WATER & LIGHT COMMITTEE MEETING
REGULAR MONTHLY MEETING
WEDNESDAY, JULY 26, 2006
6:30 P.M. AT UTILITY SHOP, 15 OLD 92
MINUTES
The regular monthly meeting of the Evansville Water & Light Committee was held on July 26, 2006, at 6:30 p.m. at the Evansville Utility Shop.
ROLL CALL IN ATTENDANCE
Thomas Cothard, Chairperson
John Sornson, Alderperson
John Rasmussen, Foreman
Eric Jepperson, City Finance Director
Chairperson Cothard called the meeting of the City of Evansville Water & Light Committee to order at 6:30 p.m.
Motion by Chairperson Cothard, seconded by Alderperson Sornson, to approve the June 28, 2006 minutes of the Water and Light Committee as printed. Motion carried.
Citizen Concerns
Concern of Brandi Harnack was discussed on receiving a second credit for monthly sewer bill charge on a residential property for watering of a re-done new lawn. Motion by Chairperson Cothard to deny the request, seconded by Alderperson Sornson. Motion carried.
Committee Reports – Foreman John Rasmussen
Foreman Rasmussen reported on the operations of the Water & Light Utility. No action was taken.
Foreman Rasmussen spoke on the status of the PSC forecasted water rate case. Discussion followed. Motion by Chairperson Cothard, seconded by Alderperson Sornson, to submit the water rate case to the PSC. Motion Carried.
Discussion on the 2006 operating budget and any changes or additions for submitting the proposed 2007 operating budget. No action was taken.
The meeting was adjourned at 6:50 p.m.
Respectfully submitted,
Eric Jepperson
These minutes are preliminary and subject to approval by the Water & Light Committee at their next regularly scheduled meeting.
Sunday, December 3, 2006
Miinutes; Water and Light: June 2006
WATER & LIGHT COMMITTEE MEETING
WEDNESDAY, JUNE 28, 2006
6:30 P.M. AT CITY HALL
MINUTES
ROLL CALL IN ATTENDANCE
John Sornson, Alderperson
Dennis Wessels, Alderperson Scott George, Superintendent
John Rasmussen, Foreman
Eric Jepperson, City Finance Director
Alderperson Wessels called the meeting of the City of Evansville Water & Light Committee to order at 6:32 p.m.
Motion by Alderperson Wessels, seconded by Alderperson Sornson, to approve the May 31, 2006 minutes of the Water and Light Committee as printed. Motion carried.
Citizen Concerns
Judy Hale spoke of concerns of her power being disconnected due to unpaid utility bills, which resulted in food being spoiled in her refrigerator/freezer. She requested that the City of Evansville Water & Light Utility reimburse her for the cost of the spoiled food. Motion by Alderperson Wessels, seconded by Alderperson Sornson, to deny her request. Motion carried.
Comments from Mike Robinson of North Prairie Productions, LLC. Discussion followed. No action was taken.
Comments from Tom Paque of WPPI of a proposal to join WPPI, and of potential service they could provide to North Prairie Productions, LLC. Discussion followed. No action was taken.
Committee Reports – Superintendent George
Superintendent George reported on Well #3 operations.
Superintendent George reported on bids submitted for a new asphalt parking lot at the City of Evansville Water & Light shop. Motion by Alderperson Wessels, seconded by Alderperson Sornson, to accept the low bid by Bartelt Enterprises, Inc for $19,246.84. Motion carried.
Superintendent George reported on five-year capital plan for 2007-2011. No action was taken.
The meeting was adjourned at 7:50 p.m.
Respectfully submitted,
Eric Jepperson
These minutes are preliminary and subject to approval by the Water & Light Committee at their next regularly scheduled meeting.
WEDNESDAY, JUNE 28, 2006
6:30 P.M. AT CITY HALL
MINUTES
ROLL CALL IN ATTENDANCE
John Sornson, Alderperson
Dennis Wessels, Alderperson Scott George, Superintendent
John Rasmussen, Foreman
Eric Jepperson, City Finance Director
Alderperson Wessels called the meeting of the City of Evansville Water & Light Committee to order at 6:32 p.m.
Motion by Alderperson Wessels, seconded by Alderperson Sornson, to approve the May 31, 2006 minutes of the Water and Light Committee as printed. Motion carried.
Citizen Concerns
Judy Hale spoke of concerns of her power being disconnected due to unpaid utility bills, which resulted in food being spoiled in her refrigerator/freezer. She requested that the City of Evansville Water & Light Utility reimburse her for the cost of the spoiled food. Motion by Alderperson Wessels, seconded by Alderperson Sornson, to deny her request. Motion carried.
Comments from Mike Robinson of North Prairie Productions, LLC. Discussion followed. No action was taken.
Comments from Tom Paque of WPPI of a proposal to join WPPI, and of potential service they could provide to North Prairie Productions, LLC. Discussion followed. No action was taken.
Committee Reports – Superintendent George
Superintendent George reported on Well #3 operations.
Superintendent George reported on bids submitted for a new asphalt parking lot at the City of Evansville Water & Light shop. Motion by Alderperson Wessels, seconded by Alderperson Sornson, to accept the low bid by Bartelt Enterprises, Inc for $19,246.84. Motion carried.
Superintendent George reported on five-year capital plan for 2007-2011. No action was taken.
The meeting was adjourned at 7:50 p.m.
Respectfully submitted,
Eric Jepperson
These minutes are preliminary and subject to approval by the Water & Light Committee at their next regularly scheduled meeting.
Miniutes; Water and Light: May 2006
WATER & LIGHT COMMITTEE MEETING
WEDNESDAY, MAY 31, 2006
6:30 P.M. AT CITY HALL
MINUTES
ROLL CALL IN ATTENDANCE
Thomas Cothard, Chairperson
John Sornson, Alderperson
Dennis Wessels, Alderperson Scott George, Superintendent
John Rasmussen, Foreman
Eric Jepperson, City Finance Director
Chairperson Cothard called the meeting of the City of Evansville Water & Light Committee to order at 6:30 p.m.
