City of Evansville
Finance & Labor Relations Committee
Regular Meeting
Thursday, October 7, 2010, 5:00 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 5:00 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Jim Brooks, and Diane Roberts. Also present: Mayor Sandy Decker, Finance Director Lisa Novinska, and City Administrator Dan Wietecha.
II. Approve Agenda. Brooks made a motion, seconded by Roberts, to approve the agenda. Motion approved 3-0.
III. Minutes of September 9, 2010. Brooks made a motion, seconded by Roberts, to waive the reading of and to approve the minutes as presented. Motion approved 3-0.
IV. Citizen Appearances. None.
V. Water & Light Bills. Brooks made a motion, seconded by Roberts, to accept the Water & Light bills in the amount of $1,077,252.42. Motion approved 3-0 on a roll call vote.
VI. City Bills. Roberts made a motion, seconded by Brooks, to accept the City bills in the amount of $791,705.58. Motion approved 3-0 on a roll call vote.
VII. Unfinished Business:
a. 2011 Budget. The Committee discussed the budget requests at length and made adjustments throughout. The final proposed budget held the property tax rate the same as the current year. Brooks made a motion, seconded by Roberts, to recommend to Common Council first reading of Ordinance 2010-08, Adopting 2011 Operating and Capital Budgets and Setting Tax Levies. Motion approved 3-0 on a roll call vote.
b. Youth Center 2010 Contract. Brooks made a motion, seconded by Roberts, to recommend to Common Council approval of Addendum to Agreement Between City of Evansville and YMCA of Northern Rock County for Operation of Youth Program. Wietecha explained that the fourth quarter payment is not due until December 20; the addendum would help the YMCA with cash flow by making monthly payments in October, November, and December. Motion approved 3-0.
c. Youth Center 2011 Contract. Wietecha explained that the Youth Center Advisory Board had recommended that the City not renew its contract with the YMCA for 2011 due to budget cuts.
VIII. New Business:
a. Flexible Spending Account. Roberts made a motion, seconded by Brooks, to recommend to Common Council adoption of a $1500 limit for unreimbursed medical flexible spending account. Wietecha explained that the unreimbursed medical portion of the flexible spending account poses a risk for the City in that an employee could utilize the service early in the year and then separate employment prior to having the moneys fully deducted from his payroll. Since the City could not recoup the money, the City should adopt some limit. Motion approved 3-0.
b. Construction Loan Program. Roberts made a motion, seconded by Brooks, to recommend to Common Council adoption of Resolution 2010-11, Resignation from Intergovernmental Cooperative Agreement Relating to the Wisconsin Rural Water Construction Loan Program. Wietecha explained that the City joined the program for interim financing of the wastewater treatment plant construction. With permanent financing in place, continued membership was no longer necessary. The City could rejoin the program if interim financing were needed for some future project. Motion approved 3-0.
c. League of Municipalities Conference. The Committee noted the policy to not reimburse lodging expenses within an hour of Evansville. This year’s League of Wisconsin Municipalities Annual Conference is in Middleton; lodging will not be reimbursed.
d. City Attorney. Brooks made a motion, seconded by Roberts, to recommend to Common Council to renew engagement of Consigny, Andrews, Hemming, and Grant SC as City Attorney for two years through December 31, 2012, at an hourly rate of $120. Braunschweig noted that this held the rate the same as 2009 and 2010 and was consistent with the across the board “no raises” approach in the proposed budget.
IX. Adjournment. Roberts made a motion, seconded by Brooks, to adjourn the meeting. Motion approved 3-0 at 8:40 pm.
Wednesday, November 3, 2010
Minutes; Evansville Public Works: October 2010
PUBLIC WORKS COMMITTEE MINUTES
Tuesday, October 26, 2010, 6:00 p.m.
Public Works Garage, 535 S. Madison St.
1. Call meeting to order @ 6:12pm.
2. Roll call- Braunschweig, Culbertson, Sauer, Wartenweiler & Wietecha present. Ringhand absent.
3. Motion to approve the agenda as presented by Culbertson, seconded by Braunschweig, approved unanimously.
4. Motion to approve the minutes from the September 28, 2010 regular meeting as printed by Culbertson, seconded by Braunschweig, approved unanimously
5. Citizen appearances – none.
6. Construction updates – started on Creekside place with all necessary permits to begin.
7. Site plan reviews – none.
8. Communications from the City Engineer -
a. Update on WWTP construction – city engineer has given the committee a heads up on the next change-orders for next pay-out to contractor. Now we are estimated at $21,455 over the contract amount of $5.79 million, of which 50% is recoverable to the city. Many of the items to be completed are, but there are some things that still need to be worked out with the contractor.
b. Update on wind turbine – the city engineer, administrator and city attorney are working on the warranty issue for work needed to be done on turbine post-installation.
9. Communication from the Public works Director –
a. Discussion regarding sewer & water laterals for duplex’s and condo’s – problems have arisen as of late which call for a need for the City to change its current ordinance, potentially, so that some sort of definition of ‘new construction’ should require separate water and sewer laterals provided to each unit rather than the current requirements under the City’s code.
