NOTICE
The regular meeting of the Public Works Committee for the City of Evansville will be held on the date and time stated below at Public Works Garage, 535 South Madison Street, Evansville, Wisconsin. Notice is further given that members of the City Council might be in attendance.
Public Works Committee
Regular Meeting
Tuesday, August 26th, 2008 at 6:00 p.m.
Public Works Shop, 535 South Madison Street, Evansville, WI
MINUTES
1 Meeting was called to order at 6:03pm.
2 Janis Ringhand, Todd Culbertson, Mason Braunschweig, Dave Wartenweiller, Dave Sauer & Dan Wietecha present.
3 Motion to Approve Agenda moved by Braunschweig and seconded by Ringhand, approved unanimously.
4 Motion to Approve minutes of the following meeting; July 22nd, 2008. Braunschweig approved, Ringhand seconded, approved unanimously.
5 Citizen appearances
A Tom Calley- Discussion and possible action regarding Pierson Calley’s Eagle Scout project involving trees for the west-side park.
1. A handout was presented that outlined the plan for planting trees in the Westside park.
2. Tom Calley was directed to speak with Kendal Wessell and coordinate with Ray Anderson.
6 Lake Leota –
A Discussion and possible motion to recommend the common council approve the following language for a referendum regarding the future of Lake Leota to be placed upon the November 4th, 2008 general election ballot; “Shall the Evansville Common Council approve spending an amount not to exceed $1.75 million in order to restore Lake Leota.” Moved by Ringhand, seconded by Braunschweig, approved unanimously.
1. Discussed was the fact that discussions with adjoining property owners was still ongoing and that there may be more costs associated with the project that will be discussed with Joe at Vierbecher.
2. Also discussed that if matter does go to referendum that Public Works will have it go out for bids before so that we are prepared to approve the bids immediately.
7 Site Plan Reviews – None this month.
8 Construction Updates
A Main Street Progress Report
1. Signage progress-
• List needs to be finalized so we can move ahead for signage.
• Historic light work numbers finalized for the grant work.
B County Trunk Highway M Progress Report
1. Construction meeting this week, dates will be figured out at that time.
C Capstone Ridge Phase 2 Progress Report- nothing.
D Westfield Meadows Progress Report- nothing.
E Madison Street (TH 59) Progress Report
1. May need new ordinance for the parking situation on Madison. This matter should be discussed at Public Safety.
9 Communications from City Engineer –
A Evansville/Union implementation comm. had questions for City Engineer and some map requests. It will be provided by city engineer.
10 Communications of Public Works Director –
A Lane issue on HWY M north of HWY 14. Matter to be sent to Public Safety.
B Review of finalized 2009 PW operating budget
1. Overall the operating budget for this department is less than last year, that is due in part to the creation of the Storm water utility.
2. $200,000 of operating budget is for park operations, this should go to EVL/Union imp. Comm. for potential kick-in from Union or a raising of fees for non-City residents.
3. Noted that soccer did not pay any fees. This should be in line with the fees paid by baseball, and softball.
4. Sept. 24, 2008 special budget meeting.
11 New Business
A Stormwater Utility- Discussion and possible regarding a “red-flag” policy pursuant to federal law and keeping the utility in conformity with other Evansville utilities. Motion by Braunschweig, seconded by Culbertson, approved unanimously.
12 Old Business
A West side water issue (to remain on agenda indefinitely)
1. Greenway grading will be done in another day.
2. Pond is still being worked on. There is another foot of gunk on the bottom.
13 Parks and Recreation Report
A Member Ringhand summarized the last Park Board meeting minutes for the committee.
14 Adjourn
Mason Braunschweig, Chair, Public Works Committee
Please turn off all cell phones while the meeting is in session. Thank you!
Wednesday, September 24, 2008
Tuesday, September 23, 2008
Minutes; Redevelopment Authority: Sept 16, 2008
Evansville Redevelopment Authority
Board of Commissioners
Regular Meeting
Tuesday, September 16, 2008, 7:30 pm
City Hall, 31 S. Madison Street, Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 7:30 pm by Chair John Decker. Present: John Decker, Betsy Ahner, Tony Wyse, Barb Jacobson, Tom Calley, Roger Roth and Chris Eager. Also present: Executive Director Dan Wietecha, Mayor Sandy Decker, and Matthias James.
II. Quorum. There being a majority of the commissioners present at call to order, a quorum was declared.
III. Agenda. Jacobson made a motion, seconded by Wyse, to approve the agenda. Motion approved unanimously.
IV. Minutes. Wyse made a motion, seconded by Calley, to approve the August 19 minutes as presented. Motion approved unanimously.
