Public Works Committee
Regular Meeting
Tuesday, March. 25, 2008 at 6:00 p.m.
Public Works Shop, 535 South Madison Street, Evansville, WI
MINUTES
1 Call the meeting to order
2 Roll Call – all present
3 Motion to Approve Agenda- Fred moved, John seconded; passes unanimously
4 Motions to Approve minutes of the following meeting; Feb. 26th, 2008 and March 10, 2008- Fred moved, John seconded; passes unanimously
5 Citizen appearances- none other than agenda items
6 Lake Leota
A Update on soil borings, DNR application, possible refill, etc.
One year extension on dam repairs granted by DNR
SOLE found a boring machine, they will look into it further
4 or 6 borings needed, should get results within 2 months of taking samples
Joe at Vierbecher was not too sure about a lake refill and how that would affect a dredging project
Weeds- depends upon whether we fill the lake or not
7 Site Plan Reviews
A Community center- Legal checks to be done by zoning administrator in regards to flood plain map
B Manor – still need light plan specs
C Firestation – will re-submit with new stormwater plan
8 Construction Updates
A Main Street Progress Report
Sidewalk will be repaired by gas co.
Still putting together costs for signage and lights
B County Trunk Highway M Progress Report (To be brought back up in spring)
C North Prairie Productions Progress Report (stay on agenda through construction halt)
D Capstone Ridge Phase 2 Progress Report (To be brought back in spring)
In default with parkland fees
E Westfield Meadows Progress Report
Waiting on spring for pond review
F Madison Street (TH 59) Progress Report (To be brought back next year)
Pre-construction meeting last week
South water main first- detour up on 3-31-08
Done June 7th, and then WIDOT comes in
9 Communications from City Engineer –
A WWTF
Putting together costs (cap & operating) to decide best option; expect something in May
B West side park bids should go out.
10 Communications of Public Works Director –
A Snow removal costs 2007-2008.
Obviously much higher than budgeted for due to extreme winter conditions
B Motion to recommend council approve purchase of new snow plows- Fred moved and John seconded- passed unanimously via a roll call vote
C Motion to approve the filling of the vacant mechanic position
Moved by Fred, seconded by John, passed unanimously
D DOT safe routes to school – application due April 4, 2008.
City administrator to get this done
11 New Business
A Motion to recommend to city council approve a resolution for a stormwater planning grant application.
B Discussion and possible action regarding Excess brick pavers
Motion made by Fred and seconded by John to donate the Stoughton bricks to the Senior/Community center so they can dispose of as they see fit. Passed unanimously.
12 Old Business
A West side water issue (to remain on agenda indefinitely)
Draft of utility creation ordinance in April & ready for action in May
Greenway sediment removal to be done when it dries
Vision pond project to be done in June or July
B CRS Update
FEMA to do site visit in June or July
13 Adjourn
Mason Braunschweig, Chair, Public Works Committee
Please turn off all cell phones while the meeting is in session. Thank you!
Wednesday, April 23, 2008
Friday, April 18, 2008
Minutes: Evansville-Union Implementation Committee: March 2008
EVANSVILLE/UNION IMPLEMENTATION COMMITTEE
Wednesday April 16, 2008, 6:00 p.m.
Evansville City Hall
MINUTES
Call to order at 6:00 p.m.
Present: Bob Janes, Janis Ringhand, Tom Cothard. Absent: Marty Johnson, Bill Hammann, Don Krajeck. No quorum.
Approval of minutes postponed to next meeting.
Alicia Rankin, Energy Services Representative, was present to discuss the Evansville Water & Light services and Wisconsin Public Power, Inc. (WPPI) affiliation. Alicia explained the Public Benefits program, energy star programs, Focus on Energy, commercial programs and incentives, industrial programs and municipal programs. Assistance may be available for any number of projects from lighting upgrades to industrial equipment.
Discussion on Parks & Recreation, Bike Trails and Lake Leota, postponed to next meeting.
Next meeting Wednesday, May 21, 2008 6:00 p.m., City Hall.
Adjourn at 6:55 p.m.
Wednesday April 16, 2008, 6:00 p.m.
Evansville City Hall
MINUTES
Call to order at 6:00 p.m.
Present: Bob Janes, Janis Ringhand, Tom Cothard. Absent: Marty Johnson, Bill Hammann, Don Krajeck. No quorum.
Approval of minutes postponed to next meeting.
Alicia Rankin, Energy Services Representative, was present to discuss the Evansville Water & Light services and Wisconsin Public Power, Inc. (WPPI) affiliation. Alicia explained the Public Benefits program, energy star programs, Focus on Energy, commercial programs and incentives, industrial programs and municipal programs. Assistance may be available for any number of projects from lighting upgrades to industrial equipment.
Discussion on Parks & Recreation, Bike Trails and Lake Leota, postponed to next meeting.
Next meeting Wednesday, May 21, 2008 6:00 p.m., City Hall.
Adjourn at 6:55 p.m.
Minutes: Redevelopment: April 17, 2008
Evansville Redevelopment Authority
Board of Commissioners
Regular Meeting
Tuesday, April 17, 2008, 5:30 pm
Evansville High School, 640 S. Fifth Street, Evansville, Wisconsin
MINUTES
I. Roll Call. Present: Betsy Ahner, Tony Wyse, Barb Jacobson, and John Decker. Absent: Chris Eager, Roger Roth, and Tom Calley. Also present: Executive Director Dan Wietecha.
II. Old Business.
a. Economic Development Summit Task Force Presentations. The meeting was held jointly with the Economic Development Committee to hear the recommendations of the task forces. The task forces were Workforce Development, Governmental Relations, Downtown Revitalization, Marketing, and Entrepreneurial Environment & Networking.
b. TID #5. The Board noted that there would be lots of opportunities for redevelopment and that the TID #5 Project Plan should be reviewed in light of the Task Force presentations. The Board also noted its responsibility for explaining tax increment financing and individual projects to the public.
III. New Business.
a. Chair. Jacobson nominated, seconded by Ahner, John Decker to serve as Chair through April 2009. There were no other nominations. Decker was elected by unanimous vote.
b. Vice Chair. Jacobson nominated, seconded by Wyse, Betsy Ahner to serve as Vice Chair through April 2009. There were no other nominations. Ahner was elected by unanimous vote.
IV. Adjournment. With no further business, Wyse made a motion, seconded by Jacobson, to adjourn. Motion passed unanimously.
Board of Commissioners
Regular Meeting
Tuesday, April 17, 2008, 5:30 pm
Evansville High School, 640 S. Fifth Street, Evansville, Wisconsin
MINUTES
I. Roll Call. Present: Betsy Ahner, Tony Wyse, Barb Jacobson, and John Decker. Absent: Chris Eager, Roger Roth, and Tom Calley. Also present: Executive Director Dan Wietecha.
II. Old Business.
a. Economic Development Summit Task Force Presentations. The meeting was held jointly with the Economic Development Committee to hear the recommendations of the task forces. The task forces were Workforce Development, Governmental Relations, Downtown Revitalization, Marketing, and Entrepreneurial Environment & Networking.
b. TID #5. The Board noted that there would be lots of opportunities for redevelopment and that the TID #5 Project Plan should be reviewed in light of the Task Force presentations. The Board also noted its responsibility for explaining tax increment financing and individual projects to the public.
III. New Business.
a. Chair. Jacobson nominated, seconded by Ahner, John Decker to serve as Chair through April 2009. There were no other nominations. Decker was elected by unanimous vote.
b. Vice Chair. Jacobson nominated, seconded by Wyse, Betsy Ahner to serve as Vice Chair through April 2009. There were no other nominations. Ahner was elected by unanimous vote.
IV. Adjournment. With no further business, Wyse made a motion, seconded by Jacobson, to adjourn. Motion passed unanimously.
Thursday, April 17, 2008
Minutes; Park Board: April 2008
City of Evansville
Park and Recreation Board Regular Monthly Meeting
Evansville City Hall Council Chamber
Monday, April 14, 2008 6:00 p.m.
Minutes
Call to order at 6:00 p.m. by Chair Juergens. Members present: Fred Juergens, Jerry Krueger, Jeff Farnsworth, Sue Merritt, Rich Modaff, Ron Carlsen (6:05), Staff: Rick Hamacher & Ray Anderson. Also present: Gib Wiedenhoeft (SOLE) and Member-elect Janis Ringhand.