Motion by Chairperson Cothard, seconded by Alderperson Sornson, to approve the April 26, 2006 minutes of the Water and Light Committee as printed. Motion carried.
Citizen Concerns
Ald. Fred Juergens spoke of his concerns of utility poles in Franklin Park. There was discussion on various options and potential expenses of removing the poles. Superintendent George agreed to follow up on the issue and report back at a later date. No action was taken.
Committee Reports – Superintendent George
Superintendent George reported on Well #3 status. Tests of the well have been excellent. Plan is to start operation of the well on Monday, June 5, 2006. No action was taken.
Superintendent George reported on status of WPPI. Discussion followed. WPPI will attend the next Common Council meeting, June 13, 2006 to discuss potential membership.
Discussion of WECC administered programs. No action was taken.
Superintendent George reported on capital projects. No action was taken.
Foreman Rasmussen reported on May electric service disconnections. Thirty services were disconnected. No action was taken.
The meeting was adjourned at 7:31 p.m.
Respectfully submitted,
Eric Jepperson
These minutes are preliminary and subject to approval by the Water & Light Committee at their next regularly scheduled meeting.
WEDNESDAY, MAY 31, 2006
6:30 P.M. AT CITY HALL
MINUTES
ROLL CALL IN ATTENDANCE
Thomas Cothard, Chairperson
John Sornson, Alderperson
Dennis Wessels, Alderperson Scott George, Superintendent
John Rasmussen, Foreman
Eric Jepperson, City Finance Director
Chairperson Cothard called the meeting of the City of Evansville Water & Light Committee to order at 6:30 p.m.
Motion by Chairperson Cothard, seconded by Alderperson Sornson, to approve the April 26, 2006 minutes of the Water and Light Committee as printed. Motion carried.
Citizen Concerns
Ald. Fred Juergens spoke of his concerns of utility poles in Franklin Park. There was discussion on various options and potential expenses of removing the poles. Superintendent George agreed to follow up on the issue and report back at a later date. No action was taken.
Committee Reports – Superintendent George
Superintendent George reported on Well #3 status. Tests of the well have been excellent. Plan is to start operation of the well on Monday, June 5, 2006. No action was taken.
Superintendent George reported on status of WPPI. Discussion followed. WPPI will attend the next Common Council meeting, June 13, 2006 to discuss potential membership.
Discussion of WECC administered programs. No action was taken.
Superintendent George reported on capital projects. No action was taken.
Foreman Rasmussen reported on May electric service disconnections. Thirty services were disconnected. No action was taken.
The meeting was adjourned at 7:31 p.m.
Respectfully submitted,
Eric Jepperson
These minutes are preliminary and subject to approval by the Water & Light Committee at their next regularly scheduled meeting.
Minutes; Water and Light: April 2006
WATER & LIGHT COMMITTEE MEETING
WEDNESDAY, APRIL 26, 2006
6:30 P.M. AT OLD HWY 92
MINUTES
ROLL CALL IN ATTENDANCE
Thomas Cothard, Chairperson
John Sornson, Alderperson
Dennis Wessels, Alderperson Scott George, Superintendent
John Rasmussen, Foreman
Eric Jepperson, City Finance Director
Chairperson Cothard called the meeting of the City of Evansville Water & Light Committee to order at 6:35 p.m.
Motion by Alderperson Sornson, seconded by Alderperson Wessels, to approve the March 29, 2006 minutes of the Water and Light Committee as printed. Motion carried.
Citizen Concerns
Mr. Lewis Farnsworth spoke of his concerns on Deferred Payment Agreements on Utility Service Billings for residential accounts. Superintendent George agreed to follow up on the issue with the Wisconsin Public Service Commission (PSC). No action was taken.
Committee Reports – Superintendent George
Superintendent George reported on Well #3 Construction status. No action was taken.
Superintendent George reported on the preliminary forecasted water and electric rate case study. There was discussion of the issues involved. No action was taken.
Superintendent George reported on status of WPPI. Discussion followed. Superintendent George will meet with people at WPPI. WPPI will attend a future Common Council meeting to discuss potential membership.
The meeting was adjourned at 7:03 p.m.
Respectfully submitted,
Eric Jepperson
These minutes are preliminary and subject to approval by the Water & Light Committee at their next regularly scheduled meeting.
WEDNESDAY, APRIL 26, 2006
6:30 P.M. AT OLD HWY 92
MINUTES
ROLL CALL IN ATTENDANCE
Thomas Cothard, Chairperson
John Sornson, Alderperson
Dennis Wessels, Alderperson Scott George, Superintendent
John Rasmussen, Foreman
Eric Jepperson, City Finance Director
Chairperson Cothard called the meeting of the City of Evansville Water & Light Committee to order at 6:35 p.m.
Motion by Alderperson Sornson, seconded by Alderperson Wessels, to approve the March 29, 2006 minutes of the Water and Light Committee as printed. Motion carried.
Citizen Concerns
Mr. Lewis Farnsworth spoke of his concerns on Deferred Payment Agreements on Utility Service Billings for residential accounts. Superintendent George agreed to follow up on the issue with the Wisconsin Public Service Commission (PSC). No action was taken.
Committee Reports – Superintendent George
Superintendent George reported on Well #3 Construction status. No action was taken.
Superintendent George reported on the preliminary forecasted water and electric rate case study. There was discussion of the issues involved. No action was taken.
Superintendent George reported on status of WPPI. Discussion followed. Superintendent George will meet with people at WPPI. WPPI will attend a future Common Council meeting to discuss potential membership.
The meeting was adjourned at 7:03 p.m.
Respectfully submitted,
Eric Jepperson
These minutes are preliminary and subject to approval by the Water & Light Committee at their next regularly scheduled meeting.
Minutes; Water and Light: January 2006
Evansville Water & Light Committee
Special Meeting
Tuesday, January 10, 2006, 6:00 PM
City Hall, 31 S. Madison St., Evansville, WI
MINUTES
Chairman Cothard called the meeting to order at 6:10 PM. Present were Chairperson Cothard, Ald. Sornson, and Ald. Wessels. Staff present was Scott George, Superintendent of Water & Light Department, and Bill Connors, City Administrator
Motion by Cothard, seconded by Sorson, to defer approval of the minutes of the December 28, 2005, meeting until the next regular meeting on January 25, 2006. Motion passed.