V. Old Business:
a. TID #5 Project Plan. Wietecha distributed a memo reviewing the Project Plan and accomplishments to-date. The last remaining infrastructure project is the reconstruction of the bridge on East Main Street. The project still has capacity for development assistance; however, when it was created, the thought was that some of the assistance would be provided under a pay-as-you-go arrangement.
b. Advertising TID #5. The Board wanted to reflect on the Project Plan and consider a strategy of approaching high-priority properties rather than advertising to all properties.
c. Transit Oriented Development. No new report.
d. 137 East Main Street. Wietecha explained that the $147,000 project estimate included the purchase of the property. Since tax increment financing (TIF) is based on improvements, which are closer to $80,000, the assistance should be less than the application request. It appears the building is within the floodfringe of Allen Creek; pending any survey work, it appears the building may need to be elevated. Eager made a motion, seconded by Jacobson, to provide a TIF grant for 20% of the improvement costs plus up to $8,000 to elevate the building, subject to execution of a development agreement. Motion approved unanimously.
e. Used Car Lot. Tim Meredith and Rick Francois are considering two possible locations for a used car lot, one being within TID #5. Eager made a motion, seconded by Wyse, to recommend to Plan Commission that if the Union Street site is approved then the Master Plan design guidelines must be met and the size or value of the building should be maximized to benefit TID #5.
f. Former Bauer Haus Property. The Board indicated that the weeds need to be cut, not just sprayed.
VI. New Business. Nothing on the agenda.
VII. Suggestions for Future Agenda. No new items.
VIII. Adjournment. With no further business, Eager made a motion, seconded by Jacobson, to adjourn at 9:05 pm. Motion passed unanimously.
Board of Commissioners
Regular Meeting
Tuesday, September 16, 2008, 7:30 pm
City Hall, 31 S. Madison Street, Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 7:30 pm by Chair John Decker. Present: John Decker, Betsy Ahner, Tony Wyse, Barb Jacobson, Tom Calley, Roger Roth and Chris Eager. Also present: Executive Director Dan Wietecha, Mayor Sandy Decker, and Matthias James.
II. Quorum. There being a majority of the commissioners present at call to order, a quorum was declared.
III. Agenda. Jacobson made a motion, seconded by Wyse, to approve the agenda. Motion approved unanimously.
IV. Minutes. Wyse made a motion, seconded by Calley, to approve the August 19 minutes as presented. Motion approved unanimously.
V. Old Business:
a. TID #5 Project Plan. Wietecha distributed a memo reviewing the Project Plan and accomplishments to-date. The last remaining infrastructure project is the reconstruction of the bridge on East Main Street. The project still has capacity for development assistance; however, when it was created, the thought was that some of the assistance would be provided under a pay-as-you-go arrangement.
b. Advertising TID #5. The Board wanted to reflect on the Project Plan and consider a strategy of approaching high-priority properties rather than advertising to all properties.
c. Transit Oriented Development. No new report.
d. 137 East Main Street. Wietecha explained that the $147,000 project estimate included the purchase of the property. Since tax increment financing (TIF) is based on improvements, which are closer to $80,000, the assistance should be less than the application request. It appears the building is within the floodfringe of Allen Creek; pending any survey work, it appears the building may need to be elevated. Eager made a motion, seconded by Jacobson, to provide a TIF grant for 20% of the improvement costs plus up to $8,000 to elevate the building, subject to execution of a development agreement. Motion approved unanimously.
e. Used Car Lot. Tim Meredith and Rick Francois are considering two possible locations for a used car lot, one being within TID #5. Eager made a motion, seconded by Wyse, to recommend to Plan Commission that if the Union Street site is approved then the Master Plan design guidelines must be met and the size or value of the building should be maximized to benefit TID #5.
f. Former Bauer Haus Property. The Board indicated that the weeds need to be cut, not just sprayed.
VI. New Business. Nothing on the agenda.
VII. Suggestions for Future Agenda. No new items.
VIII. Adjournment. With no further business, Eager made a motion, seconded by Jacobson, to adjourn at 9:05 pm. Motion passed unanimously.
Thursday, September 18, 2008
Audio; Gospel Homily: Fr. Kevin Dooley: 9/18/2008
Daily Mass: St. Paul's: 9/18/2008; On Big Sinners and Small sinners....the difference
Wednesday, September 17, 2008
Report; Evansville Youth Center: September 2008
Evansville Youth Center Director’s Report – September 2008
Encarta dictionary gives the following definition for the word Motivate
• Give somebody incentive: to give somebody a reason or incentive to do something
• Make some one willing: to make somebody feel enthusiastic, interested, and committed to something
These are just some of the feelings I have towards the youth and the youth center here in Evansville. Youth & teens are my passion and I enjoy working with them. Over the last month I have started building up many relationships with the youth that attend the center on a daily basis. With having James Farley as my assistant who also shares in the enthusiasm of working with the youth we are extremely excited to see what the future holds for EYC.
It started on the JC McKenna back to school night when I had the chance to stand before the entire 6th grade youth and parents to share why we have the youth center and what we can offer. With growing up in a different country and culture the youth are finding it’s interesting in how I do and say things. One of the first things that they notice, as one of the youth said this week is “why don’t you speak English,” this is a huge ice breaker that breaks down any barriers that there might be. I have brought games to the youth center that I have used in the past but are new for the center such as “Round the Table” and the kids can’t get enough of the game.
We have averaged 26 youth at the center on a daily basis since the first day of school which is really encouraging to both James and me. We have several days in October that are going to be set aside for community service projects. Raking of leaves is one that I know for sure but will just depend on the good ol’ WI weather.
As all of my directors reports are available for the city of Evansville to view and read I would encourage any of you who do read this to stop by and say hi. I have many names and faces that I need to learn so please free to just drop by.