Motion to waive the reading of the minutes of the March 17, 2008 meeting and approve them as printed by Krueger/Modaff. Approved unanimously.
Motion to approve the agenda by consensus.
Citizen appearances: Chris Roberts, 645 Hillside Ct., regarding West Side Park. Mr. Roberts lives adjacent to the park and was concerned about the type of landscaping; he is putting in an in-ground pool and has concerns about leaves falling on his property. Ray Anderson stated that he didn’t expect tall leafy trees in that area as it is next to the parking lot. Ray stated he would request pine trees if tall trees are required there. Mr. Roberts inquired as to the type of ball field that is planned; it is a multi-use softball and baseball field. Ray informed Mr. Roberts that the playground will be installed this year as per plans, after the parking lot is in.
SOLE report: Gib Wiedenhoeft reported that the lake is red tagged in the areas that soil borings will take place. Right now there is too much water due to the spring thaw. Jim Turner has information about a boring machine the city could use to take these tests if the engineering firm can not get out to the site. It is anticipated that the engineering firm will be able to get to the site. SOLE’s next meeting is scheduled for Wednesday, April 23.
Chair report & Common Council items: Sue Merritt and Fred Juergens will continue on the PRB as citizen members appointed by Mayor Decker.
Discussion on Lake Leota dredging: The PRB Committee determined they will make a recommendation to the Council regarding the Lake, once the variables are known (such as cost of dredging, testing results).
Reports/updates by Park Maintenance Supervisor Ray Anderson: The parks are very wet at this point in time.
a. Leota Park has limited access due to water. Ray is getting restrooms ready to open the week of April 20.
b. Nothing
c. Nothing
d. Play ground equipment will be installed after parking lot is in.
e. Nothing
Aquatic Report by Director Rick Hamacher.
a. Aquatic staff is being hired. Testing of staff taking place at Edgerton Pool.
b. Park store concerns – reviewed report from Tammy Pomplun and discussed past operational losses and reasons for change of hours of operation.
c. Park Store will operate same hours as in the past with the least expense to the city, with the exception of being opened during swim team meets.
Old business: Allen Creek wall restoration estimate from Kendall Wethal for $25,000.00 for himself and 2 men to restore about 200’, $13,000.00 for labor and $11,000.00 materials, $1,000.00 misc... Ray and staff would assist. Footville Rock will allow us to presort rock, liability insurance is their only concern. Ray indicated areas of priority as 130’ around the spillway to the point and 90’ left of the dry bridge.
Discussion on the next phase of solar panels at pool. We need to make public aware of the cost savings the solar panels provide.
Discussion on installing grind rail at skateboard park. The equipment has been purchased and Ray needs input on where to locate the equipment. A motion to install the equipment at Ray’s discretion and available time, with advice from former skate park advisors, by Krueger/Merritt, passed 4-2.
Ringhand advised the board that Tammy Pomplun is continuing to gather information about a 4th of July Pool rededication. She was not able to attend this meeting, will attend next month.
New Business: On a Modaff/Farnsworth motion we “Commended Fred Juergens for diligence and hard work on the Park & Recreation Board”. Motion passed 5-0 (Fred abstained).
Adjourned at 7:10 p.m. on a Modaff/Farnsworth motion, unanimous.
Next meeting May 19, 2008, 6:00 p.m. City Hall.
Park and Recreation Board Regular Monthly Meeting
Evansville City Hall Council Chamber
Monday, April 14, 2008 6:00 p.m.
Minutes
Call to order at 6:00 p.m. by Chair Juergens. Members present: Fred Juergens, Jerry Krueger, Jeff Farnsworth, Sue Merritt, Rich Modaff, Ron Carlsen (6:05), Staff: Rick Hamacher & Ray Anderson. Also present: Gib Wiedenhoeft (SOLE) and Member-elect Janis Ringhand.
Motion to waive the reading of the minutes of the March 17, 2008 meeting and approve them as printed by Krueger/Modaff. Approved unanimously.
Motion to approve the agenda by consensus.
Citizen appearances: Chris Roberts, 645 Hillside Ct., regarding West Side Park. Mr. Roberts lives adjacent to the park and was concerned about the type of landscaping; he is putting in an in-ground pool and has concerns about leaves falling on his property. Ray Anderson stated that he didn’t expect tall leafy trees in that area as it is next to the parking lot. Ray stated he would request pine trees if tall trees are required there. Mr. Roberts inquired as to the type of ball field that is planned; it is a multi-use softball and baseball field. Ray informed Mr. Roberts that the playground will be installed this year as per plans, after the parking lot is in.
SOLE report: Gib Wiedenhoeft reported that the lake is red tagged in the areas that soil borings will take place. Right now there is too much water due to the spring thaw. Jim Turner has information about a boring machine the city could use to take these tests if the engineering firm can not get out to the site. It is anticipated that the engineering firm will be able to get to the site. SOLE’s next meeting is scheduled for Wednesday, April 23.
Chair report & Common Council items: Sue Merritt and Fred Juergens will continue on the PRB as citizen members appointed by Mayor Decker.
Discussion on Lake Leota dredging: The PRB Committee determined they will make a recommendation to the Council regarding the Lake, once the variables are known (such as cost of dredging, testing results).
Reports/updates by Park Maintenance Supervisor Ray Anderson: The parks are very wet at this point in time.
a. Leota Park has limited access due to water. Ray is getting restrooms ready to open the week of April 20.
b. Nothing
c. Nothing
d. Play ground equipment will be installed after parking lot is in.
e. Nothing
Aquatic Report by Director Rick Hamacher.
a. Aquatic staff is being hired. Testing of staff taking place at Edgerton Pool.
b. Park store concerns – reviewed report from Tammy Pomplun and discussed past operational losses and reasons for change of hours of operation.
c. Park Store will operate same hours as in the past with the least expense to the city, with the exception of being opened during swim team meets.
Old business: Allen Creek wall restoration estimate from Kendall Wethal for $25,000.00 for himself and 2 men to restore about 200’, $13,000.00 for labor and $11,000.00 materials, $1,000.00 misc... Ray and staff would assist. Footville Rock will allow us to presort rock, liability insurance is their only concern. Ray indicated areas of priority as 130’ around the spillway to the point and 90’ left of the dry bridge.
Discussion on the next phase of solar panels at pool. We need to make public aware of the cost savings the solar panels provide.
Discussion on installing grind rail at skateboard park. The equipment has been purchased and Ray needs input on where to locate the equipment. A motion to install the equipment at Ray’s discretion and available time, with advice from former skate park advisors, by Krueger/Merritt, passed 4-2.
Ringhand advised the board that Tammy Pomplun is continuing to gather information about a 4th of July Pool rededication. She was not able to attend this meeting, will attend next month.
New Business: On a Modaff/Farnsworth motion we “Commended Fred Juergens for diligence and hard work on the Park & Recreation Board”. Motion passed 5-0 (Fred abstained).
Adjourned at 7:10 p.m. on a Modaff/Farnsworth motion, unanimous.
Next meeting May 19, 2008, 6:00 p.m. City Hall.
Monday, April 14, 2008
Minutes; Historic Preservation March 2008
Evansville Historic Preservation Commission
Minutes
Wednesday, March 19, 2008 7:00 P.M.
3rd Floor, City Hall
Present: Dennis Wessels, Richard Modaff, John Decker, Steve Christens, Steve Culbertson, Betsy Ahner
Also Present: Chris Eager, Mayor Sandy Decker
The meeting was called to order at 7:00 PM by chair Richard Modaff. Motion by Dennis Wessels, second by Steve Culbertson to waive the reading of February 20, 2008 minutes and approve them as read. Motion carried.
Applications – Appearances
16 W. Main Street – Eager Fox LLC – Renovation Plans (consideration of this item was delayed until Chris Eager could be present) Chris Eager explained the plans for the building at 16 W. Main Street and showed photos of what the building looked like without the brick addition on the front. He also presented drawings showing the proposed exterior and interior designs. They would like to remove the brick to restore the front of the building and add onto the rear of the building to expand the first floor retail space and make room for two apartments on the second floor. John Decker explained the importance of staying with the plans that were approved by the HPC and coming before HPC for approval of changes that are made to the approved plans. Motion by John Decker to approve the proposed project subject to the owners building in conformity with the drawings and renderings exhibited. Any changes made to the proposed drawings and renderings must come before the HPC for pre-approval. Second by Dennis Wessels. Motion carried.
