway 14 Corridor Study between I-39 in Janesville through Evansville and up to Highway 92 in Dane County.
(1). Braunschweig made a motion, seconded by Roberts to approve the preliminary and final land division applications for Creekside Place. Motion approved 8-0.
D. Public Safety Committee Report. None
E. Public Works Committee Report. None
F. Water & Light Committee Report. None
G. Economic Development Committee Report. None
H. Redevelopment Authority Report. None
I. Parks and Recreation Board Report. None
J. Historic Preservation Commission Report. Decker stated that the Wisconsin Historical Society will be holding a meeting tentatively scheduled for Monday, November 8th at 6:30 p.m. at City Hall for homeowners of the proposed new historic districts. The applications for these two new districts will be considered by the State Review Board on November 19th.
K. Fire District Report. Jacobson reminded Council of the upcoming spaghetti dinner fundraiser being held on October 24th from 11:00 a.m. – 2:00 p.m.
L. Police Commission Report. None
M. Evansville-Union Implementation Committee Report. None
N. Energy Independence Team Report. None
O. Library Board/Liaison Report. Wyse stated the board is struggling with their budget. Wietecha added that they are reducing their hours and closing Monday – Thursday at 7:00 p.m. instead of 8:00 p.m.
P. Board of Appeals Report. None
7. Unfinished Business. None
8. Communications and Recommendations from the Mayor.
A. Mayor Proclamation: Friends of the Library Week 2010. (Moved to Item 5)
B. Decker directed Council to her Mayoral Proclamation: Pancreatic Cancer Awareness Month.
C. Braunschweig made a motion, seconded by Roberts to approve Resolution 2010-12, In Support of Be Bold Wisconsin Competitiveness Study. Decker explained that James Otterstein, from Rock County, requested that the city consider a resolution. Brooks stated his concern with supporting this proposal before seeing other proposals. Motion approved 6-2 on a roll call vote with Brooks and Wessels opposing.
D. Council discussed the proposed resolutions that will be voted on at the League of Wisconsin Municipalities Conference.
9. Communications from the City Administrator. Wietecha informed the Council that he received an open records request for all investigatory/disciplinary files of park employees since January 1st.
10. New Business. None
11. Introduction of New Ordinances.
A. Braunschweig presented the First Reading of Ordinance 2010-08, Adopting 2011 Operating and Capital Budgets and Setting Tax Levies.
12. Meeting Reminders.
A. The next meeting is Tuesday, November 9, 2010.
13. Adjournment. Roberts made a motion, seconded by Braunschweig to adjourn at 7:33 p.m. Motion approved 8-0.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
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