Motion by Cothard, seconded by Sornson, to approve letter of engagement with Virchow Krause & Co. LLP for year-end bookkeeping services and preparation of the 2005 report to the Wisconsin Public Service Commission. Ald. Sornson asked Mr. Connors if it would be possible to hire a person with fewer qualifications to be the city finance director and then use the service of Virchow Krause & Co. each year to perform some of the more complex accounting duties, if the city continues to have difficulty finding a highly qualified person to be the city finance director. Mr. Connors said that would be possible, but he thinks that the combination of salary for the less qualified city finance director plus the fees of Virchow Krause would be greater than the salary of the highly qualified city finance director the city is seeking to hire. Motion passed.
Motion by Cothard, seconded by Sornson, to approve request from the Evansville Community Partnership for a grant in the amount of $3,950 from public benefits money for the 2006 Evansville Community Earth Day Energy Fair. The members of the committee commented that the Water & Light Department has made a similar contribution to the Energy Fair in past years. Motion passed.
Motion by Cothard, seconded by Wessels, to adjourn at 6:15 PM. Motion passed.
Prepared by
William E. Connors
City Administrator
Minutes of meetings of the Water & Light Committee are not official until approved by the committee.
Special Meeting
Tuesday, January 10, 2006, 6:00 PM
City Hall, 31 S. Madison St., Evansville, WI
MINUTES
Chairman Cothard called the meeting to order at 6:10 PM. Present were Chairperson Cothard, Ald. Sornson, and Ald. Wessels. Staff present was Scott George, Superintendent of Water & Light Department, and Bill Connors, City Administrator
Motion by Cothard, seconded by Sorson, to defer approval of the minutes of the December 28, 2005, meeting until the next regular meeting on January 25, 2006. Motion passed.
Motion by Cothard, seconded by Sornson, to approve letter of engagement with Virchow Krause & Co. LLP for year-end bookkeeping services and preparation of the 2005 report to the Wisconsin Public Service Commission. Ald. Sornson asked Mr. Connors if it would be possible to hire a person with fewer qualifications to be the city finance director and then use the service of Virchow Krause & Co. each year to perform some of the more complex accounting duties, if the city continues to have difficulty finding a highly qualified person to be the city finance director. Mr. Connors said that would be possible, but he thinks that the combination of salary for the less qualified city finance director plus the fees of Virchow Krause would be greater than the salary of the highly qualified city finance director the city is seeking to hire. Motion passed.
Motion by Cothard, seconded by Sornson, to approve request from the Evansville Community Partnership for a grant in the amount of $3,950 from public benefits money for the 2006 Evansville Community Earth Day Energy Fair. The members of the committee commented that the Water & Light Department has made a similar contribution to the Energy Fair in past years. Motion passed.
Motion by Cothard, seconded by Wessels, to adjourn at 6:15 PM. Motion passed.
Prepared by
William E. Connors
City Administrator
Minutes of meetings of the Water & Light Committee are not official until approved by the committee.
Saturday, December 2, 2006
Minutes: Public Works: December 2006 (Met 1/3 because of xmas)
Public Works Committee Meeting Minutes
Regular Meeting
Wednesday, January 3 at 6:30 p.m.
City Hall, 31 S. Madison St., Evansville, WI
1. Call the meeting to order @ 6:00 PM.
2. Roll Call: Ald. Hammann (Chair), Ald. Juergens & Ald. Sornson. Staff: Dave Wartenweiler, Public Works Director, & Dave Sauer, City Engineer. Quorum attained.
3. Minutes of November meeting unanimously approved on a Juergens-Sornson motion.
4. Citizen appearances – NA
5. Discussion with Rock County Regarding County. Highway M
Rock County director of Public Works, Benjamin Coopman reviewed the importance of the proposed enhancements to County Highway M, requesting the city of Evansville & Rock County work cooperate on Hwy. M upgrades.
City Engineer, Dave Sauer, provided an update on the proposed changes to Hwy. M:
1. The city plans to extend water & sewer mains to the Biodiesel plant down Hwy. M.
2. North of the railroad tracks to Hwy. 14, the city plans to reconstruct Hwy. M to city urban standards.
3. South of the railroad tracks Hwy. M will be widened past the Biodiesel plant to account for a drive by lane into the plant.
4. Additional access points to Hwy. M from the proposed Industrial park.
The engineer is 75% complete with the road design.
The county requests the city enter into a formal agreement to facilitate cooperation regarding Hwy. M upgrades.
• Assign the City Administrator and City Engineer to investigate a formal agreement with Rock County regarding County Road M unanimously approved on a Hammann-Sornson motion.
Requested Rock County to contact the WiDOT regarding painting turning lines on Hwy. M intersection with Hwy. 14.
6. Discussion and possible motion to approve Main Street engineering design
A. Review Final Main Street Design
Last month the City Engineer reviewed the Foth & Van Dyke’s Main Street and sidewalk elevation designs. Tonight we complete the evaluation by reviewing utility upgrades and street grades.
The sanitary sewer will be 12” PVC buried at the deepest depth located in the center of the road. The Main Street sewer mains will feed into Maple Street sewer main as it’s carried to the wastewater treatment plant. The storm sewer will be 18”concrete pipe buried at the shallowest depth located on the south side of the road. The water mains will be 10” ductile iron located on the north side of the road. Discussed possible special assessment for utility hookup to properties along Main St.
Examined street engineering construction drawings and grade locations. The design minimizes the steps into businesses by use of ramps into the entrances. Discussed strength on roadbed on withstanding truck traffic. The following is the cross section of the new road:
Cross Section of Brick Paver Section of Main Street
• 3.5” Paving Brick
• ¼” bed of sand (and in between the brick)
• 6” to 8” of reinforced concrete
• 6” to 8” of crushed aggregate
Cross Section of Asphalt Section of Main Street
• 4” Asphalt
• 4” of crushed aggregate
• 8” of gravel
Reviewed public comment from the December 21 Main Street Design Open House at Haugan Insurance. Each business owner had individual time with the engineers to discuss exactly how the construction will effect their operation.