Old Business:
a. Inventory of Pavers from Main Street Project
John Decker reported that there are approximately 67 pallets left of which 10 are the red street pavers and 57 are a buff/concrete color. The value is $.60 each or approximately $11,700 for the lot. There is a list of people who have expressed interest in purchasing the bricks and the HPC was asked their thoughts on who they should be sold to and for how much. Motion by Dennis Wessels that the buff/concrete bricks be sold to City of Evansville residents first for $.90 per brick with the proceeds going towards historic lighting. The red bricks to be retained by the City for use in patching and repair of the bricks on Main Street. Second by Steve Culbertson. Motion carried.
b. Standpipe Designation
Our standpipe is now listed on the National Register of Historic Places and we are responsible for its preservation.
Administrative:
a. Grove Society: John Decker reported he will be submitting the 2007 Annual Report. The Chamber of Commerce has decided it does not want to relocate to the Historic Baker Office Building but the ECP is interested. The Chamber would like to use the whole building that they are presently sharing and ECP would like to relocate by May, but that can be somewhat flexible. John has talked to Rich Schuch of Paul Davis Restoration. They have a restoration person on staff and are interested in working on the project with us. They have agreed to provide free and reduced rate work and will try to get a discount on materials. The Chamber has also promised some financial help.
b. Redevelopment Authority: Betsy Ahner reported that the RDA met with Chris Eager to discuss the building at 16 W. Main and they are supportive of the project. They are also concerned about several vacant buildings in the downtown and are discussing ways to work with the owners to find purposes for the buildings.
-John Decker reported the Eager Building is being nominated by the Wisconsin Department of Commerce for the National Trust Housing and Urban Development Secretaries’ Award for Excellence in Historic Preservation. We will hear the results in September. Only one award is given for the entire country. An application is also going to be submitted for the State Historical Society Award for Restoration that is awarded in the fall. It is the same award that the Farnsworths won for their restoration on the corner of Main Street and Madison Street.
c. Plaque programs: there is some interest in the program
d. Management of Documents: the police have done one years worth of their records and are pleased with the results.
e. Second Historic District: a Letter of Intent to file is due in September and the application is due in October for a grant for funding to do the writing of the Historic District application. It was suggested we concentrate on South First Street and hold an open forum to let people know about the project and what the designation can mean to them. John will contact Tim Heggland to get a rough idea of the cost of the two districts and designation of 8 individual properties and then we will know if we can do it all in one grant cycle or if we have to do it in two or more. He will also ask Tim for a price to do a Saturday forum and if it is better to do a district first or the individual designations.
Comments and Concerns:
Banner for light poles: Mayor Decker explained that the current banners do not fit on the new poles. The price for a custom silk-screened banner is $75 and she estimates we have 13 poles on Main Street with 1 or 2 more on Madison Street. Motion by Steve Culbertson to earmark $1,350 towards banners for the City light poles. This is to cover half the cost (one banner per pole) in the downtown area. Second by Dennis Wessels. Motion carried.
Dennis reported that he asked for more information on the cost of installing the decorative light poles in the historic district and learned that state law requires the use of underground cables. He suggested that we might be able to use some of them on East Main where underground cables are already in place. The Mayor suggested using them on Madison Street. The Office of Energy Independence would like to see more LED lights in use. Can the decorative lights be retrofitted? The LED lights are much cheaper to run and the light doesn’t scatter as much as traditional lighting.
Motion by Dennis Wessels to adjourn. Second by Steve Christens. Motion carried.
The minutes of the Evansville Historic Preservation Commission are not official until approved by the Commission.
Minutes
Wednesday, March 19, 2008 7:00 P.M.
3rd Floor, City Hall
Present: Dennis Wessels, Richard Modaff, John Decker, Steve Christens, Steve Culbertson, Betsy Ahner
Also Present: Chris Eager, Mayor Sandy Decker
The meeting was called to order at 7:00 PM by chair Richard Modaff. Motion by Dennis Wessels, second by Steve Culbertson to waive the reading of February 20, 2008 minutes and approve them as read. Motion carried.
Applications – Appearances
16 W. Main Street – Eager Fox LLC – Renovation Plans (consideration of this item was delayed until Chris Eager could be present) Chris Eager explained the plans for the building at 16 W. Main Street and showed photos of what the building looked like without the brick addition on the front. He also presented drawings showing the proposed exterior and interior designs. They would like to remove the brick to restore the front of the building and add onto the rear of the building to expand the first floor retail space and make room for two apartments on the second floor. John Decker explained the importance of staying with the plans that were approved by the HPC and coming before HPC for approval of changes that are made to the approved plans. Motion by John Decker to approve the proposed project subject to the owners building in conformity with the drawings and renderings exhibited. Any changes made to the proposed drawings and renderings must come before the HPC for pre-approval. Second by Dennis Wessels. Motion carried.
Old Business:
a. Inventory of Pavers from Main Street Project
John Decker reported that there are approximately 67 pallets left of which 10 are the red street pavers and 57 are a buff/concrete color. The value is $.60 each or approximately $11,700 for the lot. There is a list of people who have expressed interest in purchasing the bricks and the HPC was asked their thoughts on who they should be sold to and for how much. Motion by Dennis Wessels that the buff/concrete bricks be sold to City of Evansville residents first for $.90 per brick with the proceeds going towards historic lighting. The red bricks to be retained by the City for use in patching and repair of the bricks on Main Street. Second by Steve Culbertson. Motion carried.
b. Standpipe Designation
Our standpipe is now listed on the National Register of Historic Places and we are responsible for its preservation.
Administrative:
a. Grove Society: John Decker reported he will be submitting the 2007 Annual Report. The Chamber of Commerce has decided it does not want to relocate to the Historic Baker Office Building but the ECP is interested. The Chamber would like to use the whole building that they are presently sharing and ECP would like to relocate by May, but that can be somewhat flexible. John has talked to Rich Schuch of Paul Davis Restoration. They have a restoration person on staff and are interested in working on the project with us. They have agreed to provide free and reduced rate work and will try to get a discount on materials. The Chamber has also promised some financial help.
b. Redevelopment Authority: Betsy Ahner reported that the RDA met with Chris Eager to discuss the building at 16 W. Main and they are supportive of the project. They are also concerned about several vacant buildings in the downtown and are discussing ways to work with the owners to find purposes for the buildings.
-John Decker reported the Eager Building is being nominated by the Wisconsin Department of Commerce for the National Trust Housing and Urban Development Secretaries’ Award for Excellence in Historic Preservation. We will hear the results in September. Only one award is given for the entire country. An application is also going to be submitted for the State Historical Society Award for Restoration that is awarded in the fall. It is the same award that the Farnsworths won for their restoration on the corner of Main Street and Madison Street.
c. Plaque programs: there is some interest in the program
d. Management of Documents: the police have done one years worth of their records and are pleased with the results.
e. Second Historic District: a Letter of Intent to file is due in September and the application is due in October for a grant for funding to do the writing of the Historic District application. It was suggested we concentrate on South First Street and hold an open forum to let people know about the project and what the designation can mean to them. John will contact Tim Heggland to get a rough idea of the cost of the two districts and designation of 8 individual properties and then we will know if we can do it all in one grant cycle or if we have to do it in two or more. He will also ask Tim for a price to do a Saturday forum and if it is better to do a district first or the individual designations.
Comments and Concerns:
Banner for light poles: Mayor Decker explained that the current banners do not fit on the new poles. The price for a custom silk-screened banner is $75 and she estimates we have 13 poles on Main Street with 1 or 2 more on Madison Street. Motion by Steve Culbertson to earmark $1,350 towards banners for the City light poles. This is to cover half the cost (one banner per pole) in the downtown area. Second by Dennis Wessels. Motion carried.