10. New Business.
a. City administrator brought up a couple of things; (a) new thing with department performance evaluations the administrator would like to have feed-back from committee members from the various committees, & (b) similarly the administrator would like feed-back on the professional contractors with the city , i.e. engineer, planner…etc..
11. Old Business – none.
12. Park & Recreation Report – the Park board chair summarized the last Park board meeting.
13. Motion to adjourn meeting at 7:01pm by Culbertson, seconded by Braunschweig, passed unanimously.
Submitted by;
Mason Braunschweig, member Public Works Committee.
Tuesday, October 26, 2010, 6:00 p.m.
Public Works Garage, 535 S. Madison St.
1. Call meeting to order @ 6:12pm.
2. Roll call- Braunschweig, Culbertson, Sauer, Wartenweiler & Wietecha present. Ringhand absent.
3. Motion to approve the agenda as presented by Culbertson, seconded by Braunschweig, approved unanimously.
4. Motion to approve the minutes from the September 28, 2010 regular meeting as printed by Culbertson, seconded by Braunschweig, approved unanimously
5. Citizen appearances – none.
6. Construction updates – started on Creekside place with all necessary permits to begin.
7. Site plan reviews – none.
8. Communications from the City Engineer -
a. Update on WWTP construction – city engineer has given the committee a heads up on the next change-orders for next pay-out to contractor. Now we are estimated at $21,455 over the contract amount of $5.79 million, of which 50% is recoverable to the city. Many of the items to be completed are, but there are some things that still need to be worked out with the contractor.
b. Update on wind turbine – the city engineer, administrator and city attorney are working on the warranty issue for work needed to be done on turbine post-installation.
9. Communication from the Public works Director –
a. Discussion regarding sewer & water laterals for duplex’s and condo’s – problems have arisen as of late which call for a need for the City to change its current ordinance, potentially, so that some sort of definition of ‘new construction’ should require separate water and sewer laterals provided to each unit rather than the current requirements under the City’s code.
10. New Business.
a. City administrator brought up a couple of things; (a) new thing with department performance evaluations the administrator would like to have feed-back from committee members from the various committees, & (b) similarly the administrator would like feed-back on the professional contractors with the city , i.e. engineer, planner…etc..
11. Old Business – none.
12. Park & Recreation Report – the Park board chair summarized the last Park board meeting.
13. Motion to adjourn meeting at 7:01pm by Culbertson, seconded by Braunschweig, passed unanimously.
Submitted by;
Mason Braunschweig, member Public Works Committee.
Monday, October 25, 2010
Minutes: Eager Library Board of Trustees: September 2010
EAGER FREE PUBLIC LIBRARY
BOARD OF TRUSTEES
MEETING MINUTES FOR 28 SEPT 2010
1. Call to Order.
Board President Eloise Eager called the meeting to order at 5:35pm. Trustees present: Eloise Eager, Walter Shannon, Vicki Lecy-Luebke, Kim Miller, Susan Kruser and Gwen Clendenning (6:12pm). Also present: Library Director Kathi Kemp and City Council Member Tony Wyse. Absent Trustees: Johanna Lema.
2. Approval of August and September Minutes.
W. Shannon moved to accept the August 24, 2010 minutes. S. Kruser seconded. All in favor, none opposed. E. Eager moved to accept the August 31, 2010 minutes. V. Lecy-Luebke seconded. All in favor, none opposed. W. Shannon made a motion to accept the Sept 8, 2010 minutes. E. Eager seconded. All in favor, none opposed. All motions carried.
3. September Bills
Director Kemp is trying to keep the bills at or below $3300/month. This month was higher due to a couple of annual fee payments. An appraisal of non-collection items in the library was conducted for insurance purposes. A copy of the report will be provided to the insurance company. Director Kemp also obtained an estimate for the replacement cost of the entire collection of lending materials. W. Shannon moved to approve the September bills as presented. Seconded by V. Lecy-Luebke. Roll call vote: Aye: E. Eager, V. Lecy-Luebke, W. Shannon, K. Miller. Opposed: S. Kruser.
4. Librarian’s Report.
Several library programs coming up include: Banned Book week read aloud on Oct 1. Hispanic Heritage Festival on Oct 9, 2010 and One Book- One Town book discussion and movie on Oct 29. The Spanish language computer classes in Beloit are going well.
Discussed budget situation. Operating costs continue to increase but operating funds have essentially decreased resulting in reduced money for everything including collection acquisition. On average, the libraries in our area spend 12% of their budget on collection materials but Eager Free is only at 9%. As a result the library’s participation in the Arrowhead Library shared collection system may be in jeopardy if we do not make significant additions to the collection before the end of the year. Director Kemp will get additional information on this and the formula used for computing annual spending needs. Spirited discussion ensued re the budget situation and proposed cost cutting solutions such as checking into cheaper computer anti-virus protection, mowing the lawn less frequently and foregoing carpet and tile cleaning this year. A “Buy a Book” fundraiser was suggested and will be conducted before the end of the year.
In addition, adjusting the library hours to close 1 hour earlier at 7pm (slowest time of the day for library usage and circulation) 4 days a week was suggested and discussed. S. Kruser made a motion for the library to change the hours of operation to close at 7pm Monday through Thursday starting October 11 2010. Roll call vote: Aye: S. Kruser, G. Clendenning. Nay: E. Eager, V. Lecy-Luebke, W. Shannon, K. Miller. The motion did not pass.