• Project timeline is critical for the operation of each business.
• Communication between contractors and businesses critical.
• Each business can expect 6 days of closure do to construction.
• Feedback on the location of light fixtures.
• Night Owl issues. Reconstruct Maple Street to the alley. This change will increase project cost 7%.
• Improved and safe temporary sidewalk into businesses.
• Road signage issues.
• Foth & Van Dyke’s Main Street design unanimously approved on a Hammann-Juergens motion.
B. Discussion on downtown side street parking, municipal lot and off-site parking.
In March 2006 we took an inventory of existing off-site parking, municipal lot parking & side street parking in downtown Evansville:
Location Number of Stalls
Main Street 111
Madison Street 33
Maple Street 22
North Municipal Lot (off Montgomery Ct.) 38
Municipal Lot off Maple Street 55
Municipal Lot behind Grange Mall 14 (32 private lots)
• 273 Total Available Downtown Parking Stalls
Our survey found city’s the North Municipal Lot (off Montgomery Ct.) at 65% capacity and Municipal Lot off Maple Street at 50% capacity during peak business activity.
Business leaders in attendance unanimously agree that current number of parking stalls is insufficient to support current business activities.
Main Street parking will be unavailable during construction (111 parking stalls) and 10 stalls will be occupied for Old Ace Hardware renovation. An estimate 150 – 170 parking stalls are required during peak business activity. Contractors will require parking for vehicles, equipment & staging materials. The downtown will have approximately 150 available parking stalls during Main St. construction.
We need to locate 50 – 75 additional parking spots.
We reviewed the motions from the March meeting with the newly appointed City Administrator.
• Request city administrator to contact the State employee commuters and ask them to relocate away from North Municipal Lot (off Montgomery Ct.) during Main Street reconstruction.
• Request city administrator to investigate parking availability for the following locations: 1) old union Co-op location for contractor staging area & equipment parking; 2) Roller rink parking lot, 3) Fire district parking lot, 4) Dean community center & adjacent church parking lot.
• Requested these issues be given top priority by the City Administrator.
7. North Prairie Productions Biodiesel Facility
Foth & Van Dyke and Strand engineering firms are cooperating in the design of the storm water and erosion control. Improvements in the design occurred as a result of Strand’s recommendations. Additional storm water modeling required as a part of the design changes. Final storm water design by next public works meeting.
8. Lake Leota Reclamation Update
The V-notch seems to be working properly, but it will take time (months) for the lake to completely drain.
SOLE new web site: lakeleota.org
9. Communications from City Engineer
Combined new Intra-city and future bike path route plans. Made minor adjustments.
• Request Foth & Van Dyke’s to draw up the new Bike Path Route plan unanimously approved on a Hammann- Juergens motion.
Noticed that the most recent changes to the City’s Transportation Plan via the Smart Growth Plan have not been incorporated into the City’s Smart Growth Transportation Map.
• Request Foth & Van Dyke’s to update the City’s Smart Growth Transportation Map unanimously approved on a Hammann- Juergens motion.
Discussed the time line for awarding bids so the Main Street construction will start in middle of April.
10. Communications of Public Works Director
Current Public Works projects include:
• Plowing City Streets
• Sign Replacing
• Constructing new bathrooms in Countryside Park. Building is almost erected.
• Cutting down & trimming trees.
• Street sweeping.
• Clean out Dean Center.
• Moving into new Public Works garage.
11. Interior remodeling of City Hall
On January 1, the city staff will move into the Dean Center while City Hall is remodeled. Public Works has been getting the Dean Center ready for the move. Organizing phone and Internet hookups, clean up Dean Center.
The City Engineer submitted City Hall remodeling plans for contractors to bid on January 9. Projected remodeling start date is the last week of January. The project should take 8 weeks with a projected start date of April 2.
12. Review of 2006 Smart Growth Action Items
• Transportation #1.1 - PASER rating for road quality will be reported in March.
• Transportation #1.2 – Review Transportation Network Map every 2 years – Updated in 2006 – Complete.
• Transportation #3 – Sidewalk Plan – Completed in 2006.
• Transportation #5.1 – Design road network according to traffic patterns – continuous
• Transportation #5.2 – Adopt a Class B Highway Ordinance – Not Applicable – Complete
• Transportation #6.1 – Reduced speed on USH 14 between Elmer Road & city limits – Complete
• Transportation #9.1 – Downtown parking – part of Main St. reconstruction in 2007 – Complete
• Transportation #9.2 – Replace downtown sidewalks & curbing – Main St. reconstruction in 2007.
• Utilities & Community Facilities #4.1 – Develop a regional storm water management plan with Union township – Not Complete – Part of the Evansville-Union Boundary & Extraterritorial agreements
• Agricultural, Natural & Resources #1 – Require analysis for soils with engineering limitations –Part of public works site plan checklists – complete.
• Agricultural, Natural & Resources #4.1 - Wellhead Protection ordinance enacted in January 2006.
• Economic Development #3.1 – Downtown streetscape plan – Complete
• Economic Development #3.2 – Support the historic design/character by investing in needed lighting, signage, pedestrian amenities, plantings and other improvements identified in the streetscape plan part of Main St. reconstruction in 2007 – Complete.
• Economic Development #3.3 - Complete an evaluation of parking availability and consider opportunities to establish parking on vacant lots, as well as shared parking areas along Union Street - Complete.
• Land Use #3.1 – Expand identification, directional, and historic street signage – Not Complete.
Next month we’ll look into 2007 Smart Growth Action Items
13. New Business
A. Motion to recommend to Council approval of Resolution #2006-52, authorize the representative to file the Recycling Grants to Responsible Units and Recycling Efficiency Incentive grant applications
This motion transfers the Authority for the Recycling grants from Public Works director to City Clerk.