Dennis reported that he asked for more information on the cost of installing the decorative light poles in the historic district and learned that state law requires the use of underground cables. He suggested that we might be able to use some of them on East Main where underground cables are already in place. The Mayor suggested using them on Madison Street. The Office of Energy Independence would like to see more LED lights in use. Can the decorative lights be retrofitted? The LED lights are much cheaper to run and the light doesn’t scatter as much as traditional lighting.
Motion by Dennis Wessels to adjourn. Second by Steve Christens. Motion carried.
The minutes of the Evansville Historic Preservation Commission are not official until approved by the Commission.
Thursday, April 10, 2008
Minutes: Finance and Labor: April 2008
City of Evansville
Finance & Labor Relations Committee
Regular Meeting
Thursday, April 3, 2008, 5:30 pm
City Hall, 31 S. Madison Street, Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 5:30 pm by Chair Tom Cothard.
II. Roll Call. Present: Chair Cothard and Alderpersons Mason Braunschweig and Diane Roberts. Also present: Administrator Dan Wietecha, Tom DenBoer, Dave and Tina Rosmiller, Rob and Erin Svaske, Tracy Schroeder, and Wally Shannon.
III. Approve Agenda. Braunschweig made a motion, seconded by Roberts, to approve the agenda as presented. Motion approved unanimously.
IV. Minutes of March 6, 2008, Meeting. Roberts made a motion, seconded by Braunschweig, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.
V. Citizen Appearances. None.
VI. Water and Light Bills. Cothard made a motion, seconded by Braunschweig, to approve the Water and Light bills in the amount of $618,959.82 and authorize their payment. Motion approved unanimously on a roll call vote.
VII. City Bills. Cothard made a motion, seconded by Roberts, to approve the City bills in the amount of $266,844.29 and authorize their payment. Motion approved unanimously on a roll call vote.
VIII. Unfinished Business:
a. Youth Center Agreement. Chair of the Youth Center Advisory Board Dave Rossmiller said several disagreements were preventing finalizing the agreement. Due to some miscommunication, the Board had budgeted about $4000 more than the Common Council had for programming. CEO of the YMCA of Northern Rock County Tom DenBoer indicated he sees the program as simply providing the service, not leasing or maintaining the building.
The Committee indicated that the Common Council had budgeted $34,556 for programming and $3,994 for building maintenance and repairs. The Committee directed Wietecha to revise the draft contract to hold the YMCA responsible only for programming and asked that the contract be ready for approval by the May meeting.
b. Union Contracts. The Committee did not discuss.
IX. New Business:
a. Public Works Mechanic Position Description. The Committee noted that the description more accurately reflects the duties of the position, particularly for performing non-mechanic work. Cothard made a motion, seconded by Roberts, to approve the revised position description for the Public Works Mechanic. Motion approved unanimously.
b. Lease of Two Plow Trucks. Wietecha distributed a revised lease proposal and indicated that the Public Works Committee had recommended its approval. The current plow trucks are 1992, 1994, and 1995 models. The trucks are getting old, and this has been an especially demanding winter for maintenance. One new truck was budgeted for this year; the proposed lease is a cost effective way to acquire two new trucks. Cothard made a motion, seconded by Braunschweig, to recommend Common Council approve the lease-to-purchase for two plow trucks (capital budget #C819). Motion approved unanimously on a roll call vote.
c. Eager Fuchs, LLC. Wietecha noted that the development agreement was based on conditions that the Redevelopment Authority and Historic Preservation Commission had discussed. The building is currently a burnt out shell. Rehabilitation would comply with National Park Service criteria. When completed, it would result in two apartments plus retail space. Tax increment projections indicate a payback period of about nine years. Cothard made a motion, seconded by Roberts, to recommend Common Council approve the development agreement with Eager Fuchs, LLC. Braunschweig made a motion, seconded by Cothard, to revise the agreement to include a liquidated damages clause for the amount of the grant plus liquidated damages. Amendment passed unanimously. Original motion, as amended, approved unanimously on a roll call vote.
d. Snow Removal Expenses. Wietecha presented preliminary expenses for the 2007-2008 winter. Wages, including taxes and retirement, are over $71,000, about double the 2006-2007 season. Fuel, repairs, and other expenses through February are over double the entire previous season; March and April bills have not yet been totaled. Under Presidential Emergency FEMA-3285, the city is eligible to recoup a portion of the expenses due to the February 5-6 blizzard; the city’s application will be sent in the next couple weeks.
X. Adjournment. Cothard made a motion, seconded by Braunschweig, to adjourn. Motion approve unanimously at 6:25.
Finance & Labor Relations Committee
Regular Meeting
Thursday, April 3, 2008, 5:30 pm
City Hall, 31 S. Madison Street, Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 5:30 pm by Chair Tom Cothard.
II. Roll Call. Present: Chair Cothard and Alderpersons Mason Braunschweig and Diane Roberts. Also present: Administrator Dan Wietecha, Tom DenBoer, Dave and Tina Rosmiller, Rob and Erin Svaske, Tracy Schroeder, and Wally Shannon.
III. Approve Agenda. Braunschweig made a motion, seconded by Roberts, to approve the agenda as presented. Motion approved unanimously.
IV. Minutes of March 6, 2008, Meeting. Roberts made a motion, seconded by Braunschweig, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.
V. Citizen Appearances. None.
VI. Water and Light Bills. Cothard made a motion, seconded by Braunschweig, to approve the Water and Light bills in the amount of $618,959.82 and authorize their payment. Motion approved unanimously on a roll call vote.
VII. City Bills. Cothard made a motion, seconded by Roberts, to approve the City bills in the amount of $266,844.29 and authorize their payment. Motion approved unanimously on a roll call vote.
VIII. Unfinished Business:
a. Youth Center Agreement. Chair of the Youth Center Advisory Board Dave Rossmiller said several disagreements were preventing finalizing the agreement. Due to some miscommunication, the Board had budgeted about $4000 more than the Common Council had for programming. CEO of the YMCA of Northern Rock County Tom DenBoer indicated he sees the program as simply providing the service, not leasing or maintaining the building.
The Committee indicated that the Common Council had budgeted $34,556 for programming and $3,994 for building maintenance and repairs. The Committee directed Wietecha to revise the draft contract to hold the YMCA responsible only for programming and asked that the contract be ready for approval by the May meeting.
b. Union Contracts. The Committee did not discuss.
IX. New Business:
a. Public Works Mechanic Position Description. The Committee noted that the description more accurately reflects the duties of the position, particularly for performing non-mechanic work. Cothard made a motion, seconded by Roberts, to approve the revised position description for the Public Works Mechanic. Motion approved unanimously.
b. Lease of Two Plow Trucks. Wietecha distributed a revised lease proposal and indicated that the Public Works Committee had recommended its approval. The current plow trucks are 1992, 1994, and 1995 models. The trucks are getting old, and this has been an especially demanding winter for maintenance. One new truck was budgeted for this year; the proposed lease is a cost effective way to acquire two new trucks. Cothard made a motion, seconded by Braunschweig, to recommend Common Council approve the lease-to-purchase for two plow trucks (capital budget #C819). Motion approved unanimously on a roll call vote.
c. Eager Fuchs, LLC. Wietecha noted that the development agreement was based on conditions that the Redevelopment Authority and Historic Preservation Commission had discussed. The building is currently a burnt out shell. Rehabilitation would comply with National Park Service criteria. When completed, it would result in two apartments plus retail space. Tax increment projections indicate a payback period of about nine years. Cothard made a motion, seconded by Roberts, to recommend Common Council approve the development agreement with Eager Fuchs, LLC. Braunschweig made a motion, seconded by Cothard, to revise the agreement to include a liquidated damages clause for the amount of the grant plus liquidated damages. Amendment passed unanimously. Original motion, as amended, approved unanimously on a roll call vote.
d. Snow Removal Expenses. Wietecha presented preliminary expenses for the 2007-2008 winter. Wages, including taxes and retirement, are over $71,000, about double the 2006-2007 season. Fuel, repairs, and other expenses through February are over double the entire previous season; March and April bills have not yet been totaled. Under Presidential Emergency FEMA-3285, the city is eligible to recoup a portion of the expenses due to the February 5-6 blizzard; the city’s application will be sent in the next couple weeks.