V. Lecy-Luebke made a motion that if we do not receive relief from the ALS (circulation expenditure) requirement or we do not receive adequate financial support from the Friends of Eager Free Public Library or elsewhere, then propose amending the hours of operation to close at 7pm, Monday through Thursday starting October 18, 2010. Roll call vote. Aye: E. Eager, V. Lecy-Luebke, S. Kruser, W. Shannon, K. Miller, G. Clendenning.. None opposed. Motion carried.
The Director evaluation online form link was distributed to staff; the Board’s survey will be sent next week.
5. Adjourn.
V. Lecy-Luebke moved to adjourn. S. Kruser seconded. All in favor, none opposed. Motion carried and meeting adjourned at 7:50pm.
Minutes prepared by Board Secretary, Kim Miller.
BOARD OF TRUSTEES
MEETING MINUTES FOR 28 SEPT 2010
1. Call to Order.
Board President Eloise Eager called the meeting to order at 5:35pm. Trustees present: Eloise Eager, Walter Shannon, Vicki Lecy-Luebke, Kim Miller, Susan Kruser and Gwen Clendenning (6:12pm). Also present: Library Director Kathi Kemp and City Council Member Tony Wyse. Absent Trustees: Johanna Lema.
2. Approval of August and September Minutes.
W. Shannon moved to accept the August 24, 2010 minutes. S. Kruser seconded. All in favor, none opposed. E. Eager moved to accept the August 31, 2010 minutes. V. Lecy-Luebke seconded. All in favor, none opposed. W. Shannon made a motion to accept the Sept 8, 2010 minutes. E. Eager seconded. All in favor, none opposed. All motions carried.
3. September Bills
Director Kemp is trying to keep the bills at or below $3300/month. This month was higher due to a couple of annual fee payments. An appraisal of non-collection items in the library was conducted for insurance purposes. A copy of the report will be provided to the insurance company. Director Kemp also obtained an estimate for the replacement cost of the entire collection of lending materials. W. Shannon moved to approve the September bills as presented. Seconded by V. Lecy-Luebke. Roll call vote: Aye: E. Eager, V. Lecy-Luebke, W. Shannon, K. Miller. Opposed: S. Kruser.
4. Librarian’s Report.
Several library programs coming up include: Banned Book week read aloud on Oct 1. Hispanic Heritage Festival on Oct 9, 2010 and One Book- One Town book discussion and movie on Oct 29. The Spanish language computer classes in Beloit are going well.
Discussed budget situation. Operating costs continue to increase but operating funds have essentially decreased resulting in reduced money for everything including collection acquisition. On average, the libraries in our area spend 12% of their budget on collection materials but Eager Free is only at 9%. As a result the library’s participation in the Arrowhead Library shared collection system may be in jeopardy if we do not make significant additions to the collection before the end of the year. Director Kemp will get additional information on this and the formula used for computing annual spending needs. Spirited discussion ensued re the budget situation and proposed cost cutting solutions such as checking into cheaper computer anti-virus protection, mowing the lawn less frequently and foregoing carpet and tile cleaning this year. A “Buy a Book” fundraiser was suggested and will be conducted before the end of the year.
In addition, adjusting the library hours to close 1 hour earlier at 7pm (slowest time of the day for library usage and circulation) 4 days a week was suggested and discussed. S. Kruser made a motion for the library to change the hours of operation to close at 7pm Monday through Thursday starting October 11 2010. Roll call vote: Aye: S. Kruser, G. Clendenning. Nay: E. Eager, V. Lecy-Luebke, W. Shannon, K. Miller. The motion did not pass.
V. Lecy-Luebke made a motion that if we do not receive relief from the ALS (circulation expenditure) requirement or we do not receive adequate financial support from the Friends of Eager Free Public Library or elsewhere, then propose amending the hours of operation to close at 7pm, Monday through Thursday starting October 18, 2010. Roll call vote. Aye: E. Eager, V. Lecy-Luebke, S. Kruser, W. Shannon, K. Miller, G. Clendenning.. None opposed. Motion carried.
The Director evaluation online form link was distributed to staff; the Board’s survey will be sent next week.
5. Adjourn.
V. Lecy-Luebke moved to adjourn. S. Kruser seconded. All in favor, none opposed. Motion carried and meeting adjourned at 7:50pm.
Minutes prepared by Board Secretary, Kim Miller.
Friday, October 8, 2010
Minutes: Common Council: Sept 14, 2010
Common Council
Regular Meeting
Tuesday, September 14, 2010, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Todd Culbertson, Barb Jacobson, Janis Ringhand, Diane Roberts, Dennis Wessels, and Tony Wyse. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Attorney Mark Kopp, Kelly Gildner from the Review, Matt Rohloff-15903 W County Trunk C-Evansville, Christine Leggett-17127 W Milbrandt Road-Evansville, Youth Center Committee Members Sandi Konkel, Dave Sobeski, Greg Kuelz, Dixie Belle Moll, and Lisa James, and Dave Javan and Desh Moeller from the YMCA.