Respectfully Submitted
Dave Javan
Director Evansville Youth Center
Encarta dictionary gives the following definition for the word Motivate
• Give somebody incentive: to give somebody a reason or incentive to do something
• Make some one willing: to make somebody feel enthusiastic, interested, and committed to something
These are just some of the feelings I have towards the youth and the youth center here in Evansville. Youth & teens are my passion and I enjoy working with them. Over the last month I have started building up many relationships with the youth that attend the center on a daily basis. With having James Farley as my assistant who also shares in the enthusiasm of working with the youth we are extremely excited to see what the future holds for EYC.
It started on the JC McKenna back to school night when I had the chance to stand before the entire 6th grade youth and parents to share why we have the youth center and what we can offer. With growing up in a different country and culture the youth are finding it’s interesting in how I do and say things. One of the first things that they notice, as one of the youth said this week is “why don’t you speak English,” this is a huge ice breaker that breaks down any barriers that there might be. I have brought games to the youth center that I have used in the past but are new for the center such as “Round the Table” and the kids can’t get enough of the game.
We have averaged 26 youth at the center on a daily basis since the first day of school which is really encouraging to both James and me. We have several days in October that are going to be set aside for community service projects. Raking of leaves is one that I know for sure but will just depend on the good ol’ WI weather.
As all of my directors reports are available for the city of Evansville to view and read I would encourage any of you who do read this to stop by and say hi. I have many names and faces that I need to learn so please free to just drop by.
Respectfully Submitted
Dave Javan
Director Evansville Youth Center
Monday, September 15, 2008
Minutes: Public Safety: September 3,2008
Public Safety Committee
Wednesday, September 3, 2008 6:00p.m.
Regular Meeting
Evansville City Hall Council Room
31 S Madison Street
MINUTES
1. Call to Order – Meeting was called to order at 6:00 p.m.
2. Roll Call – Members present were Chairperson Roberts, Alderpersons Wessels and Culbertson,
Police Chief Scott McElroy, EMS Coordinator Mary Beaver and City Administrator Dan Wietecha.
Others present: Tammy Pomplun, Burt Wheeler and Heidi Carvin.
3. Motion by Wessels, seconded by Culbertson, to approve the August 6, 2008 minutes as printed.
Motion passed.
4. Citizen appearances other than agenda items listed – None
5. Evansville Police Report – Chief McElroy reported that in August 2008 the department had 1038
calls for service, down 7 calls from August 2007. There were 77 license plate transactions for the
month of August. Chief McElroy has asked for an increase of $75,000.00 to the Capital Budget
for the remodeling of the old Fire Station. The recruitment of new officers is at the background check stage.
6. Evansville Medical Service Report – Coordinator Beaver stated that there were a total of 33 runs
for August 2008. The EMS Capital Budget is ready for the Finance/Labor Relations Committee.
7. Old Business – None
8. New Business –
a. Committee discussed the request for a yield and dead-end sign at the end of West Main Street and Wyler Drive. Police Department reports that there have been no accidents/complaints at the above intersection. All members were in agreement to leave the intersection of West Main and Wyler Drive as is. No Action will be taken.
b. Committee revisited the issue of the same address numbers for homes on Water Street and North Water Street. The committee discussed with no problems noted. No action taken.
c. Chief McElroy stated that the Director of Public Works Dave Wartenweiler had contacted him regarding the lane requirements at the intersection of County M and Highway 14. McElroy advised lane designation should be per DOT guidelines or as law required. As there were no requirements per Dave, McElroy contacted Rock County Highway Director Ben Coopman regarding any requirements, with no response prior to this meeting. McElroy advised Dave that he would bring it before the Public Safety Committee for consideration. The Public Safety Committee decided that they would like to have the Right Lane as right turn only and the Left Lane as straight and left turn lane. This is contingent upon State Highway Regulations. Motion by Wessels, seconded by Culbertson, to paint and install signs on both sides. Motion Passed.
d. Burt Wheeler addressed the committee concerning the parking restrictions on Madison Street. Mr. Wheeler would like to know why there was no parking on both sides of South Madison Street. He stated that now there is no place for visitors to park for residents living on Madison Street. Alderperson Culbertson stated that this restriction was part of the reconstruction that no parking was to be implemented. McElroy suggested that unless the change was required by the State for the recent reconstruction of Madison Street, to return the parking to the requirements in force prior to the construction. Chief suggested that this issue be addressed to the Public Works and agreement researched for requirements. The Public Safety Committee recommends the parking restrictions revert back to the one-sided parking. Motion by Wessels, seconded by Culbertson, to recommend to Public Works to research into this issue. Motion Passed.
e. The committee reviewed a letter addressed to the City of Evansville from Alex Pesquera of Ricochet Television/Supernanny USA, Inc. The letter was in reference to filming the television show Supernanny in Evansville from September 30th to October 14th, 2008 and questions regarding the parking regulations within the City. Motion by Wessels, seconded by Culbertson, to approve the suspension of parking for 2 days prior and 2 days following the dates stated above. Reference to Municipal Code Section 122.122. Motion passed.
f. 1. Motion by Roberts, seconded by Wessels, to approve the Temporary Class “B”/”Class B” Retailer’s License Application for fermented malt beverages and wine for Evansville Community Partnership Harvest Windmill Fall Festival Event on September 20, 2008. Motion passed.