X. Adjournment. Cothard made a motion, seconded by Braunschweig, to adjourn. Motion approve unanimously at 6:25.
Tuesday, April 8, 2008
Minutes: Evansville Common Council Meeting of the Whole: Saturday: April 5, 2008
Common Council
Special Meeting as Committee of the Whole
Saturday, April 5, 2008, 8:00 a.m.
Union Bank & Trust Building, 2 East Main Street, Evansville, WI
Minutes
1. Call to order. Mayor Sandy Decker called the meeting to order at 8:02 am.
2. Roll call. In addition to Mayor Decker, Alderpersons Braunschweig, Cothard, Juergens, Roberts, Sornson, Wessels, and Wyse were present. Alderperson Barb Jacobson was absent. Alderperson-elect Janis Ringhand, City Administrator Dan Wietecha, Public Works Superintendent Dave Wartenweiler, EMS Director Mary Beaver, City Planner Tim Schwecke, Water & Light Superintendent Scott George, City Engineer Dave Sauer, Police Chief Scott McElroy, and Municipal Judge Tom Alisankus were also present.
3. Approval of Agenda. Roberts made a motion, seconded by Wessels, to approve the agenda as presented. Motion passed unanimously.
4. Minutes of March 11, 2008. Juergens made a motion, seconded by Braunschweig, to defer the reading of the minutes of March 11, 2008, Common Council meeting to the next regular meeting. Motion passed unanimously.
5. Citizen appearances. None.
6. Legal refresher. Wietecha reviewed a couple procedural concerns for conducting public hearings. In a quasi-judicial role, the Plan Commission or Common Council should not be deliberating on the merits of an application until after the public hearing has been closed. This can be addressed by changing how public hearings are presented on the agenda. The Council’s decision on an application is independent from the Plan Commission recommendation; therefore, the Council should explicitly document its findings before making a motion to approve or deny an application. This also can be addressed by changing how public hearings are presented on the agenda.
7. Topics for Discussion.
A. Madison Street Construction. Sauer gave an overview of the construction for Madison Street this summer. The City has started upgrades to the underground utilities; this includes replacement of several sanitary sewer manholes, new sanitary sewer forcemain, and a larger water main. It is scheduled for completion in early June. Then the Wisconsin Department of Transportation (WisDOT) will construct the surface improvements under a separate contract. This involves a mill and overlay south of Church Street and a street reconstruction north of Church Street. The intersection at Water Street will be widened, and the intersection at Old Highway 92 will be re-aligned. WisDOT’s portion is scheduled for completion in late summer.
There is a detour for through traffic, but the contractors will try to keep access for local traffic as open as possible during construction. A group of local businesses is meeting weekly during construction to address business concerns that may arise. The City is also holding regular construction meetings to stay abreast of the project’s status. Information will be updated on the City website throughout the construction.
B. Wisconsin Office of Energy Independence. Decker said she had recently met with Judy Ziewacz of the Office of Energy Independence. The Office was created a year ago to advance the Governor’s goal of generating 25% of the state’s energy from renewable resources by 2025. The Office recognizes the importance of community involvement in order to succeed in the 25x25 goals and is seeking local adoption of a resolution of support.
Evansville already exceeds many of the items in the three-star level of Energy Independence Community Partnership and could be one of the lead communities for the Office’s project. It was noted that Evansville had been the lead in the state’s creation of Focus on Energy and that we have some excellent local expertise regarding energy. Continuing to lead by example has the potential for additional state and federal grants and funding. There is a lot of upside for Evansville to participate in the Energy Independence program. The Committee agreed a supporting resolution should be on the Council agenda next week.
C. Wastewater Treatment Facility. Sauer said that the City’s wastewater treatment facility (WWTF) had been built in 1982, designed to last for 20 years with a capacity of 600,000 gallons per day. We are currently around 80% of capacity, but nitrate and chloride concentrations above state standards are driving the need for upgrades to the WWTF. The facility planning process has been started; construction may start in late 2008 or 2009 and be completed in 2010.
The least expensive option would add insulated covers to the lagoons and install a moving bed reactor for around $1.85 million. This may meet the City’s needs for the next 5 to 10 years but would not allow for future expansion.
The other options would involve constructing a mechanical plant with aerobic digester for around $2.25 million. In addition to addressing the current treatment needs, this would increase the WWTF’s capacity and meet the City’s needs for the next 20 years. The design would allow for future expansion when needed. The mechanical plant would also have lower operating costs.
The possibility of a mechanical plant with anaerobic digester was discussed. This type of infrastructure is very expensive and not cost effective for a city of Evansville’s size. However, it could be an attractive option with grant money to offset the capital costs.
The Committee agreed that the most cost effective option in the long run would be a mechanical plant and indicated this should be included in the facility planning. Noting that 50-60% of the WWTF operating costs are energy, the Committee indicated that any opportunities for energy conservation should be explored for the new facility.
D. Stormwater Utility. Sauer reviewed the outline of an ordinance to create a stormwater management utility. Based on the average amount of impervious area on single-family residential properties, an equivalent runoff unit (ERU) would be established at 3000 square feet. Nonresidential properties with larger amounts of impervious surfaces would pay for several ERUs. Credits may be allowed for any property which maintains a private stormwater pond wholly on its own property. One of the benefits to the utility is that it assesses costs to properties in proportion to the burdens they place on the stormwater system.
The Public Works Department is currently spending about $55,000 per year in general maintenance expenses related to stormwater. Adding an annual amount for stormwater capital improvements could double the figure. The preliminary estimate is under $60 per year per ERU. It was noted that, when preparing its next budget, the City will need to make sure that this does not result in both taxing and charging fees for the same expense.
The Public Works Committee anticipates reviewing the draft ordinance at its April meeting, so first reading could be at the May Common Council meeting. Sauer also noted that a master stormwater plan has started being considered for commercial and industrial development on the City’s east side.
E. North Prairie Productions. Wietecha presented a copy of a November 13, 2007, memo. He noted that North Prairie is not in default on the development agreement nor is the City pulling the plug on the project. However, with construction still suspended, North Prairie will either need to resume construction or revisit the development agreement soon to avoid becoming in default.
Although the City committed approximately $2,355,000 to support the biodiesel project; funding was set to be made as construction progressed. At this point, the City has incurred about $600,000 toward the project; about two-thirds of which is securable by special assessment levies against the property.
The overall project notwithstanding, there are two specific issues that the City will need to consider in the immediate future. Anticipating $250,000 in state grants for the project, the City bonded for less than the construction costs on County Road M. This will result in a temporary cash-flow problem this spring. The City had intended to provide about $1.9 million as a development incentive. With construction on hold, the City is incurring unnecessary interest expenses on these moneys. The City will be paying off the associated State Trust Fund Loan to avoid the interest expenses; new funding can be secured when construction resumes.
Wietecha said that while the biodiesel project has been on hold, a soybean crushing facility has been gaining momentum and now looks quite promising. Although the North Prairie agreement did have a number of safeguards to minimize the City’s exposure; the City may want to negotiate a pay-as-you-go arrangement on future tax increment projects of this magnitude.
8. Motion to adjourn. It was noted the next Committee of the Whole meeting would be around July or August to address capital planning prior to the budget. Braunschweig made a motion, seconded by Wessels, to adjourn the meeting. Motion passed unanimously at 11:10 am.
Special Meeting as Committee of the Whole
Saturday, April 5, 2008, 8:00 a.m.
Union Bank & Trust Building, 2 East Main Street, Evansville, WI
Minutes
1. Call to order. Mayor Sandy Decker called the meeting to order at 8:02 am.
2. Roll call. In addition to Mayor Decker, Alderpersons Braunschweig, Cothard, Juergens, Roberts, Sornson, Wessels, and Wyse were present. Alderperson Barb Jacobson was absent. Alderperson-elect Janis Ringhand, City Administrator Dan Wietecha, Public Works Superintendent Dave Wartenweiler, EMS Director Mary Beaver, City Planner Tim Schwecke, Water & Light Superintendent Scott George, City Engineer Dave Sauer, Police Chief Scott McElroy, and Municipal Judge Tom Alisankus were also present.
3. Approval of Agenda. Roberts made a motion, seconded by Wessels, to approve the agenda as presented. Motion passed unanimously.