3. Approval of Agenda. Braunschweig made a motion, seconded by Roberts to approve the agenda. Motion approved 8-0.
4. Approval of Minutes. Braunschweig made a motion, seconded by Roberts to waive the reading of the minutes of the August 10, 2010, regular meeting and to approve them as presented. Motion approved 8-0.
5. Citizen appearances.
A. Swim Team Families. Matt Rohloff addressed the Council on behalf of the swim team families, as a group, with their suggestions and recommendations for the 2011 swim program. Alderperson Ringhand stated that prior to creating the non-resident fee, the Town of Union had been contacted about helping with park expenses to alleviate that fee but they were reluctant to do that. Christine Leggett reviewed information she had prepared for the Council including possibly keeping the park store open longer hours to increase revenue. Alderperson Jacobson commented that the park store has not historically been a revenue generating source.
6. Reports of Committees.
A. Youth Center Advisory Board Report. Dave Sobeski reported that the Board does not wish to pursue the Fund 80 plan and at their upcoming meeting they will be voting on whether or not to continue their business relationship with the YMCA. He stated that attendance is high but they are financially unable to extend their hours. He added that some remodeling has been done by volunteers.
Greg Kuelz recapped the progress they have made regarding assessing where the Youth Center is, improving it, and improving communications with the Council.
B. Finance and Labor Relations Committee Report.
(1). Braunschweig made a motion, seconded by Roberts to accept the Water & Light bills as presented in the amount of $698,865.68. Motion approved 8-0 on a roll call vote.
(2). Braunschweig made a motion, seconded by Brooks to accept the City bills as presented in the amount of $551,420.93. Motion approved 8-0 on a roll call vote.
(3). Braunschweig made a motion, seconded by Roberts to approve Agreement for Community Development Block Grant Funding for Senior/Community Center. Wietecha stated there were some minor revisions to the agreement since it was printed for Council. He excused himself from the meeting to make copies. Braunschweig made a motion, seconded by Roberts to table the motion until the City Administrator returned. Motion approved 8-0 at 6:50 p.m. Braunschweig made a motion, seconded by Culbertson to remove the motion from the table. Motion approved 8-0 at 6:56 p.m. Wietecha reviewed the changes with Council. Main motion approved 8-0 on a roll call vote.
(4). Braunschweig made a motion, seconded by Roberts to approve Cellular Service Agreement with US Cellular. Motion approved 8-0 on a roll call vote.
(5). Braunschweig made a motion, seconded by Roberts to take no action on Agreement with Community Action for Use and Occupancy of 209 South First Street. (Note: No action means automatic one-year renewal under like terms). Motion approved 8-0 on a roll call vote.
C. Plan Commission Report. None
D. Public Safety Committee Report. None
E. Public Works Committee Report.
(1). Discussion on proposed settlement regarding Rundle/Chilsen property. Wietecha updated Council on the correspondences and the most recent recommendations regarding the property.
F. Water & Light Committee Report. None
G. Economic Development Committee Report.
(1). Wyse made a motion, seconded by Ringhand to re-capitalize the building improvement grant program with $10,000 from the revolving loan fund. Council discussed the success of this program. Motion approved 8-0 on a roll call vote.
H. Redevelopment Authority Report. None
I. Parks and Recreation Board Report. None
J. Historic Preservation Commission Report. None
K. Fire District Report. None
L. Police Commission Report. None
M. Evansville-Union Implementation Committee Report. None
N. Energy Independence Team Report. Decker stated they met this morning to review the status of various projects. Future meetings will be held on a quarterly basis.
O. Library Board/Liaison Report. Wyse stated they are working on union negotiations.
P. Board of Appeals Report. None
7. Unfinished Business. None
8. Communications and Recommendations from the Mayor.
A. Decker reminded Council of the League of Wisconsin Municipalities annual conference scheduled for October 13-15 and the advanced registration that ends September 21st.
B. Braunschweig made a motion, seconded by Roberts to approve Mayoral appointment of Rachel Kleven, 414 Meadow Lane, to an unexpired three-year term to the Youth Center Advisory Board. Motion approved 8-0.
C. Decker directed Council to her Proclamation in recognition of Fire Prevention Week October 3-9.
9. Communications from the City Administrator. None
10. New Business. None
11. Introduction of New Ordinances. None
12. Meeting Reminders.
A. Next meeting date is Monday, September 20, budget presentations.
13. Closed Session. Braunschweig made a motion, seconded by Culbertson to meet in closed session per Wisconsin Statutes 19.85(1)(f) to consider disciplinary data and the investigation of charges against the aquatic director, and to not subsequently reconvene in open session. Motion approved 8-0 on a roll call vote at 7:15 p.m.
No action, except the motion to adjourn, was taken in closed session.
14. Adjournment. Culbertson made a motion, seconded by Roberts to adjourn at 7:23 p.m. Motion approved 8-0.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
Regular Meeting
Tuesday, September 14, 2010, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Todd Culbertson, Barb Jacobson, Janis Ringhand, Diane Roberts, Dennis Wessels, and Tony Wyse. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Attorney Mark Kopp, Kelly Gildner from the Review, Matt Rohloff-15903 W County Trunk C-Evansville, Christine Leggett-17127 W Milbrandt Road-Evansville, Youth Center Committee Members Sandi Konkel, Dave Sobeski, Greg Kuelz, Dixie Belle Moll, and Lisa James, and Dave Javan and Desh Moeller from the YMCA.