2. Motion by Roberts, seconded by Culbertson, to approve the Temporary Operator’s
License list for the Evansville Community Partnership Harvest Windmill Fall
Festival Event. Motion passed.
g. Discussion was made on the 2009 Police Operating Budget.
h. Discussion was made on the 2009 EMS Operating Budget.
i. City Administrator Dan Wietecha discussed the rent, utilities (electric/water/sewer and gas), and maintenance regarding the Dean Building now occupied by the EMS. The Committee requested checking further with Deputy Clerk, Sandy Lindemann regarding the cost of the utilities.
j. Motion by Roberts, seconded by Wessels, to approve Operator’s License Applications for
Angela V. Andre and Jill M. Coy. Motion passed.
9. Motion by Wessels, seconded by Culbertson, to adjourn.
Submitted by Diane Roberts, Chairperson
These minutes are not official until approved by Public Safety at their next regular meeting
Wednesday, September 3, 2008 6:00p.m.
Regular Meeting
Evansville City Hall Council Room
31 S Madison Street
MINUTES
1. Call to Order – Meeting was called to order at 6:00 p.m.
2. Roll Call – Members present were Chairperson Roberts, Alderpersons Wessels and Culbertson,
Police Chief Scott McElroy, EMS Coordinator Mary Beaver and City Administrator Dan Wietecha.
Others present: Tammy Pomplun, Burt Wheeler and Heidi Carvin.
3. Motion by Wessels, seconded by Culbertson, to approve the August 6, 2008 minutes as printed.
Motion passed.
4. Citizen appearances other than agenda items listed – None
5. Evansville Police Report – Chief McElroy reported that in August 2008 the department had 1038
calls for service, down 7 calls from August 2007. There were 77 license plate transactions for the
month of August. Chief McElroy has asked for an increase of $75,000.00 to the Capital Budget
for the remodeling of the old Fire Station. The recruitment of new officers is at the background check stage.
6. Evansville Medical Service Report – Coordinator Beaver stated that there were a total of 33 runs
for August 2008. The EMS Capital Budget is ready for the Finance/Labor Relations Committee.
7. Old Business – None
8. New Business –
a. Committee discussed the request for a yield and dead-end sign at the end of West Main Street and Wyler Drive. Police Department reports that there have been no accidents/complaints at the above intersection. All members were in agreement to leave the intersection of West Main and Wyler Drive as is. No Action will be taken.
b. Committee revisited the issue of the same address numbers for homes on Water Street and North Water Street. The committee discussed with no problems noted. No action taken.
c. Chief McElroy stated that the Director of Public Works Dave Wartenweiler had contacted him regarding the lane requirements at the intersection of County M and Highway 14. McElroy advised lane designation should be per DOT guidelines or as law required. As there were no requirements per Dave, McElroy contacted Rock County Highway Director Ben Coopman regarding any requirements, with no response prior to this meeting. McElroy advised Dave that he would bring it before the Public Safety Committee for consideration. The Public Safety Committee decided that they would like to have the Right Lane as right turn only and the Left Lane as straight and left turn lane. This is contingent upon State Highway Regulations. Motion by Wessels, seconded by Culbertson, to paint and install signs on both sides. Motion Passed.
d. Burt Wheeler addressed the committee concerning the parking restrictions on Madison Street. Mr. Wheeler would like to know why there was no parking on both sides of South Madison Street. He stated that now there is no place for visitors to park for residents living on Madison Street. Alderperson Culbertson stated that this restriction was part of the reconstruction that no parking was to be implemented. McElroy suggested that unless the change was required by the State for the recent reconstruction of Madison Street, to return the parking to the requirements in force prior to the construction. Chief suggested that this issue be addressed to the Public Works and agreement researched for requirements. The Public Safety Committee recommends the parking restrictions revert back to the one-sided parking. Motion by Wessels, seconded by Culbertson, to recommend to Public Works to research into this issue. Motion Passed.
e. The committee reviewed a letter addressed to the City of Evansville from Alex Pesquera of Ricochet Television/Supernanny USA, Inc. The letter was in reference to filming the television show Supernanny in Evansville from September 30th to October 14th, 2008 and questions regarding the parking regulations within the City. Motion by Wessels, seconded by Culbertson, to approve the suspension of parking for 2 days prior and 2 days following the dates stated above. Reference to Municipal Code Section 122.122. Motion passed.
f. 1. Motion by Roberts, seconded by Wessels, to approve the Temporary Class “B”/”Class B” Retailer’s License Application for fermented malt beverages and wine for Evansville Community Partnership Harvest Windmill Fall Festival Event on September 20, 2008. Motion passed.
2. Motion by Roberts, seconded by Culbertson, to approve the Temporary Operator’s
License list for the Evansville Community Partnership Harvest Windmill Fall
Festival Event. Motion passed.
g. Discussion was made on the 2009 Police Operating Budget.
h. Discussion was made on the 2009 EMS Operating Budget.
i. City Administrator Dan Wietecha discussed the rent, utilities (electric/water/sewer and gas), and maintenance regarding the Dean Building now occupied by the EMS. The Committee requested checking further with Deputy Clerk, Sandy Lindemann regarding the cost of the utilities.
j. Motion by Roberts, seconded by Wessels, to approve Operator’s License Applications for
Angela V. Andre and Jill M. Coy. Motion passed.