4. Minutes of March 11, 2008. Juergens made a motion, seconded by Braunschweig, to defer the reading of the minutes of March 11, 2008, Common Council meeting to the next regular meeting. Motion passed unanimously.
5. Citizen appearances. None.
6. Legal refresher. Wietecha reviewed a couple procedural concerns for conducting public hearings. In a quasi-judicial role, the Plan Commission or Common Council should not be deliberating on the merits of an application until after the public hearing has been closed. This can be addressed by changing how public hearings are presented on the agenda. The Council’s decision on an application is independent from the Plan Commission recommendation; therefore, the Council should explicitly document its findings before making a motion to approve or deny an application. This also can be addressed by changing how public hearings are presented on the agenda.
7. Topics for Discussion.
A. Madison Street Construction. Sauer gave an overview of the construction for Madison Street this summer. The City has started upgrades to the underground utilities; this includes replacement of several sanitary sewer manholes, new sanitary sewer forcemain, and a larger water main. It is scheduled for completion in early June. Then the Wisconsin Department of Transportation (WisDOT) will construct the surface improvements under a separate contract. This involves a mill and overlay south of Church Street and a street reconstruction north of Church Street. The intersection at Water Street will be widened, and the intersection at Old Highway 92 will be re-aligned. WisDOT’s portion is scheduled for completion in late summer.
There is a detour for through traffic, but the contractors will try to keep access for local traffic as open as possible during construction. A group of local businesses is meeting weekly during construction to address business concerns that may arise. The City is also holding regular construction meetings to stay abreast of the project’s status. Information will be updated on the City website throughout the construction.
B. Wisconsin Office of Energy Independence. Decker said she had recently met with Judy Ziewacz of the Office of Energy Independence. The Office was created a year ago to advance the Governor’s goal of generating 25% of the state’s energy from renewable resources by 2025. The Office recognizes the importance of community involvement in order to succeed in the 25x25 goals and is seeking local adoption of a resolution of support.
Evansville already exceeds many of the items in the three-star level of Energy Independence Community Partnership and could be one of the lead communities for the Office’s project. It was noted that Evansville had been the lead in the state’s creation of Focus on Energy and that we have some excellent local expertise regarding energy. Continuing to lead by example has the potential for additional state and federal grants and funding. There is a lot of upside for Evansville to participate in the Energy Independence program. The Committee agreed a supporting resolution should be on the Council agenda next week.
C. Wastewater Treatment Facility. Sauer said that the City’s wastewater treatment facility (WWTF) had been built in 1982, designed to last for 20 years with a capacity of 600,000 gallons per day. We are currently around 80% of capacity, but nitrate and chloride concentrations above state standards are driving the need for upgrades to the WWTF. The facility planning process has been started; construction may start in late 2008 or 2009 and be completed in 2010.
The least expensive option would add insulated covers to the lagoons and install a moving bed reactor for around $1.85 million. This may meet the City’s needs for the next 5 to 10 years but would not allow for future expansion.
The other options would involve constructing a mechanical plant with aerobic digester for around $2.25 million. In addition to addressing the current treatment needs, this would increase the WWTF’s capacity and meet the City’s needs for the next 20 years. The design would allow for future expansion when needed. The mechanical plant would also have lower operating costs.
The possibility of a mechanical plant with anaerobic digester was discussed. This type of infrastructure is very expensive and not cost effective for a city of Evansville’s size. However, it could be an attractive option with grant money to offset the capital costs.
The Committee agreed that the most cost effective option in the long run would be a mechanical plant and indicated this should be included in the facility planning. Noting that 50-60% of the WWTF operating costs are energy, the Committee indicated that any opportunities for energy conservation should be explored for the new facility.
D. Stormwater Utility. Sauer reviewed the outline of an ordinance to create a stormwater management utility. Based on the average amount of impervious area on single-family residential properties, an equivalent runoff unit (ERU) would be established at 3000 square feet. Nonresidential properties with larger amounts of impervious surfaces would pay for several ERUs. Credits may be allowed for any property which maintains a private stormwater pond wholly on its own property. One of the benefits to the utility is that it assesses costs to properties in proportion to the burdens they place on the stormwater system.
The Public Works Department is currently spending about $55,000 per year in general maintenance expenses related to stormwater. Adding an annual amount for stormwater capital improvements could double the figure. The preliminary estimate is under $60 per year per ERU. It was noted that, when preparing its next budget, the City will need to make sure that this does not result in both taxing and charging fees for the same expense.
The Public Works Committee anticipates reviewing the draft ordinance at its April meeting, so first reading could be at the May Common Council meeting. Sauer also noted that a master stormwater plan has started being considered for commercial and industrial development on the City’s east side.
E. North Prairie Productions. Wietecha presented a copy of a November 13, 2007, memo. He noted that North Prairie is not in default on the development agreement nor is the City pulling the plug on the project. However, with construction still suspended, North Prairie will either need to resume construction or revisit the development agreement soon to avoid becoming in default.
Although the City committed approximately $2,355,000 to support the biodiesel project; funding was set to be made as construction progressed. At this point, the City has incurred about $600,000 toward the project; about two-thirds of which is securable by special assessment levies against the property.
The overall project notwithstanding, there are two specific issues that the City will need to consider in the immediate future. Anticipating $250,000 in state grants for the project, the City bonded for less than the construction costs on County Road M. This will result in a temporary cash-flow problem this spring. The City had intended to provide about $1.9 million as a development incentive. With construction on hold, the City is incurring unnecessary interest expenses on these moneys. The City will be paying off the associated State Trust Fund Loan to avoid the interest expenses; new funding can be secured when construction resumes.
Wietecha said that while the biodiesel project has been on hold, a soybean crushing facility has been gaining momentum and now looks quite promising. Although the North Prairie agreement did have a number of safeguards to minimize the City’s exposure; the City may want to negotiate a pay-as-you-go arrangement on future tax increment projects of this magnitude.
8. Motion to adjourn. It was noted the next Committee of the Whole meeting would be around July or August to address capital planning prior to the budget. Braunschweig made a motion, seconded by Wessels, to adjourn the meeting. Motion passed unanimously at 11:10 am.
Minutes; Evansville Common Council: March 2008
Common Council
Regular Meeting
Tuesday, March 11, 2008, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to order. Mayor Sandy Decker called the meeting to order at 6:30 p.m.
2. Roll call. Members present: Mayor Sandy Decker; Alderpersons Mason Braunschweig, Tom Cothard, Barb Jacobson, Fred Juergens, Diane Roberts, John Sornson, Dennis Wessels, and Tony Wyse. Others present: Dan Wietecha, City Administrator; Judy Walton, City Clerk; Mark Kopp, City Attorney; and members of the public.
3. Approval of Agenda. Braunschweig made a motion, seconded by Roberts to approve the agenda. Motion approved unanimously.
4. Approval of Minutes. Braunschweig made a motion, seconded by Cothard to waive the reading of the minutes of February 12, 2008, regular meeting and to approve them as printed. Motion approved unanimously.
5. Citizen appearances.
- Kim Gruebling, 13396 W Forest Hollow Lane, spoke in opposition of the alcohol license for the Tanglewood Tavern due to concerns with noise, traffic and litter.
- Matt Gaboda, 14-1/2 E Main Street, requested that the City of Evansville ask WPPI to recognize the Town of Union’s decision (on local regulation of a wind energy system) in light of Assembly Bill 899, Senate Bill 544.
- Cheryl Dickert, 131 N 6th Street, spoke in favor of the alcohol license for Tanglewood Tavern, noting the restrictions placed on the license and stating that the establishment would be good for the City.
A. SOLE. Gil Wiedenhoeft stated their next meeting is at 6:00 p.m. on March 12, 2008. Wietecha stated that property owner letters went out last week and soil samples will most likely occur in the spring.
B. Eager Economy Building CDBG Citizen Participation Hearing.
(1). Staff Report. Wietecha indicated that the community development block grant (CDBG) program is federally funded and awarded through the state. Eligible projects must meet at least one of three national objectives: a) principally benefits low- and moderate-income persons, b) eliminates slum and blight, or c) meets an urgent local need. The city received a $300,000 grant to address low- and moderate-income housing needs; the funds were loaned to the renovation of the Eager Economy Building. Besides addressing housing needs, the project involved the historic renovation of a vacant, fire-damaged building. No individuals were displaced as a result of the project. The purpose of the citizen participation hearing is to obtain comments on economic development, housing, and public facility needs in Evansville, whether they are related to the Eager Economy Building or goals and strategies for other potential projects.