3. Approval of Agenda. Braunschweig made a motion, seconded by Roberts to approve the agenda. Motion approved 8-0.
4. Approval of Minutes. Braunschweig made a motion, seconded by Roberts to waive the reading of the minutes of the August 10, 2010, regular meeting and to approve them as presented. Motion approved 8-0.
5. Citizen appearances.
A. Swim Team Families. Matt Rohloff addressed the Council on behalf of the swim team families, as a group, with their suggestions and recommendations for the 2011 swim program. Alderperson Ringhand stated that prior to creating the non-resident fee, the Town of Union had been contacted about helping with park expenses to alleviate that fee but they were reluctant to do that. Christine Leggett reviewed information she had prepared for the Council including possibly keeping the park store open longer hours to increase revenue. Alderperson Jacobson commented that the park store has not historically been a revenue generating source.
6. Reports of Committees.
A. Youth Center Advisory Board Report. Dave Sobeski reported that the Board does not wish to pursue the Fund 80 plan and at their upcoming meeting they will be voting on whether or not to continue their business relationship with the YMCA. He stated that attendance is high but they are financially unable to extend their hours. He added that some remodeling has been done by volunteers.
Greg Kuelz recapped the progress they have made regarding assessing where the Youth Center is, improving it, and improving communications with the Council.
B. Finance and Labor Relations Committee Report.
(1). Braunschweig made a motion, seconded by Roberts to accept the Water & Light bills as presented in the amount of $698,865.68. Motion approved 8-0 on a roll call vote.
(2). Braunschweig made a motion, seconded by Brooks to accept the City bills as presented in the amount of $551,420.93. Motion approved 8-0 on a roll call vote.
(3). Braunschweig made a motion, seconded by Roberts to approve Agreement for Community Development Block Grant Funding for Senior/Community Center. Wietecha stated there were some minor revisions to the agreement since it was printed for Council. He excused himself from the meeting to make copies. Braunschweig made a motion, seconded by Roberts to table the motion until the City Administrator returned. Motion approved 8-0 at 6:50 p.m. Braunschweig made a motion, seconded by Culbertson to remove the motion from the table. Motion approved 8-0 at 6:56 p.m. Wietecha reviewed the changes with Council. Main motion approved 8-0 on a roll call vote.
(4). Braunschweig made a motion, seconded by Roberts to approve Cellular Service Agreement with US Cellular. Motion approved 8-0 on a roll call vote.
(5). Braunschweig made a motion, seconded by Roberts to take no action on Agreement with Community Action for Use and Occupancy of 209 South First Street. (Note: No action means automatic one-year renewal under like terms). Motion approved 8-0 on a roll call vote.
C. Plan Commission Report. None
D. Public Safety Committee Report. None
E. Public Works Committee Report.
(1). Discussion on proposed settlement regarding Rundle/Chilsen property. Wietecha updated Council on the correspondences and the most recent recommendations regarding the property.
F. Water & Light Committee Report. None
G. Economic Development Committee Report.
(1). Wyse made a motion, seconded by Ringhand to re-capitalize the building improvement grant program with $10,000 from the revolving loan fund. Council discussed the success of this program. Motion approved 8-0 on a roll call vote.
H. Redevelopment Authority Report. None
I. Parks and Recreation Board Report. None
J. Historic Preservation Commission Report. None
K. Fire District Report. None
L. Police Commission Report. None
M. Evansville-Union Implementation Committee Report. None
N. Energy Independence Team Report. Decker stated they met this morning to review the status of various projects. Future meetings will be held on a quarterly basis.
O. Library Board/Liaison Report. Wyse stated they are working on union negotiations.
P. Board of Appeals Report. None
7. Unfinished Business. None
8. Communications and Recommendations from the Mayor.
A. Decker reminded Council of the League of Wisconsin Municipalities annual conference scheduled for October 13-15 and the advanced registration that ends September 21st.
B. Braunschweig made a motion, seconded by Roberts to approve Mayoral appointment of Rachel Kleven, 414 Meadow Lane, to an unexpired three-year term to the Youth Center Advisory Board. Motion approved 8-0.
C. Decker directed Council to her Proclamation in recognition of Fire Prevention Week October 3-9.
9. Communications from the City Administrator. None
10. New Business. None
11. Introduction of New Ordinances. None
12. Meeting Reminders.
A. Next meeting date is Monday, September 20, budget presentations.
13. Closed Session. Braunschweig made a motion, seconded by Culbertson to meet in closed session per Wisconsin Statutes 19.85(1)(f) to consider disciplinary data and the investigation of charges against the aquatic director, and to not subsequently reconvene in open session. Motion approved 8-0 on a roll call vote at 7:15 p.m.
No action, except the motion to adjourn, was taken in closed session.
14. Adjournment. Culbertson made a motion, seconded by Roberts to adjourn at 7:23 p.m. Motion approved 8-0.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
Tuesday, October 5, 2010
Minutes: Public Works: September 2010
PUBLIC WORKS COMMITTEE MINUTES
Tuesday, September 28, 2010, 6:00 p.m.