• Recommend to Council approval of Resolution #2006-52, authorizing the City Clerk as representative to file the Recycling Grants to Responsible Units and Recycling Efficiency Incentive grant applications unanimously approved on a Hammann- Juergens motion.
14. Unfinished Business
A. Exchange Street Name Change
Reviewed City Resolution required to change the name of Exchange Street to Union Street. No changes made to the resolution going to council.
B. Citizens Concerns - Reviewed Citizens concerns received during the past month:
• New stop signs on 5th St. – Randy Carlson, 101 N. 5th St. complained that there is already to many stop signs in Evansville and adding more signs were unneccessary.
The city received a request from citizen Joseph Vaughn to add stop signs at the intersections of Lincoln Court and Lincoln Street, Lincoln Street and Higgins Drive, Badger Drive and Higgins Drive, Abbey Drive or Higgins Drive and 5th Street, Meadow Lane or West Main Street and 5th Street, and speed bumps on the 400 block of Badger Drive, 400 block of Lincoln Street, 300 block of Higgins Drive, and Higgins and Fowler Circles.
Public Works reviewed traffic violations in that area. City engineer drew up a traffic count plan. The Police radar speed trailer was used to measure traffic count and speed. The city engineer reviewed the traffic for the 5th Ave. area and recommended adding stop signs at 5th Ave. and Badger & Main St. intersections. This will divert traffic to 6th St. (new West Side collector road expected completion in 2006.)
The City has also received compliments from citizens such as Ron & Ann Marie Bennett 31 N. 5th St. on how the new stop signs are reducing speeds on 5th St. and how much safer the intersection of 5th & Badger is for children walking to school.
15. Meeting adjourned @ 9:07 p.m. on a Hammann-Juergens motion
Next Meeting: Monday, January 22 at 6:00 p.m.
February’s Meeting: Wednesday, February 28 at 6:00 p.m.
Bill Hammann Chair, Public Works Committee
Regular Meeting
Wednesday, January 3 at 6:30 p.m.
City Hall, 31 S. Madison St., Evansville, WI
1. Call the meeting to order @ 6:00 PM.
2. Roll Call: Ald. Hammann (Chair), Ald. Juergens & Ald. Sornson. Staff: Dave Wartenweiler, Public Works Director, & Dave Sauer, City Engineer. Quorum attained.
3. Minutes of November meeting unanimously approved on a Juergens-Sornson motion.
4. Citizen appearances – NA
5. Discussion with Rock County Regarding County. Highway M
Rock County director of Public Works, Benjamin Coopman reviewed the importance of the proposed enhancements to County Highway M, requesting the city of Evansville & Rock County work cooperate on Hwy. M upgrades.
City Engineer, Dave Sauer, provided an update on the proposed changes to Hwy. M:
1. The city plans to extend water & sewer mains to the Biodiesel plant down Hwy. M.
2. North of the railroad tracks to Hwy. 14, the city plans to reconstruct Hwy. M to city urban standards.
3. South of the railroad tracks Hwy. M will be widened past the Biodiesel plant to account for a drive by lane into the plant.
4. Additional access points to Hwy. M from the proposed Industrial park.
The engineer is 75% complete with the road design.
The county requests the city enter into a formal agreement to facilitate cooperation regarding Hwy. M upgrades.
• Assign the City Administrator and City Engineer to investigate a formal agreement with Rock County regarding County Road M unanimously approved on a Hammann-Sornson motion.
Requested Rock County to contact the WiDOT regarding painting turning lines on Hwy. M intersection with Hwy. 14.
6. Discussion and possible motion to approve Main Street engineering design
A. Review Final Main Street Design
Last month the City Engineer reviewed the Foth & Van Dyke’s Main Street and sidewalk elevation designs. Tonight we complete the evaluation by reviewing utility upgrades and street grades.
The sanitary sewer will be 12” PVC buried at the deepest depth located in the center of the road. The Main Street sewer mains will feed into Maple Street sewer main as it’s carried to the wastewater treatment plant. The storm sewer will be 18”concrete pipe buried at the shallowest depth located on the south side of the road. The water mains will be 10” ductile iron located on the north side of the road. Discussed possible special assessment for utility hookup to properties along Main St.
Examined street engineering construction drawings and grade locations. The design minimizes the steps into businesses by use of ramps into the entrances. Discussed strength on roadbed on withstanding truck traffic. The following is the cross section of the new road:
Cross Section of Brick Paver Section of Main Street
• 3.5” Paving Brick
• ¼” bed of sand (and in between the brick)
• 6” to 8” of reinforced concrete
• 6” to 8” of crushed aggregate
Cross Section of Asphalt Section of Main Street
• 4” Asphalt
• 4” of crushed aggregate
• 8” of gravel
Reviewed public comment from the December 21 Main Street Design Open House at Haugan Insurance. Each business owner had individual time with the engineers to discuss exactly how the construction will effect their operation.
• Project timeline is critical for the operation of each business.
• Communication between contractors and businesses critical.
• Each business can expect 6 days of closure do to construction.
• Feedback on the location of light fixtures.
• Night Owl issues. Reconstruct Maple Street to the alley. This change will increase project cost 7%.
• Improved and safe temporary sidewalk into businesses.
• Road signage issues.
• Foth & Van Dyke’s Main Street design unanimously approved on a Hammann-Juergens motion.
B. Discussion on downtown side street parking, municipal lot and off-site parking.
In March 2006 we took an inventory of existing off-site parking, municipal lot parking & side street parking in downtown Evansville:
Location Number of Stalls
Main Street 111
Madison Street 33
Maple Street 22
North Municipal Lot (off Montgomery Ct.) 38
Municipal Lot off Maple Street 55
Municipal Lot behind Grange Mall 14 (32 private lots)
• 273 Total Available Downtown Parking Stalls
Our survey found city’s the North Municipal Lot (off Montgomery Ct.) at 65% capacity and Municipal Lot off Maple Street at 50% capacity during peak business activity.
Business leaders in attendance unanimously agree that current number of parking stalls is insufficient to support current business activities.