(2). Initial discussion by Council. The Council had no questions.
(3). Public hearing. Mayor Decker opened the public hearing at 6:42. The public had no comments. The public hearing was closed at 6:43.
(4). Final discussion by Council. Mayor Decker said that a representative from the Department of Commerce had attended the open house and was very pleased with the completed project. An application has been submitted to the National Trust for Historic Preservation for a National Preservation Award. It was noted that six of the eight apartments have already been leased.
6. Reports of Committees
A. Plan Commission Report.
(1). Braunschweig made a motion, seconded by Roberts to approve the final plat of survey prepared by Combs & Associates for Application 2008-4 (Culbertson Properties LLC). Decker directed Council to the conditions outlined in the staff report for the deed restriction and language required to appear on the face of the survey. Motion approved unanimously.
(2). Braunschweig made a motion, seconded by Juergens to approve the division of the property for Application 2008-6 (Celtic Ridge) into the lots as generally shown on the preliminary subdivision plat including:
1) adopting the Plan Commission findings related to the public interests as listed in the staff report
2) adding a 23rd condition of approval by incorporating #4 of the March 3, 2008 memo of the City Engineer relating to a lift station
3) changing Lot 37 to read Lot 39 in conditions #3, 7 & 20
4) requiring the 23 conditions of approval in the staff report are met
5) requiring a traffic impact study be included in the final land developer agreement. Decker directed Council to the required Plan Commission findings outlined in the staff report stating it is necessary for Council to adopt these required findings. She continued by reading aloud those findings. Braunschweig stated that the Plan Commission did make the required findings without controversy. Motion approved unanimously.
B. Finance and Labor Relations Committee Report
(1). Cothard made a motion, seconded by Roberts to approve W&L bills and authorize their payment in the amount of $560,829.44. Motion approved unanimously on a roll call vote.
(2). Cothard made a motion, seconded by Roberts to approve the City bills and authorize their payment in the amount of $2,969,864.35. Motion approved unanimously on a roll call vote.
(3). Cothard made a motion, seconded by Braunschweig to approve 2008-2010 Agreement with the Wisconsin Professional Police Association. Motion approved unanimously on a roll call vote.
(4). Cothard made a motion, seconded by Juergens to approve 2008-2010 Agreement with Evansville Supervisory Association. Motion approved unanimously on a roll call vote.
(5). Cothard made a motion, seconded by Braunschweig to approve a 3.0% increase in the city administrator’s annual salary from $63,500.00 to $65,405.00, retroactive to January 1, 2008. Motion approved unanimously on a roll call vote.
C. Public Safety Committee Report
(1). Roberts made a motion, seconded by Sornson to approve Class “B” Beer license for: Kennex LLC, Todd A. Lee, Agent, 1110 N. Claremont Dr., Janesville WI 53545, d/b/a Tanglewood Tavern, 831 Brown School Rd., Evansville WI 53536. Council discussed the conditions proposed upon issuance, parking, noise, maximum occupancy, zoning and the need for this type of establishment. Motion approved unanimously on a roll call vote.
(2). Roberts made a motion, second by Sornson to approve “Class B” Liquor license for: Kennex LLC, Todd A. Lee, Agent, 1110 N. Claremont Dr., Janesville WI 53545, d/b/a Tanglewood Tavern, 831 Brown School Rd., Evansville WI 53536. Motion approved unanimously.
(3). Roberts made a motion, seconded by Sornson to to approve Class “A” Beer license for: DL Unity Holdings LLC, Dennis A. Childs, Agent, W1254 Proverbs Pass, Albany WI 53502, d/b/a Plaza Liquors, 609 East Main St., Evansville WI 53536. Motion approved unanimously.
(4). Roberts made a motion, seconded by Sornson to approve “Class A” Liquor license for: DL Unity Holdings LLC, Dennis A. Childs, Agent, W1254 Proverbs Pass, Albany WI 53502, d/b/a Plaza Liquors, 609 East Main St., Evansville WI 53536. Motion approved unanimously.
D. Public Works Committee Report
(1). Braunschweig made a motion, seconded by Juergens to approve Resolution 2008-05, Intent to Reimburse City Funds Advanced for Purposes of a Stormwater Utility. Motion approved unanimously on a roll call vote.
Braunschweig stated that there are a number of residents that have property bordering Lake Leota and they have asked about refilling the lake this spring regardless of what decision is made on the proposed dredge project.
E. Water & Light Committee Report.
(1). Cothard made a motion, seconded by Sornson to approve Resolution 2008-04, Approving Amendments to 2008 Capital Budget. Motion approved unanimously on a roll call vote.
F. Economic Development Committee Report. Wyse stated that the task forces are working on their projects and will report on them next month (meeting date subject to change).
G. Redevelopment Authority Report. None
H. Parks and Recreation Board Report. Juergens informed the Council that the management of the League of Their Own has changed. Additionally, the City Engineer is preparing bid documents for the road paving and parking lot at Westside Park.
I. Historic Preservation Commission Report. None
J. Fire District Report. Wessels stated that they are moving forward with the fire station and are planning to be completed and moved in this October.
K. Police Commission Report. None
L. Evansville-Union Implementation Committee Report. None
7. Unfinished Business
A. Braunschweig made a motion, seconded by Roberts to approve Ordinance 2008-03, Regarding Collection of Fees In Lieu Of Parkland Dedication. [Sponsors: Juergens and Braunschweig]. Motion approved unanimously.
B. Roberts made a motion, seconded by Sornson to approve Ordinance 2008-04, Regarding Licensing of Taxicabs. [Sponsors: Wessels and Wyse]. Motion approved unanimously.
8. Communications and Recommendations from the Mayor.
A. Braunschweig made a motion, seconded by Roberts to waive seven day notice on mayoral appointments. Motion approved unanimously.
B. Braunschweig made a motion, seconded by Juergens to approve mayoral appointment of Lori Allen, Allen Realty, 803 Brown School Road, to the Unified Land Development Code Advisory Committee. Motion approved unanimously.
C. Braunschweig made a motion, seconded by Cothard to approve mayoral appointment of Lisa Novinska, Oregon, Wisconsin, to the positions of Finance Director and Treasurer for an indefinite term starting April 7, 2008. Motion approved unanimously.
9. Communications from the City Administrator
A. Braunschweig made a motion, seconded by Roberts to approve employment contract with Lisa Novinska subject to the possible revision of #8E to provide for up to 6 months of Cobra coverage for family dental insurance for Ms. Novinska. Motion approved unanimously on a roll call vote.
B. Wietecha directed Council to the memo clarifying wages for Scott George and Dave Wartenweiler.
10. New Business. None
11. Introduction of New Ordinances. None
12. Motion to adjourn. Wessels made a motion, seconded by Jacobson to adjourn at 7:36 p.m. Motion
approved unanimously.
Prepared by:
Judy Walton
City Clerk
The minutes are not official until approved by Council at their next regular meeting.
Regular Meeting
Tuesday, March 11, 2008, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to order. Mayor Sandy Decker called the meeting to order at 6:30 p.m.
2. Roll call. Members present: Mayor Sandy Decker; Alderpersons Mason Braunschweig, Tom Cothard, Barb Jacobson, Fred Juergens, Diane Roberts, John Sornson, Dennis Wessels, and Tony Wyse. Others present: Dan Wietecha, City Administrator; Judy Walton, City Clerk; Mark Kopp, City Attorney; and members of the public.
3. Approval of Agenda. Braunschweig made a motion, seconded by Roberts to approve the agenda. Motion approved unanimously.
4. Approval of Minutes. Braunschweig made a motion, seconded by Cothard to waive the reading of the minutes of February 12, 2008, regular meeting and to approve them as printed. Motion approved unanimously.
5. Citizen appearances.
- Kim Gruebling, 13396 W Forest Hollow Lane, spoke in opposition of the alcohol license for the Tanglewood Tavern due to concerns with noise, traffic and litter.