9. Motion by Wessels, seconded by Culbertson, to adjourn.
Submitted by Diane Roberts, Chairperson
These minutes are not official until approved by Public Safety at their next regular meeting
Friday, September 12, 2008
Minutes; Evansville Housing Authority: September 2008
Housing Authority of the City of Evansville
455 S. First Street ! P. O. Box 205 ! Evansville, WI 53536-0205 ! 608-882-4518 ! Fax: 608-882-0432
September 12, 2008
The Board of Commissioners of the Housing Authority of the City of Evansville met on September 10, 2008 at 6:30 p.m in the community room of the South Meadow Apartments. Commissioners Skinner, Miller, and Hagen were present. Commissioners Sperry and Wilbur were absent. Also present was Toni Coats, Executive Director.
The meeting was called to order by Chairman Skinner. A motion was made by Commissioner Miller to approve the agenda as printed. The motion was seconded by Commissioner Hagen. The motion was carried by unanimous vote.
A motion was made by Commissioner Hagen to approve the minutes of August 13, 2008 as received. The motion was seconded by Commissioner Miller. The motion was carried by unanimous vote.
A new accounts payable list was distributed. After a review, a motion was made by Commissioner Miller to accept the accounts payable list as presented. The motion was seconded by Commissioner Hagen. The motion was carried by unanimous vote.
ANNUAL MEETING – ELECTION OF OFFICERS
A motion was made by Commissioner Hagen to retain the current slate of officers. The motion was seconded by Commissioner Miller. Gilbert Skinner will remain Chairman of the Board and Paul Miller will remain Vice-Chairman of the Board. The motion was carried by unanimous vote.
Old Business:
Resolution #68 – Moving With Continued Assistance Policy. A discussion was held on the policy. Additional content will be added and brought back to next month’s meeting.
Resolution #44 – Investment Policy. The policy will be updated and brought back to the Board to review at next month’s meeting.
Flood insurance is available through our current provider, American Family Insurance and a Federal program. After a discussion, it was the consensus that flood insurance is not needed at this time. The need will be reviewed annually.
The final approval from WHEDA for a “market” rent increase for South Meadow Apartments was received. A motion was made by Commissioner Hagen to approve the $4.00 a month increase effective December 1, 2008. The new “market” rent will be $420.00 a month. The motion was seconded by Commissioner Miller. The motion was carried by unanimous vote.
New Business:
A discussion was held on possible conflict of interest for the office staff in reference to being a participant of one of the programs, being a relative of someone on the program or owing money to one of the programs. The Director is seeking direction from the HUD office in Milwaukee before bringing this subject back to the Board for a possible conflict of interest policy.
The Director presented the Board with copies of the 2009 proposed PHA Plan for the Section 8 program. This will be discussed and approved at next month’s Public Hearing.
CDBG Loan #TO-2112-03 is in default. The homeowner’s do not make timely payments. The Director will make one final attempt to bring their payments current. Failure to do so may result in their monthly interest rate increasing from 1% to 5%. This will be discussed at next month’s meeting.
CDBG mortgage loans #TL-344-95 & #TL-003-97 have been satisfied and sent to be recorded.
Having no other matters to discuss, a motion was made by Commissioner Hagen to adjourn the meeting. The motion was seconded by Commissioner Miller. The motion was carried by unanimous vote. The next regular meeting, and Public Hearing on the proposed 2009 PHA Plan, will be held on Wednesday, October 8, 2008 at 6:30 p.m. in the community room of the South Meadow Apartments.
Respectfully submitted,
Toni C. Coats
Executive Director
Equal Housing Opportunity
455 S. First Street ! P. O. Box 205 ! Evansville, WI 53536-0205 ! 608-882-4518 ! Fax: 608-882-0432
September 12, 2008
The Board of Commissioners of the Housing Authority of the City of Evansville met on September 10, 2008 at 6:30 p.m in the community room of the South Meadow Apartments. Commissioners Skinner, Miller, and Hagen were present. Commissioners Sperry and Wilbur were absent. Also present was Toni Coats, Executive Director.
The meeting was called to order by Chairman Skinner. A motion was made by Commissioner Miller to approve the agenda as printed. The motion was seconded by Commissioner Hagen. The motion was carried by unanimous vote.
A motion was made by Commissioner Hagen to approve the minutes of August 13, 2008 as received. The motion was seconded by Commissioner Miller. The motion was carried by unanimous vote.
A new accounts payable list was distributed. After a review, a motion was made by Commissioner Miller to accept the accounts payable list as presented. The motion was seconded by Commissioner Hagen. The motion was carried by unanimous vote.
ANNUAL MEETING – ELECTION OF OFFICERS
A motion was made by Commissioner Hagen to retain the current slate of officers. The motion was seconded by Commissioner Miller. Gilbert Skinner will remain Chairman of the Board and Paul Miller will remain Vice-Chairman of the Board. The motion was carried by unanimous vote.
Old Business:
Resolution #68 – Moving With Continued Assistance Policy. A discussion was held on the policy. Additional content will be added and brought back to next month’s meeting.
Resolution #44 – Investment Policy. The policy will be updated and brought back to the Board to review at next month’s meeting.