Main Street parking will be unavailable during construction (111 parking stalls) and 10 stalls will be occupied for Old Ace Hardware renovation. An estimate 150 – 170 parking stalls are required during peak business activity. Contractors will require parking for vehicles, equipment & staging materials. The downtown will have approximately 150 available parking stalls during Main St. construction.
We need to locate 50 – 75 additional parking spots.
We reviewed the motions from the March meeting with the newly appointed City Administrator.
• Request city administrator to contact the State employee commuters and ask them to relocate away from North Municipal Lot (off Montgomery Ct.) during Main Street reconstruction.
• Request city administrator to investigate parking availability for the following locations: 1) old union Co-op location for contractor staging area & equipment parking; 2) Roller rink parking lot, 3) Fire district parking lot, 4) Dean community center & adjacent church parking lot.
• Requested these issues be given top priority by the City Administrator.
7. North Prairie Productions Biodiesel Facility
Foth & Van Dyke and Strand engineering firms are cooperating in the design of the storm water and erosion control. Improvements in the design occurred as a result of Strand’s recommendations. Additional storm water modeling required as a part of the design changes. Final storm water design by next public works meeting.
8. Lake Leota Reclamation Update
The V-notch seems to be working properly, but it will take time (months) for the lake to completely drain.
SOLE new web site: lakeleota.org
9. Communications from City Engineer
Combined new Intra-city and future bike path route plans. Made minor adjustments.
• Request Foth & Van Dyke’s to draw up the new Bike Path Route plan unanimously approved on a Hammann- Juergens motion.
Noticed that the most recent changes to the City’s Transportation Plan via the Smart Growth Plan have not been incorporated into the City’s Smart Growth Transportation Map.
• Request Foth & Van Dyke’s to update the City’s Smart Growth Transportation Map unanimously approved on a Hammann- Juergens motion.
Discussed the time line for awarding bids so the Main Street construction will start in middle of April.
10. Communications of Public Works Director
Current Public Works projects include:
• Plowing City Streets
• Sign Replacing
• Constructing new bathrooms in Countryside Park. Building is almost erected.
• Cutting down & trimming trees.
• Street sweeping.
• Clean out Dean Center.
• Moving into new Public Works garage.
11. Interior remodeling of City Hall
On January 1, the city staff will move into the Dean Center while City Hall is remodeled. Public Works has been getting the Dean Center ready for the move. Organizing phone and Internet hookups, clean up Dean Center.
The City Engineer submitted City Hall remodeling plans for contractors to bid on January 9. Projected remodeling start date is the last week of January. The project should take 8 weeks with a projected start date of April 2.
12. Review of 2006 Smart Growth Action Items
• Transportation #1.1 - PASER rating for road quality will be reported in March.
• Transportation #1.2 – Review Transportation Network Map every 2 years – Updated in 2006 – Complete.
• Transportation #3 – Sidewalk Plan – Completed in 2006.
• Transportation #5.1 – Design road network according to traffic patterns – continuous
• Transportation #5.2 – Adopt a Class B Highway Ordinance – Not Applicable – Complete
• Transportation #6.1 – Reduced speed on USH 14 between Elmer Road & city limits – Complete
• Transportation #9.1 – Downtown parking – part of Main St. reconstruction in 2007 – Complete
• Transportation #9.2 – Replace downtown sidewalks & curbing – Main St. reconstruction in 2007.
• Utilities & Community Facilities #4.1 – Develop a regional storm water management plan with Union township – Not Complete – Part of the Evansville-Union Boundary & Extraterritorial agreements
• Agricultural, Natural & Resources #1 – Require analysis for soils with engineering limitations –Part of public works site plan checklists – complete.
• Agricultural, Natural & Resources #4.1 - Wellhead Protection ordinance enacted in January 2006.
• Economic Development #3.1 – Downtown streetscape plan – Complete
• Economic Development #3.2 – Support the historic design/character by investing in needed lighting, signage, pedestrian amenities, plantings and other improvements identified in the streetscape plan part of Main St. reconstruction in 2007 – Complete.
• Economic Development #3.3 - Complete an evaluation of parking availability and consider opportunities to establish parking on vacant lots, as well as shared parking areas along Union Street - Complete.
• Land Use #3.1 – Expand identification, directional, and historic street signage – Not Complete.
Next month we’ll look into 2007 Smart Growth Action Items
13. New Business
A. Motion to recommend to Council approval of Resolution #2006-52, authorize the representative to file the Recycling Grants to Responsible Units and Recycling Efficiency Incentive grant applications
This motion transfers the Authority for the Recycling grants from Public Works director to City Clerk.
• Recommend to Council approval of Resolution #2006-52, authorizing the City Clerk as representative to file the Recycling Grants to Responsible Units and Recycling Efficiency Incentive grant applications unanimously approved on a Hammann- Juergens motion.
14. Unfinished Business
A. Exchange Street Name Change
Reviewed City Resolution required to change the name of Exchange Street to Union Street. No changes made to the resolution going to council.
B. Citizens Concerns - Reviewed Citizens concerns received during the past month:
• New stop signs on 5th St. – Randy Carlson, 101 N. 5th St. complained that there is already to many stop signs in Evansville and adding more signs were unneccessary.
The city received a request from citizen Joseph Vaughn to add stop signs at the intersections of Lincoln Court and Lincoln Street, Lincoln Street and Higgins Drive, Badger Drive and Higgins Drive, Abbey Drive or Higgins Drive and 5th Street, Meadow Lane or West Main Street and 5th Street, and speed bumps on the 400 block of Badger Drive, 400 block of Lincoln Street, 300 block of Higgins Drive, and Higgins and Fowler Circles.
Public Works reviewed traffic violations in that area. City engineer drew up a traffic count plan. The Police radar speed trailer was used to measure traffic count and speed. The city engineer reviewed the traffic for the 5th Ave. area and recommended adding stop signs at 5th Ave. and Badger & Main St. intersections. This will divert traffic to 6th St. (new West Side collector road expected completion in 2006.)
The City has also received compliments from citizens such as Ron & Ann Marie Bennett 31 N. 5th St. on how the new stop signs are reducing speeds on 5th St. and how much safer the intersection of 5th & Badger is for children walking to school.