- Matt Gaboda, 14-1/2 E Main Street, requested that the City of Evansville ask WPPI to recognize the Town of Union’s decision (on local regulation of a wind energy system) in light of Assembly Bill 899, Senate Bill 544.
- Cheryl Dickert, 131 N 6th Street, spoke in favor of the alcohol license for Tanglewood Tavern, noting the restrictions placed on the license and stating that the establishment would be good for the City.
A. SOLE. Gil Wiedenhoeft stated their next meeting is at 6:00 p.m. on March 12, 2008. Wietecha stated that property owner letters went out last week and soil samples will most likely occur in the spring.
B. Eager Economy Building CDBG Citizen Participation Hearing.
(1). Staff Report. Wietecha indicated that the community development block grant (CDBG) program is federally funded and awarded through the state. Eligible projects must meet at least one of three national objectives: a) principally benefits low- and moderate-income persons, b) eliminates slum and blight, or c) meets an urgent local need. The city received a $300,000 grant to address low- and moderate-income housing needs; the funds were loaned to the renovation of the Eager Economy Building. Besides addressing housing needs, the project involved the historic renovation of a vacant, fire-damaged building. No individuals were displaced as a result of the project. The purpose of the citizen participation hearing is to obtain comments on economic development, housing, and public facility needs in Evansville, whether they are related to the Eager Economy Building or goals and strategies for other potential projects.
(2). Initial discussion by Council. The Council had no questions.
(3). Public hearing. Mayor Decker opened the public hearing at 6:42. The public had no comments. The public hearing was closed at 6:43.
(4). Final discussion by Council. Mayor Decker said that a representative from the Department of Commerce had attended the open house and was very pleased with the completed project. An application has been submitted to the National Trust for Historic Preservation for a National Preservation Award. It was noted that six of the eight apartments have already been leased.
6. Reports of Committees
A. Plan Commission Report.
(1). Braunschweig made a motion, seconded by Roberts to approve the final plat of survey prepared by Combs & Associates for Application 2008-4 (Culbertson Properties LLC). Decker directed Council to the conditions outlined in the staff report for the deed restriction and language required to appear on the face of the survey. Motion approved unanimously.
(2). Braunschweig made a motion, seconded by Juergens to approve the division of the property for Application 2008-6 (Celtic Ridge) into the lots as generally shown on the preliminary subdivision plat including:
1) adopting the Plan Commission findings related to the public interests as listed in the staff report
2) adding a 23rd condition of approval by incorporating #4 of the March 3, 2008 memo of the City Engineer relating to a lift station
3) changing Lot 37 to read Lot 39 in conditions #3, 7 & 20
4) requiring the 23 conditions of approval in the staff report are met
5) requiring a traffic impact study be included in the final land developer agreement. Decker directed Council to the required Plan Commission findings outlined in the staff report stating it is necessary for Council to adopt these required findings. She continued by reading aloud those findings. Braunschweig stated that the Plan Commission did make the required findings without controversy. Motion approved unanimously.
B. Finance and Labor Relations Committee Report
(1). Cothard made a motion, seconded by Roberts to approve W&L bills and authorize their payment in the amount of $560,829.44. Motion approved unanimously on a roll call vote.
(2). Cothard made a motion, seconded by Roberts to approve the City bills and authorize their payment in the amount of $2,969,864.35. Motion approved unanimously on a roll call vote.
(3). Cothard made a motion, seconded by Braunschweig to approve 2008-2010 Agreement with the Wisconsin Professional Police Association. Motion approved unanimously on a roll call vote.
(4). Cothard made a motion, seconded by Juergens to approve 2008-2010 Agreement with Evansville Supervisory Association. Motion approved unanimously on a roll call vote.
(5). Cothard made a motion, seconded by Braunschweig to approve a 3.0% increase in the city administrator’s annual salary from $63,500.00 to $65,405.00, retroactive to January 1, 2008. Motion approved unanimously on a roll call vote.
C. Public Safety Committee Report
(1). Roberts made a motion, seconded by Sornson to approve Class “B” Beer license for: Kennex LLC, Todd A. Lee, Agent, 1110 N. Claremont Dr., Janesville WI 53545, d/b/a Tanglewood Tavern, 831 Brown School Rd., Evansville WI 53536. Council discussed the conditions proposed upon issuance, parking, noise, maximum occupancy, zoning and the need for this type of establishment. Motion approved unanimously on a roll call vote.
(2). Roberts made a motion, second by Sornson to approve “Class B” Liquor license for: Kennex LLC, Todd A. Lee, Agent, 1110 N. Claremont Dr., Janesville WI 53545, d/b/a Tanglewood Tavern, 831 Brown School Rd., Evansville WI 53536. Motion approved unanimously.
(3). Roberts made a motion, seconded by Sornson to to approve Class “A” Beer license for: DL Unity Holdings LLC, Dennis A. Childs, Agent, W1254 Proverbs Pass, Albany WI 53502, d/b/a Plaza Liquors, 609 East Main St., Evansville WI 53536. Motion approved unanimously.
(4). Roberts made a motion, seconded by Sornson to approve “Class A” Liquor license for: DL Unity Holdings LLC, Dennis A. Childs, Agent, W1254 Proverbs Pass, Albany WI 53502, d/b/a Plaza Liquors, 609 East Main St., Evansville WI 53536. Motion approved unanimously.
D. Public Works Committee Report
(1). Braunschweig made a motion, seconded by Juergens to approve Resolution 2008-05, Intent to Reimburse City Funds Advanced for Purposes of a Stormwater Utility. Motion approved unanimously on a roll call vote.
Braunschweig stated that there are a number of residents that have property bordering Lake Leota and they have asked about refilling the lake this spring regardless of what decision is made on the proposed dredge project.
E. Water & Light Committee Report.
(1). Cothard made a motion, seconded by Sornson to approve Resolution 2008-04, Approving Amendments to 2008 Capital Budget. Motion approved unanimously on a roll call vote.
F. Economic Development Committee Report. Wyse stated that the task forces are working on their projects and will report on them next month (meeting date subject to change).
G. Redevelopment Authority Report. None
H. Parks and Recreation Board Report. Juergens informed the Council that the management of the League of Their Own has changed. Additionally, the City Engineer is preparing bid documents for the road paving and parking lot at Westside Park.
I. Historic Preservation Commission Report. None
J. Fire District Report. Wessels stated that they are moving forward with the fire station and are planning to be completed and moved in this October.
K. Police Commission Report. None
L. Evansville-Union Implementation Committee Report. None
7. Unfinished Business
A. Braunschweig made a motion, seconded by Roberts to approve Ordinance 2008-03, Regarding Collection of Fees In Lieu Of Parkland Dedication. [Sponsors: Juergens and Braunschweig]. Motion approved unanimously.
B. Roberts made a motion, seconded by Sornson to approve Ordinance 2008-04, Regarding Licensing of Taxicabs. [Sponsors: Wessels and Wyse]. Motion approved unanimously.
8. Communications and Recommendations from the Mayor.
A. Braunschweig made a motion, seconded by Roberts to waive seven day notice on mayoral appointments. Motion approved unanimously.
B. Braunschweig made a motion, seconded by Juergens to approve mayoral appointment of Lori Allen, Allen Realty, 803 Brown School Road, to the Unified Land Development Code Advisory Committee. Motion approved unanimously.
C. Braunschweig made a motion, seconded by Cothard to approve mayoral appointment of Lisa Novinska, Oregon, Wisconsin, to the positions of Finance Director and Treasurer for an indefinite term starting April 7, 2008. Motion approved unanimously.
9. Communications from the City Administrator
A. Braunschweig made a motion, seconded by Roberts to approve employment contract with Lisa Novinska subject to the possible revision of #8E to provide for up to 6 months of Cobra coverage for family dental insurance for Ms. Novinska. Motion approved unanimously on a roll call vote.
B. Wietecha directed Council to the memo clarifying wages for Scott George and Dave Wartenweiler.
10. New Business. None
11. Introduction of New Ordinances. None
12. Motion to adjourn. Wessels made a motion, seconded by Jacobson to adjourn at 7:36 p.m. Motion
approved unanimously.
Prepared by:
Judy Walton
City Clerk
The minutes are not official until approved by Council at their next regular meeting.
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