Waste Water Treatment Plant, 595 Water St., Evansville, WI
1. Call to order at 6:00 by Chair Ringhand
2. Present: Janis Ringhand, Mason Braunschweig, Todd Culbertson (at 6:10), Public Works Director Dave Wartenweiler, City Engineer Dave Sauer.
Committee toured new Waste Water Treatment Facility
3. Motion to approve the agenda as amended, by Ringhand/Braunschweig, unanimous.
4. Motion to approve the minutes of the August 24, 2010 Regular Meeting, as printed, by Ringhand/ Braunschweig, unanimous.
5. Citizen appearances – none
6. Construction Updates – none
7. Site Plan Reviews – Creekside Place, Inc. has presented an updated drainage plan for Plan Commission Review.
8. Communication from City Engineer –
a. Update on WWTP construction – final construction progressing on schedule, plant is up and running, final budget figures should be available next month.
9. Communications from Public Works Director –
a. Budget for 2011 is complete and has been submitted to City Finance Director.
b. Request for stop sign at 4th St. & Intermediate school – location is on school property and not in City jurisdiction.
c. Grass in W. Main terrace – Public Works Director has notified Fehr-Graham, State
Engineers for the project, about the grass not growing.
10. New Business – None
11. Old Business – None
12. Park & Recreation – on going discussion regarding speeding in park, keep on agenda for next month, will consider new signage.
Motion to adjourn by Braunschweig/Culbertson at 8:00 p.m., unanimous.
Tuesday, September 28, 2010, 6:00 p.m.
Waste Water Treatment Plant, 595 Water St., Evansville, WI
1. Call to order at 6:00 by Chair Ringhand
2. Present: Janis Ringhand, Mason Braunschweig, Todd Culbertson (at 6:10), Public Works Director Dave Wartenweiler, City Engineer Dave Sauer.
Committee toured new Waste Water Treatment Facility
3. Motion to approve the agenda as amended, by Ringhand/Braunschweig, unanimous.
4. Motion to approve the minutes of the August 24, 2010 Regular Meeting, as printed, by Ringhand/ Braunschweig, unanimous.
5. Citizen appearances – none
6. Construction Updates – none
7. Site Plan Reviews – Creekside Place, Inc. has presented an updated drainage plan for Plan Commission Review.
8. Communication from City Engineer –
a. Update on WWTP construction – final construction progressing on schedule, plant is up and running, final budget figures should be available next month.
9. Communications from Public Works Director –
a. Budget for 2011 is complete and has been submitted to City Finance Director.
b. Request for stop sign at 4th St. & Intermediate school – location is on school property and not in City jurisdiction.
c. Grass in W. Main terrace – Public Works Director has notified Fehr-Graham, State
Engineers for the project, about the grass not growing.
10. New Business – None
11. Old Business – None
12. Park & Recreation – on going discussion regarding speeding in park, keep on agenda for next month, will consider new signage.
Motion to adjourn by Braunschweig/Culbertson at 8:00 p.m., unanimous.
Tuesday, September 14, 2010
Minutes; Park Board: September 2010
PARK & RECREATION BOARD MINUTES
Monday, August 13th, 2010, 6:00 p.m.
City Hall
1. Call to Order & Roll Call
o Call to order at 6:00 p.m. by Chair Culbertson
o Present: Ray Anderson, Ben Ladick, Todd Culbertson, Fred Juergens, Jerry Krueger, Ron Carlsen & Rich Modaff. Absent: Sue Merritt
2. Motion to approve Agenda as printed
o Approve the agenda on a Juergens/Krueger motion, unanimous.
3. Motion to waive the reading of the minutes from the August 16th, 2010 meeting & approve them as printed.
o Waive the reading and approve the minutes of the August 16th, 2010 meeting on a Juergens/Carlsen motion, unanimous.
4. Citizen appearances, relating to Park & Recreation, but not listed as agenda items.
o None to report
5. Tennis Courts.
o Culbertson reported on a conversation with Mindy Brice regarding her local tennis group’s concerns about the Lake Leota Park tennis courts. The primary issues are with poor surface condition and limited court space. Mindy’s group is checking into various funding options and will approach this committee at a later date.
6. Youth Baseball Program
o Jenny Katzenmeyer (4048 Fellows Rd) approached the committee regarding her interest in starting a youth baseball program and the possibility of having it replace the current city program. Jenny is in the process of creating a budget as well as getting other information together such as liability insurance quotes. Jenny will approach the committee again once she has completed her proposal. Culbertson will contact the City Administrator regarding 2009 vs. 2010 program participation figures and will request Dan Wietecha to attend the October meeting for further insight into the current program.