15. Meeting adjourned @ 9:07 p.m. on a Hammann-Juergens motion
Next Meeting: Monday, January 22 at 6:00 p.m.
February’s Meeting: Wednesday, February 28 at 6:00 p.m.
Bill Hammann Chair, Public Works Committee
Minues: Public Works: November 2006
Public Works Committee Meeting Minutes
Regular Meeting
Monday, November 27, 2006, 6:00 p.m.
City Hall, 31 S. Madison St., Evansville, WI
1. Call the meeting to order @ 6:00 PM.
2. Roll Call: Ald. Hammann (Chair), Ald. Juergens & Ald. Sornson. Staff: Dave Wartenweiler, Public Works Director, & Dave Sauer, City Engineer. Quorum attained.
3. Minutes of October meeting unanimously approved on a Hammann-Juergens motion.
4. Citizen appearances – NA
5. Downtown Stereoscope Plan
A. Review Final Main Street Design
The City Engineer reviewed the Foth & Van Dyke’s Main Street design. The city engineer reviewed the location of right a ways along Main St. comparing to location of sidewalks. He reviewed sidewalk width in front of all structures on Main Street. Discussed number of parking spaces & locations.
The City Engineer passed out sidewalk design elevations. The design minimizes the steps into businesses by use of ramps into the entrances. Reviewed all building entrances that will not be barrier free. Only two businesses will not be barrier free. Main Street sidewalk elevations will be distributed to all businesses along Main St.
Reviewed crosswalk locations. Added a crosswalk extended down the west wide of Rail Road Street.
Determined an Open House would be the best approach for Public Comment.
Main Street Design Open House: December 21, 4:30 p.m. to 6:30 p.m. at Haugan Insurance
6. Lake Leota Reclamation Plan
Terra completed V-notch and cofferdam. They did a very professional job, but there was a lot of pooling behind the rip-rap holding the fabric that runs under the grade down to the new cut in the dam. Dave Sauer said the V-notch was built according to his design. The Rip-rap and Fabric are required to protect the dam substructure. The engineer believes the V-notch is working properly and it will take time (months) for the lake to completely drain. The pooling water seen upstream from the V-notch is from a saturated lake bed.
7. Preliminary Site Plan Review
A. North Prairie Productions Biodiesel Facility
• Transportation – Reviewed truck traffic flow into and exiting the facility. Two driveway access into site. Engineer recommends a left turn by-pass lane on CTY M going south. Improvements along County Road M built to urban street standards. Reviewed internal roads and fire access roads. Gravel road adjacent to R/R for track maintenance and fire protection access. Sidewalk to the industrial area not required. Reviewed R/R crossing. Discussed extending connecting road limits along CTY M to city limits.
• Sanitary Sewer – A 611’ sanitary sewer line 8 inches in diameter will run down County Road M connecting the Biodiesel plant to the WWTP. Discussed the potential concentration levels of Methanol in sanitary sewer and determine the levels to be safe and not harmful to the WWTP. A sanitary flow meter and sampling port is included on the site plan. The facility will discharge an average of 65 gpm (100 gpm at peak). This is a huge amount of sanitary discharge. Discussed the use of recirculating chillers. Discussed sanitary sewer hook up fees.
• Highly recommend use of recirculating chillers to reduce the impact on the WWTP unanimously approved on a Hammann-Juergens motion.
• Storm Sewer – Several on site storage ponds eventually flowing toward 24” storm sewer under County Road M. Process area contained. Reviewed visual inspection system procedures for storm water discharge from process area.
• Water Main – A 10” main required for fire suppression. Service size undefined at this time.
• Recommend North Prairie Productions site plan to planing commission committee contingent upon reviewing Public Works reviewing wastewater discharge plans unanimously approved on a Hammann-Sornson motion.
8. Communications from City Engineer
Reviewed bike path locations, made some minor adjustments.
9. Communications of Public Works Director
Current Public Works projects include:
• Leaf pickup.
• Sign Replacing
• Constructing new bathrooms in Countryside Park.
• Mowing at cemetery & city parks.
• Cutting down & trimming trees.
• Lots of street sweeping.
• Painting traffic signage
• Completed Water street paving.
10. Interior remodeling of City Hall
On January 1, the city staff will move into the Dean Center while City Hall is remodeled. Public Works has been getting the Dean Center ready for the move. Organizing phone and Internet hookups, clean up Dean Center. Completing moving the YMCA out of the Dean Center has become a distraction. Discussed physical moving issues.
The City Engineer is ready to submit City Hall remodeling plans for contractors to bid. Projected remodeling start date is January 15.
11. Unfinished Business
The city attorny reviewed Evansville’s fence ordinance. His opinion is that a fence should be measured from the ground up. Directed the building inspector to enforce the fense ordinance according to these standards on a complaint basis.
12. New Business
A. Citizens Concerns - Reviewed several Citizens concerns received during the past month:
• Sink Hole at the intersection of Main Street and Court Street – The hole was opened for several day while it’s cause was investigated before it was filled in and repair. Discussed contractor warrentee on recently constructed road.
• Turn lines on HWY 14 and CTY M – several citizens have complained regarding the lack of turning lane signage. A year after requesting identification of turning lanes on Hwy. 14 and County road M intersection, DOT placed small signs identifying the turn lanes on the side of Hwy. 14. The city of Evansville recently painted turning lanes, and requested larger signage from the DOT.
• Missing Sidewalk Connections – One of the newer neighborhoods on the west side has not completed their sidewalk in a timely manner. The location has been noted and will be included in the City’s sidewalk construction plans.
B. Discussion to approve a stop sign at intersection of Orchard View Drive and County Road M.
This recently completed minor collector road is intersecting a major collector and creating safety concerns.
• Recommend to common council an ordinance amending stop sign locations to include a stop sign at the northeast coner of Orchard View Drive and County Road M. intersection unanimously approved on a Juergens-Sornson motion.
C. Exchange Street Name Change
Request City Attorney informs Public Works why Exchange Street name has not been changed to South Union St.