Flood insurance is available through our current provider, American Family Insurance and a Federal program. After a discussion, it was the consensus that flood insurance is not needed at this time. The need will be reviewed annually.
The final approval from WHEDA for a “market” rent increase for South Meadow Apartments was received. A motion was made by Commissioner Hagen to approve the $4.00 a month increase effective December 1, 2008. The new “market” rent will be $420.00 a month. The motion was seconded by Commissioner Miller. The motion was carried by unanimous vote.
New Business:
A discussion was held on possible conflict of interest for the office staff in reference to being a participant of one of the programs, being a relative of someone on the program or owing money to one of the programs. The Director is seeking direction from the HUD office in Milwaukee before bringing this subject back to the Board for a possible conflict of interest policy.
The Director presented the Board with copies of the 2009 proposed PHA Plan for the Section 8 program. This will be discussed and approved at next month’s Public Hearing.
CDBG Loan #TO-2112-03 is in default. The homeowner’s do not make timely payments. The Director will make one final attempt to bring their payments current. Failure to do so may result in their monthly interest rate increasing from 1% to 5%. This will be discussed at next month’s meeting.
CDBG mortgage loans #TL-344-95 & #TL-003-97 have been satisfied and sent to be recorded.
Having no other matters to discuss, a motion was made by Commissioner Hagen to adjourn the meeting. The motion was seconded by Commissioner Miller. The motion was carried by unanimous vote. The next regular meeting, and Public Hearing on the proposed 2009 PHA Plan, will be held on Wednesday, October 8, 2008 at 6:30 p.m. in the community room of the South Meadow Apartments.
Respectfully submitted,
Toni C. Coats
Executive Director
Equal Housing Opportunity
Tuesday, September 2, 2008
Minutes: Council: Committee of the Whole: August 2008
Common Council
Special Meeting as Committee of the Whole
Saturday, August 16, 2008, 8:10 a.m.
Hagen Insurance Meeting Room, 15 North Madison Street, Evansville, WI
Minutes
1. Call to order. Mayor Sandy Decker called the meeting to order at 8:10 am.
2. Roll call. In addition to Mayor Decker, Alderpersons Mason Braunschweig, Tom Cothard, Janis Ringhand, Diane Roberts, Todd Culbertson, Dennis Wessels, and Barb Jacobson were present. Alderperson Tony Wyse was absent. City Administrator Dan Wietecha, Finance Director Lisa Novinska, Public Works Superintendent Dave Wartenweiler, EMS Director Mary Beaver, City Planner Tim Schwecke, Water & Light Superintendent Scott George, Police Lieutenant Art Phillips, Library Director Kathi Kemp, and members of the public were also present.
3. Approval of Agenda. Braunschweig made a motion, seconded by Ringhand, to approve the agenda as presented. Motion passed unanimously.
4. Citizen appearances. None.
5. Council Procedures. The Committee said that it was helpful having time in between the Finance & Labor Committee and the Common Council meetings; receiving a supplementary list of accounts payable at the Council meeting has worked and is acceptable. Department heads were reminded that the earlier/the better for them to submit bills to the Finance Department.
6. Budget Schedule. Budget requests have been submitted by the departments. The Finance Committee will review them at its September 4 meeting; they will then go to the full Council on September 25 with presentations by the department heads.
7. Department Updates.
A. Water & Light. The Townline Substation is in operation. The warehouse addition is complete. There are currently some problems being short-handed for journeyman-certified linemen; this is leading to a couple of the employees being overworked with the majority of the after-hours calls. We are waiting on a response from the Teamsters regarding a couple proposed solutions before hiring to fill the vacant position. Tree trimming will continue for about another month.
B. Public Works. Roadwork is winding down. Staffing is where it should be. We are having water problems at the current Youth Center building due to the lack of a foundation under the back addition; there is no easy solution.
C. Parks. The Westside Park playground and parking lot have been installed, and the soccer fields are expected to be used this fall. Due to budget constraints, the Park Board is proposing to lengthen its capital improvements plan to complete the Westside Park over the next five years rather than two. The final stage of the solar panels for the pool is planned for next year.
D. Police Department. The new full-time officer has completed field training. We are interviewing soon for the eligibility list.
E. Emergency Medical Services (EMS). The new building is great; a garage and decontamination room will be proposed in the capital improvements plan. We are averaging over a call per day. The first ambulance is fully staffed and is the one on-call; the second ambulance is used only if staff is available. Personnel and vehicle licenses are up to date; future personnel licensing is expected to be on-line which will be hard on a volunteer service.
F. Fire Department. Construction of the new fire hall is on schedule with completion anticipated in November.
G. Finance Department. Preliminary work on the 2007 Audit has been completed. Software is being updated to accommodate the new stormwater management utility. Office staff continues to work on crosstraining; we are also reviewing the possibility of redistributing some of the workload among the staff.
H. Library. Space is tight, but we are coping. A part-time position was added during the year to staff both upstairs and downstairs during the evenings. The cross-over borrowing fee is being discontinued, which will be a cost savings to the library.
8. Facilities and Projects Review.
A. Electric Distribution System. With the Townline Substation completed, a three-phase line will be needed to complete the southern loop from Marsh Road to TH 213 to TH 59. It will cost over $800,000; although currently slated for 2009, it may be delayed depending on finances. We are going to begin an urban rebuild program to bury the lines on about three to four blocks per year. The Baker Substation will be completed in early November.