7. Speeding in city parks
o Juergens/Modaff motion: It’s the will of the Park & Recreation Board that it’s chair make a motion at the next Public Works committee meeting as follows: “I move that the Public Works Department install 2 speed bumps on the entrance road to the upper park (Lake Leota Park), one 75’ from it’s intersection with Grove St and a second one near the point where the road begins to slope downward, each to be marked with a sign. The bump’s design shall be substantially similar to those in Belleville’s park near its lake”. Following discussion a vote was taken: Modaff (yes), Ladick (no), Juergens (yes), Culbertson (no), Krueger (no), Carlsen (yes). Motion failed.
o Culbertson/Modaff motion: All park entrances within Evansville City limits to have signage posted that states the potential consequences of speeding within the park(s). Following discussion a vote was taken, motion passed unanimous. Committee requested that Culbertson consult Evansville municipal judge for appropriate language options for the signs and Modaff to determine signage physical design options. Committee also requested that Culbertson inquire with Evansville Chief of Police about any data that may exist from the mobile radar unit that pertains to park monitoring. A request will be made to add this item to the October Public Works October agenda by Culbertson.
8. 2011 budget proposal
o Juergens/Modaff motion: City parks and pool/park store to have a 0% increase for 2011 in the general operating budgets and any necessary capital expenditures to go through public works. Motion passed, unanimous.
o Juergens/Modaff motion: 5-year capital plan to include the following for 2011 (creek walls 20k, unallocated park and pool projects 50k & Lake Leota restoration – Every farm field 30k) 2012 to include (Veteran’s Memorial Pool liner installation 70k). Motion passed, unanimous.
9. Veteran’s Memorial Pool – Nothing to report.
10. Chair’s report on items of interest and/or actions of City Committees & Common Council
11. Reports/Updates park projects/maintenance – Nothing to report.
12. Aquatic Report – Nothing to report.
13. Old Business
14. New Business
15. Motion to Adjourn
o Motion to adjourn by Modaff/Krueger at 7:17 p.m., unanimous.
Next meeting Monday, October 18th, 2010 - 6:00 pm, City Hall
Monday, August 13th, 2010, 6:00 p.m.
City Hall
1. Call to Order & Roll Call
o Call to order at 6:00 p.m. by Chair Culbertson
o Present: Ray Anderson, Ben Ladick, Todd Culbertson, Fred Juergens, Jerry Krueger, Ron Carlsen & Rich Modaff. Absent: Sue Merritt
2. Motion to approve Agenda as printed
o Approve the agenda on a Juergens/Krueger motion, unanimous.
3. Motion to waive the reading of the minutes from the August 16th, 2010 meeting & approve them as printed.
o Waive the reading and approve the minutes of the August 16th, 2010 meeting on a Juergens/Carlsen motion, unanimous.
4. Citizen appearances, relating to Park & Recreation, but not listed as agenda items.
o None to report
5. Tennis Courts.
o Culbertson reported on a conversation with Mindy Brice regarding her local tennis group’s concerns about the Lake Leota Park tennis courts. The primary issues are with poor surface condition and limited court space. Mindy’s group is checking into various funding options and will approach this committee at a later date.
6. Youth Baseball Program
o Jenny Katzenmeyer (4048 Fellows Rd) approached the committee regarding her interest in starting a youth baseball program and the possibility of having it replace the current city program. Jenny is in the process of creating a budget as well as getting other information together such as liability insurance quotes. Jenny will approach the committee again once she has completed her proposal. Culbertson will contact the City Administrator regarding 2009 vs. 2010 program participation figures and will request Dan Wietecha to attend the October meeting for further insight into the current program.
7. Speeding in city parks
o Juergens/Modaff motion: It’s the will of the Park & Recreation Board that it’s chair make a motion at the next Public Works committee meeting as follows: “I move that the Public Works Department install 2 speed bumps on the entrance road to the upper park (Lake Leota Park), one 75’ from it’s intersection with Grove St and a second one near the point where the road begins to slope downward, each to be marked with a sign. The bump’s design shall be substantially similar to those in Belleville’s park near its lake”. Following discussion a vote was taken: Modaff (yes), Ladick (no), Juergens (yes), Culbertson (no), Krueger (no), Carlsen (yes). Motion failed.
o Culbertson/Modaff motion: All park entrances within Evansville City limits to have signage posted that states the potential consequences of speeding within the park(s). Following discussion a vote was taken, motion passed unanimous. Committee requested that Culbertson consult Evansville municipal judge for appropriate language options for the signs and Modaff to determine signage physical design options. Committee also requested that Culbertson inquire with Evansville Chief of Police about any data that may exist from the mobile radar unit that pertains to park monitoring. A request will be made to add this item to the October Public Works October agenda by Culbertson.
8. 2011 budget proposal
o Juergens/Modaff motion: City parks and pool/park store to have a 0% increase for 2011 in the general operating budgets and any necessary capital expenditures to go through public works. Motion passed, unanimous.
o Juergens/Modaff motion: 5-year capital plan to include the following for 2011 (creek walls 20k, unallocated park and pool projects 50k & Lake Leota restoration – Every farm field 30k) 2012 to include (Veteran’s Memorial Pool liner installation 70k). Motion passed, unanimous.
9. Veteran’s Memorial Pool – Nothing to report.
10. Chair’s report on items of interest and/or actions of City Committees & Common Council
11. Reports/Updates park projects/maintenance – Nothing to report.
12. Aquatic Report – Nothing to report.
13. Old Business
14. New Business
15. Motion to Adjourn
o Motion to adjourn by Modaff/Krueger at 7:17 p.m., unanimous.