13. Meeting adjourned @ 9:22 p.m. on a Hammann-Juergens motion
Next Meeting: Wednesday, January 3 at 6:30 p.m.
Bill Hammann Chair, Public Works Committee
Regular Meeting
Monday, November 27, 2006, 6:00 p.m.
City Hall, 31 S. Madison St., Evansville, WI
1. Call the meeting to order @ 6:00 PM.
2. Roll Call: Ald. Hammann (Chair), Ald. Juergens & Ald. Sornson. Staff: Dave Wartenweiler, Public Works Director, & Dave Sauer, City Engineer. Quorum attained.
3. Minutes of October meeting unanimously approved on a Hammann-Juergens motion.
4. Citizen appearances – NA
5. Downtown Stereoscope Plan
A. Review Final Main Street Design
The City Engineer reviewed the Foth & Van Dyke’s Main Street design. The city engineer reviewed the location of right a ways along Main St. comparing to location of sidewalks. He reviewed sidewalk width in front of all structures on Main Street. Discussed number of parking spaces & locations.
The City Engineer passed out sidewalk design elevations. The design minimizes the steps into businesses by use of ramps into the entrances. Reviewed all building entrances that will not be barrier free. Only two businesses will not be barrier free. Main Street sidewalk elevations will be distributed to all businesses along Main St.
Reviewed crosswalk locations. Added a crosswalk extended down the west wide of Rail Road Street.
Determined an Open House would be the best approach for Public Comment.
Main Street Design Open House: December 21, 4:30 p.m. to 6:30 p.m. at Haugan Insurance
6. Lake Leota Reclamation Plan
Terra completed V-notch and cofferdam. They did a very professional job, but there was a lot of pooling behind the rip-rap holding the fabric that runs under the grade down to the new cut in the dam. Dave Sauer said the V-notch was built according to his design. The Rip-rap and Fabric are required to protect the dam substructure. The engineer believes the V-notch is working properly and it will take time (months) for the lake to completely drain. The pooling water seen upstream from the V-notch is from a saturated lake bed.
7. Preliminary Site Plan Review
A. North Prairie Productions Biodiesel Facility
• Transportation – Reviewed truck traffic flow into and exiting the facility. Two driveway access into site. Engineer recommends a left turn by-pass lane on CTY M going south. Improvements along County Road M built to urban street standards. Reviewed internal roads and fire access roads. Gravel road adjacent to R/R for track maintenance and fire protection access. Sidewalk to the industrial area not required. Reviewed R/R crossing. Discussed extending connecting road limits along CTY M to city limits.
• Sanitary Sewer – A 611’ sanitary sewer line 8 inches in diameter will run down County Road M connecting the Biodiesel plant to the WWTP. Discussed the potential concentration levels of Methanol in sanitary sewer and determine the levels to be safe and not harmful to the WWTP. A sanitary flow meter and sampling port is included on the site plan. The facility will discharge an average of 65 gpm (100 gpm at peak). This is a huge amount of sanitary discharge. Discussed the use of recirculating chillers. Discussed sanitary sewer hook up fees.
• Highly recommend use of recirculating chillers to reduce the impact on the WWTP unanimously approved on a Hammann-Juergens motion.
• Storm Sewer – Several on site storage ponds eventually flowing toward 24” storm sewer under County Road M. Process area contained. Reviewed visual inspection system procedures for storm water discharge from process area.
• Water Main – A 10” main required for fire suppression. Service size undefined at this time.
• Recommend North Prairie Productions site plan to planing commission committee contingent upon reviewing Public Works reviewing wastewater discharge plans unanimously approved on a Hammann-Sornson motion.
8. Communications from City Engineer
Reviewed bike path locations, made some minor adjustments.
9. Communications of Public Works Director
Current Public Works projects include:
• Leaf pickup.
• Sign Replacing
• Constructing new bathrooms in Countryside Park.
• Mowing at cemetery & city parks.
• Cutting down & trimming trees.
• Lots of street sweeping.
• Painting traffic signage
• Completed Water street paving.
10. Interior remodeling of City Hall
On January 1, the city staff will move into the Dean Center while City Hall is remodeled. Public Works has been getting the Dean Center ready for the move. Organizing phone and Internet hookups, clean up Dean Center. Completing moving the YMCA out of the Dean Center has become a distraction. Discussed physical moving issues.
The City Engineer is ready to submit City Hall remodeling plans for contractors to bid. Projected remodeling start date is January 15.
11. Unfinished Business
The city attorny reviewed Evansville’s fence ordinance. His opinion is that a fence should be measured from the ground up. Directed the building inspector to enforce the fense ordinance according to these standards on a complaint basis.
12. New Business
A. Citizens Concerns - Reviewed several Citizens concerns received during the past month:
• Sink Hole at the intersection of Main Street and Court Street – The hole was opened for several day while it’s cause was investigated before it was filled in and repair. Discussed contractor warrentee on recently constructed road.
• Turn lines on HWY 14 and CTY M – several citizens have complained regarding the lack of turning lane signage. A year after requesting identification of turning lanes on Hwy. 14 and County road M intersection, DOT placed small signs identifying the turn lanes on the side of Hwy. 14. The city of Evansville recently painted turning lanes, and requested larger signage from the DOT.
• Missing Sidewalk Connections – One of the newer neighborhoods on the west side has not completed their sidewalk in a timely manner. The location has been noted and will be included in the City’s sidewalk construction plans.
B. Discussion to approve a stop sign at intersection of Orchard View Drive and County Road M.
This recently completed minor collector road is intersecting a major collector and creating safety concerns.
• Recommend to common council an ordinance amending stop sign locations to include a stop sign at the northeast coner of Orchard View Drive and County Road M. intersection unanimously approved on a Juergens-Sornson motion.
C. Exchange Street Name Change
Request City Attorney informs Public Works why Exchange Street name has not been changed to South Union St.
13. Meeting adjourned @ 9:22 p.m. on a Hammann-Juergens motion
Next Meeting: Wednesday, January 3 at 6:30 p.m.
Bill Hammann Chair, Public Works Committee
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