B. Allen Creek Walls. Flood damage to the walls below the spillway may be eligible for financial assistance through the Federal Emergency Management Agency (FEMA). We are also waiting on a Department of Natural Resources (DNR) permit prior to being able to do the repairs.
C. Lake Leota Dredging. Negotiation with neighboring property owners is ongoing. They have concerns about compaction of the soil and its impact on crop yield over the next few years. The cost of the project really depends on whether we are able to utilize neighboring property. The Council still anticipates holding an advisory referendum and will need the final cost estimate by September 23. It was noted that the costs for not dredging the lake also need to be estimated.
D. Westside Park. A picnic shelter with restrooms is planned for next year. As noted earlier, the Park Board is proposing to lengthen its capital improvements plan to complete the park over the next five years rather than two.
E. Stormwater Improvements. The budget for the Stormwater Management Utility was approved by the Council on Tuesday. Re-grading of the greenway is scheduled for next week.
F. Wastewater Treatment Plant Upgrade. The plant needs significant upgrades due to changes in DNR regulations subsequent to its original design and construction. A facility plan for the upgrades is in process. Construction would be during 2009 with the facility being operational in 2010.
G. J. Lindemann Roundabout. The original request had been for a by-pass lane to improve safety at the intersection. After studying the matter, the Wisconsin Department of Transportation (WisDOT) required that the improvement instead be a roundabout. Now that we are ready to proceed with the roundabout, WisDOT has said we should re-apply for the by-pass lane. The application has been submitted.
H. Main Street Bridge. Replacement is scheduled for 2010. Construction is planned for the entire bridge at once; this will be a three month project (compared to five months) and twenty percent less expensive than doing half at a time. The detour will be a local decision.
I. Other Street Projects. Nothing is planned in 2009.
J. City Hall. Tuck-pointing had been planned in conjunction with the new roof a couple years ago. Since the project was over budget, the tuck-pointing was delayed but the funds set aside to do the work in the future. The old administrator office on the third floor and EMS office on the first floor still need to be converted to storage and meeting space. The Committee also discussed records retention and the feasibility of organizing and digitizing the archived files.
K. New Fire Station. As discussed earlier, completion is expected in November.
L. Renovation of Old Fire Station and Sale of Police Station. The building was appraised in January 2007 for $178,000. At the time several parties had said they were interested in the building, but we were not ready to sell. Based on the fire station schedule, we could be looking to remodel the building over the winter and moving the police department by spring. Cost estimates for the remodeling are needed. The possibility of including supports to accommodate a future second floor was discussed, but the current building design will not work for that.
M. Library Addition. The library would like to add a business center, teen room, expand its seniors collection, and a distance learning lab among other improvements with the future expansion. Construction will not be for several years.
N. Economic Development. The crush plant is expected to begin the review and approvals process this fall, construction to begin in spring 2009, and in operation by harvest 2010. One of the main focuses of the recently adopted Economic Development Plan is the revitalization of the downtown. The Redevelopment Authority (RDA) is reviewing the progress and status of the project plan for TID #5. One of the items proposed in the RA Smith plan was for a new north-south street connecting Main and Church Streets; the RDA is considering the feasibility of adding this to the project plan. We are also discussing the importance of transit-oriented development.
9. Adjourn. Braunschweig made a motion, seconded by Roberts, to adjourn at 10:40 am. Motion approved unanimously.
Special Meeting as Committee of the Whole
Saturday, August 16, 2008, 8:10 a.m.
Hagen Insurance Meeting Room, 15 North Madison Street, Evansville, WI
Minutes
1. Call to order. Mayor Sandy Decker called the meeting to order at 8:10 am.
2. Roll call. In addition to Mayor Decker, Alderpersons Mason Braunschweig, Tom Cothard, Janis Ringhand, Diane Roberts, Todd Culbertson, Dennis Wessels, and Barb Jacobson were present. Alderperson Tony Wyse was absent. City Administrator Dan Wietecha, Finance Director Lisa Novinska, Public Works Superintendent Dave Wartenweiler, EMS Director Mary Beaver, City Planner Tim Schwecke, Water & Light Superintendent Scott George, Police Lieutenant Art Phillips, Library Director Kathi Kemp, and members of the public were also present.
3. Approval of Agenda. Braunschweig made a motion, seconded by Ringhand, to approve the agenda as presented. Motion passed unanimously.
4. Citizen appearances. None.
5. Council Procedures. The Committee said that it was helpful having time in between the Finance & Labor Committee and the Common Council meetings; receiving a supplementary list of accounts payable at the Council meeting has worked and is acceptable. Department heads were reminded that the earlier/the better for them to submit bills to the Finance Department.
6. Budget Schedule. Budget requests have been submitted by the departments. The Finance Committee will review them at its September 4 meeting; they will then go to the full Council on September 25 with presentations by the department heads.
7. Department Updates.
A. Water & Light. The Townline Substation is in operation. The warehouse addition is complete. There are currently some problems being short-handed for journeyman-certified linemen; this is leading to a couple of the employees being overworked with the majority of the after-hours calls. We are waiting on a response from the Teamsters regarding a couple proposed solutions before hiring to fill the vacant position. Tree trimming will continue for about another month.