Next meeting Monday, October 18th, 2010 - 6:00 pm, City Hall
Friday, September 10, 2010
Minutes; Park Board: August 16, 2010
PARK & RECREATION BOARD MINUTES
Monday, August 16th, 2010, 6:00 p.m.
City Hall
1. Call to Order & Roll Call
o Call to order at 6:00 p.m. by Chair Culbertson
o Present: Ben Ladick, Todd Culbertson, Rick Hamacher, Fred Juergens, Jerry Krueger, Sue Merritt, Ron Carlsen & Rich Modaff. Absent: Ray Anderson
2. Motion to approve Agenda as printed
o Approve the agenda on a Modaff/Juergens motion, unanimous.
3. Motion to waive the reading of the minutes from the July 19th, 2010 meeting & approve them as printed.
o Waive the reading and approve the minutes of the July 19th meeting on a Modaff/Juergens motion, unanimous.
4. Citizen appearances, relating to Park & Recreation, but not listed as agenda items
o Connor Williams reported on his fundraising efforts toward a handicapped pier at Lake Leota (Eagle Scout project). Currently he has raised $4,000 toward his goal of $8,000. Culbertson agreed to inquire about a fundraising request being added to the Water & Light bills as well as the city website.
5. Bat Houses – Lake Leota Park
o Approval of the project as proposed by Kurt Bennet contingent on locations being approved at Lake Leota Park by Ray Anderson on a Juergens/Modaff motion, unanimous.
6. Speeding in city parks
o Tom Alisankus (Evansville Municipal Judge) attended the meeting and informed the committee on current laws that govern the issuance and limitations of municipal citations. Tom also offered several legal options that could be exercised and potentially beneficial in reducing speeding in the parks.
7. Tennis courts
o Nothing to report
8. Youth Baseball program
o Nothing to report
9. Veteran’s Memorial Pool
o Matt Rohloff (15903 W. Cty Rd C), Kristine Leggit (37127 W. Milbrandt Rd), Kristina Krueger (6605 N. Abbey Ct) & Melissa Hammann (250 Eager Ct) all made appearances and voiced concerns about city pool fees over the past few years as well as proposed increases for the 2011 season. Requests were also made to consider other cost saving options for the public such as family and early sign-up discounts.
10. Chair’s report on items of interest and/or actions of City Committees & Common Council
11. Reports/Updates park projects/maintenance
o Approval of removing old and damaged Lake Leota sign from lake levee on a Krueger/Carlsen motion, unanimous.
12. Aquatic Report
13. Old Business
14. New Business
15. Motion to Adjourn
o Motion to adjourn by Juergens/Ladick at 7:53 p.m., unanimous.
Next meeting Monday, September 13th, 2010 - 6:00 pm, City Hall
Monday, August 16th, 2010, 6:00 p.m.
City Hall
1. Call to Order & Roll Call
o Call to order at 6:00 p.m. by Chair Culbertson
o Present: Ben Ladick, Todd Culbertson, Rick Hamacher, Fred Juergens, Jerry Krueger, Sue Merritt, Ron Carlsen & Rich Modaff. Absent: Ray Anderson
2. Motion to approve Agenda as printed
o Approve the agenda on a Modaff/Juergens motion, unanimous.
3. Motion to waive the reading of the minutes from the July 19th, 2010 meeting & approve them as printed.
o Waive the reading and approve the minutes of the July 19th meeting on a Modaff/Juergens motion, unanimous.
4. Citizen appearances, relating to Park & Recreation, but not listed as agenda items
o Connor Williams reported on his fundraising efforts toward a handicapped pier at Lake Leota (Eagle Scout project). Currently he has raised $4,000 toward his goal of $8,000. Culbertson agreed to inquire about a fundraising request being added to the Water & Light bills as well as the city website.
5. Bat Houses – Lake Leota Park
o Approval of the project as proposed by Kurt Bennet contingent on locations being approved at Lake Leota Park by Ray Anderson on a Juergens/Modaff motion, unanimous.
6. Speeding in city parks
o Tom Alisankus (Evansville Municipal Judge) attended the meeting and informed the committee on current laws that govern the issuance and limitations of municipal citations. Tom also offered several legal options that could be exercised and potentially beneficial in reducing speeding in the parks.
7. Tennis courts
o Nothing to report
8. Youth Baseball program
o Nothing to report
9. Veteran’s Memorial Pool
o Matt Rohloff (15903 W. Cty Rd C), Kristine Leggit (37127 W. Milbrandt Rd), Kristina Krueger (6605 N. Abbey Ct) & Melissa Hammann (250 Eager Ct) all made appearances and voiced concerns about city pool fees over the past few years as well as proposed increases for the 2011 season. Requests were also made to consider other cost saving options for the public such as family and early sign-up discounts.
10. Chair’s report on items of interest and/or actions of City Committees & Common Council
11. Reports/Updates park projects/maintenance
o Approval of removing old and damaged Lake Leota sign from lake levee on a Krueger/Carlsen motion, unanimous.
12. Aquatic Report
13. Old Business
14. New Business
15. Motion to Adjourn
o Motion to adjourn by Juergens/Ladick at 7:53 p.m., unanimous.
Next meeting Monday, September 13th, 2010 - 6:00 pm, City Hall
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