B. Public Works. Roadwork is winding down. Staffing is where it should be. We are having water problems at the current Youth Center building due to the lack of a foundation under the back addition; there is no easy solution.
C. Parks. The Westside Park playground and parking lot have been installed, and the soccer fields are expected to be used this fall. Due to budget constraints, the Park Board is proposing to lengthen its capital improvements plan to complete the Westside Park over the next five years rather than two. The final stage of the solar panels for the pool is planned for next year.
D. Police Department. The new full-time officer has completed field training. We are interviewing soon for the eligibility list.
E. Emergency Medical Services (EMS). The new building is great; a garage and decontamination room will be proposed in the capital improvements plan. We are averaging over a call per day. The first ambulance is fully staffed and is the one on-call; the second ambulance is used only if staff is available. Personnel and vehicle licenses are up to date; future personnel licensing is expected to be on-line which will be hard on a volunteer service.
F. Fire Department. Construction of the new fire hall is on schedule with completion anticipated in November.
G. Finance Department. Preliminary work on the 2007 Audit has been completed. Software is being updated to accommodate the new stormwater management utility. Office staff continues to work on crosstraining; we are also reviewing the possibility of redistributing some of the workload among the staff.
H. Library. Space is tight, but we are coping. A part-time position was added during the year to staff both upstairs and downstairs during the evenings. The cross-over borrowing fee is being discontinued, which will be a cost savings to the library.
8. Facilities and Projects Review.
A. Electric Distribution System. With the Townline Substation completed, a three-phase line will be needed to complete the southern loop from Marsh Road to TH 213 to TH 59. It will cost over $800,000; although currently slated for 2009, it may be delayed depending on finances. We are going to begin an urban rebuild program to bury the lines on about three to four blocks per year. The Baker Substation will be completed in early November.
B. Allen Creek Walls. Flood damage to the walls below the spillway may be eligible for financial assistance through the Federal Emergency Management Agency (FEMA). We are also waiting on a Department of Natural Resources (DNR) permit prior to being able to do the repairs.
C. Lake Leota Dredging. Negotiation with neighboring property owners is ongoing. They have concerns about compaction of the soil and its impact on crop yield over the next few years. The cost of the project really depends on whether we are able to utilize neighboring property. The Council still anticipates holding an advisory referendum and will need the final cost estimate by September 23. It was noted that the costs for not dredging the lake also need to be estimated.
D. Westside Park. A picnic shelter with restrooms is planned for next year. As noted earlier, the Park Board is proposing to lengthen its capital improvements plan to complete the park over the next five years rather than two.
E. Stormwater Improvements. The budget for the Stormwater Management Utility was approved by the Council on Tuesday. Re-grading of the greenway is scheduled for next week.
F. Wastewater Treatment Plant Upgrade. The plant needs significant upgrades due to changes in DNR regulations subsequent to its original design and construction. A facility plan for the upgrades is in process. Construction would be during 2009 with the facility being operational in 2010.
G. J. Lindemann Roundabout. The original request had been for a by-pass lane to improve safety at the intersection. After studying the matter, the Wisconsin Department of Transportation (WisDOT) required that the improvement instead be a roundabout. Now that we are ready to proceed with the roundabout, WisDOT has said we should re-apply for the by-pass lane. The application has been submitted.
H. Main Street Bridge. Replacement is scheduled for 2010. Construction is planned for the entire bridge at once; this will be a three month project (compared to five months) and twenty percent less expensive than doing half at a time. The detour will be a local decision.
I. Other Street Projects. Nothing is planned in 2009.
J. City Hall. Tuck-pointing had been planned in conjunction with the new roof a couple years ago. Since the project was over budget, the tuck-pointing was delayed but the funds set aside to do the work in the future. The old administrator office on the third floor and EMS office on the first floor still need to be converted to storage and meeting space. The Committee also discussed records retention and the feasibility of organizing and digitizing the archived files.
K. New Fire Station. As discussed earlier, completion is expected in November.
L. Renovation of Old Fire Station and Sale of Police Station. The building was appraised in January 2007 for $178,000. At the time several parties had said they were interested in the building, but we were not ready to sell. Based on the fire station schedule, we could be looking to remodel the building over the winter and moving the police department by spring. Cost estimates for the remodeling are needed. The possibility of including supports to accommodate a future second floor was discussed, but the current building design will not work for that.
M. Library Addition. The library would like to add a business center, teen room, expand its seniors collection, and a distance learning lab among other improvements with the future expansion. Construction will not be for several years.
N. Economic Development. The crush plant is expected to begin the review and approvals process this fall, construction to begin in spring 2009, and in operation by harvest 2010. One of the main focuses of the recently adopted Economic Development Plan is the revitalization of the downtown. The Redevelopment Authority (RDA) is reviewing the progress and status of the project plan for TID #5. One of the items proposed in the RA Smith plan was for a new north-south street connecting Main and Church Streets; the RDA is considering the feasibility of adding this to the project plan. We are also discussing the importance of transit-oriented development.
9. Adjourn. Braunschweig made a motion, seconded by Roberts, to adjourn at 10:40 am. Motion approved unanimously.
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